Dr. Hemant Kumar Sahu - iiserpune.ac.inlibrary/life2017/program/16/9-hemant-sahu.pdf · Dr. Surya...

Dr. Hemant Kumar SahuScientific Officer‐C, Library

Inter‐University Centre for Astronomy and Astrophysics , Pune, E‐mail: [email protected], [email protected]

&

Dr. Surya Nath Singh Former‐Director (Library & Information) & Head, Information Centre & Library

National Institute of Virology (ICMR), Pune E‐mail: [email protected]

Introduction In the changing scenario’s open source software are playing vital

role in the management of various library services including e‐publishing. The e‐publication services have various facets. It isnot worth unless the e‐documents are properly managed andservices provided to the proper users at the proper time, thus theneeds of Library and Information Science (LISc) professionalswith good attitude, skills and knowledge.

LISc professionals have an important key role to play inimprovement of innovative systems for scientific communitysupporting research, training and managing the in house e‐resources and make available to their esteem users with aim toincrease the quality of products and reduce the cost ofpublications. The changing roles of librarians and the attendantnew skills and knowledge required to play to cope up the user’sneeds and requirements.

National Conference on Library Innovations for Excellence, at IISER, Pune During Feb 16‐17,2017 2

Introduction… To meet this challenge, LISc professionals are required tolearn and implement FOSS to support the learning andresearch an academic environment.

FOSS has a specific advantage over the costly proprietarysoftware’s. FOSS is easily accessible and customizable asper the creativity, involvement and expertise. World‐classexperts are approachable for guidance as the FOSS issupported by the user community. Many of the reputedorganizations have adopted FOSS for online publishing inopen access mode, using content management, andcontent management software’s, supporting researchendeavors by managing references via the referencemanagement system

National Conference on Library Innovations for Excellence, at IISER, Pune During Feb 16‐17,2017

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Govt. order for adoption of OSS in Govt. Organisations


Free and Open Source SoftwareIntegrated Library System


Free and Open‐Source Repository Software


Free and Open Source Software Content Management Systems (CMS)


Electronic Publishing and Open Journal System Electronic publishing or e‐publishing is thepublishing process, where the manuscriptsare submitted in electronic form, edited,printed and distributed to readers viacomputers and the network of networks ofcomputers (Premlet and Abdul Azeez,2004).


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Open Journal System is a journal management and publishing system that has been developed by the Public Knowledge Project (https://pkp.sfu.ca/ojs/)


IUCAA: The Inter‐University Centre for Astronomy and Astrophysics(IUCAA) is an autonomous institution set up by the University GrantsCommission (UGC) of India to promote the nucleation and growth of activegroups in astronomy and astrophysics at Indian universities. IUCAA aims to be acentre of excellence within the university sector for teaching, research anddevelopment in astronomy and astrophysics.


IUCAA Library The IUCAA library is a fully automated, open access resource library in the field of Astronomy and Astrophysics and having the total collection of the library is around 26,000 including books, bound volumes, CDs/DVDs, etc. The library has acquired more than 2800 E‐books published by CUP, OUP, and Springer also subscribed 120 journals/Magazines with maximum online access. IUCAA also get access of around 3678 e‐journals from INFLIBNET through E‐Shodhshindu, including journals from the IoP, AIP, Springer, APS, Emerald, Taylor & Francis and Science Direct with databases as Web of Science, ISID, etc


IUCAA Library


Open Source software presentably used by IUCAA Library Dspace for Institutional Repository

Open Journal System for E‐publishing of IUCAA’s own publications such as Khagol Newsletters and IUCAA Annual Reports

Planning to move to Koha (Open Source – Integrated Library System) from commercial Library automation software (SLIM)


Institutional Repository@IUCAA


A case Study of Open Journal System at IUCAA Library Introduction: Open Journal System is an open source solution to managing and publishing scholarly journals online, which can reduce publishing costs compared to print and other traditional publishing processes.

It is a highly flexible edit‐operated journal management and publishing system that can be downloaded for free and installed on a local web server.

The OJS is suitable software that manages both editorial activities and open access scientific publications. In particular, it supports the editorial workflow, from manuscript submission to publication including the peer‐review process (Open Journal System, 2016).


