Downtown Community Barn Project FAQ

What's Unique o The proposed outdoor community barn on Frontier Street will be a unique community

gathering place for the Farmers Market, special events and community living. o Partnership with the Timber Framers Guild will result in volunteers visiting from all over

North America to participate in the Barn Raising Event from May 12 to 24. o The project has the support of 18 local community groups

Design/Use o The barn will be a 50' x 150' open air Timber Frame Building o The development will include a new park space for residents and visitors, providing an

inviting gateway to the Downtown o The barn will provide an unique venue for special and community events o The fees charged for the barn will be the same as all Pemberton Parks-Minimal fee for non-

profit groups Parking

o Parking will gradually reopen commencing at the end of May (40 formalized parking spaces) Community Consultation

o Downtown Enhancement Plan/Stakeholders consultation-April 2009 o Frontier Street Master Plan/Stakeholders consultation -July 2010 o Report to Council-March 2013 o Information brochure mailed to all downtown owners-March 2013 o Presentation of Barn project to community groups-May 2013 o Report to Council-October 2013 o Information is available on the Village website www.pemberton.ca

Total Anticipated Cost o $390,000 (anticipated building insurance valuation will be over $750,000)

Funding in Place o $240,000 Whistler Blackcomb Foundation Grant o $70,000 Business, Residents & Partner Contributions o $75,000 Commitment from Council (if required) o $5000 Gala Fundraising

Volunteers Participation Before and During the Event o Over 6000 hours of volunteer hours (Cheer on your community members helping out!) o 1800 meals served by local community groups and restaurants

In the News o Pemberton Page-Community Collaboration-May 2, 2013 o Whistler Question- news piece by E. MacKenzie Oct 22, 2013 o Press Release/Grant Announcement-December 23, 2013 o Pique Newsmagazine- news piece by E. MacKenzie Dec 26, 2013 o Thank you ad to Whistler Blackcomb Foundation-January 02, 2014 o Pemberton Page- Spring is “Go” Time-January 28, 2014

Building will Conform to all BC Building Codes Requirements o Structural Engineering/Geotechnical Report/Riparian Area Review-completed o Building Permit-ready to be issued prior to concrete pour (site preparation is permitted)

Development Permit o In house Application-completed o Public Information Meeting on April 1@7pm Council’s Chamber 1350 Aster Street

Please contact the Village of Pemberton at admin@pemberton.ca or 604-894-6135 for further information.

Pemberton’s Downtown Community

Barn

Pemberton’s Downtown Community Barn

A Community Vision

A Community VisionPemberton had a vision to create a gathering space that would reflect the history and culture of the town. In 2009, as part of a Downtown Enhancement Strategy, Council decided to kick start the concept of building a market barn in the downtown core, with beautiful Mount Currie as the backdrop.

The strategy identified costs associated with the Market Barn, including site preparation,

materials, labour and street furniture which would total just over $2 million dollars. But thanks to the support of Whistler Blackcomb Foundation, the community and the assistance of planning and labour of the Timber Framer’s Guild, the vision for the Barn became a reality and was completed in 2014.

With the combination of the Whistler Blackcomb Foundation funding, Timber Framers Guild assistance and community contributions, the barn cost the Village of Pemberton $394,000, and has a valuation of $900,000.

Before

After

The transformation of a dirt parking lot...

...into a welcoming, community space.

Pemberton’s Downtown Community Barn

The Power of Partnerships

The Power of PartnershipsWhistler Blackcomb Foundation’s generous contribution not only assisted with offsetting material costs of the barn structure, it created a unique and rewarding opportunity for the community to work alongside one another, for a common goal. Meaningful relationships were built between youth and seniors, Councillors and residents, and within the community-at-large.

Due to the significant cash injection Whistler Blackcomb Foundation provided, we were also able to secure assistance from the Timber Framer’s Guild.

Members of the Timber Framers Guild were housed and hosted within the Community, and in turn, provided expertise in structure design, labour and provided training and mentoring for those who were interested in the carpentry trade.

The support from the Whistler Blackcomb Foundation was also the catalyst for support from within the community; Pemberton’s community groups, businesses and individuals jumped on-board with the barn project which resulted in hours of volunteer labour, donations, mentorship & training opportunities.

“These projects bring people together in ways you can’t even

imagine. We are thrilled by the collaboration that we have experience so far. Part of what

we want for this project is for our volunteers travelling from as far as Germany and the US to experience all that Pemberton has to offer. We know the Pemberton community

will be a big part of this barn raising event.”

