Dover Baptist Association 2018 Annual · Dover Baptist Association 2018 Annual Virginia 11006...

Dover Baptist Association

2018 AnnualVirginia

11006 Lakeridge ParkwayAshland, VA 23005

(804) 550-1980 E Mail: [email protected]

Web Page: www.doverbaptist.org

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INDEX

Directories

Calendar

Constitution & Bylaws

Guidelines for Grants

Financial Reports

Historical & Survey Information

Geographical Groupings

Map of Church Locations

Programs and Minutes:

Semi Annual and Annual Meetings

Woman’s Missionary Union

Statistical Tables

Book of Reports

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DOVER MINISTRY CENTER . . . . . . . . . . . . . . . . 11006 Lakeridge Parkway, Ashland 23005 . . . . . . . . . . . . . . . 550-1980Rev. Rose Mary Stewart, Intentional Interim Executive DirectorDr. Bob Dale, Intentional Interim Executive DirectorRev. Sam Duenckel, Associate for MissionsMrs. Sandy Weakley, Executive AssistantMrs. Sue Hall, Ministry AssistantRev. Steve Smith, Assoc. Ministry to Church Leaders

CHURCHES AND STAFF

ANTIOCH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3868 Antioch Church Road, Sandston 23150 . . . . . . . . 737-0500Rev. Greg Soult . . . . . . . . . . . . . . PastorMrs. Connie Lambert . . . . . . . . . . Secretary

ARABIC BAPTIST CHURCH . . . . . . . . . . . . . . . . . . . . . . . . 1515 Eastridge Road, Henrico 23229 . . . . . . . . . . . . . . . 360-8195Rev. Reda Gergis . . . . . . . . . . . . . PastorRev. William Khalil . . . . . . . . . . . Senior Pastor Emeritus

ASHLAND, FIRST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 800 Thompson Street, Ashland 23005 . . . . . . . . . . . . . . 798-9014Dr. Josh Hayden . . . . . . . . . . . . . . Pastor Ms. Rachel Pierce . . . . . . . . . . . . . Pastor of Worship Rev. Tom Lynch . . . . . . . . . . . . . . Student/Family Life Rev. Jimmie Miles . . . . . . . . . . . . Associate Pastor Rev. Bill Ellis . . . . . . . . . . . . . . . . P.T. Int. Associate Pastor Mr. Daniel Peyton . . . . . . . . . . . . P.T. Missional Resident Mrs. Laura Ross . . . . . . . . . . . . . . P.T. Children’s Pastor Mrs. Lisa Reckley . . . . . . . . . . . . Finance Mrs. Joanie Tompkins . . . . . . . . . Min. Admin Assistant Rev. Bob Ellis . . . . . . . . . . . . . . . Senior Group

ATLEE COMMUNITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7171 Verdi Lane, Mechanicsville 23116 . . . . . . . . . . . . 730-3676Rev. Jeff Boggess . . . . . . . . . . . . Lead Pastor Mrs. Lil Harris . . . . . . . . . . . . . . . Assistant to Lead PastorMs. Sandy Batten . . . . . . . . . . . . . HR Administrator Mr. Jason Mallory . . . . . . . . . . . . Financial Director Ms. Evelyn Boggess . . . . . . . . . . . Visual Media Director Mr. Jeff Lindquist . . . . . . . . . . . . . Producer MECHANICSVILLE CAMPUSRev. Jesse Martin . . . . . . . . . . . . . Campus PastorMrs. Tonya Carey . . . . . . . . . . . . . Children’s Ministry DirectorMr. Chatham Dorton . . . . . . . . . . Student Ministry Director Ms. Ras Peel . . . . . . . . . . . . . . . . . Building & Grounds DirectorMs. Sarah Hopkins . . . . . . . . . . . . Music Director Mr. Jonathan Harper . . . . . . . . . . . Tech Director Mr. Gene Sun . . . . . . . . . . . . . . . . Pastor of Next Steps Ms. Rhonda Kelley . . . . . . . . . . . . Office Coordinator Mr. Bruce McKay . . . . . . . . . . . . Auxiliary Music Director ONLINE CAMPUSRev. Daniel Kenny . . . . . . . . . . . . Campus Pastor

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Atlee Community (cont’d)SCOTTSVILLE CAMPUS . . . . . . . . . . . . . . . . . . . . . . . . . . . 250 Page Street, Scottsville 24590Mr. Trey Critzer . . . . . . . . . . . . . . Campus Pastor Mr. David Henry . . . . . . . . . . . . . Student Director Mr. Ethan Boor . . . . . . . . . . . . . . . Technical Director WEST END CAMPUS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4701 Pouncey Tract Road, Glen Allen 23059Rev. John Lassiter . . . . . . . . . . . . Campus Pastor Mr. Michael Lawhorne . . . . . . . . . Technical Director Ms. Wendy Scheller . . . . . . . . . . . Children’s Ministry Director

BEREA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P. O. Box 280, Rockville 23146 . . . . . . . . . . . . . . . . . . . 749-3597Rev. John Baldwin . . . . . . . . . . . . Pastor Mrs. Peggy Peck . . . . . . . . . . . . . . Organist Mrs. Andrea Hollins . . . . . . . . . . . Part Time SecretaryMs. Kat Raborn . . . . . . . . . . . . . . Director of Children, Youth &Young Adults Mr. Chris Thomas . . . . . . . . . . . . Director of Music Mr. Josh Condrey . . . . . . . . . . . . . Worship

BEULAH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4456 West River Road, Aylett 23009 . . . . . . . . . . . . . . . 769-4128Dr. Edward Shepard . . . . . . . . . . . Pastor Mrs. Judy Shepard . . . . . . . . . . . . Choir Director

BILTMORE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1300 New York Avenue, Glen Allen 23060 . . . . . . . . . 266-6480Rev. Ken Wright . . . . . . . . . . . . . Pastor Rev. Lesley Lindblad . . . . . . . . . . Minister of Students Mrs Marsha Worsham . . . . . . . . . Accompanist Ms. Pam Mentz . . . . . . . . . . . . . . Music Director Mrs. Mary Lou Warman . . . . . . . . Secretary

BLACK CREEK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6289 McClellan Road, Mechanicsville 23111 . . . . . . . . 781-0330Rev. Randy Rains . . . . . . . . . . . . . PastorMr. Travis Tyler . . . . . . . . . . . . . . Youth Director Ms. Dee Gray . . . . . . . . . . . . . . . . Director of Music Ms. Dawn Parker . . . . . . . . . . . . . P.T. Administrative Assistant

BROADUS MEMORIAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5351 Pole Green Road, Mechanicsville 23116 . . . . . . . 779-2700Rev. Phil Peacock . . . . . . . . . . . . . Pastor Mrs. Carol Golden . . . . . . . . . . . . Minister of Music Mrs. Karen Tucker . . . . . . . . . . . . Minister of Children/Families Mrs. Ellis Dunton Monfalcone . . . Organist Mrs. Gladys Seymour . . . . . . . . . . Office Manager Mrs. Dare Wright . . . . . . . . . . . . . Office Manager HEBRON CAMPUSMr. Jeff Poythress . . . . . . . . . . . . Minister of Missions . . . . 3407 King William Road, Aylett 23009 . . . . . . . . . . . . . 994-5749Ms. Charlotte Schule . . . . . . . . . . Worship Leader Rev. Randy Cooksey . . . . . . . . . . Minister of Youth

COLOSSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23945 King William Road, West Point 23181 . . . . . . . . 769-2729Rev. Jeff Mills . . . . . . . . . . . . . . . Pastor Mrs. Gaynell Smith . . . . . . . . . . . Music Director Mrs. Marian Carnell . . . . . . . . . . . SecretaryMrs. Rose Rice . . . . . . . . . . . . . . . Youth Minister

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COOL SPRING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PO Box 1630, Mechanicsville 23116 . . . . . . . . . . . . . . . 746-0800Dr. Brad Hoffmann . . . . . . . . . . . Pastor Rev. Wayne L. Smith . . . . . . . . . . Administrative & Service MinistryRev. Ted Tussey . . . . . . . . . . . . . . Care & Outreach Minister Rev. Greg English . . . . . . . . . . . . Minister of Recreation Mr. David Moore . . . . . . . . . . . . . Middle School Ministry AssociateRev. Bryan Dupuis . . . . . . . . . . . . Missions & Discipleship Ministry Mrs. Brenda Kidd . . . . . . . . . . . . . Children’s Minister Rev. Derek Nicksich . . . . . . . . . . Minister to Students Mrs. Jill Baughan . . . . . . . . . . . . . Accompanist Ms. Sharon Neeley . . . . . . . . . . . . Child Care Director Mrs. Nicole Moore . . . . . . . . . . . . Assistant Child Care DirectorMs. Candace Nahodil . . . . . . . . . . Administrative AssistantMrs. Laurie Spiers . . . . . . . . . . . . Administrative Assistant / Recreation Mrs. Linda McNally . . . . . . . . . . . Administrative Assistant /Worship Ms. Sandy Finan . . . . . . . . . . . . . . Financial Coordinator Ms. Kim Young . . . . . . . . . . . . . . Financial Administrative AssistantMr. Shane Standlick . . . . . . . . . . . Children & Recreation AssociateMs. Jen Willard . . . . . . . . . . . . . . Children’s Associate Mr. Melvin Terry . . . . . . . . . . . . . Kitchen Coordinator Mr. Mark Billups . . . . . . . . . . . . . Main./Security TechMr. Tyler English . . . . . . . . . . . . . Associate to Families Mrs. Wendy Shaw . . . . . . . . . . . . Disciple & Missions Ministry AssistantRev. Glen Bohannon . . . . . . . . . . Worship Minister Mrs. Pam Cross . . . . . . . . . . . . . . Worship Associate/Traditional Service Mr. Greg Marble . . . . . . . . . . . . . Worship Associate Mr. Alex Freed . . . . . . . . . . . . . . . School Age Program Coordinator

CORINTH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P. O. Box 126, New Kent 23124 . . . . . . . . . . . . . . . . . . 966-5635Dr. Ben Caldwell . . . . . . . . . . . . . Pastor Rev. William Shaw . . . . . . . . . . . Associate Pastor of Worship & EducationRev. Tony Vines . . . . . . . . . . . . . . Minister of Youth & Children Ms. Holly Schaub . . . . . . . . . . . . . Administrative Assistant

CORNERSTONE CHRISTIAN CHURCH . . . . . . . . . . . . . . . . 9400 Gayton Road, Richmond 23229 . . . . . . . . . . . . . . . . 741-1101Dr. Les Redfern . . . . . . . . . . . . . . Pastor Mrs. Pam Hughes . . . . . . . . . . . . . Administrative Assistant

DEEP RUN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10907 Three Chopt Road, Richmond 23233... . . . . . . . . 270-0351 Rev. Rick Allison . . . . . . . . . . . Pastor Rev. Napoleon Brito Coronel . . Hispanic Pastor Mr. Nathanael Blessington . . . . Student Ministry Intern Ms. Wilma Carwile . . . . . . . . . Financial Secretary Mr. Ronnie Harris . . . . . . . . . . Minister of Music Mrs. Terry Jones . . . . . . . . . . . . Pianist Mrs. Andrea Mason . . . . . . . . . Organist

DOVER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P. O. Box 96, Manakin-Sabot 23103 . . . . . . . . . . . . . . . 784-5681 Rev. Todd Kube . . . . . . . . . . . . Pastor Mrs. Donna Martin . . . . . . . . . . Min. of Youth Mr. Randall McGuire . . . . . . . . Director of Music Mrs. Janice Gordon . . . . . . . . . . Secretary

EAST GATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 350 Cedar Fork Road, Richmond 23223 . . . . . . . . . . . . . . . . . 737-0232 Rev. Catherine Lee . . . . . . . . . . . Pastor Rev. Catherine Kelly . . . . . . . . . Assistant Pastor Rev. Griendora McDowell . . . . . Youth Pastor Ms. Georgia Kelly . . . . . . . . . . . Secretary

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ELON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14031 Verdon Road, Ruther Glen 22546 . . . . . . . . . . . 449-6184Rev. Randy Secrist . . . . . . . . . . . . Pastor Mrs. Beth Reed . . . . . . . . . . . . . . . Secretary Mrs. Sharon Secrist . . . . . . . . . . . Music Director

EMMAUS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P. O. Box 533, Quinton 23141 . . . . . . . . . . . . . . . . . . . 966-5238. . . . . . . . . . . . . . . . . . . . . . . . . . . . Without a Pastor Mrs. Sylvia Coates . . . . . . . . . . . . Minister of Music Mrs. Irene Crump . . . . . . . . . . . . . Secretary

FAITH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P. O. Box 208, Goochland 23063 . . . . . . . . . . . . . . . . . . . 556-3247Rev. Dr. Scott Moffat . . . . . . . . . . Pastor (Interim)

FORT LEE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2727 Charles City Road, Richmond 23231 . . . . . . . . . . . 222-9558Rev. Michael Jordan . . . . . . . . . . . Pastor Ms. Michelle Hancock . . . . . . . . . Minister of Music Rev. Jared Jimenez . . . . . . . . . . . . Minister of Youth & Children Mrs. Susan Nowell . . . . . . . . . . . . Secretary

FOUR MILE CREEK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2950 New Market Road, Richmond 23231 . . . . . . . . . . . 795-2044Rev. Tom Gaskins . . . . . . . . . . . . Interim Pastor Mrs. Cindy Hudson . . . . . . . . . . . Interim Music Director Ms. Sandy Rutledge . . . . . . . . . . . Interim Music Director Ms. Susanne Ricks . . . . . . . . . . . . Daycare Director Mrs. Nancy Foster . . . . . . . . . . . . Financial Secretary Mrs. Jackie Horst . . . . . . . . . . . . . Secretary

GLEN ALLEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P.O. Box 1245, Glen Allen 23060 . . . . . . . . . . . . . . . . . 672-6648Dr. Melissa Fallen . . . . . . . . . . . . Pastor Mrs. Sharon West . . . . . . . . . . . . Music Director Mrs. Janet Kessler . . . . . . . . . . . . Organist Mrs. Carol Slaven . . . . . . . . . . . . . Office Manager

GOOCHLAND . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2454 Manakin Road, Manakin-Sabot 23103 . . . . . . . . . 749-3522Dr. Curt Kruschwitz . . . . . . . . . . . Pastor Ms. Jennifer Russell . . . . . . . . . . . Office Administrator.

GRACE CHINESE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 850 Broad Street Road, Manakin-Sabot 23103 . . . . . . . 262-8529Pastor Carter Tan . . . . . . . . . . . . . Pastor Pastor Ro Penaranda . . . . . . . . . . . Youth Director Mrs. Evelyn Yao . . . . . . . . . . . . . Secretary GRACE COMMUNITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2400 Pump Road, Richmond 23233 . . . . . . . . . . . . . . . 740-4148Rev. Chris Jones . . . . . . . . . . . . . . Pastor Mr. Paul Sheaffer . . . . . . . . . . . . . Minister of Youth/Young Adults Mrs. Kathleen Cantwell . . . . . . . . Children’s Ministry Director Mr. Steven Ryan . . . . . . . . . . . . . Worship Leader Mrs. Brenda Burnett . . . . . . . . . . Office Manager

GWATHMEY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11232 Gwathmey Church Road, Ashland 23005 . . . . 798-6615Rev. Butch Hutson . . . . . . . . . . . . Pastor

HARDY CENTRAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4655 Darbytown Road, Richmond 23231 . . . . . . . . . . . 795-1329Rev. Sam King . . . . . . . . . . . . . . . Pastor Mr. John Gilliam . . . . . . . . . . . . . Youth Leader Ms. Mary Paul . . . . . . . . . . . . . . . Music Director Mr. Charles Long . . . . . . . . . . . . . Organist/Pianist

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HILLCREST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11342 Hillcrest Road, Hanover 23069 . . . . . . . . . . . . 730-1500Dr. Clarke Hawkins . . . . . . . . . . . Pastor Mr. Jeremy Slagle . . . . . . . . . . . . Youth Minister Mrs. Mary-Jane Smith . . . . . . . . . Minister of Music Ms. Debra Edwards . . . . . . . . . . . Pianist Mrs. Brenda Stanley . . . . . . . . . . . Secretary

HOPEFUL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14340 Hopeful Church Road, Montpelier 23192 . . . . . 883-6617Rev. Leroy Davis . . . . . . . . . . . . . Pastor Mr. Charles Waldrop . . . . . . . . . . Minister of Music

Mrs. Cathy Waldrop . . . . . . . . . . . Pianist Mr. Sean Fabling . . . . . . . . . . . . . Youth Minister Mrs. Connie Cover . . . . . . . . . . . Secretary

HOPEWELL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5061 Hopewell Road, New Kent 23124 . . . . . . . . . . . . 932-4906Rev. Jeremy Smith . . . . . . . . . . . . Pastor Mrs. Rhonda Boggs . . . . . . . . . . . Director of Music Mrs. Beverly Foreman . . . . . . . . . Treasurer

HUNTON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11660 Greenwood Road, Glen Allen 23059 . . . . . . . . 266-0100Rev. Frank Goare . . . . . . . . . . . . . Pastor Mr. Eric B. Fulcher . . . . . . . . . . . Associate Pastor Rev. Drew Nagy . . . . . . . . . . . . . . Minister of Youth Rev. Cheryl Douglas-Walker . . . . Minister of Outreach Mr. Bruce Swartz . . . . . . . . . . . . . Music Director Ms. June Eanes... . . . . . . . . . . . . . .Church MusicianMrs. Vi White . . . . . . . . . . . . . . . Secretary

INDIAN VIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13349 King William Road, King William 23086 . . . . . 350-1555Rev. Joshua Lewis . . . . . . . . . . . . Interim PastorMrs. Carol Lewis . . . . . . . . . . . . . Secretary

KENTWOOD HEIGHTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P. O. Box 8, Quinton 23141 . . . . . . . . . . . . . . . . . . . . . 932-5370Rev. Dave A. Smith . . . . . . . . . . . Pastor Rev. Mike Bailey . . . . . . . . . . . . . Associate Pastor Youth & Children Ms. Lori Taylor . . . . . . . . . . . . . . Church Secretary Ms. Jenne Bickett . . . . . . . . . . . . . Wee Care Director

LITTLE ELAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8840 Church Lane, Charles City 23030 . . . . . . . . . . . . 829-2053Rev. Daniel (Danny) Patterson . . . Pastor Rev. Daniel Wallace . . . . . . . . . . . Associate Pastor Mrs. Julene Branch . . . . . . . . . . . . Secretary Mrs. Thelma King . . . . . . . . . . . . Financial Secretary

MANAKIN, FIRST . . . . . . . . . . . Without a Pastor Mr. Travis Harris . . . . . . . . . . . . . Minister of Music Mrs. Elizabeth Howell . . . . . . . . . Secretary

MATTAPONI INDIAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1409 Mattaponi Reservation Circle, West Point 23181 769-2194Pastor Kevin Watkins . . . . . . . . . . Pastor

MECHANICSVILLE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8016 Atlee Road, Mechanicsville 23111 . . . . . . . . . . . . 746-7253Dr. Tim Madison . . . . . . . . . . . . . Pastor Rev. Dwight Hedges . . . . . . . . . . Minister to Students Mrs. Jean Dart . . . . . . . . . . . . . . . Office Administrator Ms. Linda Dickerson . . . . . . . . . . Organist Mr. Paul Rozecki . . . . . . . . . . . . . Minister of Worship

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MOUNT OLIVET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15583 Coatesville Road, Beaverdam 23015 . . . . . . . . . 883-5950Rev. Dale Ashley . . . . . . . . . . . . . Pastor Rev. Paul Rozecki . . . . . . . . . . . . Minister of WorshipMrs. Claudia Phillips . . . . . . . . . . P.T. Minister of MusicMrs. Cindy Weston . . . . . . . . . . . P.T. Minister of Youth Mrs. Karen Morris . . . . . . . . . . . . Interim Minister of Children Mrs. Lisa Smith . . . . . . . . . . . . . . Interim Minister of Children Mrs. Alice Rusher . . . . . . . . . . . . Secretary

MOUNT PLEASANT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19300 The Glebe Lane, Charles City 23030 . . . . . . . . . 829-5015Rev. Earl Kirby . . . . . . . . . . . . . . Pastor

MOUNT VERNON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11220 Nuckols Road, Glen Allen 23059 . . . . . . . . . . . . 270-6600Dr. Josh Franklin . . . . . . . . . . . . . Pastor Rev. Clayton Carnall . . . . . . . . . . Associate Pastor for Students Rev. Cameron Dahl . . . . . . . . . . . Associate Pastor for Worship Arts Rev. Jerry Parker . . . . . . . . . . . . . Associate Pastor for Pastoral CareMs. Kim Gilbert . . . . . . . . . . . . . . Worship Arts Associate Mr. Gravis Sung . . . . . . . . . . . . . . Pianist & Worship AdminMrs. Jean Grubbs . . . . . . . . . . . . . Executive Assistant Mrs. Dee Yarbrough . . . . . . . . . . . Financial Assistant Mrs. Jessica Benson . . . . . . . . . . . Childcare Coordinator Ms. Lynn Madden . . . . . . . . . . . . Director for Communication Mrs. Susan Sharon . . . . . . . . . . . . Executive Assistant Ms. Karen Willoughby . . . . . . . . . Student Ministry AssistantMs. Kimberly Braine-Tillem . . . . Minister to Children & Families Ms. Michelle Ives . . . . . . . . . . . . . P.T. Children’s Ministry AssistantMr. Ted Milby . . . . . . . . . . . . . . . Mgr. Church Facilities & GroundsRev. Darie Lee . . . . . . . . . . . . . . . CEC Head of School NEW BETHESDA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9019 New Bethesda Road, Mechanicsville 23116 . . . . 779-2101Rev. Todd Combee . . . . . . . . . . . . Pastor Rev. Caleb Bittler . . . . . . . . . . . . . Minister to Students & Families Ms. Lynne Uzel . . . . . . . . . . . . . . Music Director Mrs. Shirley Mitchell . . . . . . . . . . Secretary

NEW HIGHLAND . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9200 New Ashcake Road, Mechanicsville 23116 . . . . 550-9601Rev. Rusty Mullins . . . . . . . . . . . . PastorRev. Jennifer Mullins . . . . . . . . . Associate & Youth Pastor Ms. Page Marriner . . . . . . . . . . . . Accompanist Mrs. Kristi Garstang . . . . . . . . . . . Financial Administrative Assistant Mrs. Tiffany Miller . . . . . . . . . . . Day School Director

NEW LIFE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6229 Osborne Turnpike, Richmond 23231 . . . . . . . . . 226-2665Pastor Lee Mitchell . . . . . . . . . . . Interim Pastor Mrs. Joni Welborn . . . . . . . . . . . . Youth & Children’s DirectorMrs. Tempie Ruff . . . . . . . . . . . . . .SecretaryMs. Lori Lambert . . . . . . . . . . . . . Praise Leader