A case Study of Open Journal System at IUCAA Library Objectives: The purpose of this paper is to provide an overview of different Free and open source institutional repository software, library automation software and content management systems and also give an overview of OJS, a set of reader‐oriented tools developed as part of an open source journal production and access system in details and its successful implementation of OJS for e‐publishing of IUCAA’s own publications (gray literature) as a case study.


Need of the Study The IUCAA Library plays a vital role in the process of scientific communication

based on subscribed as well as in house publications, for both heavy costs are involved and substantial efforts are needed. Hence, it was high time to reduce the cost in the aforesaid process.

The IUCAA Library began looking for a system during 2006 that was less expensive and more flexible as the cost involved in publication as well as mainly in printed publications. Consequently, IUCAA Library adopted Open Journal Systems (OJS), that is typically implemented, hosted, and maintained locally by many institute libraries in India and abroad, which has followings advantages Firstly, to reduce Institute publishing costs Secondly, to investigate the practicality of managing fee‐based journal subscriptions

electronically Thirdly, to investigate electronic publishing opportunities Fourthly, to manage journal publishing workflows online Fifthly, to provide centralized access to Institute published materials Sixthly, to find ways to help faculty & researchers streamline the article submission process Finally, desire to automate workflow required review of other open access solutions.


Basic requirement for OJS Ubuntu Operating System (latest) with

A server environment meeting the following requirements is recommended (https://pkp.sfu.ca/ojs/docs/userguide/2.3.1/overviewSystemRequirements.html)

PHP support (4.2.x or later) MySQL (3.23 or later) or PostgreSQL (7.1 or later) Apache (1.3.2x or later) or Apache 2 (2.0.4x or later) or Microsoft

IIS 6 (PHP 5.x required) Linux, BSD, Solaris, Mac OS X, Windows operating systems

Or Using Dspace LIVE DVD prepared by Prof. ARD Prasad, which have all required software in the live DVD for installing

Lubuntu 14.04, LTS; DSpace 5.4; Koha 3.20 and Druapal 7.41

And Download latest version of OJS – 2.4.8.1 from PKP website : http://pkp.sfu.ca/ojs/ojs_download


Workshop being attended for OJS Workshop on “Capacity Building of LIS Professionals in Using Open Journal System (OJS) for e‐Publishing”, being organized by Tata Institute of Social Science (TISS), Mumbal and Information and Library Network (INFLIBNET), Gandhinagar, during Nov 18‐19, 2016, at TISS, Mumbai and learnt all its procedure for the introduction of Open Journal System up to full installation/configuration up to ready to use locally


Features of OJS OJS Features (OJS, 2016) includes the following features:

OJS is installed locally and locally controlled. Editors configure requirements, sections, review process, etc.

Online submission, double‐blind review, and management of all content.

Subscription module with delayed open access and non‐open access options.

Comprehensive indexing of content. Reading tools for content, based on field and editors' choice.

Email notification and commenting ability for readers. Complete context‐sensitive online help support. Payment module for accepting journal fees, donations, etc.


Editorial Process and workflow of OJS


Installation & Configuration of OJS After attending a training workshop of OJS, started working in OJS at one of Linux based machine and done extensive testing OJS system configuration and uploaded test articles in IUCAA Publications such as Khagol: Newsletter and Annual Report made available online gets online published and made as a server which can be accessed via http://192.168.12.243/ojs/ on intranet/internet.


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Implementation of OJS as Demo Version


IUCAA Khagol Newsletter: As the demo, IUCAA’s Khagol Newsletter no 106 has been uploaded since July 2016 onwards. Archives issues of Khagol Newsletter can be added via quick submit plug‐in


Demo Version – Khagol Newsletter


IUCAA Annual Report: As the demo, IUCAA’s Annual Report for the year 2015, has been uploaded. Archives issues of annual reports can be added via quick submit plug‐in.


IUCAA Publications on OJS Fully implemented online issues of Khagol Newsletter be accessed via OJS and its archival collections is available from 1990 to present


IUCAA Publications on OJS Fully implemented an online version of IUCAA annual reports can be accessed via OJS and its archival collections is available from 1989 to present.