-Executive of the Timber Framers Guild

Pemberton’s Downtown Community Barn

Animation of the Community Barn

Animation of the Community BarnAs the roofing, landscaping, and barn floor surface was being completed throughout the summer/fall of 2014, we were only able to permit limited usage of the space. However, we anticipate the barn seeing significant use in 2015 and onwards based on the inquiries we have received from community groups and event organizers.Below is a summary of the usage to date:• Weekly Farmer’s Market• Seniors Flea Market• Community Christmas Carolling• Slow Food Cycle Sunday• Pemberton Winterfest• Pemberton Tree Celebration• Royal Canadian Legion - Curling Rink Project

Next Steps: Connecting to Place, Building Identity, and Creative PlacemakingTo maximize the use of the Community Barn, the Village of Pemberton is undergoing community consultation to identify opportunities that exist for the barn, including programming recommendations, and management & funding models.

Community consultation findings will be brought forward to the community and Council for consideration, and perspective business and funding models will be presented.

Pemberton’s Downtown Community Barn

In the Media

In the Media

May 2, 2013 Whistler Question, Pemberton PageOctober 22, 2013 Whistler Question, Editoral by Eric MackenzieDecember 23, 2013 Media Release, WBF Grant AnnouncmentDecember 26, 2013 Pique News Magazine, Editorial by Eric MackenzieJanuary 2, 2014 Whister Question, WBF Thank You Ad January 28, 2014 Whistler Question, Pemberton PageJuly 8, 2014 Whistler Question, Full Page Thank You Ad

AcknowledgementSigns & Question Ad

Alone we can do so little; to.9ether we can. do so Mtcch0

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The Downtown Community Barn concept was first envisioned during the Downtown Enhancement Plan

• stakeholder workshops In 2009. 1he lrant of this communlt\t,drtven project was to erihance tlle llvablllty and vttallty of Pemberton's downtown by creatfna: a pthertna:

llliiiilil.r...i..,.. space that would embrace and Inspire our local culture and diaracter.

In 2012, the Timber Framers Gulld were Jnvtted to bulld the structure over a two week period, which took place In May 2014, as a 1radltlonal barn raisins evant. Tbe proJect was made possible by the IP!nerous contribution of $240,000 from the Whlstler Bladicomb Foundation, which provided seed hlndinr, transforming the dream to realtty.

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Tbe VIiiage of Pemberton wishes to ac:lcnowledge our community and projec:t supporters who dedicated volunteer labour, equipment and donated materials In support of this

community lnltlatlt1e.

The· Downtown Community

Barn made possible by a gen·erous donation

from the:

Fonned in 1992, the Whistler Blackcomb Foundation is a major supporter of the local

communities in the Sea to Sky Corridor. The Foundation p'ays a unique and

significant rote in helping those organizations whose activities provide benefit to residents of the Sea to Sky

Corridor in the areas of health, human services, education, recreation, arts &

culture and the environment with a special emphasis placed on children, youth and

family programs. www.whistlerblackcombfoundation.com

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Committee of the Whole Meeting No. Public Outdoor Community Space Page 1 of 5

Date: October 15, 2013 To: Daniel Sailland, Chief Administrative Officer From: Suzanne Bélanger-Project Coordinator Subject: Downtown-Public Outdoor Community Barn Project & Funding Update PURPOSE The purpose of this report is to update the Committee of the Whole on the Downtown Community Barn project as well as seek their recommendation for Council’s support for the application for funding to the Whistler Blackcomb Foundation and the allocation of $75,000 in reserved funding within the 2014 Budget discussions. BACKGROUND In June 2009, Council adopted the Downtown Enhancement Strategy. The Strategy was the product of several downtown working sessions with consultant Michael Von Hausen (MvH Planning and Design) which included the input of many business and community interests. In the summer of 2010, MvH Planning and Design was again hired to complete a detailed Master Plan for Frontier Street, between Aster and Camus in an effort to move the initiatives suggested in the Strategy towards implementation. This document with illustrations and preliminary budgets also included considerable community and stakeholder input. On March 19 of this year, a report was presented to the Committee of the Whole and Council subsequently supported the resolution that Staff be directed to:

Continue to work with the Timber Framers Guild on the proposed Outdoor Community Barn

Initiate a community consultation process Continue researching alternative funding options

CURRENT STATUS As per Council’s Resolution of March 19, 2013, staff has pursued the following initiatives: Timber Framer’s Guild To date, the Timber Framers Guild (TFG) has worked with the Village on refining the design drawings (attached as “Appendix A”) for the purposes of engineering review and to prepare an accurate material list for quote and budget accuracy purposes.