NORTH RUN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2100 Lydell Drive, Richmond 23228 . . . . . . . . . . . . . 266-3076Rev. Larry Frakes . . . . . . . . . . . . . Interim Pastor Mr. Kerry M. Smith . . . . . . . . . . . Minister of Education & Youth Rev. Morgan J. Day . . . . . . . . . . . Interim Minister of Music Ms. Mary Saunders . . . . . . . . . . . Ministry Assistant

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1.7 March 14, 2019

NORTHSIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7600 Studley Road, Mechanicsville 23116 . . . . . . . . . . 746-4952Dr. Jeff Scott . . . . . . . . . . . . . . . . Pastor Mrs. Nancy Schneider . . . . . . . . . Director of Music Mrs. Karen Mills . . . . . . . . . . . . . Director of Children & Youth Mrs. Marlene Bresee . . . . . . . . . . Secretary Mrs. Donise Boone . . . . . . . . . . . . Financial Secretary

OAK HALL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1877 Old Hanover Road, Sandston 23150 . . . . . . . . . . 737-5812Rev. Matt Fretwell . . . . . . . . . . . . Pastor Mrs. Agnes Loyall . . . . . . . . . . . . Music Director Ms. Kym Loyall . . . . . . . . . . . . . . Secretary

PAMUNKEY INDIAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 866 Lay Landing Road, King William 23086 . . . 804-512-8418Rev. Vance Shearin . . . . . . . . . . . Pastor Ms. Joyce Krigsvold . . . . . . . . . . . Secretary

PARHAM ROAD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2101 N. Parham Road, Richmond 23229 . . . . . . . . . . . 270-3262Rev. Spencer Dillard . . . . . . . . . . Pastor Rev. Carla Dillard . . . . . . . . . . . . Minister of Children, Youth & Families Mr. Dack Axselle . . . . . . . . . . . . . Music Director Mrs. Frances Whitlock . . . . . . . . . Secretary

PIONEER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3140 Darbytown Road, Henrico 23231 . . . . . . . . . . . . 795-1051Rev. Paul Beith . . . . . . . . . . . . . . Pastor Mrs. Judy Stell . . . . . . . . . . . . . . . Secretary

POPLAR SPRINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5270 Charles City Road, Richmond 23231 . . . . . . . . . . 795-1238Rev. Stephen Crane . . . . . . . . . . . Pastor Mrs. Stacey Nelson-Munro . . . . . Secretary

RAPPAHANNOCK INDIAN . . . . . . . . . . . . . . . . . . . . . . . . . 5595 Bradley Farm Road, Tappahannock 22560 . . . . . 769-4205Rev. Ron Nicholls . . . . . . . . . . . . Pastor Mrs. Faye Nicholls . . . . . . . . . . . . Pianist

RIDGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1515 Eastridge Road, Henrico 23229 . . . . . . . . . . . . . . 288-5805Rev. Alan Ray . . . . . . . . . . . . . . . PastorRev. Abbie Duenckel . . . . . . . . . . Minister of Christian Disciple & OutreachMr. Robert Coffman . . . . . . . . . . . Music Director Mrs. Phyllis Coffman . . . . . . . . . . Organist/Accompanist Mr. Robert Blaylock . . . . . . . . . . . Praise Team/Media Min. Dir. Mrs. Theresa Altland . . . . . . . . . . Secretary Mrs. Louise Crooks . . . . . . . . . . . Financial Secretary Rev. Lindsay Ray . . . . . . . . . . . . . Student Ministry Intern Mrs. Neven Kalda . . . . . . . . . . . . Day School Director

SAMARIA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8130 Lott Cary Road, Providence Forge 23140 . . . . . . . 829-2280Rev. Jay P. Hurley . . . . . . . . . . . . PastorRev. Darius O. Webster . . . . . . . . Associate Pastor/Youth MinisterMr. Ed Baber . . . . . . . . . . . . . . . . Sunday School DirectorMrs. Donna Turner . . . . . . . . . . . . Secretary

SECOND LIBERTY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8140 G. W. Watkins Road, Quinton 23141 . . . . . . . . . . 932-4245Rev. Sean T. Young . . . . . . . . . . . Pastor Rev. Joy Middleton Taylor . . . . . . Assistant Pastor Mrs. Yvonne Jones . . . . . . . . . . . . Director Christian Education

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1.8 March 14, 2019

SHALOM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8116 Walnut Grove Road, Mechanicsville 23111 . . . . . 746-7737Rev. Mark Miller . . . . . . . . . . . . . PastorMrs. Lisa Tucker . . . . . . . . . . . . . Ministry Assistant Mr. Jeffrey Farrier . . . . . . . . . . . . Musician Mrs. Jean Dart . . . . . . . . . . . . . . . Minister of Music & Worship Mr. Matt Boschen . . . . . . . . . . . . . Director of Youth & Young AdultsMs. Ashley Boschen . . . . . . . . . . . Minister to Children

SHARON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 901 Sharon Road, King William 23086 . . . . . . . . . . . . . 769-2320Rev. James Sevon . . . . . . . . . . . . . Pastor Ms. Alyce Vinson . . . . . . . . . . . . . Secretary Ms. Lynn Buker . . . . . . . . . . . . . . Minister of Music Mr. Luke Fisher . . . . . . . . . . . . . . Youth Director Mrs. Kristen Fisher . . . . . . . . . . . . Youth Director

TABERNACLE OF PRAISE MINISTRIES INT’L . . . . . . . . . . . 2668 Hull Street, Richmond 23224 . . . . . . . . . . . . . . . . .437-4989 Rev. Joe Reeves . . . . . . . . . . . . . . Pastor

TAYLORSVILLE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . P. O. Box 129, Doswell 23047 . . . . . . . . . . . . . . . . . . . . .876-3838Rev. Ted Dougherty . . . . . . . . . . . Pastor Mrs. Debbie Taylor . . . . . . . . . . . Music Director Mrs. Melissa Miller . . . . . . . . . . . P.T. Youth Minister Ms. Betsy Hawkins . . . . . . . . . . . Organist

TREE RIDGE COMMUNITY . . . . . . . . . . . . . . . . . . . . . . . . 1200 Tree Ridge Road, Richmond 23231 . . . . . . . . . . . 236-0407 Rev. Bradley Harris . . . . . . . . . . . Pastor Mr. Craig Suiter . . . . . . . . . . . . . . Associate/Minister of Music

TSENA COMMOCKO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2401 Tsena Road, Providence Forge 23140 . . . . . . . . . . 966-2402Dr. Ed Preston . . . . . . . . . . . . . . . Pastor

WALNUT GROVE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P.O. Box 428, Mechanicsville 23111 . . . . . . . . . . . . . . . 746-5081Pastor Brock Goetsch . . . . . . . . . . Pastor Mr. Craig Simpson . . . . . . . . . . . . Outreach Director Ms. Megan Mines . . . . . . . . . . . . . Int. Minister of Music Mrs. Mary Pollard . . . . . . . . . . . . Church Administrator Mrs. Pam Burris . . . . . . . . . . . . . . Office Assistant Ms. Kristie Bowles . . . . . . . . . . . . Children’s Learning Center Director

WEST POINT, FIRST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P. O. Box N, West Point 23181 . . . . . . . . . . . . . . . . . . . 843-2484Rev. James R. Goebel, III . . . . . . Pastor Ms. Sandra Mauney . . . . . . . . . . . Choir Director/Worship Leader Mrs. Leslie Elliott . . . . . . . . . . . . . Office Mgr./P.T. Youth Leader Mr. David Neff . . . . . . . . . . . . . . . Youth Leader Intern

WESTERN HANOVER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . P.O. Box 44, Montpelier 23192 . . . . . . . . . . . . . . . . . . 883-5019Rev. Lonnie Brawley . . . . . . . . . . Pastor Mr. Michael Shiflett . . . . . . . . . . . Minister of Music

WESTHUNT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3801 West End Drive, Richmond 23294 . . . . . . . . . . . . 270-3983Rev. Craig Waddell . . . . . . . . . . . Interim Pastor Rev. Nancy Stanton McDaniel . . . Interim Music Minister Dr. Barry Burijon . . . . . . . . . . . . . Pianist Ms. Wendy Price . . . . . . . . . . . . . Secretary

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1.9 March 14, 2019

DOVER BAPTIST ASSOCIATION

OFFICERS AND LEADERS(TERM: November 1, 2018 - October 31, 2019)

OFFICERSDr. Tim Madison, Moderator Mechanicsville IIIMrs. Joyce Gill, Vice Moderator Ridge IIMrs. Karen Mills, Clerk Northside III

VIRGINIA BAPTIST MISSION COUNCIL REPRESENTATIVESDr. Clarke Hawkins (2020) Hillcrest IIIMrs. Diane Korman (2018) Poplar Springs VRev. Matt Fretwell (2018) Oak Hall III

TRUSTEESMr. Donald R. Fields Ashland/First IIDr. Tom Gaskins Four Mile Creek VMrs. Audrey Holmes Samaria VMr. R. L. (Bob) Moran Beulah IV

ADMINISTRATIVE SERVICES

AUDIT/FINANCEMr. Wayne Gray, Chair Northside IIIMrs. Margie Elliott, Vice-Chair Colosse IVMr. Richard Adam Oak Hall IIIMr. Mike Lohr New Bethesda IIIRev. Dan McFaden Shalom I

COMMUNICATIONSRev. Matt Davidson, Chair Glen Allen IIMr. Bob King Berea I

CONSTITUTIONDr. Clarke Hawkins, Chairman Hillcrest IIIMrs. Judy Patch Hunton II

MINISTER/CHURCH RELATIONSRev. Spencer Dillard Parham Road IIDr. Brad Hoffmann Cool Spring IIIMr. Michael Holmes Samaria V

NOMINATIONSMiss Kistie Patch, Chair Hunton IIMr. John Bragg Kentwood Heights VMrs. Joan Bloomer Cool Spring IIIMr. Mark Mantiply Glen Allen IIMrs. Mildred Moran Beulah IV

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1.10 March 14, 2019

PERSONNELMrs. Pat Bragg, Chair Kentwood Heights VMr. Ward Hildreth Mechanicsville III

PROGRAMMrs. Pam Cross, Music Chair Cool Spring IIIRev. Tim Madison (Moderator) Mechanicsville III

PROPERTIESMr. Bob Moran, Chair Beulah IVMr. David Barnes New Highland IIIMr. Jimmy Elliott Colosse IVMr. Kenny Dunn Black Creek III

PRUETT FUND FOR CHURCH LEADERSHIP ADMINISTRATIVE TEAMMr. Mel Ross Berea IDr. Jeff Scott Northside III

MISSION PERFORMANCE

DISCIPLESHIP TRAININGRev. Matt Davidson Glen Allen II

MEDIA LIBRARYMrs. Jackie Harris Beulah IVMrs. Sandi Higgins Cool Spring IIIMrs. Edith Fensom Walnut Grove III

MEN IN MINISTRYMr. Cotton Sizemore, President Mechanicsville IIIMr. Allen Young, Vice Pres. Walnut Grove IIIMr. Don McPherson, Treas. New Bethesda III

MUSICMrs. Pam Cross, Chair Cool Spring IIIMr. Robert Mills, Jr. Northside IIIMrs. Lynne Uzel Mechanicsville III

PRAYER COUNCILMrs. Anita Roy, Chair Colosse IVMrs. Kitty Garstang Cool Spring IIIMrs. Joan Moses Ridge II

SENIOR ADULTSMrs. Pam Mentz Black Creek IIIMr. Nathanael Blessington Deep Run I

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1.11 March 14, 2019

STUDENT MINISTRIES (Baptist Collegiate Ministries)Rev. Abbie Duenckel, Chairman Ridge IMr. Dave Chrisman Poplar Springs IRev. Mark Miller Shalom INick and April Uebel, Ex Officio VCURusty Lee, Ex Officio U of R (Interim)

MISSION DEVELOPMENT

COUNCIL DIRECTORSRev. Ted Tussey, Director Cool Spring IIIRev. Alan Ray Ridge II

CHURCH EXTENSIONRev. Ted Tussey, Director Cool Spring IIIMs. Susan Meyerhoffer Westhunt IIMr. Jeff Bloomer Cool Spring III

PARTNERSHIP MISSIONSRev. Alan Ray, Director Ridge IIIMr. Jim Elliott Colosse IVMs. Patricia Mahone Ridge II

DOVER-RICHMOND-MIDDLE DISTRICT ASSOCIATION COMMITTEES

CENTRAL VIRGINIA BAPTIST MINISTRIES COORDINATING TEAMMr. Robert Mills, Jr. Northside III

CENTRAL VIRGINIA RACEWAY MINISTRYRev. Todd Combee New Bethesda IIIRev. Charles Ward North Run II

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1.12 March 14, 2019

WMU OFFICERS FOR 2017-2018

DWMU DIRECTORMichelle Brown

ASSISTANT DIRECTORBeth Ward

SECRETARY/TREASURER

Anita Roy

WOMEN’S ADULT MISSIONS Carol Longest

CHURCHWIDE MISSIONS CONSULTANTVacant

MISSIONS AWARENESS CONSULTANTJune Wikowsky

MISSION GROWTH CONSULTANTPat Chalkley

MISSIONS INVOLVEMENT CONSULTANTJudy Baber

AUDITORJanice Igou

ACTEENS/YOUTH CONSULTANTVacant

GA/CIA CONSULTANTAnn Chatos

MISSION FRIENDS CONSULTANTSue Hall

AREA LEADERSI Cathy Williams

II Need Leader

III Need Leader

IV Ginger Rice

V Virginia Wermuth

V Peggy Grivetti

NIGHT GROUPSEAST: Mildred MantloWEST: Darlene Herod

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1.13 March 14, 2019

SUGGESTED NAMES FOR INTERIM AND SUPPLY LISTYour Dover staff will gladly help you arrange pulpit supply or suggest additional names (804) 550-1980

Interim and Supply Ministers

Andersen, David---796-9411

Biddle, Mark E. --- 814-4242

Boswell, James--- 938-2895

Branham, Kevin---747-4897

Buckingham, Lytle---769-1555

Burgess, Buddy---337-9098

Chancellor, Gerald---883-7517

Chandler, Charles H.---307-5657

Cline, Sky---804-305-2030

Collins, Robert---739-5306

Davidson, Matt---241-1152

Dockum, James---804-994-4719

Ellis, Bill-- 804-443-7390 (Interim only)

Engleman, David---790-1808

Fallen, Melissa---204-1210

Filling, Barbara---824-4757

Fleming, Bob—270-0631

Fuson, Ted--540-270-8906

Grumbles, Mark---931-4441

Hamlett, John---804-305-4531

Henderson, Brian---804-338-3157

Heslinga, Jerry---774-641-0721

Hines, Wayne---966-9061

Holloway, Guy---380-6094

Horning, Jerry M.---804-717-9388

Horton, Lanny 540-270-6724

Howell, David A.---741-0341

Hughes, Andrew---910-736-7297

Johnson, Steve–434-990-0950

Jones, Shelby–402-6506

Kendrick, Stephen---263-1754

Larrimore, Paul---434-404-3937

Lee, Aaron–920-2219

Lewellen, Todd---887-0864

Lewis, Bob---262-3373

McFaden, Dan---746-0678

McDowell, Griendora---397-7091

Maroney, Jimmy---370-3506 ©

Payne, Steve---757-403-9800

Pierce, Joseph-252-473-7607 Poole, Michael---399-1777

Pumpelly, Larry---239-4634

Queen, Bruce---559-2232

Rajaratnam, Samuel---549-6556

Rhodes, Howard---955-6874

Robinette, Gary---336-233-2082

Seay, William---301-2980

Shaw, William—478-319-1501

Smith, Chet--- 615-7968

Smith, Kenneth---795-9230

Tessieri, Phyllis Rodgerson Pleasants --- 594-2724

Townsend, Jim---860-373-8711

Wagner, Carlton--- 985-351-1656

Ward, Charles ---262-3612

Watkins, Don---744-0262

Watson Sr., Doug--- 874-0475

Webber, Greg ---837-0441

Welton, Van---703-554-9681

West, David---795-5444

Williams, Tom---804-405-1283

Williamson, Glenn---417-593-7004

Winningham, Larry---852-5888

Wolfe, Rick---519-6141

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1.14 March 14, 2019

RESOURCE INFORMATION

BAPTIST GENERAL ASSOCIATIONOF VIRGINIA (BGAV) 2828 Emerywood ParkwayRichmond, VA 23294 . . . . . . . 915-5000

BAPTIST WORLD ALLIANCE1628 16th St., N. W.,Washington DC 20009 . 703-534-5700

BEAUMONT JUVENILE CORRECTIONAL CENTERP.O. Box 491Beaumont, VA 23014. . . . . . . . . . 556-3316

BIG BROTHERS AND BIG SISTERS SERVICES5511 Staples Mill Rd., Suite 200Richmond, VA 23230 . . . . 261-4940

CENTRAL VIRGINIA FOOD BANK 1415 Rhoadmiller St. Richmond, VA 23231 . . . . 521-2100

GOOD NEWS JAIL & PRISONMINISTRY (Henrico)2230 E. Parham Road Richmond, VA 23228 . . . . . . . 553-4090Rev. Harold Dimmitt, Chaplain

HANOVER JUVENILE CORRECTIONAL CENTERP.O. Box 507Hanover, VA 23069 . . . . . . . . 537-5306

INTERNATIONAL MISSION BOARDP.O. Box 6767Richmond, VA 23230 . . . . . . . 219-1000

LIFEWAY CHRISTIAN STORE9840A W. Broad StreetGlen Allen, VA 23060 . . . . . . . 965-9485

MIDDLE DISTRICT BAPTIST ASSN.9507 Hull Street Road, Suite D Richmond, VA 23236 . . . . . . . 276-8481www.mdba.org

MISSIONARY LEARNING CENTER(IMB, International Learning Center)16492 MLC LaneRockville, VA 23146 . . . . . . . . 749-3030

OREGON HILL BAPTIST CENTER 400 South Pine StreetRichmond, VA 23220 . . . . . . . 648-1351Jennifer Turner

RIVER CITY NETWORK OFRICHMOND BAPTISTASSOCIATION 3111 Moss Side AvenueRichmond, VA 23222 . . . . 329-1701

RIDGECREST CONFERENCECENTERP. O. Box 128Ridgecrest, NC 28770 . 704-669-8022Reservations Only . . 1-800-588-7222

SOUTH RICHMOND BAPTISTCENTER700 Belt Blvd.Richmond VA 23224 . . . . . 232-0174

U. of R. CHAPLAIN'S OFFICEWilton Center Suite 20028 W. Hampton WayU. of R., VA 23173 . . . . . . 289-8500

VA BAPTIST CHILDREN'S HOMEBox 849Salem, VA 24153 . . . . 540-389-5468

VA BAPTIST FOUNDATION2828 Emerywood ParkwayRichmond, VA 23226 . . . . 672-8862Rev. Ron Hall, President

VA BAPTIST HISTORICALSOCIETYBox 34U. of R.Virginia 23173 . . . . . . . . . . 289-8434Nathan Taylor, Executive Director

VA BAPTIST HOMESP. O. Box 191Culpeper, VA 22701 . . 540-825-2411

BAPTIST GENERAL ASSOCIATONOF VIRGINIA (BGAV) 2828 Emerywood ParkwayRichmond, VA 23294 . . . . 915-5000

VA COUNCIL OF CHURCHES1214 W. Graham Rd., Suite 3Richmond, VA 23220 . . . . 321-3300

VA INST. OF PASTORAL CARE2000 Bremo Road, Suite 105Richmond, VA 23226 . . . . 282-8332

WMU OF VIRGINIA2828 Emerywood ParkwayRichmond, VA 23294 . . . . 915-5000

RETREAT SITES

Camp Friendship P.O. Box 145Palmyra, VA 22963 . . . . . . 434-589-8950

Cross Roads Camp & Conference Center2247 Little Piney RoadLowesville, VA 22967 . 434-277-8465

Camp Piankatank Conference CenterP. O. Box 435Hartfield, VA 23071 . . . 804-776-9552

Eagle Eyrie Baptist Conference Center1 Eagle Eyrie DriveLynchburg, VA 24503 . 434-384-2211

FAX: 434-384-1891

Oak Hill Christian Camp 8451 Oak Hill Camp RoadMechanicsville, VA23111 . 779-3050

Shalom House Retreat Center15340 Robert Terrell RoadP.O. Box 196Montpelier, VA 23192 . . . . 883-6149

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DOVER BAPTIST ASSOCIATION CONSTITUTION AND BYLAWS PREAMBLE We, the churches of the Dover Baptist Association, in recognition of Jesus Christ as Lord and in order to facilitate the proclamation of the gospel of Jesus Christ, enhance interdependence and defend independence among the churches of our Association through fellowship, training, promotion and active mission outreach, do hereby adopt the following constitution and bylaws:

CONSTITUTION ARTICLE 1. NAME 1.01 This Association shall be called the Dover Baptist Association. 1.02 This Association shall not exercise disciplinary or ecclesiastical power, except the right of dismissal, over the member churches, but may give advice on all questions of policy, practice and doctrine. ARTICLE 2. MEMBERSHIP 2.01 Any regularly constituted Baptist Church that contributes to this Association may submit its request for membership and may be received as outlined below. 2.02 ADMISSION. A Baptist church desiring admission to the Association shall submit a request through the Minister/Church Relations Committee. Admission is contingent upon adherence to Biblical doctrine and Christian practice as understood by the member churches and the desire to support the Associational program. The association shall maintain a procedure by which churches may apply and be accepted. 2.03 TERMINATION OF MEMBERSHIP. At all times, Dover Association recognizes and honors the autonomy of the local church which follows the leadership of our risen Lord.

Any church which makes known its desire to withdraw from the fellowship of Dover Association may do so by written notice from the church. The notice must be signed by those duly authorized by the church to so commit the church and should include a copy of the minutes of the meeting in which the church voted to withdraw.

Any member church which deliberately departs from Biblical doctrine and Christian practice as understood by the member churches, without taking steps to correct such departure, may be deprived of membership by action of the Association. Upon presentation of evidence of such departure to the Executive Committee, a special committee shall be appointed by the Executive Committee whose primary duty shall be to encourage and lead said church back into full cooperation with the beliefs and practices of the member churches. At least one year of work by the committee must elapse before a final recommendation may be brought to the Executive Committee and subsequently to a regular meeting of the Association. Two-thirds of the members present must approve the recommendation for dismissal. 2.04 A member church is expected to make a financial contribution to the work of the Association as part of its Christian practice.

