Project Management

Dr. A.K.M. Saiful MajidProfessor,IBA

University of Dhaka

Project Management InstituteNewtown Square, Pennsylvania, USA

Project Vs. Program Management

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The history of Project Management Management Tools Project Vs. Program Management Functional Vs. Matrix Organizations Project Manager’s Role Project Manager’s Skills The 9 Knowledge Areas The 5 Process Groups

Topics to be discussed

Brainstorm sessions

Process Maps

Surveys

Customer Focus Worksheets

Parallel Team Thinking (Six Thinking Hats)

Tools

Performed by people Constrained by limited resources Planned, Executed and Controlled Projects have a definite creation and completion Projects offer a unique product, service or result

What is a Project?

What is Project Management? Application of knowledge, skills, tools & techniques Accomplished through processes Competing demands for scope, time, cost & quality Stakeholders with differing needs and expectations Monitoring and controlling specific phases

Project Manager’s Role

Leading Communicating Negotiating Problem Solving Influencing Predicting Decision Making Compliance Getting things done

Project Manager’s Skills

The 9 Knowledge Areas:

1. Project Integration Management 2. Project Scope Management 3. Project Time Management 4. Project Cost Management 5. Project Quality Management 6. Project Human Resource Management 7. Project Communication Management 8. Project Risk Management 9. Project Procurement Management

The 5 Process Groups

Initiating Planning Executing Controlling Closing

Initiating Processes

PlanningProcesses

Controlling Processes

Executing Processes

Closing Processes

Iterative (repeated)

IPECC

Remember the order!

Initiating – Authorize project or phase

Planning – Defining or refining objectives and selecting the best alternative courses of action to obtain objectives the project need to address

Executing – Coordinating people & other resources to carry out the plan

Controlling – Ensure project objectives met by monitoring & measuring progress regularly to identify variances from plan so corrective action can be taken

Closing – Formalizing acceptance of project or phase and bring it to an orderly end.

How the process groups fit together

Start by memorizing the 9 knowledge areas & associated number in red.

You do not need to know the numbers for the exam but it helps with the learning.

Knowledge Areas: Basic 3x3 Matrix

Integration

1

Scope

2

Time

3

Cost

4

Quality

5

Communication

6

HR

7

Risk

8

Procurement

9I S T

C Q C

H R P

Knowledge Areas: 3x3 expanded with their associated processes

1. Project Integration Management

1.1 Project Plan Development1.2 Project Plan Execution1.3 Integrated Change Control

PPI

2. Project Scope Management

2.1 Initiation2.2 Scope Planning2.3 Scope Definition2.4 Scope Verification2.5 Scope Change Control

ISSSS

3. Project Time Management

3.1 Activity Definition3.2 Activity Sequencing3.3 Activity Duration Estimation3.4 Schedule Development3.4 Schedule Control

AAASS

4. Project Cost Management

4.1 Resource Planning4.2 Cost Estimating4.3 Cost Budgeting4.4 Cost Control

RCCC

5. Project Quality Management

5.1 Quality Planning5.2 Quality Assurance5.3 Quality Control

Q/PAC

6. Project HR Management

6.1 Organisational Planning6.2 Staff Acquisition6.3 Team Development

OST

7. Project Communications Management

7.1 Communications Planning7.2 Information Distribution7.3 Performance Reporting7.4 Administrative Closure

CIPA

8. Project Risk Management

8.1 Risk Management Planning8.2 Risk Identification8.3 Qualitative Risk Analysis8.4 Quantitative Risk Analysis8.5 Risk Response Planning8.6 Risk Monitoring & Control

RRQQRR

9. Project Procurement Management

9.1 Procurement Planning9.2 Solicitation Planning9.3 Solicitation9.4 Source Selection9.5 Contract Administration9.6 Contract Closeout

PSSSCC

Questions and Group Discussions