Transcript of Dr. Julie Preece Dr. Cynthia Wong Nathan Walch Dr. Ron Chapman Irene Windham Brigham Young...
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Dr. Julie Preece Dr. Cynthia Wong Nathan Walch Dr. Ron Chapman
Irene Windham Brigham Young University J
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Previous (Good) Good Warning Probation Suspension Dismissal 12
months away Key < 2.0 GPA > 2.0 GPA 3.2 GPA or higher Key
< 2.0 GPA > 2.0 GPA 3.2 GPA or higher CAP N
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Fall 2001 Conflict with the time enabling ASO to send letters
to students informing them of their academic suspension/dismissal.
ASO very small office, two advisors, one Information
Specialist/Assistant Advisor Students were permitted to return
without a program- they just came back or not. R
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Academic StandingNumber of Students n85 Good37 Probation9
Suspension30 Dismissal9 Withdrew0 R
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Insufficient time To advise students individually For students
to file grade petitions Campus-wide closures due to holidays N
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Fall 2009 calendars A conflict with the academic calendar
prevented ASO from informing students of their academic
suspension/dismissal. December 2009 January 2010 N
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Fall 2010 A further conflict with the academic calendar
prevented ASO from informing students of their academic
suspension/dismissal. December 2010January 2011 N
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Time away = Benefit? Academic/grade issues Which students did
not qualify? Participated in Option 3 before No support from
department chair Petitioned during the previous year and permitted
to stay in school J
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Option 1 Take time away from BYU to resolve issues Option 2
Take reduced time away (at least 6 months) from BYU and petition to
return with class work outside of BYU that shows academic success
Option 3 Remain at BYU and participate in the Option 3 Program
J
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Students were disqualified from participating if: Failed to
turn in the response sheet declaring their choice by the deadline
Failed to attend one of the workshops J
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Let the ASO know by a given date what options the student was
taking Attend a workshop during the 2 nd week of school Students
strongly encouraged to work with an ASO advisor and Peer coach
Complete an Academic Improvement Plan (AIP) with advisor Mid-term
Evaluations (only for 2009) If GPA requirements are not met at the
end of the semester Academic standing is reinstated Take
appropriate time away J
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3-4 workshops offered Workshop outline Introduced advisors and
peer coaches Explained academic standings Highlighted all options
and encouraged time away Outlined of the Option 3 Program Educated
regarding available resources Taught study skills If not attended,
classes were dropped C
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C
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Fall 2009 AIPs: 79% turned in Mid-term Evaluations: 42%
participated 7% reported as not passing all classes Fall 2010 AIPs:
65% turned in N
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Fall 2009Fall 2010Fall 2011 SUSP/DISM 188198186 Option 3
9610393 Ineligible 8128 R
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R
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Percent of students who chose Option 3 and returned to good
standing or remained on probation at the end of the semester Fall
2001: 54% Fall 2009: 72% Fall 2010: 62% N
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More contact with overall suspended population Early warning
through mid-term evaluations Load on ASO staff No follow up over
multiple semesters Needed buy-in from administration FERPA induced
vagueness What to do with students who dont show up to the
workshops (hard for the soft-hearted) Nasty fruit punch and stale
cookies J
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Laurie the Late 24-year-old senior (still has approximately 1-2
years of school) Received 6 e-mails (including your classes will be
dropped in one week), 2 letters, 2 phone calls Came in when a
teacher informed her she was no longer on his class roll Told an
ASO advisor that she had received no notification of her academic
status or the Option 3 program Record of e-mails demonstrated that
she had received the e-mails Laurie admitted she had received them
and notification from her family of the phone calls Told advisor
that she had health issues ASO advisor helped her to petition
through the petitions office for a weak medical petition (although
had mediocre medical documentation and doctor reported that the
medical condition would not have prevented Laurie from performing
academically) Stayed in classes although she was no longer enrolled
ASO discussed case with department chair J
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Brian the Bluster 27-year-old junior Had done well in school
with the exception of the past 4 semesters Reported psychological
issues Attended workshop, turned in AIP, visited with psychologist
Not interested in changing study skills or habits ASO advisor
confronted his behavior Dropped all but one class, passed class
Next term continued to work with ASO, made significant changes and
returned to GOOD academic standing J
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Burt Bed Bug 26-year-old international student Lots of family
drama, has received counseling, but continued to struggle Avoided
coming in for help from ASO Came in when facing academic suspension
Option 3 program was explained to him in detail face-to-face (2
times), signed up for a workshop and never attended or contacted
the ASO ASO sent e-mail informing Burt that he was now suspended
and should take his time away Burt insisted he had a good reason
(bed bugs), did not have any explanation as to why he had not
called ASO to let us know of the development Worked with department
(student was directed to Option 2) Is working with family to
resolve problems and is taking independent study classes J