Role of LISc ProfessionalsThe roles and responsibilities of LISc professionals are to be determined by a combination of subject stakeholders input, available skills, knowledge and attitude of library staff, staff capacity, budget and other specifications needed for the purpose viz software installation, implementation and management.


Major findings The OJS is the most suitable software/system for online managing in house publications and its global communication.

The OJS also allow resources to be concentrated by good ease of ordering, alerting and ongoing various online processes.

The OJS can publish the contents of in house publications in a standard issue format with 10‐12 items or the editors can decide to publish each article as soon as it has completed the editing and layout process (Willinsky, 2005). Although journal indexing part to be taken by the LISc professionals, however the authors are also requested to provide the key terms for proper indexing and metadata.


Major findings OJS not only save the 4Ms i.e. money, manpower, machinery, material, but also very user friendly

The OJS has the procession of reading tool for creating an online reading journal for content they publish. The present study provides snapshots for the above said purpose. There is also a set of links for finding items that are related to the particular article being read.

This case study gives guidelines to manage the various Information Center and Library services on OJS for in house publications. Various library services differ from library to library based on the need of the users. However, basic applications remain same. Hence it is suggested to take the help of present study as a base by modifying user’s needs.


Recommendations and Suggestions Various library services differ from library to library based on the need of the users. However, basic applications remain same. Hence, it is suggested to take the help of present study as base matching the user’s needs.

In the future IUCAA, it has been suggested to involve internal scientific communities to improve editorial quality. It is also suggested to provide new

Readers may find that the tools described, as well as the larger system, of which they are a part, could be usefully adopted in their own institutional context and this will be a positive step towards ensuring visibility to the institute’s publications by supporting the Open Access Movement in India.


Conclusion The OJS is being updated from time to time and it can now even support multiple journal from a single set vizPDF searching, help manual reviewing, automated reminder, etc. However, the IUCAA library has to take technical part. We have to increase more scope and reducing in house limitations. It can be further concluded that LISc professionals can play a vital role and library will be better site where it can open a new perspective, where his/her role is not limited to the referencing part but can have better supporting role in the scholarly communication process. Therefore, there is need to re‐define the role of presenting LIScprofessional as Knowledge Resource Manager.


References Annual Report – Demo (2016). Retrieved December 20, 2016, from http://192.168.12.243/ojs/index.php/annual Annual Reports (2016). In IUCAA’s OJS server. Retrieved December 30, 2016, from http://ojs.iucaa.ernet.in/index.php/annual/issue/archive. Archimede‐ A Canadian Software Solution for Institutional Reposatory (2016). Retrieved Januray 05, 2017, from http://www.bibl.ulaval.ca/archimede/index.en.html Drupal (2016) Retrieved December 20, 2016, from https://www.drupal.org/ Dspace – Content Management Software (n.d.) Retrieved January 05, 2017, from http://www.dspace.org/ Edgar, Brian D., & Willinsky, John. (2010). A survey of the scholarly journals using open journal systems. Scholarly and Research Communication, 1, 2, 020105, 22 pp. Retrieved

January 05, 2017, from http://www.src‐online.ca/index.php/src/article/view/24/41 Eprints (2016) Retrieved January 05, 2017, from http://www.eprints.org/uk/ Evergreen ‐ Open Source Library Software (n.d.) Retrieved January 05, 2017, from https://evergreen‐ils.org/ ExpressionEngine (2016) Retrieved January 05, 2017, from https://expressionengine.com/ Fedora (2016) Retrieved January 05, 2017, from http://fedorarepository.org/ Google Images (2016). Retrieved December 20, 2016, from https://www.google.co.in/imghp?hl=en&ei=oDRzWL2cGIzbvAS9jZ34Bg&ved=0EKouCAIoAQ Greenstone (2016) Retrieved January 05, 2017 from http://www.greenstone.org/ Inter‐University Center for Astronomy and Astrophysics (IUCAA) (2016). Retrieved December 20, 2016, from http://www.iucaa.in/. Joomla (2016) Retrieved January 05, 2017, from https://www.joomla.org/ Khagol Newsletter ‐ Demo (2016). Retrieved December 20, 2016, from http://192.168.12.243/ojs/index.php/khagol Khagol Newsletter – IUCAA (2016). January 05, 2017, http://ojs.iucaa.ernet.in/index.php/khagol/issue/archive. Koha (2016) Retrieved January 05, 2017, from http://www.koha.org/ Li, Yuan, et al. (2013). A case study in open access journal publishing at Syracuse University: Library and University Press partnership furthers scholarly communication.