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Constitution and Bylaws revised October 28, 2018

ARTICLE 3. PURPOSE The Dover Baptist Association is a family of churches working together and assisting one another in our unique setting to carry out the full scope of the Great Commission. In fulfilling this task we will provide organization and resources to help meet needs of the churches and promote the work of Christ in missions, evangelism, worship, education, ministry, and fellowship. ARTICLE 4. REPRESENTATION 4.01 Each member church shall be entitled to send two messengers to annual, semi-annual, and special called associational meetings. A church that contributes at least $400 to the General Fund during the Association’s previous fiscal year shall be entitled to have three (3) messengers. An additional messenger is added for each additional $400 contribution to the General Fund up to a maximum of seven (7) messengers for any church. ARTICLE 5. OFFICERS The officers of the Association shall be Moderator, Vice Moderator, Clerk, and Executive Director of Missions (hereinafter referred to as Director of Missions), and other non-clerical Association staff. Officers may vote in all Association meetings. The Association shall maintain a list of the duties of these officers. Officers shall be chosen from members of contributing churches. Upon election, the Director of Missions is expected to join a contributing church. ARTICLE 6. EXECUTIVE COMMITTEE 6.01 MEMBERSHIP. Members shall be three representatives elected from each member church, the officers of the Association, committee chairpersons, and council directors. Only members of the Executive Committee may vote. 6.02 PURPOSE. It shall conduct all business for the Association between regular meetings. ARTICLE 7. ADMINISTRATIVE COMMITTEES 7.01 NAMES. The committees shall be referred to as "the ____ Committee," (i.e. Communications, Constitution, Finance, Minister/Church Relations, Nominations, Personnel, Program, and Properties). These shall be referred to as Standing Committees. The moderator may appoint special committees or task groups as needed (e.g., an anniversary committee, project committee, etc.). 7.02 Each committee chairperson shall come from a contributing member church. 7.03 GENERAL PROVISIONS. Each Standing Committee shall consist of up to five members to be elected on an annual basis. Each committee shall be permitted to use volunteers provided that only regular committee members within each committee shall be eligible to vote. ARTICLE 8. TRUSTEES The Association shall elect at least three and no more than five trustees who shall each serve until such time as a successor is elected by the Association and shall be qualified by the Circuit Court of Hanover County. Trustees shall be chosen from members of contributing churches. The Association may act to remove or replace a trustee at any time. The trustees shall be subject to the directions of the association in all transactions. They shall hold legal title to properties of the Association and shall sell or encumber the same only upon instruction of the Association or the Executive Committee.

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ARTICLE 9. ORGANIZATIONAL CHANGES The Executive Committee shall have the authority to implement changes in the organizational structure of the Association as needed. Any change must have the approval of at least two-thirds of the members present. ARTICLE 10. AMENDMENTS Proposed amendments shall come to the Executive Committee. In consultation with the Constitution Committee, the Executive Committee shall vote on such proposed amendment(s). Proposed amendments shall be mailed to the Executive Committee at least 14 days prior to the Executive Committee meeting where such changes will be voted upon. If the Executive committee approves the proposed amendment(s), the amendment(s) shall be presented to the Association. A vote of two-thirds majority of messengers present at any annual or semi-annual meeting of the Association shall be required for adoption.

BYLAWS BYLAW 1. MEETINGS 1.01 The Association shall meet the fourth Sundays in April (the Semiannual Meeting) and October (the Annual Meeting) and shall also hold any called meetings of the Association on Sunday unless otherwise scheduled by the Executive Committee. 1.02 REGISTRATION. Messengers shall register at the meeting. 1.03 QUORUM. Messengers representing twenty (20) of the member churches shall constitute a quorum for the transaction of business. 1.04 REPORTS. Except for the annual financial report, annual reports shall coincide with the church program year. 1.05 CLOTURE. Without the permission of the Association, no person shall speak more than five (5) minutes nor more than twice on any one matter of business. 1.06 DEMEANOR. Dover Baptist Association serves Jesus Christ. How we behave reflects His presence in our lives. Therefore, we expect and require that participants conduct themselves in Christlike ways. Examples of such behavior include, but are not limited to, courtesy toward others, self-control, and respect for the rules governing the Association. 1.07 ORDER. In all points of order not otherwise provided for, the Association shall be guided by the current edition of Robert's Rules of Order, revised. 1.08 PARLIAMENTARIAN. The Moderator may appoint a Parliamentarian to assist him or her in all matters pertaining to parliamentary interpretation. BYLAW 2. DUTIES OF OFFICERS 2.01 MODERATOR. He/she shall preside over all meetings of the Association and shall serve as chairperson of the Executive Committee.

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2.02 VICE MODERATOR. He/she shall assist the Moderator and perform the duties of the Moderator during his/her absence or incapacity. 2.03 CLERK. He/she shall keep an accurate record of the proceedings of Association meetings and Executive Committee meetings. He/she shall provide for the registration of the messengers to such meetings. 2.04 EXECUTIVE DIRECTOR OF MISSIONS

(a) Major Function: He/she shall lead the Association to fulfill the purposes stated in Article 3 of this Constitution.

(b) The Dover Operations Manual will outline the specific responsibilities of the Director of Missions. 2.05 The Dover Operations Manual will outline the duties of all Association leaders. 2.06 REPORTS. All committee chairpersons, council directors, and officers except the Moderator and Vice Moderator are requested to submit written annual reports to the Director of Missions at least two weeks prior to the October meeting of the Association in order that a Book of Reports may be prepared for the messengers. 2.07 STATUS. Should any officer or other elected leader become a member of a church not in fellowship with this Association or not contributing to this Association, his/her status as an officer/leader shall cease immediately and that position be declared vacant. BYLAW 3. ELECTION AND TERM OF OFFICE 3.01 TIME OF ELECTION. The Moderator and Vice Moderator shall be elected at the April (semi-annual) meeting of the Association to take office upon adjournment of the following October (annual) meeting. All other officers and leaders may be elected at any Executive Committee meeting, or meeting of the Association. 3.02 EXCEPTIONS. When the office of Executive Director of Missions becomes vacant, the Executive Committee shall be responsible for electing a successor. The procedure for filling this position is governed by the Dover Operations Manual. 3.03 TERM OF OFFICE. The Moderator and Vice Moderator shall be elected for a one year term. All other officers shall serve at the pleasure of the Association. 3.04 LIMITATIONS. The Moderator and Vice Moderator, after having served one full term, may not be elected to a second term until the lapse of at least one year. 3.05 CONSENT TO SERVE. A person's name shall not be placed in nomination unless he/she has agreed to accept the responsibilities commensurate to the office. BYLAW 4. EXECUTIVE COMMITTEE 4.01 MEETINGS

(a) Regular meetings shall be held the second Tuesday night of January, April, July and October for the purpose of transacting Association business between regular Association meetings. If the Moderator, Vice Moderator and Director of Missions collectively determine that it is in the best interests of the Association to alter the meeting dates, they shall give at least ten (10) days notice prior to the meeting to all committee members.

(b) Any two of the Moderator, Vice Moderator, or Director of Missions may call a special meeting, provided that all committee members are notified in writing, in advance, of the time, the place of meeting, and the nature of the business to be discussed. 4.02 QUORUM. Representation from fifteen (15) member churches shall constitute a quorum.

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4.03 SPECIAL COMMITTEES. The Executive Committee may establish special committees as needed. BYLAW 5. ADMINISTRATIVE COMMITTEES 5.01 All committee duties, responsibilities, and structure shall be regulated by the Dover Operations Manual, which is approved by the Executive Committee. 5.02 APPOINTMENT AND TERM OF OFFICE. Each Administrative Committee member shall serve at the pleasure of the Association. BYLAW 6. MISSION PERFORMANCE COUNCILS 6.01 Each Mission Performance Director, with the advice and consent of the Director of Missions and Nominations Committee, shall enlist persons to form a council and may enlist volunteers as necessary to assist in the performance of responsibilities. BYLAW 7. COOPERATIVE RELATIONSHIPS 7.01 COOPERATIVE NATURE. Dover Baptist Association churches have a long history of cooperating with other Christian groups, especially Baptist bodies, to achieve the stated purpose of helping to fulfill the Great Commission. We will encourage such cooperative efforts, seeking to preserve established relationships and create new ones as God leads the association. Our cooperative efforts should further the cause of Christ and may take the form of sharing resources (e.g., personnel, information, equipment, financial resources, etc.). 7.02 BAPTIST GENERAL ASSOCIATION OF VIRGINIA. Our cooperation with the Baptist General Association of Virginia grows out of the cooperation of our churches with that body. As part of that cooperation, Dover Baptist Association shares information, promotes mission efforts, and engages in other activities as Dover Baptist Association deems appropriate.

7.03 SOUTHERN BAPTIST CONVENTION. Our cooperation with the Southern Baptist Convention grows out of the cooperation of our churches with that body. As part of that cooperation, the Association shares information, promotes mission efforts, and engages in other activities as the Association deems appropriate. BYLAW 8. GENERAL PROVISIONS 8.01 FINANCIAL POLICY.

(a) The Association and its organizations shall operate on a unified budget. Each church is encouraged to contribute its proportionate share of the annual budget to defray expenses of the promotional, educational, and missionary activities of the Association. Contributions on a monthly or quarterly basis are requested of the churches.

(b) All new expenditures for the Association shall be approved in the Association office before the expenditure is made and said expenditures shall be made only by: officers, organizational leaders, and committee chairpersons.

(c) A designated employee of the Association shall receive, deposit, and disburse Association funds in the method approved by the Finance Committee. He/she shall make quarterly reports to the Executive Committee and annual reports to the Association. He/she shall furnish a fidelity bond, the premium of which shall be paid by the Association. Accounts shall be audited as recommended by the Finance Committee. 8.02 REPORTS FROM THE CHURCHES. Each church is requested to send to the Clerk of the Association by the fifth of October a letter on the form furnished by the Association. These letters shall report activities for the year October 1 through September 30.

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8.03 ORGANIZATIONAL CHANGES. The Executive Committee shall have the authority to implement changes in the organizational structure of the Association as needed. Any change must have the approval of at least two-thirds of the members present. 8.04 AMENDMENTS. These Bylaws may be amended at any session of the Association by a two-thirds vote of the messengers present at a semi-annual or annual meeting after first being approved by a two-thirds vote of the members present at an Executive Committee meeting.. 8.05 The Associational Council shall consist of the Moderator, Vice Moderator, Clerk, Director of Missions, other non-clerical Association staff, and the directors of the Mission Performance and Mission Development Councils. The Dover Association non-clerical staff shall be voting ex-officio members. Other officers and chairpersons of the committees may be asked to serve at the discretion of the Director of Missions who shall be the Moderator of the Council. The Council shall meet at least quarterly prior to the Executive Committee meetings and at other times at the request of the Director of Missions for review and promotion of effective Association work. It shall also meet each spring for coordinated annual planning.

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Approved October 14, 1997P:\Dover Council\Missions Development Council\MDC Files\Church Challenge Grants\Church Challenge Grant Guidelines.wpd

Dover Baptist AssociationGuidelines for Church Challenge Grants

October 14, 1997

The Purpose: Dover Baptist Association awards Church Challenge Grants to advance the causeof Christ through helping churches begin new ministries. By “ministries,” the association meansany effort or program that a Dover congregation feels led to begin with the goal of showingunchurched people God’s love in its community context. To qualify as a new ministry, the effortor program must represent a new way for the applying church to help people know God’s love,even if other churches have tried similar efforts or programs.

Who Makes the Decision? The Missions Development Council judges all grant applications. Applying does not guarantee approval. The council will approve grants that, in the judgment ofits members, fulfill the purpose of the grants.

How Much Does the Association Give? The grants come from designated AssociationMissions Offering funds. The council will award one grant per church of up to $500 or 50% ofthe cost of the new ministry, whichever is less, in any calendar year. It will award availablefunds on a first come, first served basis.

How to Apply: Any Dover church or mission may apply. To apply, the church or missionshould send a letter of request indicating:a. A detailed plan or description of the new ministry, including the cost and when the

congregation will begin the new ministry.b. The congregation’s vote to begin the new ministry and to request the grant. (Please

attach a statement showing that the congregation approved both and the date of thecongregational business meeting or meetings.)

c. The amount of the request.

Additional Information: The Missions Development Council will act within sixty days ofreceiving the request, and the applying church must begin the new ministry within six months ofthe council’s approval or the grant will expire. Once the ministry begins, the church or missionwill receive the approved grant money. The council may consider exceptions to these guidelinesas requested. These guidelines take effect when approved and remain in effect until theassociation alters them.

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Dover Baptist AssociationGuidelines for Partnership Missions Scholarships

July 12, 2016

The Purpose: Dover Baptist Association awards partnership missions scholarships to advance the causeof Christ through partnership missions efforts and to increase the number of Dover churches andindividuals involved in partnership missions trips. By “partnership missions trip,” the association meansany volunteer missions effort that a Dover congregation believes will involve its people in furthering thecause of Christ by their physical presence on a mission field beyond Dover and that advances Dover’spurpose of helping reveal Christ by doing missions together.

Who Makes the Decision? The Partnership Missions Council evaluates all scholarship applications. Applying does not guarantee approval. The council will approve scholarships based on available fundsand the merits of the request, giving priority to trips that work with Dover’s mission partners.

How Much Does the Association Give? Unless otherwise designated, Dover will set aside 70% ofpartnership missions scholarship funds for mission trips with Dover missions partners and 30% for othermission trips. For mission trips that work with Dover missions partners, the council will award anindividual one grant of up to $300 or 20% of the cost of a partnership missions trip, whichever is less, inany calendar year. The council will award any Dover church a grant(s) of up to $750, includingindividual grants, for partnership missions trips in any calendar year. For other mission trips, the councilwill award an individual one grant of up to $150 or 20% of the cost of a partnership missions trip,whichever is less, in any calendar year. The council will award any Dover church a grant(s) of up to$500, including individual grants, for partnership missions trips in any calendar year. The council mayadjust any and all grants based on availability of funds.

How to Apply: Any Dover church or mission may apply. Anyone associated with a Dover church ormission may apply. To apply, the qualifying person or church should send a letter of request indicating:

a. The name(s) of the person or church, the nature of the trip (including time, place, andcost) and amount of aid requested.

b. The church’s approval of the request in business session (Please attach a statementshowing that the church approved the request and the date of the meeting. Have it signedby a church staff member or a church officer such as the clerk or moderator.)

c. The amount of the requestThe request may come before the related partnership missions trip and must reach the Dover Associationoffice not later than 90 days after completing the trip.

What does the association expect? Within 90 days of completing the trip, the council requests a writtenreport and photo(s) from the trip to share with the association. The association may also request for arecipient(s) to make a verbal report or presentation appropriate association events.

Additional Information: The Partnership Missions Council may consider exceptions to theseguidelines as requested. These guidelines take effect when approved and remain in effect until theassociation alters them.

Revised and Approved by Dover’s Executive Committee, 2016-07-12

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Hepler Scholarship Guidelines and Application Page 1 of 4

GUIDELINES FOR ADMINISTERING THE PAUL HEPLER SCHOLARSHIP FUND OFTHE DOVER BAPTIST ASSOCIATION

The Student Ministries Council of the Dover Baptist Association will be governed by the following guidelines:

1. A person to be considered for Scholarship Aid must be a member of a Dover Association Baptist Church for atleast one year prior to his/her application for aid, and the application must be approved by the church. (Timerequirement exception may be considered by the Student Ministries Council.)

2. The applicant must be planning to pursue a baccalaureate or graduate degree in an accredited college, universityor seminary. Seminary students must attend a seminary accredited by the American Association of TheologicalSchools. College students must attend a college accredited by the Southern Association of Colleges and Schools. The school which the applicant attends may be denominational or non-denominational in Virginia or a Baptistinstitution out of state. (Exceptions may be considered when the applicant is pursuing a diploma program such asone at an accredited seminary.)

3. Application forms, approved by the Dover Executive Committee, will be available from the Dover AssociationOffice. Completed applications must be submitted there by March 15.

The application form must contain sections describing applicant’s general family and personal background, Christianexperience, church activities, vocational goals, financial position and academic standing. In addition, the last pageshall be a church verification and recommendation to be returned with the completed application in a separate, sealedenvelope.

The applications will be evaluated to determine financial need. Once financial need is established, the other areas ofthe application will be used to decide which applicants should receive awards. All else being equal, the followingpriorities for awarding scholarship(s) each year would be followed by the Council in decreasing order:

a. First year undergraduate(s)b. Other undergraduate(s)c. Graduate or seminary student(s)

4. The Student Ministries Council reserves the right to interview any applicant.

5. Distribution of funds:a. The scholarship or combined scholarships shall not exceed 80% of the annual proceeds from the corpus

of the Hepler Scholarship fund.b. Each scholarship check will be made out to the school and delivered to the recipient.

6. If a student who is the recipient of aid withdraws from school, the Student Ministries Council must be notified atonce.

7. Each scholarship must be approved by the Dover Executive Committee. Once approved, they shall be publicizedin the next issue of the Dover newsletter.

8. These guidelines must be reviewed no less often than every five years. Any proposed changes shall besubmitted to the Dover Executive Committee for approval.

9. A permanent list containing a minimum of each year’s applicants, their churches year of study, school attendedand amount of any scholarship awarded shall be maintained at the Dover Office. The applications of those whoreceive awards shall be kept on file at the Dover office for at least one year.

10. The Student Ministries Council shall promote the Hepler Scholarship Fund and encourage donations by theDover Association, churches and individuals.

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DOVER BAPTIST ASSOCIATIONW. PAUL HEPLER SCHOLARSHIP APPLICATION

The scholarship: Awards will be made to qualified applicants based on the proceeds of the fund each year.

Criteria for Selection: To be considered for the Hepler Scholarship, a person must be a member of a DoverAssociation Baptist Church for at least one year prior to the application. The application must be approved by thechurch (see section IV). Applications must be submitted to the Dover Association Office no later than March 15each year. The applicant must be planning to pursue a baccalaureate or graduate degree in an accredited college,university or seminary. Seminary students must attend a seminary accredited by the American Association ofTheological Schools. College students must attend a college accredited by the Southern Association of Colleges andSchools. The school may be any accredited one in Virginia or a Baptist institution out-of-state. (Exceptions may beconsidered when the applicant is pursuing a diploma program such as one at an accredited seminary.)

PART I

Legal Name:_________________________________________________________ ________________Last First Middle Gender

Prefer to be called: ________________E-mail address:__________________________________________

Permanent Home Address:________________________________________________________Number and Street

______________________________________________________________________________________City State Zip Code

If different from above, please give your complete mailing address for all scholarship correspondence.Mailing address:________________________________________________________

Number and Street

______________________________________________________________________________________City State Zip Code

Telephone at mailing address: ___________________Permanent Home telephone ____________________ Area Code/Number Area Code/Number

High school attended: _________________________________________________________________

School, college or seminary you plan to attend __________________________ Desired area of academic

concentration:_________________________________________ Level, if presently in college__________

Career or Professional plans: _______________________________________________________

The Dover Church of which you are member: ________________________________________________

Years of membership: ______________

Church address:_________________________________________________________________________ City State Zip Code

Minister’s Name: _______________________________________________________________________Name Title

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PART II

1. Please provide a brief autobiographical statement (preferably as an attached electronic file), of your family andpersonal background including information on your Christian experience, church activities and vocational goals.

2. Please give the following financial information:

Expenses: Tuition $_______ Room and Board $________

Your family’s annual income (most recent Federal Income Tax Adjusted Gross Income) $______________

Any other scholarships awarded to you, so far, with dollar amounts: _________________ _______________________________________________________________________ _______________________________________________________________________

Savings or other assets to be applied to college expenses for the coming year $__________

Expected earnings from your employment to be applied to college expenses next academic year $_____________.

Any other financial need circumstances which you would like to be considered such as family size, single parent, etc.: _____________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Part III

Please give your cumulative grade point average (GPA) ____ most recent grading period GPA___. Did you take any honors or AP courses in High School?_________________________________ _____________________________________________________________________________ _______________________________ What is your class ranking?____ Your class size?______ Please attach copies of grade report forms or unofficial transcript from your school. What are your school-related activities?_________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________

PART IV

Please have your Pastor or church officer (in absence of a Pastor) complete the form on the next page and mail or fax it to the Dover Office before the March 15 deadline.

PLEASE EMPHASIZE THAT THEY NEED TO PROVIDE A PARAGRAPH LISTING THE REASONS WHYYOU SHOULD OR SHOULD NOT RECEIVE THIS SCHOLARSHIP.

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Part IV of the Dover Baptist Association W. Paul Hepler Scholarship Application

Please fill the blanks, mail, fax or scan and e-mail the signed copy along with the PARAGRAPH REQUESTED to:

Dover Baptist Association11006 Lakeridge ParkwayAshland, VA 23005Fax: 804-550-1314E-mail: [email protected]

I attest to the fact that ____________________________________________________ has been a member ofName of Applicant

__________________________________________________________________________________

Name of Church

for at least one year and that the Church approves this application for the Dover Baptist Association W. Paul HeplerScholarship.

___________________________________________________________ Signature of Pastor (or church officer)

Please provide a paragraph listing reasons why the applicant should or should not receive this scholarship.

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Revised and adopted, January 14, 2014

Dover Baptist AssociationMinister-Church Relations Committee

Ordination Council Guidelines

I. Definitions and DistinctionsA. Ordination to the Gospel ministry or pastoral, professional ordination by a church

recognizes and confirms God’s call of an individual for vocational ministry. Itrelates to one’s expressed calling to particular service within the Church ratherthan a general calling. Ordination effectively gives ministry credentials to anindividual that extend beyond the ordaining congregation. While ordination doesnot confer any special spiritual power or authority, it affirms the spiritual gifts andthe specific calling of the one ordained.

B. In Baptist autonomy, a single congregation has the function of ordination to theGospel ministry, even though an ordained individual can influence and affectother local churches. Therefore, at the invitation or request of the ordainingcongregation, the ordination process can be a cooperative effort shared amongaffiliated churches.

C. A preliminary step in the path toward Ordination to the Christian Ministry is the“Licensing of A Minister.” Any candidate who feels a “call” to Christian ministryis to declare that call to a particular Baptist congregation, usually the home churchor the church in which membership is held, and that congregation sometime laterafter sufficient time to observe the developing gifts and skills and potential forministry is to affirm that call by a formal and public licensing procedure such as acongregational vote of affirmation followed by a public “Service of Licensing.”During the time between “the declaration of the call” and the “licensing of theminister,” the church is to give prayerful and deliberate observation of thecandidate’s experience of Christian conversion and maturity in the faith, thesoundness of the call, the openness and willingness to learn and grow, the qualityof character, the emotional maturity, the vitality of faith, the loyalty to Christ andHis church, the determination to advance one’s skill, knowledge, and devotion,the doctrine, polity, ordinances, and operation of the church. The church isencouraged to create intentional ministry opportunities for the candidate such asmeeting regularly with the pastor for advice and counsel and prayerful reflectionupon the various aspects to the practice of ministry, preaching and teaching, andshowing care and concern for the people of God. After a call to a specific place ofministry, the church may then take next steps in the path toward ordination to theChristian ministry, including a consideration of the services of the OrdinationCouncil of the Dover Baptist Association.