REPORT TO COMMITTEE OF THE

WHOLE

Committee of the Whole Meeting No. Public Outdoor Community Space Page 2 of 5

Furthermore, a Letter of Understanding (attached as “Appendix B”) has been signed between the Village and the TFG which summarizes the negotiations-to-date between the two parties, and identifies the process. As per the Letter of Understanding, the Village has until January 15, 2014 to confirm with the TFG that the budget is in place to successfully move forward to a mutually successful project. Community Consultation Village Staff was invited to present the Barn Project to local community groups during the spring and summer of 2014. Community groups were offered to appoint member(s) at their discretion to a Barn Working Group which will be supporting the Village in planning and hosting the TFG and the volunteers in due time. The first working group meeting was held on June 17 in order to update the members on the project timeline and the work done to date. All members were invited to participate and promote the fundraising campaign with their group. The fundraising campaign kicked-off in mid-June. The barn initiative has received to date the support from the following “18” community groups: Pemberton & District Chamber of Commerce, Tourism Pemberton, Rotary Club, Art’s Council, Lion’s Club, Pemberton Stewardship, Royal Canadian Legion, Farmer’s Market Association, Farmer’s Institute, Women’s Institute, Slow Food Cycle, Winds of Change, Cultural Round Table, Lil’Wat Nation and Lil’Wat Cultural Centre, Pemberton Multicultural Network, Village of Pemberton Design Review and Land Use Commissions The support and excitement regarding this project has been outstanding, however, a few concerns were expressed by participants, specifically:

Will the barn affect traffic flow and parking in the downtown area? Staff understand that there will be “growing pains” to improve our downtown. The proposed barn is an open air structure, which could provide covered parking in certain areas if required and when the building is not being fully used. In addition, the Village is exploring other possible solutions, including identifying other properties to accommodate additional parking requirements (i.e. securing Lot 8 owned by BCR Properties on the north end of Frontier Street). The challenge with parking in the downtown is the fact that older buildings were not required to provide parking on site or pay cash-in-lieu and therefore must rely on the public parking lots. The Downtown Enhancement Strategy has addressed the need to expand parking opportunities and certain modifications to the traffic flow that will further improve both pedestrian and vehicular circulation.

How will the Village maintain the area and the building?

Public Works has maintained the lands in the past and will continue after the barn is constructed. Cost recovery mechanisms that include collecting fees for renting out the barn space, as per the Village Park “Park Permit Use”, would be applied to the ongoing operation costs. The Finance Department will include this community space as part of the asset management plan and will budget accordingly.

Committee of the Whole Meeting No. Public Outdoor Community Space Page 3 of 5

Can we afford to build the barn?

To date we anticipate the new community space to be built 100% through community/stakeholder contribution. This said the Village of Pemberton may need to back stop a minimum of $75,000.00 in advance of raising the funds through other initiatives in order to secure more substantive grants that are available for 2014.

Will the barn space compete with the existing Community Centre space? The Downtown Enhancement Plan is promoting additional outdoor community gathering space to create vibrancy in the Village core centre. Staff believe the space is complimentary to the current uses at the Community Centre and given the nature of the space, that there will not be direct competition (i.e. most of the Community Centre uses require indoor (four season) space and/or rooms with limited external distractions).

Is this initiative being rushed? The plans are in place, the community is supportive, the TFG organization wants to join our efforts, and the fundraising campaign is on. The support of the TFG represents a major contribution that remains available for 2014. The Village continues to work toward being able to benefit from this support and thus is hoping to have funding confirmed by the end of 2013.

Continue researching alternative funding options Staff & the Working Group members have contacted multiple skateholders locally and beyond the Village Boundary in order to seek contributions (i.e. wood/logging industries, local businesses etc.). To date $50,000 of community contributions have been confirmed with more pending, specifically.

Blue Shore Financial (formally NSCU) $0 to $10,000 Aviva Community Funds (on-line Contest). Special Events/Festival funding (discussions in progress). Other on-going Community fundraising event (Farmer’s Market Oktoberfest etc.)

