Downriver Community Downriver Community ConferenceConference

20132013

Prepared and Narrated by: Prepared and Narrated by: Kimberly Donahey & Carla DufordKimberly Donahey & Carla Duford

Local Unit of Government under Public Act Local Unit of Government under Public Act 7 of 19677 of 1967• Audited as a local government as guidelines are more Audited as a local government as guidelines are more

restrictiverestrictive

AND….AND…. Non-Profit OrganizationNon-Profit Organization

• 501(c)3501(c)3

DCC serves as the administrative entity DCC serves as the administrative entity overseeing Downriver Mutual Aid (DMA) overseeing Downriver Mutual Aid (DMA) operationsoperations

DCC OverviewDCC Overview

DCC employs DCC employs 140 people140 people to operate to operate 9 9 locationslocations throughout Wayne County throughout Wayne County

DCC receives over 85% of its funding DCC receives over 85% of its funding through state and federal grantsthrough state and federal grants• Administering over 62 fundsAdministering over 62 funds

DCC must adhere to ALL state, federal, DCC must adhere to ALL state, federal, local and internal policieslocal and internal policies

ApprovalsApprovals

The DCC is requesting approval of the The DCC is requesting approval of the following items as following items as requiredrequired by its by its funding agencies:funding agencies:

1.1. BudgetBudget

2.2. Fiscal PoliciesFiscal Policies

3.3. Employee HandbookEmployee Handbook

4.4. Code of Business EthicsCode of Business Ethics

The Budget….The Budget….

DCC = $12,086,071DCC = $12,086,071

Plus Plus

DMA = $7,680,557DMA = $7,680,557

Total $19,767,028Total $19,767,028

Budget Reduction: Steps TakenBudget Reduction: Steps Taken Eliminate one time capital expenditures Eliminate one time capital expenditures

(savings over $100,000)(savings over $100,000) Maximize the flexibility of part time Maximize the flexibility of part time

workersworkers Attrition – positions not replacedAttrition – positions not replaced Eliminate and reduce temporary and Eliminate and reduce temporary and

contractual positions as funding endscontractual positions as funding ends Fully utilize EUC funds to support Fully utilize EUC funds to support

Employment ServicesEmployment Services Cross train employees to work in other Cross train employees to work in other

departmentsdepartments

Fiscal PoliciesFiscal Policies

All policies stayed the same with the All policies stayed the same with the exception of the following:exception of the following:

1. Procurement – identifies four 1. Procurement – identifies four procurement methodsprocurement methods

2. Travel – includes language to follow 2. Travel – includes language to follow the more restrictive guidelinesthe more restrictive guidelines

Employment PoliciesEmployment Policies Some federal agencies Some federal agencies requirerequire DCC to be DCC to be

“merit staffed” for funding“merit staffed” for funding Merit staffed requires the DCC to:Merit staffed requires the DCC to:

• Recruit, select and advance employees on their Recruit, select and advance employees on their relative ability, knowledge and skillsrelative ability, knowledge and skills

• Provide equitable and adequate compensationProvide equitable and adequate compensation• Train employeesTrain employees• Retain employees on the basis of performanceRetain employees on the basis of performance• Assure fair treatment of all applicants and Assure fair treatment of all applicants and

employees, including EEOCemployees, including EEOC• Assure employees are protected against Assure employees are protected against

coercion for political purposescoercion for political purposes

Employee HandbookEmployee HandbookCode of Business EthicsCode of Business Ethics

All policies stayed the same with the exception of:All policies stayed the same with the exception of:

1.1. New employee’s have a 90 day waiting period New employee’s have a 90 day waiting period before eligible for benefitsbefore eligible for benefits

2.2. Paid Time Off PolicyPaid Time Off PolicyNew employees accrue 4 hours/month for 1New employees accrue 4 hours/month for 1stst year yearExisting employees grandfatheredExisting employees grandfathered

3.3. Full Time vs. Part TimeFull Time vs. Part TimePart time employees identified as those working 25 Part time employees identified as those working 25 hours or less per weekhours or less per week

Code of Business EthicsCode of Business Ethics – employees must read – employees must read and sign annuallyand sign annually

Thank you!!!Thank you!!!

If you have any questions, If you have any questions,

Please contact:Please contact:

FiscalFiscal Human Resources Human Resources Kim DonaheyKim Donahey Carla Duford Carla Duford

734-362-7005 734-362-7005 734-362-3445 734-362-3445

Kim.Donahey@dccwf.orgKim.Donahey@dccwf.org Carla.Duford@dccwf.orgCarla.Duford@dccwf.org