D. As a service to its member churches, Dover Baptist Association will convene anordination council to examine a candidate for ministry who has a specific place ofvocational ministry or a candidate who, though he or she does not have a specificplace of vocational ministry, has demonstrated a significant commitment to and

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Ordination Council Guidelines Page 2 of 7

progress in pursuing a place of vocational ministry in keeping with the candidate’sOrdination expressed sense of God’s calling and gifts for ministry. Dover BaptistAssociation places a high value on ordination to the Gospel ministry and, therefore, willnot honor a request to convene an ordination council for the sole purpose of helping acandidate receive ordination credentials to qualify for employment.E. A member church may request the association’s assistance in convening a council

to examine a candidate for ordination. The member church may request theservice for the examination of any individual that it acknowledges as a member ingood standing or who serves on the church staff, including members who willserve in a place of vocational ministry beyond Dover, provided that the membermeets the criteria of having a place of vocational ministry or having demonstrateda significant commitment to and progress in pursuing a place of vocationalministry (see above).

F. When the association receives a written request from the church (citing whateverchurch action or church-based authority that church deems adequate to authorizeits request), the association refers that request to its Minister-Church RelationsCommittee. The committee, at its sole discretion, in conjunction with therequesting church, will facilitate an ordination examining council. The ordinationcouncil will make a recommendation to the requesting church for the church’sconsideration and ultimate action.

G. The ordination council will convene to assess a candidate’s qualifications andfitness for pastoral or other professional ministry relative to Baptist beliefs andpractices generally held by Dover Baptists and expressed tacitly or specificallythrough the Association and its related entities. It will seek to encourage thecandidate in keeping with its assessment. The council will not debate with thecandidate nor attempt to influence the candidate to adopt certain doctrinalpositions.

H. The Minister-Church Relations Committee will convene the ordination councilwith the goal of having at least five ordained ministers from member churchesand at least three members of Dover churches other than ordained ministry staffmembers. Ordained staff members of the association have a standing invitation toparticipate fully in the ordination council. Two or three persons from theordaining church who can attest to the candidate’s character and calling (e.g., thepastor and a deacon or other person not ordained for vocational ministry) shallmeet with at least five of the persons above when the ordination council examinesthe candidate. The candidate may also invite a guest of the candidate’s choice, ifdesired.

II. Ordination Council ProcessA. The Minister-Church Relations Committee strongly encourages that the

requesting church wait for the ordination council to complete its work beforedeciding the date for the candidate’s ordination service. Committee memberswelcome the church’s invitation to represent the association in the service.

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B. The process begins when the association receives the written request of theordaining church to convene an ordination examining council. (In order toprotect the integrity of the ordination process, it is important that the requestingchurch not make its final decision on whether to proceed with ordaining thecandidate nor schedule an ordination service until the church has received therecommendation of the ordination council.)

C. As referenced in Section III of these guidelines, the candidate shall furnish abrief, written autobiography and theological credo to the association (i.e., aboutfive pages each). The association shall forward these to the chairperson (or actingchairperson) of the Minister-Church Relations Committee.

D. The chairperson will forward the candidate’s documents to an ordinationpreparation mentor (see Section IV.) to review the documents for completenessand clarity and to communicate any issues to the candidate for possible revision. When the mentor approves the candidate’s documents, the association shallforward them to the members of the Minister-Church Relations Committee.

E. After the association has forwarded the candidate’s written autobiography andtheological credo, the chairperson or acting chairperson of the Minister-ChurchRelations Committee will arrange a time and place to convene the ordinationcouncil in conjunction with the committee’s members, the ordaining church’srepresentatives, and the candidate, scheduling about two hours for the council.

F. The ordination council meets to interview the candidate and make arecommendation to the ordaining church. The ordination council reserves theright to conduct a portion of the examination interview with guests present andanother portion with the candidate alone before it meets in executive session tomake its decision. Then the church determines whether to proceed with ordainingthe candidate.

III. Candidate’s DocumentsA. Brief biographical sketch (about five pages) including:

1. Religious development, especially conversion and call to ministry2. Education, training, and ministry plans3. Family background4. Relevant experience (secular and sacred)5. Criminal record, if any6. Other items of importance

B. Brief theological credo (about five pages) including sections concerning one’stheology of:1. Revelation2. God3. Person and work of Jesus Christ4. Person and work of the Holy Spirit5. The Church

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6. Evangelism and missions7. Eschatology8. Specific Baptist values and their role in one’s faith and practice

IV. Ordination Council Structure and ProtocolA. Ordination council composition and structure

1. The council shall not convene with fewer than seven persons to examinethe candidate (see Section I.).

2. The Minister-Church Relations Committee chairperson will secure threeofficers–a moderator, a secretary, and a mentor–for each ordinationcouncil.a. The moderator shall convene the ordination examination council

and facilitate its proceedings. Specific responsibilities include:(1) To make sure questions asked of the candidate are

appropriate and clear (the moderator may ask questions ofthe candidate or any other participant, though his/herprimary function is to oversee the proceedings)

(2) To make sure the proceedings stay focused and do notdegenerate into a debate or teaching/preaching session

(3) To initiate any necessary breaks in the council session(4) To introduce the candidate and open the examination time(5) To call for a vote to move to Executive Session(6) To oversee the Executive Session(7) To announce the decision of the council to the candidate(8) To call for a vote for adjournment, make closing

announcements, close in prayer, and dismiss the councilb. The secretary shall keep a record of the council proceedings.

Specific responsibilities include:(1) To make a roster of council members and guests(2) To keep minutes of the council proceedings(3) To get the Certificate of Ordination signed and delivered to

the candidate(4) To provide an official record of the council proceedings to

the association for its files, including a copy of the officialrequest of the ordaining church, minutes of theproceedings, and copies of the candidate’s documents, andto distribute complete sets of the same to the candidate andthe ordaining church

c. The ordination preparation mentor shall assure the preparedness ofthe candidate for the ordination examining council.(1) The mentor will proofread the candidate’s documents and

assist by recommending clarifications (see Section II.). The candidate will decide whether to make recommended

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changes, if any. However, the process can only proceedwith the mentor’s approval of the candidate’s documents.

(2) The mentor may also assist with other duties, pending theoutcome of the ordination council (see Section V.).

V. Ordination Council Meeting ProtocolA. The chairperson schedules the ordination council.B. When opening the council, the moderator:

1. Calls the council to order and opens with prayer2. Reads the request of the church and the council’s purpose (see Section I.)3. Calls for all examining council members present to introduce themselves

(name and position/function)4. Calls on the pastor or other representative of the ordaining church to

introduce the candidate.C. Examination of the candidate

1. The examination includes both hearing the candidate’s autobiography andquestioning or affirming the candidate on various points of theology (themoderator will usually devote more of the examination time to thecandidate’s theology)

2. The moderator:a. Invites the candidate to tell his/her story (autobiography)b. Calls for questions

(1) Those who want to ask questions signal to and awaitrecognition from the moderator

(2) Questions may be asked in any orderc. Areas for possible examination may include, and are not limited to:

(1) Subjects included in the autobiography and theologicalcredo

(2) Areas of interest, intentions for Christian service, andministry placement

(3) Potential growth of the candidate and of those the candidatewill serve

(4) Understanding of and outlook on stewardship andcooperation

(5) Understanding of and outlook on evangelism and outreach(6) Understanding of and outlook on missions(7) Understanding of and outlook on ministries(8) Matters related to church growth and development(9) Caring for the congregation(10) Understanding of ways to deal with conflict in ministry

settings(11) Understanding of church polity, management, and

leadership style

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(12) Distinctive Baptist values and practices(13) Personal and spiritual disciplines and family life and health(14) This list gives general guidance and should not restrict the

range of the council’s interests and concernsd. At the appropriate time, the moderator calls for an executive

session to continue the examination interview with the candidatealone and, after that, to allow the ordination council to make itsdetermination in private

D. Deliberation and decision take place in executive session1. Minister-Church Relations Committee members and others invited by the

moderator may participate in the council’s deliberation. (In addition to thecandidate, the requesting church’s members and any other guests areusually excused from the council’s deliberation.)

2. The council has the following decision options:a. To recommend that the ordaining church proceed with ordaining

the candidateb. To recommend that the requesting church delay ordination to allow

the candidate further study to address any area(s) of doctrinalweakness or error(1) The council should clearly state any such area(s) of

concern(2) The council shall clearly state whether it is making a

conditional recommendation or whether it would like toexamine the candidate again after the candidate completesthe recommended study

(3) The council should identify or request that the ordainingchurch identify a mentor to assist the candidate in thespecified area(s)

(4) The mentor shall notify the association and the Minister-Church Relations Committee chairperson when thecandidate completes the recommended study(s), and anyrecommended study(s) should be completed within oneyear of the ordination council that recommended them

c. To recommend that the ordaining church not proceed withordaining the candidate at this time

3. If appropriate, the moderator circulates an Ordination Certificate for allparticipants to sign

E. Concluding the ordination council1. After the candidate and other guests return to the council room, the

moderator reads, or ask the secretary to read, the council’srecommendation.

2. The moderator:

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a. Invites any concluding comments from the candidate or theordaining church’s representatives and any announcements

b. Calls for laying hands on the candidate and prays, or invitesanother to pray, for the candidate

c. Calls for a vote to adjourn and adjourns the councilVI. Ordination of Persons Ordained in Other Denominations and Formerly Ordained Persons

A. A member church may request an ordination examining council on behalf of aminister or other member of that church ordained to the Gospel ministry through adenomination or congregation whose practices, beliefs, and/or policies appearvery different from those generally held by Dover churches and the larger Baptistgroups with which they cooperate.

B. A member church may request an ordination examining council on behalf of aminister or other member of that church whose ordaining church revoked itsordination of that person, provided that the requesting church provides theassociation a written statement from the revoking church supporting the possiblereinstatement of the candidate as an ordained minister.

—Revised and adopted, January 14, 2014

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*Taken from the latest edition of the Constitution of Dover Baptist Association, Article 2,adopted at the Annual Meeting on October 24, 1999.


Guidelines for Accepting Churches and MissionsSeeking Membership In Dover Association

The Constitution of Dover Baptist Association* states:

2.01 Any regularly constituted Baptist Church that contributes to this Association may submit its request formembership and may be received as outlined below.

2.02 ADMISSION. A Baptist church desiring admission to the Association shall submit a request through theMinister-Church Relations Committee. Admission is contingent upon adherence to Biblical doctrine and Christianpractice as understood by the member churches and the desire to support the Associational program. The associationshall maintain a procedure by which churches may apply and be accepted.

I. NEW MISSION WORK

A. 60-day study shall be made by the Minister-Church Relations Committee afterapplication is made.

B. The results and recommendations shall be submitted at an Executive Committee meeting of the Association for action.

C. Upon action by an Annual Association meeting, the Church shall be accepted into fullfellowship in the Association.

D. After a 6-month watchcare period, the new work shall be accepted into full fellowship in

the Association.

II. ESTABLISHED SOUTHERN BAPTIST CHURCH

A. A 30-day study shall be made by the Minister-Church Relations Committee afterapplication is made.

B. The results and recommendations shall be submitted at an Executive Committee meeting of the Association for action.

C. Upon action by an annual Associational meeting, the Church shall be accepted into fullfellowship in the Association.

3. 36

Guidelines for Accepting Churches and Missions Page 2 of 2

III. CHURCH BEGUN FROM BREAK IN FELLOWSHIP WITH AN ESTABLISHEDCHURCH

A. A one-year study shall be made by the Minister-Church Relations Committee afterapplication is made.

B. The results and recommendations shall be submitted at an Executive Committee meeting of the Dover Association for action.

C. Upon action by an annual Associational meeting there shall be a one-year watchcareperiod before full fellowship in the Association.

D. During this two-year period, no financial or property assistance from the Association or Convention will be approved.

E. The Committee will be available to the original church for a year of study and evaluation to preserve our Southern Baptist fellowship in the local church as well as Association.

IV. AN ESTABLISHED BAPTIST CHURCH NOT PRESENTLY IN LINE WITH SOUTHERN BAPTISTS

A. A 30-day study shall be made by the Minister-Church Relations Committee afterapplication is made.

B. The results and recommendations shall be submitted at an Executive Committee meeting of the Dover Association for action.

C. Upon action by an annual Associational meeting, the Church shall be accepted into full fellowship in the Association.

D. At the discretion of the Minister-Church Relations Committee, the Association and the entering church shall covenant together to set up special information seminars on denominational work and cooperation.

June 28, 1978 (language updated to reflect terminology of Dover Constitution of October 24, 1999)

3. 37

Dover Baptist Association Leslie and Hazel Watson Offering for Dover Association Missions

Grant Guidelines

Adopted January 14, 2014

Purpose. Dover’s Leslie and Hazel Watson Offering for Dover Association Missions helps fund missions and charitable work outside of Dover’s budgeted expenses. The offering calls attention to missions and charitable work in and beyond the communities served by Dover churches. Association Missions Offering grants are intended to benefit work that complements, rather than duplicates, the work of Dover and its churches in keeping with our biblical values.

Who May Apply. A Dover church that contributes to the association’s General Budget may apply on behalf of a tax-exempt ministry or organization that provides services—in keeping with our biblical values—to a people group in the community that church serves.

Application Requirements. An application must include the following items: A letter from the nominating church, or those empowered to act for the church, with

minutes or other similar statement verifying the church’s nomination and the grant amount requested (the church should address the letter to the Association Missions Offering Team at Dover Baptist Association)

A description of the ministry or organization, including contact information and a description of how the grant would be used

The most recent annual report or some other supporting documentation that confirms the work of the potential grant recipient

Any other information that might help the team evaluate the grant application Permitted Grant Uses. The grant must be used for the direct benefit of the people

served by the ministry or organization (e.g., benevolent or program expenses). Grants may not be used for salaries or operating expenses other than those that directly benefit the people the ministry or organization serves.

The church must and its senior pastor must approve the nomination, including the amount requested, and affirm the above use

Dover’s Association Missions Offering Team has final approval on the award and nomination does not guarantee approval of a grant award; the Missions Offering Team may choose to award the amount requested or a different amount, up to $3,000, to a nominated ministry or organization and is accountable to Dover Baptist Association and its Executive Committee

Nominees are not limited to ministries or organizations sponsored by the Dover Baptist Association, its member churches, or other Baptist entities

Churches may nominate secular organizations if the nominee can demonstrate that it meets all other requirements Funding. Dover Baptist Association receives its offering through October 31 each year.

Dover distributes Missions Offering grants after the offering closes on October 31. Follow Up. Within six months after receiving the grant, the recipient ministry or

organization should provide a report to Dover and to the nominating church describing what happened to the money and what it accomplished or made possible. This report will be used by the Missions Offering Team to help evaluate future nominations for similar grants.

Application Process. Completed nominations (see above) must arrive in the Dover office by July 31 for grants to be made after October 31.

3. 38

Scholarship Guidelines for Dover’s Pruett Fund for Church Leadership

Updated by Executive Committee on July 11, 2017

Purpose. Dover’s Pruett Fund for Church Leadership Scholarship is intended to foster the developmentof spiritual leadership in Dover churches by equipping individuals who have demonstrated and been affirmed ina spiritual gift(s). The scholarship is given to enhance the development of the gift in the individual and to ensurethat the gift is deployed for the benefit of the applying church through the individual’s service in a leadershiprole.

Who May Apply. Any Dover church may apply on behalf of any active member or staff member of thatchurch who is age 16 or older and who has demonstrated and been affirmed in at least one of the spiritual gifts.

Application Requirements. An application must include the following items:• A letter of request from the church, or those empowered to act for the church, with minutes or other

similar statement verifying the church’s request• The individual’s spiritual gifts assessment using the Network Spiritual Gifts Assessment

(available from the Dover office) and showing the presence of the gift(s);• Recommendations from two church leaders that affirm the individual has the gift(s) and has demonstrated

the gift(s), and that the training sought will enhance the use of the gift(s) within the church (see “Typesof Training Permitted”)

• Description of how the training for which the scholarship is requested will be used to (1) enhance thedevelopment of the gift in that individual and (2) benefit and be used in a leadership role within theapplying church

• Applicants whose training time will exceed one quarter year at any educational organization or institutionmay request in writing additional funds in future quarters without having to submit a full application. Their initial approved application will remain valid until their training is complete or is revoked by thesponsoring church.Types of Training Permitted. The scholarship award must be used for training that will

enhance the use of the specified gift(s) by the named individual in the applying church.• The church and its senior pastor must approve the training and affirm the above use• Dover’s Pruett Fund for Church Leadership Team has final approval on the award and application does

not guarantee approval of an award; the Fund Team may choose to award up to $1,000 per quarter andis accountable to Dover Baptist Association and its Executive Committee

• Training is not limited to that sponsored by the Dover Baptist Association or otherBaptist entities

• Training offered through secular organizations may qualify if the applicant can demonstratethat it meets all other requirementsFunding. The individual and/or the applying church must fund 30‐50% of the cost of the training. The

standard scholarship will cover up to 50% of the training, with a maximum award of $1000. Churches

seeking a variance in these guidelines must give a justification in the application.

Follow Up. Within six months after completing the training the individual and thechurch will give the Pruett Fund team a report describing how the training has been utilized (or where they are inthe process) and whether or not it was effective. This material will be used by the Fund Team to help evaluatefuture requests for the similar training.

Application Process. Completed applications (see above) must arrive in the Dover office as follows: byDecember 15 for the first quarter of the calendar year, by March 15 for the second quarter, by June 15 for the thirdquarter, and by September 15 for the fourth quarter.

3. 39

GENERAL FUND FINANCIAL STATEMENT INCOME actual YTD annual budget

Church Gifts 379,892.79$ 408,000.00$ Alma Hunt Offering from VBMB 1,659.13$ 1,500.00$ Investment Income & Interest credited to budget 16,000.00$ 16,000.00$ Other receipts 1,350.00$ -$

Total Income 398,901.92$ 425,500.00$

Total Expenses 389,383.34$ 440,149.00$ Net Income Over/(Under) Budget (26,598.08)$ Net Income Over/(Under) Expenses 9,518.58$ (14,649.00)$

ASSETS EXCLUDING PROPERTY & EQUIPMENTGENERAL FUND BALANCE 643,098.49$

BALANCES OF DESIGNATED FUNDSLeadership Development 3,183.19$ Dover New Work Fund 122,636.95$ Partnership Missions 21,974.50$ Ministers Emergency Relief Fund 15,375.98$ Church Challenge Grants 8,397.64$ Tipi Wakan Partnership 7,809.00$ Undesignated Memorial Gifts Fund 4,959.03$ Dover Office Building Capital Fund 17,435.85$ Baptist Collegiate Ministries 1,775.00$ Office Equipment Reserve 5,628.46$ Intl Interim Project Fund 7,507.38$ World Missions Conference 5,015.28$ Watson Association Missions Offering 2,428.83$ Hepler Scholarship Fund 31,301.94$ New Start Henrico Fund 51,852.16$ Pruett Fund 112,949.37$ Fairmount Legacy Scholarship 203,736.60$ Moore Rodgerson Fund 857,779.62$ Wynbrook Legacy-Atlee West End 239,665.46$

TOTAL DESIGNATED FUNDS 1,721,412.24$

TOTAL FUNDS 2,364,510.73$

DOVER BAPTIST ASSOCIATION ACCOUNTS Village Bank (checking account) 58,125.43$ Virgina Baptist Foundation 1,194,554.61$ Equity Concepts 156,691.17$ Fairmount Legacy VA Commonwealth Bank 203,736.60$ Moore-Rodgerson Fund Essex Bank 250,000.00$ Vanguard 501,402.92$


Note I: Account balances include unrealized capital gains and losses, and pending transactions.Note II: Other assets include the office at 11006 Lakeridge Parkway, furnishings, and equipment.

3. 40

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3. 41


Semiannual Meeting @ Westhunt BC Annual Meeting @ Shalom BC

Sunday, May 5, 2019 at 3:00 p.m. Sunday, October 27, 2019 at 3:00 p.m.

FY2018 General Fund Watson Association Missions Offering Number of

February 1, 2018 ‐ January 31, 2019 November 1, 2017 ‐ October 31, 2018 Messengers

Antioch Baptist Church $8,578.55 $500.00 7

Arabic Baptist Church $100.00 2

Ashland/First Baptist Church $17,330.08 $358.00 7

Atlee Community Church $4,999.98 7

Berea Baptist Church $9,155.87 $400.00 7

Beulah Baptist Church $3,924.18 $590.00 7

Biltmore Baptist Church $2,042.62 $115.00 7

Black Creek Baptist Church $2,310.00 $775.00 7

Broadus Memorial Baptist Church $16,124.96 $1,375.00 7

Colosse Baptist Church $5,500.00 $1,054.34 7

Cool Spring Baptist Church $37,552.74 $1,280.00 7

Corinth Baptist Church $6,329.40 $1,000.00 7

Cornerstone Christian Church $500.00 3

Deep Run Baptist Church $2,507.70 $305.00 7

Dover Baptist Church $4,536.14 $625.00 7

East Gate Baptist Church 2

Elon Baptist Church $976.00 3

Emmaus Baptist Church 2

Faith Baptist Church $600.00 3

Fort Lee Baptist Church $2,000.00 $124.00 7

Four Mile Creek Baptist Church $3,417.21 $780.00 7

Glen Allen Baptist Church $3,750.00 $412.00 7

Goochland Baptist Church $8,131.00 $1,085.00 7

Grace Chinese Baptist Church $4,000.00 7

Grace Community Baptist Church $4,472.44 $300.00 7

Gwathmey Baptist Church $2,000.00 7

Hardy Central Baptist Church $3,891.34 $530.00 7

Hillcrest Baptist Church $5,050.98 7

Hopeful Baptist Church $2,500.00 7

Hopewell Baptist Church $3,844.10 $440.00 7

Hunton Baptist Church $8,830.00 $1,070.00 7

Indian View Baptist Church 2

Kentwood Heights Baptist Church $13,642.40 $140.00 7

Little Elam Baptist Church $14,177.32 $132.00 7

Manakin/First Baptist Church 2

Mattaponi Indian Baptist Church $170.00 2

Mechanicsville Baptist Church $22,909.08 $1,180.97 7

Mt Olivet Baptist Church $15,358.08 $2,185.15 7

Mt Pleasant Baptist Church 2

Mt Vernon Baptist Church $11,304.70 $6,651.33 7

New Bethesda Baptist Church $16,694.41 $670.00 7

New Highland Baptist Church $7,800.00 $150.00 7

New Life Baptist Church $600.00 3

North Run Baptist Church $5,400.00 $980.02 7

Northside Baptist Church $5,302.00 $1,070.00 7

Oak Hall Baptist Church $2,222.93 $156.50 7

Pamunkey Indian Baptist Church $400.00 $70.00 3

Parham Road Baptist Church $524.28 $336.00 3

Pioneer Baptist Church $1,673.39 6

Poplar Springs Baptist Church $9,000.00 $400.00 7

Rappahannock Indian Baptist Church 2

Ridge Baptist Church $8,576.34 $1,124.25 7

Samaria Baptist Church $16,000.00 $680.00 7

Second Liberty Baptist Church $525.00 3

Shalom Baptist Church $16,265.34 $250.00 7

Sharon Baptist Church $9,434.84 7

Tabernacle of Praise Ministries Intl $170.00 2

Taylorsville Baptist Church $4,000.00 7

Tree Ridge Community Church $1,144.00 4

Tsena Commocko Baptist Church $5,002.39 $599.00 7

Walnut Grove Baptist Church $4,020.00 $160.00 7

West Point, First Baptist Church $8,213.00 7

Western Hanover Church 2

Westhunt Baptist Church $4,578.00 $85.00 7

Totals $379,892.79 $30,308.56

Dover Constitution Article 4. Representation

"Each member church shall be entitled to send two messengers to annual, semi‐annual, and special called associational meetings. A church that contributes at least $400 to the General Fund

during the Association's previous fiscal year shall be entitled to have three (3) messengers. An additional messenger is added for each additional $400 contribution to the General Fund up to a

maximum of seven (7) messengers for any church."