EXPECTED PROJECT TIMELINE

Currently undertaking ongoing fundraising efforts November 2013 - Whistler Blackcomb Foundation funding application submission December 2013/Early January 2014 - Whistler Blackcomb Foundation=Founder’s

Program grant recipient(s) announcement Should the Village be successful in obtaining funding from the WB Foundation the following would become the 2014 general timeline:

January 15, 2014 - Deadline to confirm project go-ahead with the TFG. January 15 on-going - Village Staff & Working Group planning phase. Late March/Early April 2014 - Site Preparation (foundation etc.). Late April/Early May 2014 - Project event start-up. Late May 2014 - Roofing, wood staining, site cleanup.

Committee of the Whole Meeting No. Public Outdoor Community Space Page 4 of 5

IMPACT ON BUDGET & STAFFING Budget - The Timber Framers Guild organization, with their expertise and project management skills offers the Village a tremendous opportunity in significantly reducing the cost by removing many of the labour costs associated with the project. Hosting of the volunteers during the event will be done 100% by the community. The project’s construction cost is estimated to be as follow:

Capital costs: $240,000 Other (tool rental/TFG lead team travel expenses/advertising etc.) $135,000

$375,000

It is anticipated that the funding will be provided by the business community and stakeholders together with the support of the Whistler Blackcomb Foundation. It is the intent that the project will be built by the community for the community. Staffing – At this time the project coordination is being done by in-house Village staff together with the TFG and the working group members and associations. The Corporate Services Department has assisted in funding application and communications. These efforts will need to continue and time allocations recognized through the completion of the project. In the future, the Building department will contribute with building permit(s) approvals as well as assisting with safety issues if needed during the construction phase. The Public Works Department would be requested to allocated an estimated 140 hours of staff time (existing or contract base) to help with the construction site needs (i.e. site preparation, general supervision, clean up etc.). Again this allotment needs to be recognized in the staff allocations and annual work plan of the department. DISCUSSION With the support of 18 Community Groups, the excitement to make this project go-ahead for 2014 has been building. The Finance Department is advising that many projects are scheduled in the coming year(s) (Friendship Trail Bridge, recreation facilities etc.) and that the barn project needs to be included in the 2014 budget discussion starting this month in order to prioritize up-coming initiatives. Should the funding request to the Whistler Blackcomb Foundation be successful, the reality of achieving a key initiative of the Downtown Enhancement Plan and the Frontier Street Master Plan could become a reality. The Community Space would be an asset to the community for years to come. However, some funding is not yet confirmed to date (from community contributors) and therefore in order to commit to the barn raising by the January 15th deadline; Village staff would need to receive the support from Council in allocating $75,000 (2014 Budget) to the project as reserved funding. Every effort would be made to have the reserved funding released as the additional external funding through the above noted initiatives is achieved. This report identifies two options: first the continued support of the project and the funding applications and reserved funding; and second the postponement of the project. Should the barn project be postponed, the momentum in the efforts done to date (TFG commitment, community support, working group, raised funds etc.) may be lost. Therefore, pursuing Option 1 may be the pro-active choice to improving the downtown core. Option 2 would have to be considered should no additional support or funding be received.

Committee of the Whole Meeting No. Public Outdoor Community Space Page 5 of 5

Options 1 Council supports for the application for funding to the Whistler Blackcomb Foundation (Attached as “Appendix C”) and that $75,000 be allocated for in reserved funding within the 2014 Budget discussions. Option 2 Council not support the WB Foundation funding request application and direct staff to schedule the barn raising event to a later year. LEGAL CONSIDERATIONS Not applicable POTENTIAL GOVERNANCE CONSIDERATIONS The Public Outdoor Community Barn is a key initiative in:

The Official Community Plan The Strategic Plan The Downtown Enhancement Strategy

RECOMMENDATIONS

THAT the Committee of the Whole recommends to Council to support the application for funding to the Whistler Blackcomb Foundation AND THAT $75,000 reserved funds be included in the 2014 budget discussion.

_____________________________ Suzanne Bélanger Project Coordinator CHIEF ADMINISTRATIVE OFFICER REVIEW _____________________________ Daniel Sailland, Chief Administrative Officer Attachments: Appendix A-Design Drawing Appendix B-TFG Letter of Understanding Appendix C-Whistler Blackcomb Foundation Funding Application

APPENDIX A

tlii r-- 13' 11 3/8. ---l i------------------150'0·------------------I

Market Pavilion Schematic Design:: N.T.S.