Libraries' and Librarians' Publications. Paper 109. Retrieved January 05, 2017, from http://surface.syr.edu/sul/109 Nageswaran N., & Bawdekar, N.U. (2010). Impact of Information and Communication Technology on Information Seeking Behavior of Users in Astronomy and Astrophysics

Centers of India: A Survey. In E. Isaksson, J. Lagerstrom, A. Holl, and N. Bawdekar (Eds.) ASP Conf. Ser., Vol. 433, Library & Information Services in Astronomy VI (pp. 207‐213). San Francisco: ASP.

National Workshop (2016). On Capacity Building of LIS Professionals in Using Open Journal System (OJS) for e‐Publishing, being organized by Tata Institute of Social Science (TISS), Mumbal and Information and Library Network (INFLIBNET), Gandhinagar, during Nov 18‐19, 2016. Retrieved January 05, 2017, from http://clims.tiss.edu/ojsworkshop/

NewGenLib (2016) Retrieved January 05, 2017, from http://www.verussolutions.biz/web/ Nobile, Marianna and Pecoraro, Fabrizio (2012). IRPPS Editoria Elettronica: An electronic publishing web portal based on Open Journal Systems (OJS). Conference Papers:

International Conference on Grey Literature, 4, 95. Retrieved January 05, 2017, from http://greynet.org/images/GL14‐PSP,_Nobile_and_Pecoraro.pdf OJS Work flow chart (2016). Retrieved December 2016, from https://pkp.sfu.ca/files/OJSinanHour.pdf OJS‐Server‐IUCAA‐Demo (2016). Retrieved on December 20, 2016, from http://192.168.12.243/ojs/. Open Journal System (2016). Retrieved December 20, 2016, from https://pkp.sfu.ca/ojs/ Open Journal System. (2016) In Wikipedia. Retrieved January 05, 2017, from https://en.wikipedia.org/wiki/Open_Journal_Systems Plone ‐ The Open Source CMS (n.d.) Retrieved December 20, 2016, from https://plone.org/ Premlet, B and Abdul Azeez, T. A, (March, 2004). E‐Publishing: Need of the Hour. DESIDOC Bulletin of Information Technology, 24, 2, 3‐7. Retrieved December 20, 2016, from

http://publications.drdo.gov.in/ojs/index.php/djlit/article/view/3620 Sahu, H. and Singh S. N. (2016). Use and usage statistics of electronic resources available at Inter‐University center for astronomy and astrophysics, Pune: A case study In Jain, P

K et al (Eds) Bibliometrics Data and Impact Management in Information Science, BookWell (pp. 411‐418), Delhi. Sahu, H. K., and Singh, S. N. (2010). Impact of Information and Communication Technology on Information Seeking Behavior of Users in Astronomy and Astrophysics Centers

of India: A Survey. In E. Isaksson, J. Lagerstrom, A. Holl, and N. Bawdekar (Eds.) ASP Conf. Ser., Vol. 433, Library & Information Services in Astronomy VI (pp. 301‐309). San Francisco: ASP.

Willinsky, J. (2005). Open Journal Systems: an example of open source software for journal management and publishing. Library Hi Tech, 23, 4, 504‐19. Willinsky, J. (2006). The access principle: The case for open access to research and scholarship. Cambridge, MA: MIT Press.


Thank very much for your attention!!!

Questions please…..For more details Please contact at : [email protected] Mobile: 09423577027


Dr. Hemant Kumar Sahu - iiserpune.ac.inlibrary/life2017/program/16/9-hemant-sahu.pdf · Dr. Surya...

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