3. 42

The Leslie and Hazel W

atson Offering

for Dove

r Bap

tist Association M

issions

2018 Goal: $39,500.00

Ministry to our Bap

tist Community

Amount for 2018

Inner City

Richmond Bap

tist Association‐ ministry centers

3,000.00

$

Tipi W

akan

Ministries Partnership

5,000.00

$

Ministry to M

inisters and Fam

ilies

3,000.00

$

Racew

ay M

inistries

CVBM ‐ Racew

ay500.00

$

Partnership M

issions

2,500.00

$

Base Goal

$14,000

Ministry to our Faith Community

$1,750

Christian Lea

dership Developmen

tCtr Christian Understan

ding of Islam

750.00

$

Richmond Christian Lea

dership In

stitute

500.00

$

Va Cen

ter for Restorative Justice

500.00

$

$1,000

Jail Ministries

Good New

s500.00

$

GraceInside

500.00

$

$2,000.00

Med

ical M

inistries

Cross Over Ministries

666.67

$

Hea

lth Brigade (form

erly Fan

Free)

666.67

$

The Doorw

ays (form

erly Hospital Hospital House)

666.66

$

$1,000

Pregn

ancy M

inistry

Pregn

ancy Resource Cen

ter

1,000.00

$

Faith Goal

19,750.00

$

Ministry to our Greater Community

Community, Benevo

lent, Housing

And Other Ministry Grants

$10,858.56 available for Grants

Poplar Sp

rings ‐ Greater Richmond Chpt Child

Evangelism Fellowship

858.56

$

Dee

p Run ‐ Backp

ack Ministry

1,500.00

$

New

Bethesda ‐ Momen

ts of Hope Ministries

2,500.00

$

Mount Olivet ‐ W

HEA

T1,000.00

$

Broad

us Mem

orial ‐ M

CEF‐M

echan

icsville Churches

2,500.00

$

Fort Lee

‐ Eastern Hen

rico FISH

2,500.00

$

Grants

10,858.56

$

Hallelujah Goal

$39,500.00

2018 Amount Received$30,608.56

3. 43

In Memoriam

Antioch HuntonMr. James Walker Burton (Honorary Deacon) Mr. Melvin Lee Ford, Jr.Mr. James Robert Foote (Honorary Deacon) Mrs. Marian Lenora HargroveMrs. Mary D. Foote Mrs. Pearl Sorrell HarperMr. Patrick Neil Hall (Deacon) Mr. Garland Hunter HughesMr. David Irving Mr. Wayne Eugene LassiterMrs. Deborah Locks Mr. Donald Wayne Lipe

Mrs. Karen Chandler MatthewsBlack Creek Mr. William Lawrence MauneyMr. G. L. Blackburn, Sr. Mr. Robert Alfred MillerMrs. Eleanor Burnett Mrs. Nancy Broyles PowersMrs. Phyllis Childress Mrs. Nancy Baughan SandersonMrs. Debbie Firkle Mrs. Gary Thomas SpicerMrs. Bessie Simpson Mr. Stuart R. Stokes, Sr.Mrs. Gladys WatsonMrs. Dorothy Wyatt Mattaponi Indian Baptist

Mr. George W. CustalowBroadus Memorial Mrs. June Bedwing LangstonMrs. Joyce Atkins Mrs. Darlene L. WaldropMr.Wayne EavesMrs. Patricia Farmer Mount OlivetMr. George Fox III Mr. John JonesMrs. Mary Franklin Mrs. Rachel MothenaMr. Stan Golden Mrs. Pat ParrishMrs. Constance Johnson Mrs. Anne PuryearMrs. Frances Limeberry Mrs. Katy PuryearMrs.Elizabeth Mack Mr. Jack RusherMrs, Jeanette Sizer Mrs. Evelyn SeaMrs. Carrie Thacker Mrs. Edith Stancombe

Cool Spring New BethesdaMr. William Andrews Mrs. Anna ContiMrs. Susan Andrews Mrs. Donnie HallMrs. Kathryn Hamilton Mr. Jimmy LehmanMr. Bob Hoover Mrs. Evely MorrisonMrs. Sandra Wilson Mr. Dennis ShupeMr. Roy Newcomb

3. 44

North Run RidgeMrs. Frances Atkins Mrs. Debbie BelhumeurMrs. Dorothy Bowles Mrs. Thelma BrownMr. Ernest Eddleton Mr. Hugh BuseyMrs. Judie Foster Mrs. Jean Lee Chapman (Deacon)Mrs. Annie Fowler Mr. Jim ClarkMrs. Shirley Frost Mrs. Barbara DaileyMrs. Joy Gunter Mr. Norman DaileyMrs. Marjorie Hodges Mr. William FoglemanMr. Harry Montgomery Mrs. Faye HallMrs. Joyce Redford Mrs. Susan HoneycuttMr. George Thomas Saunders Mr. Arthur Houston, Sr. (Teacher)Mr. Thomas Scott Mrs. Meredith Kammerdiener (Deacon)Mrs. Mabel Trice Mr. Michael Kee

Mrs. Dorothy LucyNorthside Mr. John Perkins (Deacon)Mrs. Gary Adams Mrs. Betty RiceMrs. Marian Minor Mrs. Dot TaylorMrs. Carrie Tribble Mrs. Shirley Workman

Pamunkey Indian SharonMrs. Lucille Langston Mrs. Janet Bartgis

Mrs. Virginia Ray LumpkinParham Road Mr. Rock OliffMrs. Janice Barnett Mrs. Margaret ShopeMrs. Juanita Bradford Mrs. Frances SchultMrs. Margie Enos Mrs. Michelle VestMrs. Virginia LloydMrs. Katherine Hallwas Palumbo Tsena CommockoMrs. Jean Warriner Mr. Gene Adkins

Pioneer Walnut GroveMrs. Virginia Z. Barnes Ms. Barbara EvansMr. Kenneth G. Brown Mr. David LewisMr. Scott P. Emerson Ms. Christine McGrawMr. Travis Gathright Mr. Page ThompsonMrs. Claire Y. Hammond Mr. Charles Whitlock

Mr. Ralph WilliamsPoplar SpringsMr. Ray FarmerMrs. Anne Adams JohnsonMrs. Connie Eborn RannalsMrs. Anne RucicilleMrs. David Schoffstall

3. 45

Chronology Since 2001

Year Place of Meeting Moderator Clerk Speaker(s)2001 New Bethesda Judy Bailey Marion Pierce Mike McClary2001 Four Mile Creek Judy Bailey Marion Pierce Dr. R. McDonough2002 Goochland Ethel Williams Marion Pierce2002 Samaria Ethel Williams Marion Pierce Rev. Billy Moore

Rev. Joe DriverRev. Harold DimmittRev. Toney McDonald

2003 Taylorsville Tom Gaskins Marion Pierce Dr. John Upton2003 Hunton Tom Gaskins Marion Pierce Rev. Steve Allsbrook2004 Ridge Bob Hall Rose Moore Rev. Dean Miller2004 Glen Allen Bob Hall Rose Moore Dr. Laurie Barber2005 Hardy Central Steve Smith Rose Moore Rev. Greg Jones

Mr. Ken ChildressMrs. Hilma Herron

2005 Goochland Steve Smith Denise Hall Rev. Lynn Latham2006 Beulah Ward Hildreth Denise Hall Rev. Walter McIntryre2006 Samaria Ward Hildreth Denise Hall Indian Congregations

Indian View, MattaponiIndian, Pamunkey Indian,Samaria, RappahannockIndian, Tsena Commocko

2007 Parham Road Vallerie King Denise Hall Rev. Nita May2007 First/Ashland Vallerie King Denise Hall Rev. Tony Ramirez2008 Emmaus Steve Adkins Ethel Williams Aias DeSouza2008 New Highland Steve Adkins Jerri Trotter Fred Anderson2009 First/West Point Todd Combee Jerri Trotter Rev. John Rudd2009 North Run Todd Combee Jerri Trotter Collegiate Ministries2010 Dover Melvin Ross Jerri Trotter Faye & Paul Burkwall2010 Poplar Springs Melvin Ross Gloria Hatchel Jeffrey Fololo2011 Pioneer Robert Thompson Gloria Hatchel “Keep the Promise”2011 New Bethesda Robert Thompson Gloria Hatchel Connections Celebration2012 Northside Darlene Slater Herod Marion Pierce Bob Mackey2012 Ridge Darlene Slater Herod Sandra Waggy Dr. John Upton

Marko and Tina Grozdanov2013 Grace Chinese Wayne Smith Sandra Waggy Operation InAsMuch2013 Little Elam Wayne Smith Sandra Waggy Fred Anderson2014 Oak Hall Beth Ward Sandra Waggy Operation InAsMuch2014 Hardy Central Beth Ward Sandra Waggy Operation InAsMuch2015 Mt. Olivet Steve Smith Karen Mills VA Baptist Women’s

Chorale2015 Four Mile Creek Steve Smith Karen Mills Ministering to Person’s

with Special Needs2016 Gwathmey Sharon McKinley Karen Mills “An Extra Measure of

God’s Grace”- Pam Cross2016 Corinth Sharon McKinley Karen Mills Tipi Wakan Ministries2017 Cool Spring Brad Hoffmann Karen Mills Steve Allsbrook Retirement2017 Meadow Event Park Brad Hoffmann Karen Mills Alex Nsengimana

Operation Christmas Child2018 First/Ashland Dave Chrisman Karen Mills Mike Pumphrey2018 Broadus Memorial Dave Chrisman Karen Mills Food Packing

3. 46

Geographical Groupings For

Dover Association Churches

AREA I

Berea Cornerstone Christian Deep Run Dover Faith GoochlandHopeful Manakin, First Mount Olivet

AREA II

Arabic Ashland, FirstBiltmoreElonGlen AllenGrace ChineseGrace CommunityGwathmeyHuntonMount VernonNorth RunParham RoadRidgeTaylorsvilleWestern HanoverWesthunt

AREA III

Atlee Black CreekBroadus MemorialCool SpringEast GateHillcrestMechanicsvilleNew BethesdaNew HighlandNorthsideOak HallShalomWalnut Grove

AREA IV

BeulahColosseCorinthIndian ViewMattaponiPamunkeyRappahannockSharonWest Point, First

AREA V

AntiochEmmausFort LeeFour Mile CreekHardy CentralHopewellKentwood HeightsLittle ElamMount PleasantNew LifePioneerPoplar SpringsSamariaSecond LibertyTree Ridge CommunityTsena Commocko

3. 47

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3. 50

Messengers at the 235th Semi-Annual Meeting First Baptist Church, Ashland

Sunday, April 22, 2018

(Visitors and Others listed in parenthesis)

Antioch Bonnie Winn, Alicea Sanders, Bud Sanders, Connie Lambert, Gail Adams, Reid Adams

Ashland, First Jess Conner, Josh Hayden Beulah R.L. Moran, Mildred Moran Black Creek Mildred G. Mantlo, Debbie Ward, Mary Rowe Broadus George Condyles, Phil Peacock Colosse Donald Campbell, Janet Campbell Cool Spring (3) Joan Bloomer, Jeff Bloomer, (Steve Dunnavant, Kelli Dunnavant,

Cara Dunnavant) Deep Run (2) Ann McFaden, Dan McFaden, Terry Jones, Charles Anderson,

Nathanael Blessington, Theresa Hawkes, Napoleon Brito, Heidi Brito, (Theresa Boltz, Christie Thadikonda)

Emmaus Daniel Reeves, Gordon Harris, Vallerie King Four Mile Creek (1) Peggy Grivetti, Ted Grivetti, Herman Hudson, Fannie Robins, Phyllis Andrews,

(Sandy Small) Glen Allen (1) (Roger Collier) Hardy Central David Nuttall Hunton Frank Goare Kentwood Heights Pat Bragg Little Elam Whitney Branch, Julene Branch Mechanicsville Tim Madison, Olive Litwinowicz, Gladys Shoemaker, Miriam Chambliss,

Jean Blankenship, Peggy Hildreth, Ward Hildreth Mount Vernon Ken Stalls New Bethesda Mike Lohr, Todd Combee, Victoria Collins, Caleb Bittler North Run (3) Barbara Frakes, Larry Frakes, Darlene Herod, (Charles Ward, Beth Ward,

Tom Gaskins) Northside (1) (Betty Robertson), Brenda Gray, Wayne Gray, Karen Mills, Bob Mills Poplar Springs (2) Gene Wade, Linda Gunderson, (David Chrisman, Gail Small) Ridge Abbie Duenckel Samaria (3) Michael Holmes, Audrey Holmes, Anne Holmes, (Mildred Adkins,

Judy Baber, Ed Baber) Tsena Commocko Edward Preston Walnut Grove Stephen Kendrick, Frank Antkievicz. Gayle Harris Dover Staff (7) Rose Mary Stewart, Bob Dale, Steve Smith, Sam Duenckel, Sandy Weakley,

Sue Hall, Elizabeth Bradley

TOTALS: 25 Churches 69 Messengers 23 Others

3. 51

Dover Baptist Association Minutes of the 235th Semiannual Meeting First Baptist Church, Ashland, Virginia


Moderator Dave Chrisman (Poplar Springs) called the meeting to order. Moderator Chrisman moved that the program be adopted as printed. Messengers

approved the motion. Host Pastor Josh Hayden (First Baptist Ashland) welcomed Dover Baptists. Associate

for Ministry to Church Leaders Steve Smith welcomed Dan Reeves, new Minister of Children and Youth at Emmaus, Rev. Stephen Kendrick, Interim Pastor at Walnut Grove, and Napoleon Brito, Pastor of Hispanic Ministry at Deep Run.

Vice Moderator Tim Madison (Mechanicsville) read from Psalm 27 and led in prayer. Pastor of Worship Rachel Pierce (First Baptist Ashland) led those in attendance in singing “Come Thou Fount”.

Intentional Interim Executive Directors of Missions Rose Mary Stewart and Bob Dale spoke on the topic of “Deep Roots, Plentiful Harvest.” Stewart expressed her thanks for the opportunity to partner in this bilateral process designed to both evaluate the present status of the association and to prepare the association for the future. Her major focus during the interim period is the day-to-day operations of the association. She stated that all policies and procedures are being reviewed, outside expertise is being utilized to assist with the association’s technology needs, and cost saving measures are being explored. Dale also expressed thanks for the spirit of cooperation and willingness he has encountered throughout the association. His major focus is the ministry of the association. He pointed out that Dover has a rich history, extending back two hundred thirty-five years. It is one of the first and largest associations in the United States. Dover has many ministry partners, and a mission field that is rapidly moving to our doorstep. This will influence our ministry options in the future. Pete and Angela Adkins delivered greetings to Dover via a video, “Celebration Stories: Partnership Missions”. They described their work as missionaries on the Standing Rock Indian Reservation in Cannon Ball, North Dakota through Tipi Wakan Ministries. Rachel Pierce led those in attendance in singing “Amazing Grace (My Chains Are Gone)”. Associate for Missions Sam Duenckel presented a video, “Celebration Stories: Watson Mission Offering”. The video addressed who Leslie and Hazel Watson were, the purpose of the offering, and past recipients of the offering. “Celebration Stories: Deep Run Baptist Church” featured Pastor of Hispanic Ministry Napoleon Brito and his wife, Heidi, as well as Pastor of Asian-Indian Ministry Nathanael Thadikonda. They were introduced by Theresa Hawkes (Deep Run). Brito described the Hispanic ministry’s four ESL classes, each of which serves twenty-five students. The Asian-Indian ministry currently serves people from seven countries. Search Committee Chairman Josh Hayden presented an update on the search for an Executive Director. Not wanting to simply continue programs that already existed, the search

3. 52

Minutes of the 235th Semiannual Meeting Sunday, April 22, 2018 Page Two committee recommended two Intentional Interim Directors, and has created a profile for the person or persons who will next lead Dover. From May until June 15, the committee will peruse resumes and applications, looking for the next Director of Missions. The committee’s goal is to set their eyes on the prize of God’s Kingdom. The committee asks for prayer as they search. Nic Ubel, Baptist Collegiate Minister at Virginia Commonwealth University, brought greetings from Baptist Collegiate Ministries, and reported on the ways VCU students are being supported by the campus ministry, through small groups, worship, social, service, and outreach events. Abbie Duenckel, Student Ministries Council Chairperson, presented the recipients of the Hepler Scholarship. This year’s recipients are Cara Dunnavant (Cool Spring) from Atlee High School and Hayden-Anne Breedlove (Glen Allen) from Freeman High and UVA. Cara will be attending Virginia Tech in the fall, while Hayden-Anne will be pursuing a law degree at the University of Richmond.

Business Session

Clerk Karen Mills (Northside) reported the presence of a quorum of messengers from at least 20 churches. She reported 70 messengers registered from 24 churches, plus 24 other persons, making a total of 94 present. Rachel Pierce led those in attendance in singing “We Will Feast In The House of Zion”. Mike Pumphrey, church planter, strategist, coach, and cultural architect, currently working with V3 Coordinating a Church Planting Movement within the Commonwealth of Virginia, presented a video, “Church Beyond the Walls”, which describes the work of Awaken Church. Planted in the Virginia Beach/Hampton Roads area, Awaken has seen the expression of the church extend from the neighborhood to Navy ships, through the development of conversations rather than converts.

Rachel Pierce led those in attendance in singing “Sing a New Church”. The meeting was adjourned by Josh Hayden, who led the benediction.

Respectfully submitted, Karen Mills, Clerk

3. 53

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3. 55

Messengers at the Annual Meeting Sunday, October 28, 2018

(Visitors and Others listed in Parenthesis)

Antioch(1) Patricia Chalkley, Connie Lambert, Amy Martin, Judy Martin,

John Stillion, Teresa Stillion (Jordan Wilder) Ashland First(1) Joe Pierce, Josh Hayden, Rachel Pierce, (Rowan Hayden) Black Creek Debra Ward, Mary Rowe Broadus(1) Beth Sloane, Larry Seay, Carol Golden, George Condyles, Phil Peacock,

(Carl Monfalcone) Colosse(2) Jimmy Elliott, Margie Elliott, Harry Roy, Jeff Mills, Anita Roy,

(Tiffany Powell) Corinth Tony Vines, William Shaw, Wendy Shaw, Ben Caldwell East Gate(1) (Griendora McDowell) Glen Allen Matt Davidson Grace Chinese Carter Tan Hillcrest Clarke Hawkins Hunton Frank Goare, Bill Patch, Judy Patch, Darla Phillips Kentwood John Bragg, Pat Bragg Little Elam Julene Branch, Whitney Branch Mechanicsville(1) Tim Madison, Miriam Chambliss, Jean Blankenship, Alice Bridges, John Munn, (Edna Munn) New Bethesda(1) Todd Combee, Aimee West, Michael Lohr, Victoria Collins,

(Melody Clarke) Mt. Olivet(1) Mr. and Mrs. Joel Stanley, Grace Stanley, (Laura Stanley) Mt. Pleasant Nadine Kirby New Highland Michelle Brown, Jenny Garthright, Arthur Garthright New Life(2) Lee Mitchel, (Frances Cannada, Eva Gay) North Run(3) Barbara Frakes, Larry Frakes, (Charles Ward, Beth Ward, Darlene Herod) Northside(1) Robert Mills, (Karen Mills) Poplar Springs Gene Wade, Gail Small, Dave Chrisman, Linda Gunderson Samaria(1) Carol Owen, Powhatan Owen, Mildred Adkins, Audrey Holmes,

(Ed Baber) Shalom Mark Miller, Morgan Miller Ridge Abbie Duenckel Dover Staff (6) (Rose Mary Stewart, Bob Dale, Sandy Weakley, Sam Duenckel,

Steve Smith, Jacquie Alleva) Other Churches: Concord (1) (Kevin Moen) Churches – 26 Messengers - 67 Others - 23

3. 56

Dover Baptist Association Revised Minutes of the 235th Annual Meeting

Broadus Memorial Baptist Church, Mechanicsville, VA Sunday, October 28, 2018

Moderator David Chrisman (Poplar Springs) called the meeting to order. Registration cards were collected. Pastor Phil Peacock (Broadus Memorial) read Isaiah 55:1-3 and led in prayer. Peacock

welcomed everyone to Broadus Memorial and gave information about where the day’s activities would be held.

Josh Hayden (First, Ashland), member of the Program Committee, moved that the program be adopted as printed. Messengers approved the motion.

Interim Pastor Lee Mitchell (New Life) and Pastor Jeff Mills (Colosse) were welcomed to their first Association meeting

Personnel Committee Chairperson Pat Bragg (Kentwood Heights) recognized Executive Assistant Sandy Weakley for 20 years of service to the Association, and Associate for Missions Sam Duenckel for 10 years of service. Gifts were presented to these two at the July Executive Committee meeting.

Co-Intentional Interim Director of Missions Bob Dale recognized David Chrisman for his service this year as Moderator. Co-Intentional Interim Director of Missions Rose Mary Stewart presented Chrisman with a gift from the Association.

Clerk Karen Mills (Northside) reported the presence of a quorum of messengers from at least 20 churches. She reported 65 messengers registered from 21 churches, plus 18 others for a total of 83 persons. Beth Ward, daughter of Leslie and Hazel Watson for whom The Association Missions Offering is named, reported on the status of the Offering. To date, the offering is ten thousand dollars under its goal. All gifts are due no later than Wednesday, October 31. Any monies received after that date will be applied to next year’s offering.