Appendix B

June 11, 2013

Timber Framers Guild PO Box 295 - 9 Mechanic Street Alstead, New Hampshire 03602 U.S.A. 559-834-8453 info@tfguild.org

Letter of Understanding -Timber Frame Pavilion Between Village of Pemberton, BC and Timber Framers Guild

Attention: Daniel Sailland, CAO Village of Pemberton Box 100 7 400 Prospect Street Pemberton, BC VON 1 LO Canada

This document summarizes the negotiations-to-date between the two parties, and identify the process for moving forward to a mutually successful project.

This will be a fantastic event for building community enthusiasm, and providing a unique educational opportunity. The TFG has many Members in British Columbia and they will form the nucleus of the volunteer effort of building, dedicated to the project because of the community spirit expected and the educational offerings of the program. Other volunteers will come from the US and probably further international to participate. As with most of our building projects - the effect on community will be much deeper and long-lasting than the actual building event; our partners typically experience a boost in "community building" greater than the value of the physical structure built.

The Village of Pemberton acknowledges that this is not a "typical" building project, and that partnership with the TFG will involve additional energy on part of the community and Village staff - but will also realize significant intangible additional benefits. The non-profit partnership usually generates important contributions from the community and local individuals to drive down costs for the structure.

Accomplishments to Date Conceptual Design by Timber Framers Guild (Member Mike Beganyi), copyright reserved. Development of specific community-participatory, educational building project model. Definition of respective responsibilities/ contributions to project. Preliminary estimate of costs for timber frame component of project.

TFG - Scope of Work Design & building event in model similar to previous TFG projects. Assist Village with "auxiliary" events such as school demos. Assist Village with promotional materials and information for fund raising .

Village of Pemberton - Responsibilities Fund raising and commitment of community . Assist TFG with issues of international visitors and cross border travel. Assist with local, secure storage of cut timbers for air-drying prior to event. Bllletfng, camping, meals, showers, support of work force during 3-4 week event. All site prep and foundation to specification . Coordination of all tangential Village events and celebrations (if any).

Anticipated Schedule Conceptual design exists now by TFG {designer - Mike Beganyi). Fund raising and community commitment for project, remainder of 2013 and spring 2014. Final partnership Contract (Go/ NoGo) date January 15, 2014. Acquisition of logs, milling - early 2014. Completion of building plans January 31 , 2014. Completion of logistics & on site event planning April 2014. Summer 2014 frame cutting & installation event.

Financial Expectations Estimated budget = $257,000 for partnership project. Includes $99,000 allowance for timbers supplied. TFG will assist all efforts to generate donations and other contributions to project. Contract will specify project milestones including payment schedule. Pre-Contract funding may be needed to complete design for permitting and EOR. Contract will include escape I delay clauses for Pemberton in case of funding difficulties. Village understands that TFG (as non-profit) must collect for all expenses as incurred (or prior).

Both parties acknowledge the honest and forthright manners of the other to date in developing this project, and commit to continue with a high level of communication and diligence to make the project a reality. The Village honors TFG efforts at development and design, and agrees not to use the existing information for any other project. TFG agrees to release the concept CAD model to the Engineer of Record and to work with him/her to provide a neutral assessment of the project.

TFG consents to the use of Guild name and logo to promote the project. Village of Pemberton consents to TFG reporting to Guild members, and on website that partnership with the Village of Pemberton on this project is in development and may take place summer 2014.

Thanks for your enthusiasm and interest in TFG programming, this will be a very rewarding project for both of our communities.

Signed by:

Randy Churchill - President Timber Framers Guild 250 - 218 - 7097

Whistler Blackcomb Foundation 4545 Blackcomb Way Whistler, BC, V0N 1B4 November 6, 2013 Re: Community Support for the Village of Pemberton Downtown Barn Dear Whistler Blackcomb Foundation, The proposed outdoor community barn project for Downtown Pemberton will benefit a tremendous number of community groups, stakeholders, visitors and residents in years to come, offering a venue for special events and a focal point and gathering area for the Pemberton area. We are excited about the invitation and opportunity to work with the Whistler Blackcomb Foundation on this unique project. The innovative, community-driven approach offered by the Timber Framers’ Guild will provide construction expertise and local community engagement while facilitating a collective barn-raising event. We acknowledge that support from organizations like ours will ensure Pemberton’s success in achieving this important initiative, and is in line with the Village of Pemberton’s strategic direction “to create a strong and vibrant community with engaged healthy citizenry and support community initiatives”. Thank you for your funding consideration to this valuable project and we look forward to hearing from you!

