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Application Form for BBCNI’s Christmas Broadcast Appeal 2017

Broadcast Appeals have been part of the BBC’s work in Northern Ireland since 1927 . These short programmes describe the work and support needs of local charities. They are broadcast throughout the year and involve the staff, volunteers and beneficiaries of featured organisations. Appeals are broadcast each month on BBC Radio Ulster and four times each year on BBCNI television. Additional information about Appeal charities is also available on a dedicated section of the BBC’s website. This includes interviews, film features and contact details. All of this activity is supported by a small external advisory group.

Local BBC Appeals programming also includes a cross-platform campaign (across radio, television and online) each Christmas which is focussed on a particular area/theme. This activity is not about fund-raising. Its purpose is to raise awareness of issues and needs and the practical ways in which BBC audiences can both offer and access support. For the last 3yrs, we have used our Christmas Appeal to highlight (and facilitate debate about) issues affecting older people, working with Age NI.

We are committed to ensuring that this large-scale Appeal includes different lead charities and areas of need over time. And we want to build on the learnings and success of our work with Age NI over the recent period. BBCNI would like to focus its 2017 Christmas Broadcast Appeal on loneliness and its effects on people of all ages, backgrounds and circumstances. Our preference is that this Appeal should involve a joint proposal from local charities with expertise in this area and which have the ability to deliver associated advice and activity programmes that will engage/benefit people across the region.

This Appeal should engage, and have relevance for, a general BBC audience. It should describe the symptoms and effects of loneliness, how it might be addressed and the practical support that is available. The Appeal should also highlight the contribution that audience members, groups, organisations and communities can make in helping to address social isolation or loneliness and why this matters. We expect that many of these themes will be explored through BBC news features and reports, but are also interested in other editorial opportunities and ideas. The Appeal will include promotional films for BBCNI television and social media content as well.

All usual BBC Editorial Guidelines will apply to this Appeal and related activities. And there will be due diligence checks on the successful charity/charities and their proposal, including how any joint-working will be managed.

We will be retaining the brand name Playing Our Part for this Appeal and expect that it will run for approximately two weeks from end November 2017. Technical, editorial and broadcast support will be provided by the BBC.

Application for BBCNI’s Christmas Broadcast Appeal www.bbc.co.uk/niappeals 1

https://www.bbc.co.uk/charityappeals

Objectives for BBCNI’s Christmas Broadcast Appeal Describe, and raise awareness of, an identified need within local communities, with a particular

focus on loneliness and its effects on people of all ages, backgrounds and circumstances;

Describe the practical ways in which people can both access and provide support, including the contribution that can be made by individuals, groups and communities;

Direct BBC audiences to Appeal-related activities, advice and support that are available across the region through the work of participating charities and other organisations (where relevant/appropriate);

Engage, have relevance, and provide benefits for, sizeable numbers of people.

Application CriteriaOrganisations must be able to fulfil all usual eligibility requirements for BBC Broadcast Appeals (in terms of their finances, governance arrangements, charity registration and operation on a region-wide basis).

In addition, a BBCNI Christmas Broadcast Appeal proposal/campaign must:

be capable of delivery in agreed terms from end November 2017 and should include a clearly defined message and/or “call to action” – what issues are being highlighted, affecting whom and what are we asking (or encouraging) BBC audiences to do?

describe how need has been identified and what might constitute success from the applicant/sponsor charities’ point of view, including how this might be measured or assessed;

include details of some practical ways in which BBC audiences can get involved (including what form this will take, how it will be managed, co-ordinated and supported and the extent to which involvement will be open to people across the region and from diverse backgrounds);

include details of the staffing and other arrangements that will be in place to ensure that audience engagement with the Appeal is properly supported (which will likely include online resources, guidance notes etc.);

have robust plans in place for evaluation, including the Appeal’s benefits and beneficiaries, its engagement with people across the region, and the assessment of audience impacts in terms of awareness of the Appeal’s themes/message etc.;

involve two or more lead organisations, with relevant expertise and a region-wide infrastructure or presence, and perhaps involving other, locality-specific charities as well as part of a wider grouping;

be capable of continuing (and evolving) over a three-year period, subject to review and assuming a satisfactory outcome in year one, and with whatever adjustments may be required following feedback, evaluation etc.

The successful applicant/s will be expected to enter into a formal Agreement (renewable on an annual basis, subject to the fulfilment of reporting and other commitments) with BBCNI. This Agreement will include a requirement for a detailed evaluation report within 3 months of each Appeal’s completion, using an agreed template.



All proposals should be submitted using the attached application form, together with any additional materials which you feel may be relevant, by 5.00pm on 16 October, 2017.

We understand that it may not be possible for applicants to finalise all of the details of their proposal and joint working arrangements before the deadline for submission, but would expect to see/receive headline terms of agreement between partner organisations and what their respective roles, responsibilities and accountabilities will be in relation to the 2017 Appeal. All of this must be capable of being finalised in the terms described prior to the signing of the Agreement with the BBC and the commencement of on-air activities and support.

Further information Further information and advice on this call for applications, and the BBC’s editorial ambitions for this Appeal on local radio, television and online is available by contacting Paula Gilmurray by telephone on 028 9033 8853 or via email to [email protected].

For additional information about BBC Broadcast Appeals, please also see:

General information on Charitable Appeals

http://www.bbc.co.uk/charityappeals/downloads/appeals_generalinfo_oct2006.pdf

The application form is intended to allow applicants to provide the BBC with a summary of relevant facts. Late applications will generally not be considered. Broadcast plans and commitments, and final editorial responsibility for this Broadcast Appeal, are at the discretion of BBC management. All Broadcast Appeals are subject to the BBC’s Editorial Guidelines and its Broadcast Appeals Policy.