Josh Hayden, chairman of the Search Committee, reported on the search for an Interim Director of Missions. The time for receiving resumes closed on June 15. Since then, the committee has thoroughly reviewed the resumes received and developed a list of questions to be answered by prospective candidates. Co-chairperson Pat Bragg and Co-Intentional Interim Director Rose Mary Stewart have worked to develop a packet of information about the Association and the qualifications expected by the Association. Dale and Stewart have worked with the committee to match the resumes with the desired qualifications. The process of identifying candidates continues. Wayne Gray, chairman of the Finance Committee, presented a recommendation on behalf of the committee, that the Association adopt the proposed budget for 2019. Members approved the recommendation. John Bragg, member of the Nominations Committee, recommended that the list of Dover Leaders for 2019 be approved as presented. Members approved the recommendation.

3. 57

Revised Minutes of 235th Annual Meeting Sunday, October 28, 2018 Page Two Clark Hawkins (Hillcrest), member of the Constitution and ByLaws Committee,

recommended that revisions to the Constitution and ByLaws be adopted as presented. The purpose of these revisions is to reconcile variances within the document itself and variances between the document and current organizational practices. Members approved the recommendation.

Rose Mary Stewart gave directions for the meal packing event. The benediction was given and the business meeting adjourned. Respectfully submitted, Karen Mills, Clerk

3. 58

WMU OFFICERS FOR 2018

DWMU DIRECTORMichelle Brown

ASSISTANT DIRECTORBeth Ward

SECRETARY/TREASURERAnita Roy

WOMEN’S ADULT MISSIONS Carol Longest

CHURCHWIDE MISSIONS CONSULTANTVacant

MISSIONS AWARENESS CONSULTANTJune Wikowsky

MISSION GROWTH CONSULTANTPat Chalkley

MISSIONS INVOLVEMENT CONSULTANTJudy Baber

AUDITORJanice Igou

ACTEENS/YOUTH CONSULTANTVacant

GA/CIA CONSULTANTAnn Chatos

MISSION FRIENDS CONSULTANTSue Hall

AREA LEADERSI Cathy Williams

II Need Leader

III Need Leader

IV Ginger Rice

V Virginia Wermuth

V Peggy Grivetti

NIGHT GROUPSEAST: Mildred Mantlo

WEST: Darlene Herod

3. 59

Dover WMU Annual Meeting 2018

The Annual meeting of the Dover WMU was held on Thursday, May 10, 2018 atSamaria Baptist Church. Before the 4:00 pm session, Audrey Holmes played beautifulmusic on the piano. Michelle Brown, Dover WMU Director, welcomed all attendees,including special guests. Pastor Jay Hurley, Samaria Baptist Church, welcomedeveryone and opened the session with prayer. Jocelyn Henry-Whitehead of New ZionBaptist Church, sang while playing her harp - such beautiful music.

Michelle called the meeting to order. Michelle reminded everyone about giving to theLeslie and Hazel Watson Missions Offering. She asked everyone to fill out theattendance card and place it in the offering plate. Michelle encouraged everyone to getthe Dover Diary, either via mail or email. Michelle went over the upcoming events thatwere on the back of the bulletin.

Judy Shepard, Minutes Review Committee Chair for 2017, stated she reviewed theminutes from the 2017 Dover WMU Annual meeting and announced that they havebeen filed in the Dover office. Anita Roy, Dover WMU Secretary/Treasurer, stated thatthere is $8,016.18 in the DWMU checking account. Anita announced that the DoverWMU recommended the offering from the 4:00 pm session and 7:00 pm session beshared with Standing Rock and Wheelpower. Not needing a second, Anita asked forthe vote. The recommendation passed. Janice Igou, Dover WMU Auditor, was unableto attend. Anita Roy read Janice’s statement: “The General Fund and Petty CashBooks of the Dover Association WMU/Treasurer Anita Roy, have been audited for theperiod May 1, 2017 through April 30, 2018. The bank statements, checkbook, andledger sheets are all in financial balance. Two long outstanding checks are yet to becashed, totaling $50. Recommend the individuals be contacted to determine if thechecks will be cashed or if they need to be replaced.” New Highland Baptist Church has agreed to host the 2019 Dover WMU Annual meetingon May 9, 2019. Michelle announced that there were some open positions on theDover WMU Council. Beth Ward, Dover WMU Assistant Director, asked if anyonewants to be nominated for Dover WMU Director along with Michelle Brown. Seeing noone responded, the nominations were closed. The vote for Michelle Brown to be theDover WMU Director passed. Michelle noted the list of Dover WMU officers for 2018-2019, an insert in the bulletin. Michelle asked if there were other nominations on thefloor. No one else was added. The nominations were closed. The list was approved. Michelle recognized 3 of the Carolyn Hollins Memorial Scholarship winners, GraceStanley, Analiese Melton and Victoria Whitt.

3. 60

Dover WMU Annual Meeting 2018Page Two

Muriel Adkins and Kerry Canaday sang a beautiful duet, “He’s in the Midst”. JudyBaber, Missions Involvement Consultant, introduced our guest speakers, Peter andAngela Adkins. Peter and Angela grew up in Charles City and went to Charles CityHigh School. In August 2015, God called them to be missionaries to Standing Rock,Cannon Ball, North Dakota.

Peter and Angela thanked us for having them. They thanked us for our prayers, thatthey really felt them. They have 3 children: Zack who is 28, Allison who is 26 andVanessa who is 21. Peter felt God calling him to missions at age 15. Going on amissions trip solidified his conviction. As a married couple, they thought they would beinternational missionaries. They waited 3 years for the call. In 2013, WMUV askedPeter and Angela to go to Standing Rock. There, they felt called to go to Cannon Ball. They started prepping for the trip. They took Vanessa to William and Mary on a Fridayand the next day they left for Cannon Ball. There are 115 houses in Cannon Ball, 900people, lots of children, 197 families.

The original Tipi Wakan Church is now used for children. The new Tipi Wakan Churchis used for adults. Pastor Boots of Tipi Wakan Church is having health issues so Peterand Angela have taken on more roles. Peter preaches every other Sunday. He is veryhandy and keeps the vehicles running and maintains the church. Peter created a SmallJobs Ministry and is planning on starting a Boys and Men’s Group. Angela teachesBible study for children. Angela started a Women’s Ministry. She helps with a FoodPantry that serves 145 households twice a month. The Food Bank provides food for thePantry. Peter and Angela both volunteer at the public school. They are buildingrelationships with the community.

They thanked Dover Baptist Association for their support. Because of Dover’s support,they were able to purchase a 60-passenger school bus. They host the elderly for dinneronce a year and give each one a Wal-Mart gift card. Peter and Angela ask for funds for: gifts at Christmas, meals before Bible study, Easter egg hunt, and Olympics. Some ofthe physical challenges they all face are snow, snow drifts, the cold, and the wind. Thechildren of Cannon Ball face a spiritual challenge: they do not get biblical teaching athome, so Peter and Angela have to start with the basics. The worship attendance isbetween 6 and 12. Some people walk to church. Peter picks up some people andbrings them to church. People from Bismarck help teach Sunday School and BibleStudy.

3. 61

Dover WMU Annual Meeting 2018Page Three

Peter and Angela have a vision for Cannon Ball. They want to start a Christian school. They have started raising funds. So far, they have raised $30,000. They need $50,000to break ground. They have asked for prayer for this endeavor.

Temperatures at night get as low as -30 degrees, with wind chills down to -45 degrees. Religion in Cannon Ball is a mixed bag. The casino is the biggest employer, but mostpeople are unemployed. Alcoholism is a big problem for men, women and children. Many people die in their 40’s and 50’s. While they spoke, they showed slides ofCannon Ball.

Michelle thanked Peter and Angela for giving us a glimpse of Cannon Ball. Michelleintroduced our second speaker, Judy Bowman of Wheelpower Christian Cyclists. Judyhas traveled the world on her bike. She wears a cross to start conversations. Judy hasbeen a single mom since her son was 3 years old and she was 25. She found the Lordat age 28. Judy worked at Liberty University as Assistant Dean of Distant Learning. She was laid off when her son was a high school senior. She was hired by a largebicycle company. She rode her bike from Los Angeles to Boston. She left the bikecompany because they would not let her talk about God. That’s when she startedWheelpower Christian Cyclists. She has pedaled 14 times across America. Her 16 foottrailer that housed $25,000 of equipment was destroyed in an accident.

The offertory hymn was “I Love to Tell the Story”. Ginger Rice, Area 4 Leader, led us inthe Offertory Prayer. Beth gave the prayer of thanks, also praying for the missionarieswhose birthdays were today. The meeting was adjourned. We broke for dinner.

The evening session began at 7:00 pm and was preceded by a beautiful prelude fromAudrey Holmes. Michelle greeted the attendees, recognizing any pastors, missionariesand Dover officers. She thanked Dover for their financial and spiritual support. PastorJay Hurley welcomed everyone and opened in prayer. Michelle announced the DoverWMU Officers. Michelle recognized the other 2 Carolyn Hollins Memorial Scholarshiprecipients, Kensley Smith and Emery Nuckols. She went over the upcoming events onthe back of the bulletin. Marlon Bradby sang “It is Well With My Soul”. Judy Baberintroduced Peter and Angela Adkins.

Peter thanked Dover Baptist Association and Dover WMU for their continued support. Peter and Angela have been married for 32 years. Peter said the company he workedfor had him traveling internationally. Peter served with the Virginia Baptist Disaster

3. 62

Dover WMU Annual Meeting 2018Page Four

Relief while waiting to go to Cannon Ball. Peter felt the call to go to Cannon Ballstronger than Angela. Angela thought it wouldn’t last!

Standing Rock is a Sioux reservation. In the summer, children hang out at church andsome spend the night. Peter teaches adult Sunday School and helps other people withtheir cars and appliances. Angela hosts a Kid’s Club on Tuesday nights. She hosts aWomen’s Bible Study once a month, with attendance from 7 to 18 people. She providestransportation for people to doctors’ appointments and to work. Funds are needed for: crafts, food during Bible study, and special events.

There are religions other than Baptist on the reservation. There is Mormon, Catholic andEpiscopal. Five churches help them with the children. There are 8 communities on thereservation.

Michelle introduced our second speaker, Judy Bowman of Wheelpower ChristianCyclists. Judy said we are all a link in God’s Love. Joy is contagious. When Judytravels on her bike, she sleeps in churches. She said if people can get to heaven bybeing good, why did Jesus die for us? Judy sung her song, “Let the Light of ChristShine” and the congregation sang with her.

The offertory hymn was “I Have Decided to Follow Jesus”. Beth Ward stated the namesof the missionaries whose birthday was today. Beth gave the Offertory Prayer. Rev.Rose Mary Stewart, Interim, Executive Director of Missions for Dover BaptistAssociation, gave the charge to the 2018-2019 Dover WMU officers. Michelle presenteda gift to June Wikowsky for her years of service to the Dover WMU Council.Rev. Steve Smith, Associate for Ministry to Church Leaders for Dover BaptistAssociation, gave the Benediction.

____________________________________________________________________

Registration totaled 176 attendees: 50 attended the 4:00 pm session only, 13 attendedthe 7:00 pm session only and 80 attended both sessions with 26 churches represented. Not all attendees filled out the gold attendance sheet!

The offerings totaled $1,883.90.

3. 63

Dover WMU Annual Meeting 2018Page Five

Churches that attended were: Antioch, Beulah, Black Creek, Colosse, Cool Spring,Deep Run, Fort Lee, Four Mile Creek, Goochland, Hardy Central, Hunton,Mechanicsville, Mt. Olivet, Mount Pleasant, New Bethesda, New Highland, New Zion,North Run, Northside, Parham Road, Poplar Springs, Ridge, Samaria, TsenaCommocko, Walnut Grove, and Westhunt.

3. 64

CONSTITUTION AND BYLAWSOf

Woman’s Missionary Union (WMU) of Dover Baptist Association (DBA)Revised 2006

ARTICLE I. NAME

The name of this organization shall be Woman’s Missionary Union of Dover BaptistAssociation, hereinafter identified as Dover WMU of DBA.

ARTICLE II. PURPOSE

Section 1. WMU in the association helps churches and the association itself to becommitted to and involved in missions, both at home and around the world. Theassociational WMU has four ways to accomplish this purpose.They are:*Nurture a missions environment in the churches and the association*Provide and participate in associational missions activities and projects*Equip churches to provide missions awareness and involvement*Develop and strengthen WMU in all congregations

Section 2. To promote Christian missions by helping DBA churches carry out churchWoman’s Missionary Union, strategic principles, which are:1. Pray for and give to missions2. Do missions3. Learn about missions4. Develop spiritually toward a missions lifestyle5. Participate in the work of the church and the denomination6. Exhibit a personal lifestyle, which reflects deep commitment to Christ.

ARTICLE III. MEMBERSHIP AND AREAS

The membership shall be members of WMU organizations. The membership shall bedivided into geographical Areas as recognized by the Dover WMU.

ARTICLE IV. LEADERSHIP TEAM

The Leadership Team shall be Director, Assistant Director/Churchwide MissionsConsultant, Missions Involvement Consultant, Missions Growth Consultant, MissionsAwareness Consultant, Women/Adults on Mission Consultant, Acteens/Youth onMission Consultant, Girls/Children in Action Consultant, Mission Friends Consultant,Secretary, Treasurer, and In-House Auditor.

3. 65

ARTICLE V. COMMITTEES

Section 1. The standing committees shall be Nominating, Registration, Reviewing, andTellers.

Section 2. Special committees shall be appointed as needed for the promotion of theDover WMU work. Each committee must have at least two members with onedesignated chairman.

Section 3. The Nominating Committee shall be composed of Area leaders.

ARTICLE VI. WMU COUNCIL

The Council shall be composed of the Leadership Team and Area leaders.

ARTICLE VII. ELECTION

Section 1. All Dover WMU Leadership Team members shall be elected at their Annualmeeting. The term of office shall begin at final adjournment of the Annual meeting andshall continue through the next Annual meeting. Elected Leadership Team membersshall be limited to five consecutive years in the same office. One year shall elapse beforeLeadership Team members may be eligible for election to a previously held office.

Section 2. The election shall be by voice, except in the case of more than one nomineewhen the election shall be by ballot.

Section 3. Each Area shall elect its leader and supporting Area Leadership Team.

ARTICLE VIII. MEETINGS

Section 1. Dover WMU Annual meetings shall be held the second Tuesday in May inregular rotation between the eastern and western sections of DBA with U. S. Route 301as the dividing line. Except when Council recommends otherwise each Annual meetingshall have an afternoon and an evening session. Twenty-five members shall constitute aquorum.

Section 2. An annual planning meeting shall be held by the Council as close to theannual planning session of DBA as possible.

Section 3. Regular quarterly business meetings of the Dover WMU Council shall beheld the first weeks in March, June, September, and December unless otherwise notified. Special meetings may be called by the Director or at the request of five members. Fivemembers shall constitute a quorum.

Section 4. Whether or not the Area meetings of April and/or October are held shall beleft to the recommendation and approval of that Area Leadership Team and the body in

3. 66

attendance at the next scheduled Area meeting. Area meetings should begin with the firstweek of the month that has Tuesday, Wednesday, and Thursday. The night meeting ofEastern Area churches shall meet on the second Monday and the night meeting ofWestern Area churches shall meet on the last Monday. At the recommendation of DoverWMU Council, Area meetings may be canceled when they conflict with an association-wide event, such as World Missions Conference.

ARTICLE IX. EXPENSES

Dover WMU shall submit a budget request to DBA annually.

ARTICLE X. AMENDMENTS OR REVISIONS

Section 1. This Constitution may be amended or revised at any Annual meeting by two-thirds vote of the members present and voting, provided such amendment or revision hasbeen submitted to the Council and a copy sent to DBA churches at least 60 days prior tothe WMU Annual meeting.

Section 2. Amendments or revisions shall be effective at the adjournment of the WMUAnnual meeting.

BYLAWS

ARTICLE I. DUTIES OF DOVER WMU LEADERSHIP TEAM

Section 1. The Director shall lead in planning, promoting, guiding, and evaluating thework of Dover WMU. She shall preside at Council meetings, at the Annual meeting, andsecure the host church for the next Annual meeting. She shall appoint a parliamentarianwho is a current member of the Council. She also shall appoint members to serve oncommittees with the exception of the Nominating Committee (See Article IIICommittees, Section 1), shall designate one member as chairman and shall be a votingex-officio member of such committees. She shall conduct an annual workshop for WMUDirectors of DBA churches. By virtue of the office she shall be a member of the DoverCouncil, the Dover Executive Committee, and the Executive Board of Woman’sMissionary Union of Virginia.

Section 2. The Assistant Director/Churchwide Missions Consultant shall endeavor toenlist all members of DBA churches in organized missionary activities, and initiateawareness and involvement in mission projects. She shall promote involvement,awareness, and growth in mission organizations and shall conduct an annual workshopfor Assistant Directors/Churchwide Missions Coordinators of DBA churches. In theabsence of the director she shall preside over the Dover WMU Annual and Councilmeetings.

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Section 3. The Missions Involvement Consultant shall promote, identify, and strengthenDBA churches’ mission involvement and personal witnessing work. She shall conductan annual workshop for Missions Involvement Coordinators of DBA churches.

Section 4. The Missions Growth Consultant shall plan a Spiritual Enrichment Emphasisand shall encourage the reading of mission books and periodicals as well asdenominational literature. She shall conduct the annual workshop for Missions GrowthCoordinators of DBA churches and be available to Area Missions Growth leaders toassist in promoting and teaching study books as an introduction to the special seasons ofprayer.

Section 5. The Missions Awareness Consultant shall promote total stewardship of time,talents, resources, influence, and prayer, among all Dover WMU members and shallencourage each DBA church to set a worthy goal for its special seasons of prayerofferings and to promote intercessory prayer. She shall plan and preside at the annualDover Missions Awareness Day and assist in the Baptist World Alliance BaptistWomen’s Day of Prayer. She shall conduct an annual workshop for Missions AwarenessCoordinators in DBA churches.

Section 6. The Women /Adults on Mission Consultant shall promote planning andevaluating the work of Women /Adults on Mission. She shall be available to assist theArea Leaders and Women /Adults on Mission coordinators in DBA churches. She shallconduct an annual workshop for their leaders. She shall plan the Baptist World AllianceWomen’s Day of Prayer.

Section 7. The Acteens/Youth on Mission Consultant shall promote planning andevaluating the work of these organizations in DBA churches. She shall conduct anannual leadership workshop, plan and direct at least one event, and be responsible fortheir program at the annual Dover WMU Missions Awareness Day.

Section 8. The Girls /Children in Action Consultant shall promote planning andevaluating the work of these organizations in DBA churches. She shall conduct anannual leadership workshop, plan and direct at least one event, and be responsible fortheir program at the annual Dover WMU prayer Missions Awareness Day.

Section 9. The Mission Friends Consultant shall promote planning and evaluating thework of Mission Friends. She shall be responsible for their program at the annual DoverWMU Missions Awareness Day, and shall conduct an annual workshop for leaders.Section 10. The Secretary shall record the minutes of the Annual meeting, make suchminutes available to the Reviewing Committee no later than June 30 and furnish anapproved copy to Dover Association for publication in the Dover Annual. She shall sendnotices of all Council meetings and record the minutes of such meetings. She shallconduct necessary correspondence and maintain records as requested by Council.

Section 11. The Treasurer shall be responsible for an accurate account of all moneyreceived and disbursed as directed by the Council. She shall report regularly to theCouncil and annually to Dover WMU and the DBA.

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Section 12. The In-House Auditor shall audit the Treasurer’s books and report at theAnnual meeting.

Section 13. The Consultants shall be responsible for registration for their event.

ARTICLE II. WMU COUNCIL

The Council shall plan the work and set goals for achieving the purpose of Woman’sMissionary Union. The Council will hold an annual planning meeting as near to theDBA planning session as possible, during which time plans and objectives along with theproposed budget for the coming year shall be determined. The Council shall confirm thearrangements made by the Director in preparing the program for the Annual meeting. The Council shall fill vacancies occurring between meetings of Dover WMU and shallact in matters of emergency.

ARTICLE III. COMMITTEES

Section 1. The Nominating Committee shall submit to the Annual meeting a writtenreport of nominees for all offices. The chairman shall be the leader of that Area in whichthe host church is located. In the absence of an Area leader the Director shall appoint achairman.

Section 2. The Registration Committee shall register by DBA churches the members,pastors and visitors who attend the Annual Dover WMU meeting. The committee shallpresent a written report to the Secretary and an oral report to the body.

Section 3. The Reviewing Committee shall review minutes of the Annual Meeting foraccuracy and sufficiency of content and shall present a report to the Secretary and an oralreport at the next Annual meeting.

Section 4. The Tellers Committee shall count the money collected at the Annual WMUmeeting, and turn the money over to the Treasurer immediately after the meeting. TheTreasurer will report to the Council at its next meeting.Section 5. A Special Committee shall be appointed to fulfill a specified purpose andshall present a written report if requested by Council.

ARTICLE IV. AREA LEADERS

Section 1. Area leaders together with the Area Leadership Team shall plan programs for Area meetings at which the Area leader shall preside.

Section 2. Area leaders shall serve as liaisons between DBA churches and the DoverWMU Leadership Team.

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Section 3. Area leaders shall serve as the Dover WMU Nominating Committee and eachyear one leader shall serve as chairman (See Article III Committees, Section 1).

ARTICLE V. REPORTS

In order that the existing bond between Woman’s Missionary Union of Virginia andDover WMU may be strengthened, all organizations shall make reports as called for byWMU of Virginia and the Dover Annual Report Forms. With the exception of the In-House Auditor, the Leadership Team and Area leaders shall present a written report ateach Council meeting.

ARTICLE VI. RULES OF ORDER

The body shall be governed by Christian principles and conduct; and, legislative mattersshall be guided by Robert’s Rules of Order.

ARTICLE VII. AMENDMENTS OR REVISIONS

Section 1. The Bylaws may be amended or revised at any Annual meeting by two-thirdsvote of members present and voting, provided such amendment or revision has beensubmitted to the Council and a copy sent to DBA churches at least 60 days prior to theAnnual meeting.

Section 2. Amendments or revisions shall be effective at the adjournment of the Annualmeeting.