~ Pemberton

&District Chamber of Commerce

$~~ Pemberton

Rotary Supporters of the Pemberton Downtown Community Barn:

Slow Food Cycle Sunday

Pemberton & District Chamber of Commerce, Tourism Pemberton, Rotary Club, Art's Council, Lion's Club, Pemberton Stewardship, Royal Canadian Legion, Farmer's Market Association, Farmer's Institute, Women's Institute, Slow Food Cycle, Winds of Change, Cultural Round Table, Lil'Wat Nation and Lil'Wat Cultural Centre, Pemberton Multicultural Network, Village of Pemberton Design Review and Land Use Commissions.

“The Heart of Our Communities”

FUNDING APPLICATION FORM

The Whistler Blackcomb Foundation is dedicated to the financial support of registered non-profit organizations whose activities will provide benefit to the residents of the Sea to Sky Corridor. Programs are supported in the areas of health, human services, education, recreation, arts, culture and the environment, with an emphasis on children, youth and family programs. Support from the Whistler Blackcomb Foundation is given in the form of cash grants. The Whistler Blackcomb Foundation is dedicated to the financial support of registered non-profit organizations who are qualified donees under the Canada Income Tax Act (see below) , whose activities will provide benefit to the residents of the Sea to Sky Corridor. We do not provide funding for operational costs or salaries. The Foundation supports funding for capital and legacy assets like construction, furnishings, equipment and supplies. Successful Recipients are required to sign a Grant Recipient Letter of Agreement and Follow up Reports must be forwarded to the Foundation upon completion of the project Please complete this application form & submit along with any additional information you deem necessary for our Executive Director by October 1, 2013 Applications must not be handwritten. Please do not exceed 10 pages. After reviewing all applications, the Executive Director will make a recommendation to our Funding Committee and Board of Directors at the next Board meeting for final approval. Applicants should be notified approximately 6-8 weeks after the deadline on the success of their application 1. Organization Information

Organization Name: Village of Pemberton Registered Tax Charity BN#: ________________________________ Year Established: ____________ Mailing address: 7400 Prospect Street-Box 100 City: Pemberton Province: B.C Postal Code: V0N 2L0 Contact Name: Suzanne Bélanger (Project Coordinator) Phone: 604-894-6135 Fax: 604-894-6136 E-mail: sbelanger@pemberton.ca

2. Identify your legal status as a qualified donee under the Canada Income Tax Act. Note: under the tax

act, qualified recipients must be one of the following:

A registered Canadian charity; U.N. or its agencies; A registered Canadian Amateur Athletic Association; X A Canadian municipality (local gov’ts);

Federal and provincial government or their agents (schools/hospitals) 3. Total financial assistance requested $240,000 Capital Cost

(Please see attached Budget “Appendix B”) 4. Name of program and items needing support:

Pemberton Downtown Community Barn Items needing support= Please see list on Budget “Appendix B”

5. Describe the program and identify how it will benefit residents of the Sea to Sky Corridor.

Please see “Appendix A”-Program Details

Whistler Blackcomb Foundation Page 2 Funding Application Form 6. Describe the revenues you receive from all sources and indicate how it is used to support your program.

Funding Application to the Whistler Blackcomb Foundation: $240,000 The outstanding cost: $135,000 Total Project Cost: $375,000

$ 50,000 Confirmed community contributions to date $ 75,000 Special Events/Festivals (to be announced) $ 10,000 Other contribution(s) pending

$135,000 As per Council’s Resolution of November 5th, 2013:

Council’s Resolution of November 5th (pending) 7. Summarize why your organization was established and identify its key goals. Also, describe your

Society’s organizational structure and indicate how funds are managed.

Local Government Initiative The Public Outdoor Community Barn is a key initiative in: The Official Community Plan, the Strategic Plan and the Downtown Enhancement Strategy. A Working Group representing Community Groups has been established. Funds will be managed by the Village Finance Department.

8. What would it mean to your program if funding is not provided by the Whistler Blackcomb Foundation? What other options would you pursue? Should the barn project not be supported, the momentum in the efforts done to date (Timber Framers Guild commitment, community support, working group, raised funds etc.) may be loss. No other financing opportunities are available at the moment.