TO APPLY Please send a copy of your completed application form, together with one copy of your most recent audited statement of accounts, annual report and any other relevant supporting documents to:

BBCNI Appeals Office6th FloorBBC Broadcasting HouseOrmeau AvenueBelfast BT2 8HQ

CLOSING DATE 5.00 pm on 16 October, 2017



http://www.bbc.co.uk/charityappeals/downloads/appeals_generalinfo_oct2006.pdf

Application for BBCNI’s Christmas Broadcast Appeal 2017

Section 1 – Charity Information & Application Questions

1.1 Charity Details (Please use the continuation sheet at the end of the application form for any additional information.)

Full name of charity

Charity Registration Number

Address

Postcode

Phone

Website

Contact Details

Name of applicant

Name (must be Chief Executive Officer or Chair of Trustees)

Job Role/Title

Email

Contact name for all day-to-day liaison (if different from above)

Job Role/Title

Email



1.2 What is your charity’s main area of work?

Please give a brief overview of your charity’s work. What are its key activities and objectives? When was it established, and what sort of services does it provide?



1.3 Application Questions

1.3.1 What are the objectives of your BBC Christmas Appeal?

1.3.2 What are the needs that your Appeal is seeking to address/raise awareness of, and who will be the primary beneficiaries?

1.3.3 What is your message or “call to action” – to include the practical ways in which BBC audience can get involved and how will this be managed/resourced on a region-wide basis?



1.3.4 What experience does your organisation have in the successful delivery of large-scale, region-wide campaigns and who will project manage this Appeal?

1.3.5 How will you measure success, to include qualitative and quantitative indicators? What experience does your organisation have of project evaluation on this scale?

1.3.6 What other organisations will be involved in helping to facilitate the delivery of this Appeal, to include details of their role and expertise etc.? Which organisation/s will have lead responsibility and what decision-making structures/processes will you have in place in relation to the Appeal’s development and delivery?

1.3.7 To what extent is your Appeal capable of being developed / continued beyond December 2017?



Section 2 – Governance Structure & Income

2.1 Governance & Operational Structure

2.1.1 Tell us about the geographical spread of your charity’s work, demonstrating that your offices/programme activities operate on a region-wide basis.

2.1.2 Are there significant organisational, or other, challenges which may affect your Charity’s work over the next period and which may impact on this Appeal?

2.1.3 Tell us about how your charity is governed and its accountability arrangements. Do you have trustees and/or a board? What are their responsibilities and how are they appointed?

2.1.4 How many people are employed by your charity, and what areas/activities are they involved with? An organisation chart might be helpful in explaining how your charity is structured. Please also include details of the number of people who are involved as volunteers.

2.2 Finance Application for BBCNI’s Christmas Broadcast Appeal www.bbc.co.uk/niappeals 8


Because of the trust placed in the BBC by its audience we require information which will allow us to assess the current and future financial viability of your organisation. Please supply a Statement of Financial Activities (SOFA). Alternatively, please provide us with a recent audited statement of accounts.

What was your organisation’s income in the most recent financial year?

Under £10k £10k - £100k £100k - £1m £1m - £10m £10m+

Financial Statement for the Year Ended (please insert date)

A INCOMING RESOURCES

A1 Incoming resources from generated funds (A1a, A1b, A1c)

A1a Voluntary Income £

A1b Activities for generating funds £

A1c Investment income £

A2 Incoming resources from charitable activities £

A3 Other incoming resources £

TOTAL £

B RESOURCES EXPENDED

B1 Costs of generating funds (B1a, B1b, B1c)

B1a Costs of generating voluntary income £

B1b Fundraising trading: cost of goods sold and other costs £

B1c Investment management costs £

B2 Charitable activities £

B3 Governance costs £

B4 Other resources expended £

TOTAL £

What is your current surplus/deficit? If you have a deficit, please say how this will be managed over the next 12 months.

Note: As part of our assessment of you application it may be necessary for us to obtain additional information about your charity’s financial situation.

2.2.1 Grants received and other Broadcast AppealsApplication for BBCNI’s Christmas Broadcast Appeal www.bbc.co.uk/niappeals 9


Please list any grants received from BBC Children in Need, Comic Relief, Sport Relief or other BBC Broadcast Appeals (Blue Peter, BBC Wildlife, BBC Performing Arts, and BBC Media Action) within the last 3 years. You should also include details of planned/expected grants from these sources within the next 18 months.

At least 3 years must elapse between the Broadcast Appeals which an organisation can receive on BBCNI television or radio.

Date Appeal/Grant Amount Received/Raised

2.3 Supporting Documents

Please tick the boxes below to confirm that you have enclosed one copy of the following documents with your application form.

One copy of your most recent Annual Report

One copy of your audited accounts and balance sheet. If your last published accounts are more than six months old (this refers to your year end), please also enclose two copies of your latest financial information (e.g. management accounts) to cover the period from the publication of the accounts to within a six month period of the date of this application. This information should detail income, expenditure and any significant change in assets or reserves balance sheet and should also be signed by the Chair of Trustees or CEO.

Evidence of charitable status: one copy of Certificate of Registration with the relevant Charity Commission (or print-out from the Commission’s website) or other appropriate body (e.g. the Registrar of Friendly Societies).

Is a child protection policy relevant to your work (please circle): YES / NO

If YES, please enclose one copy of your child protection policy. If YES, but you do not have a policy in place, please detail on a separate sheet of paper the steps you are taking to develop a policy.

One copy of your Data Protection Policy

2.4 Signature

Signature: Date:

Designation:

(Signatory must be chief executive or chair of Trustees/Board)



Continuation sheet (Please use this sheet to include any additional information)



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