This Revised Dover WMU Constitution and Bylaws.Submitted by the 2005-06 CouncilApproved at the Annual Meeting, May 9, 2006

3. 70

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“a resource and ally forchurches and their leaders”

Dover BaptistAssociation

11006 Lakeridge ParkwayAshland, Virginia 23005

Telephone: (804) 550-1980

E-Mail: [email protected] Site: www.doverbaptist.org

2018Book of Reports

3. 73

Table of Contents

REPORTS OF GENERAL OFFICERSCo-Intentional Interim Directors of Missions Report . . . . . . . . . . . . . . . . . . . . . . . 1Associate for Missions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Associate for Ministry to Church Leaders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

REPORTS OF ADMINISTRATIVE SERVICESFinance Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Constitution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Nominations Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Personnel Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

REPORTS OF MISSION PERFORMANCE SERVICESDiscipleship Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Senior Adults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Student Ministries Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

SPECIAL REPORTSExecutive Director of Missions Search Committee . . . . . . . . . . . . . . . . . . . . . . . 33Central Virginia Raceway Ministries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Dover Woman’s Missionary Union (DWMU) . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

MINUTES Annual, Semiannual, and Executive Committee Meetings . . . . . . . . . . . . . . . . . . 37

SCHOLARSHIPS AND GRANTSW. Paul Hepler Scholarship Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55Guidelines for Partnership Missions Scholarships . . . . . . . . . . . . . . . . . . . . . . . . 59Guidelines for Church Challenge Grants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60Guidelines for Multi-Housing Ministry Grants . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

BUSINESSSummary of Dover Baptist Association Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . 622018 Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

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Co-Intentional Interim Directors of Missions Report - Rose Mary Stewart and Bob Dale

Remember how our families taught us to say “Please” and “Thank You?” We’re beginning this report with “Thank You”.

Thank you! This transition year has been a season of fresh discoveriesand new adventures for Rose Mary and Bob, your co-intentional interim directors. We began our service just before Dover’s 2017 Annual Meeting, so we’ve been inplace for a bit more than a full year now. We believe two pairs of eyes and earsand two sets of background experiences have added perspective and strength toour work. We thank you for the opportunity to minister with you.

Thanks to Dover’s gifted staff (in alphabetical order by first name) for theirdedicated service: our now retired friend Bill Corey, Elizabeth Bradley, whorecently resigned to begin a full-time job, Sam Duenckel, Sandy Weakley, SteveSmith, and Sue Hall. Thanks also to Courtney Gerhart who served temporarilywhile Sue Hall was on leave.

Thanks to Dave Chrisman for his service as moderator this year. Thanksto Dover’s many willing volunteers and gifted committee leaders. We’ve workedclosely with Dover’s Search. Personnel, Finance, and Constitution and BylawsCommittees, WMU, Trustees, and we’ve partnered with the ExecutiveCommittee, Dover Council, Minister/Church Relations Committee, and ourscholarship committees.

We’ve also related to several of our churches’ Search and PlanningCommittees as well as some deacon groups. We’ve been intentional aboutreaching out to new pastors and church leaders to get acquainted and to invitethem to be involved in Dover. We’re attended some of our minister supportgroups and the church health group. We’ve trained and taught, preached andcoached. Our diverse churches and able leaders empower Dover to build on itsbest heritage and to explore its best futures at this crucial moment.

As co-intentional interim ministers, we share a distinctive bifocal calling—toevaluate, align, and strengthen our ad-ministry practices and to anticipate futureministries. In our ministry partnership, both Rose Mary and Bob keep the bigpicture in mind. But, each of us focus on different timeframes. Rose Mary majorson “now”, and Bob looks ahead to “next.” Then, we team up with other Doverleaders to build bridges between the present and the future.

Reporting on Dover’s “Now” Administrative MinistriesDuring this transitional phase of the organization we have been focused on

day-to-day operations, while also attending to the important work of updating ourgovernance documents, building upon our current administrative systems, andfostering personnel readiness for organizational change and new beginnings.

We are grateful for Sandy, Sam, Sue, Steve, and Elizabeth’s dedicatedsupport of our day-to-day operations. Their organizational knowledge andsupport has contributed to our ability to focus on parallel paths.

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Dover has a firm foundation to build upon. In our rapidly changing workworld, ministry organizations like Dover are still forced to upgrade structures andimprove administrative services constantly in order to provide relevantassociational and missional support. To continue to function as if we are stilloperating in the past is the surest way to fall behind quickly.

This year, we’ve worked on several updates and upgrades to help clarifyand strengthen our administrative frameworks. Many of these actions areongoing processes. We have collaborated with staff and a number of Dover’sdedicated volunteers on the following organizational opportunities:

* Completing the 2018 financial audit: All requested financial recordswere located and provided to the auditors by Sandy Weakley in a timelymanner. During the exit interview, the auditors reported to the FinanceCommittee and staff representatives that all Dover funds andtransactions were accurate and properly recorded.

* Updating our Constitution & Bylaws: Over the years, Dover’s evolvingorganizational practices have outpaced the corresponding updatesneeded to reflect those changes in our governance documents. Proposed updates to correct discrepancies between the documents andcurrent organizational practices, as well as other needed generalupdates, were presented by Constitution and Bylaws Committeechairperson, Clarke Hawkins, and approved by the ExecutiveCommittee at the July 10 meeting.

* Updating our Personnel Manual: Reorganizing and updating the contentof our Personnel Manual for easier subject matter access and enhancedpolicies, respectively, has been a primary focus. Four updatesconcerning staff and volunteer background checks, staff performanceevaluations, time reporting, and housing allowance were presented bythe Personnel Committee chairperson, Pat Bragg, and approved by theExecutive Committee at the April 10 meeting. We sought the expertiseof Jeff Cranford, the BGAV’s financial planner, to ensure our housingallowance policy meets IRS stipulations.

* Implementing background checks: We’ve worked with externalresources knowledgeable about the Fair Credit Reporting Act andnational/state/county record keeping to determine practices that arelegislatively compliant and organizationally pruden, respectively.

* Strengthening our performance evaluation and staff developmentprocesses: A revised performance evaluation format that acknowledgesthe ambiguity of Dover’s transitional phase, recognizes the opportunitiesand challenges it presents for our staff, and allows for the recognition ofkey performance strengths and the identification of growth opportunities,as well as targeted and tailored developmental training, wasimplemented for this year’s performance evaluations.

* Revising our Operations Manual: Our Operations Manual is obsolete. Acentral respository for all of our up-to-date documented policies and

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procedures is being developed. Additionally, to enhance administrativeefficiency and organizational reporting accuracy, a proposed new policydeveloped by Sam Duenckel, as part of his CCA certification process,that addresses the archiving of inactive committees of 5 years or longer,excluding Administrative Services Committees and those that managedesignated funds, was presented and approved in the July 10 ExecutiveCommittee meeting.

* Specifying our budget categories: Instructive guidance for theappropriation of operating expenses against the general fund account inwhich monies were budgeted is a needed resource for proper budgetadministration and oversight. A Chart of Accounts that includes adescription of the type of expenses budgeted under each account isbeing developed for accurate accounting.

* Drafting a 2019 operations budget: We drafted an operations budget tosupport normal operational expenses, staff development, church andassociational leadership development and resources, and missionoutreach for the Finance Committee, chaired by Wayne Gray.

* Enhancing process efficiencies and cost-saving measures: Maximizingtechnology to eliminate labor intensive processes and reduce paper,print, and postage expenses is a stewardship opportunity beingexplored. Transitioning from paper to electronic communication andfiles when feasible, replacing manual processes with automation, andcleaning up our mailing lists are some key target areas.

* Upgrade our technology: We contracted with a technology company toevaluate our technology and communications infrastructure andreceived a recommendation’s report. The report is instrumental forunderstanding Dover’s most pressing technology needs as well as forfuture planning.

* Evaluating our building’s security: Workplace and worship spacesecurity are of utmost concern in our current world. A free security auditreport prepared by the Hanover Sheriff’s Office for our Dover office hasbeen forwarded to our properties committee. Thanks to Sam Duenckelfor requesting and coordinating this audit.

It’s been a real joy to collaborate with Dover’s staff, committees, andvolunteers to prepare our organization for new possibilities. Readying ouradministrative systems and cultivating, collectively, a mindset ready to embraceorganizational changes and new ministry opportunities, positions Dover to carryforth its strong legacy of missions into the 21st century.

Reporting on Dover’s “Next” MinistriesIn a fast-moving culture, religious organizations like Dover must look ahead

and work hard to be relevant. Our region is growing steadily and changing inmany ways. Our Baptist and religious worlds are morphing rapidly as well. We,

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with the help of others, have moved ahead actively:* Discerning our Association’s future ministries: To explore our unfolding

ministry context, Bob and Rose Mary prepared the Dover Future’sReport with four future ministry scenarios and have hosted ten listeningsessions for leaders. These conversations, to discern the healthiestdirections for Dover’s churches and the Association, identified severalchallenges for us to face now. These immediate challenges include:* Realizing change awakens a mix of faith and fear* Clarifying Dover’s core calling* Brining younger people into Dover’s leadership* Asserting that every one of our churches is vital, no matter its size,

age, or location* Welcoming more diversity into our churches as our region changes* Making our neighborhoods our next mission frontier* Planting new ministries and congregations* Tailoring our training to our leaders and churches as denominational

resource shrink

* Training our churches’ leaders for the future: This year we establishedour 10:59 Group (10:59 am is our starting time) for pastors, staffministers, and lay leaders, exploring “What Future Leaders DoDifferently.” Preparing for a new ministry era, our topics have included:* Leading toward Horizons and Edges with “Faces” Forward* Cultivating Contrast Communities* Knowing the “Where” of Ministry* Remaining Agile amid Tangled Transitions* Cultivating “Perennial” Churches* Transforming Conflicts into Discoveries* Staying Steady in a Seismic World* Strengthening Christ’s Entire Body* Growing Souls Inside Out

Other future-oriented topics will be offered across the next year.

* Expanding leaders’ continuing skill development: Seminary andprofessional educations typically become dated in five years or so. Consequently, ministers and other leaders either continue to learn orrisk becoming obsolete.* Coaching Training Partnership

Dover and Empower, the BGAV’s coach training service, are partneringto create a coaching culture in our churches. Leader coaching , the abilities toask, listen, and take action, is the most coveted skill in the religious and servicesectors now.

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Dover will host four coaching classes in our building’s conference area inthe next months. In August, Ken Kessler taught “Foundations for ChristianCoaching” (501) to twenty-three students, seven of whom were from Doverchurches. This was the BGAV’s largest class ever. Dover’s students weregenerously given discounts and scholarships. In October, Ken will return to teach“Establishing Dynamic Coaching Relationships” (502). Two additional classesare scheduled for the spring of 2019.

*Resource Round TablesOn September 13, we created a Resource Round Table on stewardship

development. Jeff Ukrop (Virginia Baptist Foundation) led a conversation onlegacy and bequest giving by older generations, Don Campbell (BGAV) guided aconversation on encouraging steady giving from younger generations, and JeffCranford (BGAV) hosted a conversation about the impacts of new tax laws ongiving and compensation. Then, three discussion groups formed over lunch, andthe conversations continued with the twenty participants digging deeper into theirspecial concerns.

This format is promising enough for us to consider other topics in thefuture.

* 1-Day SeminaryNext spring, we’re exploring offering a one-day continuing education

event. For three hours in the morning, we’d have a biblical class. During theafternoon, we’d have a three hour class on leadership skills. After a light meal,we’d study a topic related to church ministries, inviting lay leaders to join us.

* Foresight Academy TrainingWe enlised Jared Nichols, a North Carolina professional futurist, to help

us create the Dover Futures’ Report. He invited Rose Mary and Bob to join anintensive online class he was teaching on foresight development in the ExecutiveEducation program of the School of Business at the University of Tennessee inKnoxville. Consequently, we’re now certified futurists. We want to pass thisunique skill along to interested leaders in Dover to give our churches healthierfutures. We’d like to add a theology of hope and make specific applications toDover churches as well. Details on the foresight class will follow soon.

Dover’s Immediate ChallengesDover’s history is strong, and its present is stable. But, its future is under

threat. In the past twenty years, the number of full-time directors of missions inVirginia has shrunk to numbers that can be counted on one hand. That’s adramatic 75% downsizing in only two decades. Virginia’s associations saw a redflag when even Fredericksburg didn’t replace its director of missions recently. This transition phase is Dover’s opportunity to find a sturdier future.

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Among other things, that means our Search Committee and other keycommittees need all of our prayers as we discern the best ways to structure andstaff for the future. We have options. We have resources. All we need now isimagination and faith.

God is calling us into the future. Tomorrow will challenge and stretch ourfaith. How will we respond?

Rose Mary and Bob are convinced Dover has great days ahead–if wediscern God’s directions, use our imaginations, and then act in faith. Thanks forpraying, thinking, and acting in visionary terms as we move into the future.

Thanks and PleaseTHANKS for this good year of ministry and missions. PLEASE pray and

work for many more good years ahead.

Associate For Missions’ Report - Sam Duenckel

This year we evaluated a number of systems and programs that we havebeen using; for example, the Dover Diary has been developed in Word Perfect formany years, it is now created in Publisher. I began using creative web-basedsystems, such as Canva, to develop graphics and other marketing materials. Icreated videos to promote this year’s Watson Mission Offering. I chose four 2017Watson Mission Offering recipients to talk about how the offering helped theirministries. The four featured organizations were GraceInside, Crisis Care Ministry(BGAV), The Pregnancy Resource Center of Metro Richmond, and New KentCommunity Development. The Weekly Email continues to be a good communication method, especiallyfor announcements and other items that are placed in the Dover Diary. One of mygoals is to have several video links in each Weekly Email. Dover recently hosteda Stewardship Resource Roundtable with three speakers. I created a video ofeach and put the links in the Weekly Email. Pete and Angela Adkins, representingTipi Wakan Ministries, are another featured video. The Dover website is mobile-friendly and more secure with a SSL certificate.More than half of the visitors on Dover’s website do so on a mobile device. Part of my job is serving as a Mission Strategist for Dover Churches. Iassisted several search committees, particularly as they began the process.Another aspect of this role is providing demographics to Dover churches. Foryears Dover used a software called ScanUS, due to cutting costs, we now useESRI. This is a web-based platform that has many additional features comparedto ScanUS. I have been able to create custom reports more efficiently. I have participated in the Virginia Baptist Ministers Discussion Group for thepast nine years. It provided a forum for discussing “hot topics” since 1947. Iserved as the Secretary/Treasurer for the past eight years. Although we hadseveral partners, the time came this year to conclude this ministry.

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I serve on the planning team for the Leadership Development Conference(held in September), an event for the Central Virginia Baptist Ministries (CVBM).This is a partnership between Dover, River City Faith Network of the RichmondBaptist Association, and Middle District Baptist Association. This year we choseto focus on general church leadership and a number of pastoral care topics,rather than focus specifically on Sunday School, Deacons, etc. The conferencewas hosted by First Baptist Church Ashland, and had a higher attendance thanlast year. Overall we received highly positive feedback for the conference. Eachyear we move the conference to one of the three partnering associations. Nextyear’s conference will be at a Richmond Baptist Association church. One of the goals I have worked on since 2015 was to earn the CertifiedChurch Administrator (CCA) certification. This process can take up to five years,and included 40 hours of classes/webinars and a major project. I completed theprocess in three years and earned the certification in July.

Rose Mary Stewart and Bob Dale, Co-Intentional Executive Directors ofMissions, stepped in as the supervisors of this project. I updated the OperationsManual for my CCA project. The Operations Manual has not been updated since1996 (as a whole); however, a number of guidelines and procedures have beenupdated several times over the past twenty years. While updating the OperationsManual, I realized there were many committees that have not functioned in ten ormore years. I recommended a policy at the July Executive Committee meeting toautomatically archive non-functioning committees. The policy basically states thatif a committee has not submitted a report for the Book of Reports in the past fiveconsecutive years, and has not submitted a budget request in the same period;then the committee shall be archived for historical record. Exceptions arecommittees that manage designated funds or are named in the Constitution andBylaws – such as the Administrative Committees. This motion passed, and nowthe Operations Manual is not only current but also streamlined with functioningcommittees.

In June I was able to participate in the Cannon Ball Carnival hosted byDover’s partners, Tipi Wakan Ministries (North Dakota). Pete and Angela Adkinswere the primary organizers of this outreach opportunity. The Carnival saw atleast a hundred kids from the Cannon Ball community. One of my personalhighlights was teaching several kids how to play putt-putt. After several kids gaveit a try, I finally asked several if they have ever seen putt-putt. All said no. Nowthe thing you need to know is that for the several days I was there, the wind wasblowing constantly between 30-40 mph! It dawned on me that putt-putt would bevery difficult in a place where the wind would take it way beyond the course!

Finally, May 1st marked my 10th anniversary serving Dover BaptistAssociation! It has truly been an honor serving Dover Baptists. I would havenever dreamed that God would call me to serve in this capacity, I did not learnabout associations growing up in Georgia. I am thankful that God brought me toDover, I have learned many things here, and continue to enjoy the adventure.

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Associate for Ministry to Church Leaders - Steve Smith

Being a retired pastor, I share some points regarding my service for ourLord through Dover.

1- I have been a volunteer for a number of years serving in 3 BaptistAssociations. I am greatly enjoying my part-time serving our Lord through Dover,with many rewards, opportunities and challenges.

2- I love being a member of the Dover Staff Team in serving our Lord and co-laboring in assisting our churches, their pastors, staff and members. The DoverStaff Team are a blessing and I am thankful for the opportunity to share ministryalongside them.

3- Dover is blessed and I have been blessed in having various contacts with ourchurches, whether through visiting, preaching or sharing in special occasions inthe life of the church. Dover’s churches are located in 7 counties and it has beena joy to go to their mission field whether in the rural/agricultural areas, smalltowns, suburbs or City of Richmond.

4- I have been blessed and challenged to share with Sunday School Directors intheir teaching/leading ministry. Meeting and discussing success, challenges,ideas is a team sharing opportunity. I am grateful for their helpfulness.

5- Encouraging churches to do ministry in community is also exciting. Seeingand experiencing the variety of ways that people are helped, provided for, orloved in Christ never ends. Our challenge is always to keep on keeping on, inJesus name.

6- Additional service opportunities includes Raceway Ministry. Attending theplanning/informational meeting with this Ministry Team and assisting on one oftheir race days is a great ministry. I view this as an opportunity to go beyondourselves to serve our Lord with other Associations/Churches/Individuals,reaching out to those attending the Richmond Race, in Jesus name.

7- Thank you Lord for it all. Thank you Dover Family for the opportunities.

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ADMINISTRATIVE SERVICES REPORTS

AUDIT/FINANCE: Wayne Gray, Chair (Northside), Margie Elliott, Co-Chair(Colosse), Richard Adams (Oak Hall), Mike Lohr (New Bethesda)

The fiscal year 2017 ended on January 31, 2018 with a General Fund balance of$643,725.25, a gain of $139,525.85 from the closing balance of fiscal year 2016on January 31, 2017. This gain was due to several significant items. The mostsignificant was receipt of a $100,000 undesignated gift from Spring Run BaptistChurch when the church dissolved and gifted its assets. The sale of the ShockoeSlip property resulted in the General Fund being reimbursed for the $25,000 itcontributed to the purchase of this property. Two special gifts from memberchurches totaling $11,200 was the third significant factor. Significant gains ininvested assets also helped the General Fund balance. Some of this improvedincome was offset by significant expenses over budget incurred in fiscal 2017. God truly blessed Dover in fiscal 2017.

While the General Fund grew in fiscal 2017, church gifts except for the specialgifts previously discussed, has been range bound for the last ten years and notkept pace with inflation. To the date of this report in fiscal 2018, church gifts tothe General Fund are lagging the pace of 2017. This remains a significantconcern in maintaining the financial health of Dover.

While the focus of this report is the General Fund, it should also be noted thevalue of designated funds also grew significantly in fiscal 2017. Spring RunBaptist Church also gifted $200,000 to Dover for establishment of a scholarshipfund. The bulk of the proceeds from the sale of the Shockoe Slip property werecredited to the Moore-Rodgerson Land Purchase Fund.

During 2018, the Finance Committee contracted with the firm Frank Barcalow,CPA, P.L.L.C. to audit the finances of Dover Baptist Association for the fiscal year2017 ending January 31, 2018. The draft report from the auditor has beenreceived and the Finance Committee is in the process of reviewing the auditor’sreport. Three recommendations for improved financial controls were provided bythe auditor and are being considered by the Finance Committee. This is the firstfull audit of Dover finances since fiscal 2005.

In the last quarter of 2017, the Finance Committee decided to change thefinancial institutions for some Dover assets with the goal of increasing the amountof the assets under FDIC coverage. The increase in interest rates was asecondary reason for moving some funds. A total of $575,000 has been

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transferred to three financial institutions to increase FDIC coverage and/orimprove the interest rate received.

Efforts to provide standard documentation for designated funds continued duringthe year. Descriptions for eleven designated funds were submitted and approvedat the January, 2018 Executive Committee meeting.

Preparation of the 2019 budget recommendation was challenging. As previouslymentioned, the increase in the General Fund balance was a positive while thecurrent church gifts trend was a concern as the committee entered the budgetplanning process. Requests for funding to support and grow the work of Doverexceeded the anticipated income for fiscal 2019. After prayerful considerationand in recognition of how God blessed Dover in fiscal 2017, the FinanceCommittee is planning to submit a 2019 budget recommendation with asignificant deficit in income to expenses. The committee projects this may berequired for several fiscal years to support needs that are important to the longterm work and health of Dover. As this report goes to press, the committee praysthe resources He has provided to Dover will be used in a manner that will pleaseHIM.

COMMUNICATIONS: Matt Davidson, Chair (Glen Allen), Bob King (Berea),

CONSTITUTION: Clarke Hawkins, Chair (Hillcrest), Judy Patch (Hunton)

Here are the revisions to Constitution and ByLaws as presented at the July 2018Executive Committee meeting:

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The Dover Baptist Association’s Constitution was revised October 24, 1999 and the Bylaws were revised

on April 25, 2006. As part of the organization’s preparation for Dover’s transition to new leadership, the

Constitution and Bylaws Committee has recently performed a review of this governance document to

identify and reconcile variances within the document itself and variances between the document and

current organizational practices. There are some spelling, grammar, punctuation, and general updates

also noted.

The information below provides the proposed major revisions to be made to the Constitution and

Bylaws:

Article 2.03 – propose change in terminology from messengers to members as the Executive

Committee is constituted by members, not messengers.

Article 7.01 ‐ propose to delete Audit and History Committees as they no longer exist.

Article 7.03 – propose adding the words “up to” as a number of committees are comprised of

less than five members (e.g. Constitution and Bylaws Committee, Personnel Committee, Finance

Committee, Program Committee).

Article 8 ‐ propose to change Henrico to Hanover, as the Dover Baptist Association is now

physically located in Hanover.

Article 9 – propose changing the criteria for approval from three‐fourths to two‐thirds and the

wording of the last sentence to be consistent with Bylaw 8.03 Organizational Changes. As a side

note, the approval criteria of two‐thirds members are also consistent with the criteria in Article

2.03 and Article 10.