9. Identify whether the Whistler Blackcomb Foundation has offered support in the past and, if so, how much and for what? Please list all donations since 1993.

July 29,2013-Winds of Change (G0171) $3000.00 Dec 14, 2012-Pemberton Snow & BMX Park (G0168) $40,000 Dec 10, 2010-Pemberton Disc Golf(G0140) $8975.00

10. Identify if you have applied for funding by another organization for this same request and, if so, for how

much. Also, indicate when you expect to know the outcome of that funding request (please keep us updated as you are informed). Pending: Blue Shore Financial, Aviva Community Funds (Please see attached November 5th-Report to Council “Appendix C”) pending

11. Please attach evidence of your charitable status and your Society’s most recent financial income

statement (not more than 2 pages please). 12. Please identify how you would recognize or promote the Whistler Blackcomb Foundation’s support of

your program: The Village would recognize and promote the Whistler Blackcomb Foundation as a major contributor with an on-site plaque as well as recognitions through media release(s), website and other social media outlets. The event is expected to received media attention locally and beyond.

Application should not be more than 10 pages. Please do not bind your application. Simply return form via fax, e-mail or mail by October 1, 2013 to: Mei McCurdy, Executive Director Phone: 604-938-7321 Whistler Blackcomb Foundation Fax: 604-938-7337 4545 Blackcomb Way E:-Mail: mmccurdy@whistlerblackcomb.com Whistler, BC V0N 1B4 Website: www.whistlerblackcombfoundation.com

The Pemberton Downtown Community Barn

Pemberton would like to raise funds to construct a Community Barn in its downtown core. The Pemberton Downtown Community Barn will provide a much-needed central space for community gatherings, and will be built in traditional barn-raising style. It will bring together all ages and serve to promote our rich pioneer and farming heritage, our budding arts and cultural sector, our youth, and enhance of downtown district.

Addressing a community need

The idea of the Pemberton Downtown Community Barn began in 2009, when community groups and businesses worked with a design consultant to develop the Downtown Enhancement Strategy. The Strategy was adopted by the Village of Pemberton Council and in 2010, considerable community engagement resulted in a Frontier Street Master Plan, which addressed the need for a public outdoor community space in the form of a structure with exposed post and beam construction, inviting residents and visitors to gather and participate. The Pemberton Downtown Community Barn was also a priority action item in the 2010 Official Community Plan update.

The community requires a gathering space that provides shelter from the elements to host:

The ever-growing Farmers Market Special Events (i.e. Slow Food Cycle, Winterfest, IRONMAN, etc.) Film/Theatre/Cultural Performances Art Displays Community Space for Events (i.e. Barn Dances, picnics, fundraisers, etc.) Summer Camps Music Festivals Memorial Services

Pemberton is nestled in the foot of Mount Currie, which will provide a stunning backdrop to all of these activities. It will enliven the entrance to the downtown core and provide a free, outdoor meeting space. The Pemberton Downtown Community Barn will offer a glimpse of our pioneer history and a sense of arrival in our community, and go hand-in-hand with the renovated and historical Train Station building, which will, once complete, offer amenities for travelers and visitors including wifi connections and washrooms.

Appendix A

/~'"" Village of PEMBERTON

Project elements

COMMUNITY ENGAGEMENT & SKILL-BUILDING

Barn raisings were common in rural North America in the 18th and 19th centuries. The idea was that a barn – a staple for housing farm animals and storing supplies – was too much work and expense for one family to handle, so other families were invited to help. This favour was returned in time throughout the community.

In 2012 the Timber Framers Guild, a non-profit organization dedicated to promoting the benefits of timber frame structures accepted Pemberton’s invitation to help build the Pemberton Downtown Community Barn. The Guild proposes to lead a ten-day barn raising event in the spring of 2014, offering volunteer opportunities to participate in the educational timber frame construction workshops while the event is being held. The barn, designed as a 50’ x 150’ exposed timber frame structure will use century-old techniques combined with modern structural integrity. The timber framer internship opportunities will attract local carpentry enthusiasts, as well as eager participants from all over the world.

Up to 45 trainer and intern volunteers (including local students) will gather on Frontier Street during the event to participate in the workshops and barn building, and at night, will be housed in local homestays and an event campsite with food and music provided by the community. International and local media will be invited to participate.

A Working Group has already been convened, consisting of interested citizens and members of the Rotary Club of Pemberton, Pemberton Farmers Institute, Pemberton Farmers Market Association, Lil’wat Nation, Lil’wat Cultural Centre, Pemberton Arts Council, Stewardship Pemberton, Pemberton Multicultural Network, Cultural Roundtable, Lions Club, Winds of Change, Women’s Institute, Cultural Roundtable, Winds of Change, Royal Canadian Legion, Slow Food Cycle Sunday, Village of Pemberton Design Review and Land Use Commissions, Pemberton & District Chamber of Commerce, and Tourism Pemberton. The group will assist in making this event unforgettable for years to come by planning and working the venues while hosting the event.

PHASES & FUNDING

Phase I Downtown Strategy & Frontier Street Master Plan in place (COMPLETE) Phase II Timber Framers Guild invited (ACCEPTED) Phase III Working Group established to assist with volunteer hosting and fundraising

(COMPLETE) Phase IV Fundraising ($50,000 received to date) Phase V Barn Raising (April - May 2014) Phase VI Roofing , wood staining & landscaping (May 2014)

Momentum is building! Community organizations and businesses have already donated $50,000. We estimate the Timber Framers Guild model to have a cost saving of close to $500,000 over building the Barn ourselves, with far more community-building benefits.

We must raise a total of $375,000 for this project, and would like to request $240,000 from to the Whistler Blackcomb Foundation for the “Capital Cost” of the project.

Here’s our budget breakdown:

Funds confirmed:

Community businesses & organizations $ 50,000

Funds requested:

Whistler Blackcomb Foundation grant application $240,000

Village of Pemberton (reserved funds) $ 75,000 Pending Council’s Approval

Other(s) $ 10,000

Total project cost: $375,000

/ 4'--n......... Village of PEMBERTON

Downtown Community BarnCapital Cost

BudgetVOP Budget

Other Budget ALLPemberton, BC50x150, monitor style, scissor truss with tension rodsCrew SizeLead team size (1:6 typical)

Timber Framers GuildRetained earnings $33,256 $33,256Insurance/Legal $2,250 $2,250Contingency $23,755 $23,755

TFG Program Only CostsCrew Expenses (comp, travel, etc) $42,200 $42,200Administration/Development $9,825 $9,825On Site Consumables $3,050 $3,050

Shipping $1,200 $1,200Total $115,356 $115,356

Design/EngineeringDESIGN/Eng STAMPED DOCs $4,000 $4,000DESIGN/Engineering SHOPS $2,420 $2,420DESIGN/Engineering MODEL $1,500 $1,500Site Plan $2,500 $2,500

Promotion/MediaPROMO- Ads $0 $0PROMO- tshirts $1,275 $1,275

RentalsTools $300 $300Crane $2,000 $2,000Forklift/Telehandler $1,350 $1,350Scaffold $600 $600Scissor Lift/ Genie Lift $700 $700Ladders/Picks $700 $700Cut Tents (shelter from elements) $0

MaterialsTemp bracing/lumber/ply/ fasteners $375 $375Timber $99,445 $99,445Pegs $640 $640Post Bases / Feet Fixtures $3,600 $3,600GRKs/ structural screws (rafters) $1,000 $1,000tension rods - trusses $3,600 $3,600tie rods - bents $8,250 $8,250tie bands - bents $3,960 $3,960misc heavy nuts / washers / couplers $1,710 $1,710

Partner ResponsibilitiesPrior to TFG Project start date

Obtain all bldg permits and permissionsComplete ground/foundaion preparations

Foundation $13,500 13,500Assist in community interface

Media communications 1500 1500Promote school/ community groups,TFG will provide demos, interface on sitelocal volunteers to join framersSite infrastructure 1,219 1,219

During TFG Project $0Hospitality 0

Labour/Hosting-Other (Contengency funds) $10,000.00 $10,000.00Post TFG ProjectComplete remaining building components

Roofing (includes sheeting/paper/metal) 78,000 78,000Sealers/paints/ stains 3,500 3,500Mechanicals-Hydro Kiosk 5,000 5,000Signage 2,000 2,000Lighting 5,000 5,000Amenities (garbage-benches-picnic table etc)Landscaping (Paving Stone + trees)

Capital Cost Budget

VOP Budget Other Budget ALL

Total Budget Amount-ALL $240,000 $135,000 $375,000

Appendix B