Article 10 – propose change in terminology from members to messengers as messengers, rather

than members, are eligible to vote at the semi‐annual/annual meetings.

Bylaw 5 – propose removal of the word “Services” from Administrative Services Committees to

be consistent with Article 7.

Bylaw 5.02 – propose removal of five‐year limit as several committee members (e.g., Wayne

Gray, Pat Bragg, and others) have graciously served terms longer than five years.

Bylaw 7.02 – propose removal due to the current BGAV’s governance structure, which is

presented in Articles V and VI of the Constitution and Bylaws of the BGAV.

(B) As part of our cooperation with the Baptist General Association of Virginia, the

Moderator shall appoint a committee of three persons from the members of Dover

churches that contribute to both the Dover Baptist Association and the Baptist General

Association of Virginia. This committee shall nominate representatives to the Virginia

Baptist Mission Board from Dover for vote by Dover at its semi‐annual meeting. Only

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persons from churches that contribute to both Dover and the Baptist General

Association of Virginia may be nominated. (The governance structure of the BGAV has

changed. The Virginia Baptist Mission Board is no longer in existence. The governing

body of the BGAV is now the Virginia Baptist Executive Board which is filled primarily by

nominations from the Mission Council. The Mission Council is made up of clergy and

laity from across the General Association. See further Articles V and VI of the

Constitution and Bylaws of the Baptist General Association of Virginia. Therefore, Bylaw

7.02 (B) is not relevant and is deleted.)

Bylaw 8.01(b) ‐ propose to add the word "new" as formerly approved routine expenditures are

not preapproved again before the expenditure is made.

Bylaw 8.01(c) – propose revision “as recommended by the Finance Committee”, as the Audit

Committee no longer exists.

Bylaw 8.04 – propose change of “majority” to two‐thirds for consistency in the document; and

add “two‐thirds vote of the messengers present at a semi‐annual or annual meeting

after first being approved by a two‐thirds vote of the members present at an Executive

Committee meeting (Add).

Respectfully submitted,

Judy Patch

Clarke Hawkins, Chair

Rose Mary Stewart, Intentional Interim Executive Director of Missions

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Dover Baptist Association Constitution, revised October 24, 1999, and Bylaws, revised April 25, 2006 1


CONSTITUTION AND BYLAWS PREAMBLE

We, the churches of the Dover Baptist Association, in recognition of Jesus Christ as Lord and in

order to facilitate the proclamation of the gospel of Jesus Christ, enhance interdependence and

defend independence among the churches of our Association through fellowship, training,

promotion and active mission outreach, do hereby adopt the following constitution and bylaws.

CONSTITUTION

ARTICLE 1. NAME

1.01 This Association shall be called the Dover Baptist Association.

1.02 This Association shall not exercise disciplinary or ecclesiastical power, except the right of

dismissal, over the member churches, but may give advice on all questions of policy,

practice and doctrine.

ARTICLE 2. MEMBERSHIP

2.01 Any regularly constituted Baptist Church that contributes to this Association may submit

its request for membership and may be received as outlined below.

2.02 ADMISSION. A Baptist church desiring admission to the Association shall submit a

request through the Minister/Church Relations Committee. Admission is contingent

upon adherence to Biblical doctrine and Christian practice as understood by the

member churches and the desire to support the Associational program. The Association

shall maintain a procedure by which churches may apply and be accepted.

2.03 TERMINATION OF MEMBERSHIP. At all times, Dover Association recognizes and honors

the autonomy of the local church which follows the leadership of our risen Lord.

Any church which makes known its desire to withdraw from the fellowship of Dover

Association may do so by written notice from the church. The notice must be signed by

those duly authorized by the church to so commit the church and should include a copy

of the minutes of the meeting in which the church voted to withdraw.

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Any member church which deliberately departs from Biblical doctrine and Christian

practice as understood by the member churches, without taking steps to correct such

departure, may be deprived of membership by action of the Association. Upon

presentation of evidence of such departure to the Executive Committee, a special

committee shall be appointed by the Executive Committee whose primary duty shall be

to encourage and lead said church back into full cooperation with the beliefs and

practices of the member churches. At least one year of work by the committee must

elapse before a final recommendation may be brought to the Executive Committee and

subsequently to a regular meeting of the Association. A Two‐thirds of the members

present majority vote of the messengers present must approve the recommendation

shall be required for dismissal.

2.04 A member church is expected to make a financial contribution to the work of the

Association as part of its Christian practice.

ARTICLE 3. PURPOSE

The Dover Baptist Association is a family of churches working together and assisting one

another in our unique setting to carry out the full scope of the Great Commission. In

fulfilling this task we will provide organization and resources to help meet needs of the

churches and promote the work of Christ in missions, evangelism, worship, education,

ministry, and fellowship.

ARTICLE 4. REPRESENTATION

Each member church shall be entitled to send two messengers to annual, semi‐annual,

and special called Associational meetings. A church that contributes at least $400 to the

General Fund during the Association’s previous fiscal year shall be entitled to have three

(3) messengers. An additional messenger is added for each additional $400 contribution

to the General Fund up to a maximum of seven (7) messengers for any church.

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ARTICLE 5. OFFICERS

The officers of the Association shall be Moderator, Vice Moderator, Clerk, and Executive

Director of Missions (hereinafter referred to as Director of Missions), and other non‐

clerical Association staff. Officers may vote in all Association meetings. The Association

shall maintain a list of the duties of these officers. Officers shall be chosen from

members of contributing churches. Upon election, the Director of Missions is expected

to join a contributing church.

ARTICLE 6. EXECUTIVE COMMITTEE

6.01 MEMBERSHIP. Members shall be three representatives elected from each member

church, the officers of the Association, committee chair persons (change to

chairpersons), and council directors. Only members of the Executive Committee may

vote.

6.02 PURPOSE. It shall conduct all business for the Association between regular meetings.

ARTICLE 7. ADMINSTRATIVE COMMITTEES

7.01 NAMES. The committees shall be referred to as “the _____ Committee,” (i.e., Audit (No

longer exists; conducted externally), Communications, Constitution, Finance, History (No

longer exists), Minister/Church Relations, Nominations, Personnel, Program, and

Properties). These shall be referred to as Standing Committees. The moderator may

appoint special committees or task groups as needed (e.g., an anniversary committee,

project committee, etc.).

7.02 Each committee chair person (chairperson) shall come from a contributing member

church.

7.03 GENERAL PROVISIONS. Each Standing Committee shall consist of up to five members to

be elected on an annual basis. Each committee shall be permitted to use volunteers

provided that only regular committee members within each committee shall be eligible

to vote.

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ARTICLE 8. TRUSTEES

The Association shall elect at least three and no more than five trustees who shall each

serve until such time as a successor is elected by the Association and shall be qualified

by the Circuit Court of Henrico (Hanover)County (DBA Office is located in Hanover).

Trustees shall be chosen from members of contributing churches. The Association may

act to remove or replace a trustee at any time. The trustees shall be subject to the

directions of the Association in all transactions. They shall hold legal title to properties

of the Association and shall sell or encumber the same only upon instruction of the

Association or the Executive Committee.

ARTICLE 9. ORGANIZATIONAL CHANGES

The Executive Committee shall have the authority to implement changes in the

organizational structure of the Association as needed. Any change must have the

approval of at least three‐fourths (two‐thirds) of the members voting (change to

present).

ARTICLE 10. AMENDMENTS

Proposed amendments shall come to the Executive Committee. In consultation with the

Constitution Committee, the Executive Committee shall vote on such proposed

amendment(s). Proposed amendments shall be mailed to the Executive Committee at

least 14 days prior to the Executive Committee meeting where such changes will be

voted upon. If the Executive Committee approves the proposed amendment(s), the

amendment(s) shall be presented to the Association. A vote of two‐thirds majority of

members (messengers) present at any annual or semi‐annual meeting of the Association

shall be required for adoption.

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BYLAWS

BYLAW 1. MEETINGS

1.01 The Association shall meet the fourth Sunday in April (the Semi‐Annual Meeting) and

October (the Annual Meeting) and shall also hold any called meetings of the Association

on Sunday unless otherwise scheduled by the Executive Committee.

1.02 REGISTRATION. Messengers shall register at the meeting.

1.03 QUORUM. Messengers representing twenty (20) of the member churches shall

constitute a quorum for the transaction of business.

1.04 REPORTS. Except for the annual financial report, annual reports shall coincide with the

church program year.

1.05 CLOTURE. Without the permission of the Association, no person shall speak more than

five (5) minutes nor more than twice on any one matter of business.

1.06 DEMEANOR. Dover Baptist Association serves Jesus Christ. How we behave reflects His

presence in our lives. Therefore, we expect and require that participants conduct

themselves in Christ‐like ways. Examples of such behavior include, but are not limited

to, courtesy toward others, self‐control and respect for the rules governing the

Association.

1.07 ORDER. In all points of order not otherwise provided for, the Association shall be

guided by the current edition of Robert’s Rules of Order, revised.

1.08 PARLIAMENTARIAN. The Moderator may appoint a Parliamentarian to assist him or her

in all matters pertaining to parliamentary interpretation.

BYLAW 2. DUTIES OF OFFICERS

2.01 MODERATOR. He/she shall preside over all meetings of the Association and shall serve

as chairperson of the Executive Committee.

2.02 VICE MODERATOR. He/she shall assist the Moderator and perform the duties of the

Moderator during his/her absence or incapacity.

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2.03 CLERK. He/she shall keep an accurate record of the proceedings of Association

meetings and Executive Committee meetings. He/she shall provide for the registration

of the messengers to such meetings.

2.04 EXECUTIVE DIRECTOR OF MISSIONS.

(A) Major Function: He/she shall lead the Association to fulfill the purposes stated in

Article 3 of this Constitution.

(B) The Dover Operations Manual will outline the specific responsibilities of the

Director of Missions.

2.05 The Dover Operations Manual will outline the duties of all Association leaders.

2.06 REPORTS. All committee chair persons, (chairpersons) council directors, and officers,

except the Moderator and Vice Moderator, are requested to submit written annual

reports to the Director of Missions at least two weeks prior to the October meeting of

the Association in order that a Book of Reports may be prepared for the messengers.

2.07 STATUS. Should any officer or other elected leader become a member of a church not

in fellowship with this Association or not contributing to this Association, his/her status

as an officer/leader shall cease immediately and that position be declared vacant.

BYLAW 3. ELECTION AND TERM OF OFFICE

3.01 TIME OF ELECTION. The Moderator and Vice Moderator shall be elected at the April

(semi‐annual) meeting of the Association to take office upon adjournment of the

following October (annual) meeting. All other officers and leaders may be elected at

any Executive Committee meeting, or meeting of the Association.

3.02. EXCEPTIONS. When the office of Executive Director of Missions becomes vacant, the

Executive Committee shall be responsible for electing a successor. The procedure for

filling this position is governed by the Dover Operations Manual.

3.03 TERM OF OFFICE. The Moderator and Vice Moderator shall be elected for a one year

term. All other officers shall serve at the pleasure of the Association.

3.04 LIMITATIONS. The Moderator and Vice Moderator, after having served one full term,

may not be elected to a second term until the lapse of at least one year.

3.05 CONSENT TO SERVE. A person’s name shall not be placed in nomination unless he/she

has agreed to accept the responsibilities commensurate to the office.

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BYLAW 4. EXECUTIVE COMMITTEE

4.01 MEETINGS

(A) Regular meetings shall be held the second Tuesday night of January, April, July, and

October for the purpose of transacting Association business between regular

Association meetings. If the Moderator, Vice Moderator and Director of Missions

collectively determine that it is in the best interests of the Association to alter the

meeting dates, they shall, (remove comma) giving (give) at least ten (10) days notice

prior to the meeting to all committee members.

(B) Any two of the Moderator, Vice Moderator, or Director of Missions may call a

special meeting, provided that all committee members are notified in writing, in

advance, of the time, the place of meeting, and the nature of the business to be

discussed.

4.02 QUORUM. Representation from fifteen (15) members (member) churches shall

constitute a quorum.

4.03 SPECIAL COMMITTEES. The Executive Committee may establish special committees as

needed.

BYLAW 5. ADMINISTRATIVE SERVICES (Remove) COMMITTEES

5.01 All committee duties, responsibilities, and structure shall be regulated by the Dover

Operations Manual, which is approved by the Executive Committee.

5.02 APPOINTMENT AND TERM OF OFFICE. Each Administrative Services (Remove)

Committee member shall be appointed for a term not to exceed five years and no

person may serve more than five consecutive years on the same committee (Remove)

serve at the pleasure of the Association (Add). Unexpired terms shall be filled as

needed. This Bylaw shall not apply to the Executive Committee or special committees

(Remove)

BYLAW 6. MISSION PERFORMANCE COUNCILS

Each Mission Performance Director, with the advice and consent of the Director of

Missions and Nominatingons (Nominations) Committee, shall enlist persons to form a

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council and may enlist volunteers as necessary to assist in the performance of

responsibilities.

BYLAW 7. COOPERATIVE RELATIONSHIPS

7.01 COOPERATIVE NATURE. Dover Baptist Association churches have a long history of

cooperating with other Christian groups, especially Baptist bodies, to achieve the stated

purpose of helping to fulfill the Great Commission. We will encourage such cooperative

efforts, seeking to preserve established relationships and create new ones as God leads

the Association. Our cooperative efforts should further the cause of Christ and may

take the form of sharing resources (e.g., personnel, information, equipment, financial

resources, etc.).

7.02 BAPTIST GENERAL ASSOCIATION OF VIRGINIA. Our cooperation with the Baptist

General Association of Virginia grows out of the cooperation of our churches with

that body.

(A) As part of that cooperation, Dover Baptist Association shares information, promotes

mission efforts, and engages in other activities as Dover Baptist Association deems

appropriate.

(B) As part of our cooperation with the Baptist General Association of Virginia, the

Moderator shall appoint a committee of three persons from the members of Dover

churches that contribute to both the Dover Baptist Association and the Baptist General

Association of Virginia. This committee shall nominate representatives to the Virginia

Baptist Mission Board from Dover for vote by Dover at its semi‐annual meeting. Only

persons from churches that contribute to both Dover and the Baptist General

Association of Virginia may be nominated. (The governance structure of the BGAV has

changed. The Virginia Baptist Mission Board is no longer in existence. The governing

body of the BGAV is now the Virginia Baptist Executive Board which is filled primarily

by nominations from the Mission Council. The Mission Council is made up of clergy and

laity from across the General Association. See further Articles V and VI of the

Constitution and Bylaws of the Baptist General Association of Virginia. Therefore, Bylaw

7.02 (B) is not relevant and is deleted.)

7.03 SOUTHERN BAPTIST CONVENTION. Our cooperation with the Southern Baptist

Convention grows out of the cooperation of our churches with that body. As part of

that cooperation, the Association shares information, promotes mission efforts, and

engages in other activities as the Association deems appropriate.

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BYLAW 8. GENERAL PROVISIONS

8.01 FINANCIAL POLICY.

(A) The Association and its organizations shall operate on a unified budget. Each church

is encouraged to contribute its proportionate share of the annual budget to defray

expenses of the promotional, education (educational), and missionary activities of the

Association. Contributions on a monthly or quarterly basis are requested of the

churches.

(B) All (Add “New") expenditures for the Association shall be approved in the

Association office before the expenditure is made and said expenditures shall be made

only by: officers, organizational leaders, and committee chair persons (chairpersons).

(C) A designated employee of the Association shall receive, deposit, and disburse

Association funds in the method approved by the Finance Committee. He/she shall

make quarterly reports to the Executive Committee and annual reports to the

Association. He/she shall furnish a fidelity bond, the premium of which shall be paid

by the Association. Accounts shall be audited by the Audit as recommended by the

Finance (Add) Committee annually and at any other time the Executive Committee may

direct. (Remove)

8.02 REPORTS FROM THE CHURCHES. Each church is requested to send to the Clerk of the

Association by the fifth of October a letter on the form furnished by the Association.

These letters shall report activities for the year October 1 through September 30.

8.03 ORGANIZATIONAL CHANGES. The Executive Committee shall have the authority to

implement changes in the organizational structure of the Association as needed. Any

change must have the approval of at least two‐thirds of the members present.

8.04 AMENDMENTS. These Bylaws may be amended at any session of the Association by a

majority two‐thirds vote of the messengers present at a semi‐annual or annual meeting

after first being approved by a two‐thirds vote of the members present at an Executive

Committee meeting (Add).

8.05 The Associational Council shall consist of the Moderator, Vice Moderator, Clerk, Director

of Missions, other non‐clerical Association staff, and the directors of the Mission

Performance and Mission Development Councils. The Dover Association non‐clerical

staff shall be voting ex‐officio members. Other officers and chair persons (chairpersons)

of the committees may be asked to serve at the discretion of the Director of Missions

who shall be the Moderator of the Council. The Council shall meet at least quarterly

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prior to Executive Committee meetings and at other times at the request of the Director

of Missions for review and promotion of effective Association work. It shall also meet

each spring for coordinated annual planning.

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MINISTER-CHURCH RELATIONS: Dean Frazeur, Chairman (Goochland),Spencer Dillard (Parham Road), Brad Hoffmann (Cool Spring), MichaelHolmes (Samaria)

NOMINATIONS: Kistie Patch, Chair (Hunton), John Bragg (KentwoodHeights), Mark Mantiply (Glen Allen), Mildred Moran (Beulah), JoanBloomer (Cool Spring)

2018-2019 COMMITTEES AND ORGANIZATIONSof Dover Baptist Association

(Te rm: November 1, 2018 - October 31, 2019)

OFFICERSDr. Tim Madison, Moderator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mechanicsville (Vice Moderator) - pendingMrs. Karen Mills, Clerk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Northside

TRUSTEESMr. Donald R. Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ashland/FirstDr. Tom Gaskins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . North RunMr. R. L. (Bob) Moran . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . BeulahMs. Audrey Holmes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Samaria

ADMINISTRATIVE SERVICES

FINANCEMrs. Margie Elliott, Vice-Chair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ColosseMr. Richard Adams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Oak HallMr. Mike Lohr . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . New BethesdaRev. Dan McFaden . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

COMMUNICATIONSRev. Matt Davidson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Glen AllenMr. Bob King . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Berea

CONSTITUTIONDr. Clarke Hawkins, Chair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . HillcrestMrs. Judy Patch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Hunton

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MINISTER/CHURCH RELATIONSRev. Spencer Dillard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Parham RoadDr. Brad Hoffmann . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cool SpringMr. Michael Holmes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Samaria

NOMINATIONSMiss Kistie Patch, Chair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . HuntonMr. Mark Mantiply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Glen AllenMrs. Mildred Moran . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . BeulahMr. John Bragg . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Kentwood HeightsMrs. Joan Bloome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cool Spring

PERSONNELMrs. Pat Bragg, Chair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Kentwood HeightsMr. Ward Hildreth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mechanicsville

PROGRAMMrs. Pam Cross, (Music Chair) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cool SpringDr. Tim Madison, (Moderator) . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mechanicsville

PROPERTIESMr. R. L. (Bob) Moran . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . BeulahMr. David Barnes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . New HighlandMr. Jimmy Elliott . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ColosseMr. Kenny Dunn . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Black Creek

PRUETT FUND FOR CHURCH LEADERSHIPADMINISTRATIVE TEAM

Mr. Mel Ross . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . BereaDr. Jeff Scott . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Northside

MISSION PERFORMANCE

DISCIPLESHIP TRAININGMr. Matt Davidson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Glen Allen II

MEDIA LIBRARYMrs. Jackie Harris . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . BeulahMrs. Sandi Higgins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cool SpringMrs. Edith Fensom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Walnut Grove

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MEN IN MINISTRYMr. Cotton Sizemore, President . . . . . . . . . . . . . . . . . . . . . . . . . . MechanicsvilleMr. Allen Young, Vice President . . . . . . . . . . . . . . . . . . . . . . . . . . . . Walnut GroveMr. Don McPherson, Treasurer . . . . . . . . . . . . . . . . . . . . . . . . . . . New Bethesda

MUSICMrs. Pam Cross, Chair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cool SpringMr. Robert Mills, Jr . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NorthsideMrs. Lynne Uzel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mechanicsville

PRAYER COUNCILMrs. Anita Roy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Colosse Mrs. Joan Moses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . RidgeMrs. Kitty Garstang . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cool Spring

SENIOR ADULTSMs. Pam Mertz . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Black CreekMr. Nathanael Blessington . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deep Run

STUDENT MINISTRIES (Baptist Collegiate Ministries)Rev. Abbie Duenckel, Chair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . RidgeMr. Dave Chrisman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Poplar SpringsRev. Mark Miller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Shalom Nick and April Uebel, Ex Officio VCURusty Lee, Ex Officio U of R (Interim)

MISSION DEVELOPMENT

COUNCIL DIRECTORS Rev. Ted Tussey, Director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cool SpringRev. Alan Ray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ridge

CHURCH EXTENSIONRev. Ted Tussey, Director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cool SpringMs. Susan Meyerhoffer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Weshunt Mr. Jeff Bloomer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cool Spring

PARTNERSHIP MISSIONSRev. Alan Ray, Director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . RidgeMr. Jim Elliott . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ColosseMs. Patricia Mahone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ridge

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DOVER-RICHMOND-MIDDLE DISTRICT ASSOCIATION COMMITTEES

CENTRAL VIRGINIA BAPTIST MINISTRIES COORDINATING TEAMMr. Robert Mills, Jr . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Northside

CENTRAL VIRGINIA RACEWAY MINISTRYRev. Todd Combee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . New BethesdaRev. Charles Ward . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . North Run II

PERSONNEL: Pat Bragg (Kentwood Heights), Ward Hildreth(Mechanicsville), Ed Shepard (Beulah), Lewis Jackson (Shalom)

The Committee met during the year to discuss personnel and other mattersinvolving the following topics: (1) important revisions to the Dover PersonnelManual and welcoming Rev. Rose Mary Stewart and Rev. Dr. Bob Dale as ournew Intentional Interim Executive Directors of Missions; (2) The DraftDiscernment Report prepared by Rose Mary and Bob; and (3) Review of theproposed 2019 personnel operating budget, medical insurance costs, and reviewof staff performance evaluations.

On January 29, 2018, we hired Courtney Gerhart as a temporary Office Assistantto provide critical help during the time Sue Hall was out. Courtney worked untilApril 16, 2018, when Sue returned to work.

The Personnel Committee presented four important revisions to the PersonnelManual which involved completing confidential background investigations foremployed field and office ministry staff and final candidates for employment;developing core competencies for field and office ministry staff positions andevaluating performance; revisions to our housing allowance policy; andcompletion of pay period time reports for staff. These changes were discussedwith the staff and passed by the Executive Committee on April 10, 2018.

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Two housing allowances for staff members were approved during the year usingour new housing allowance policy.

The Chairman of the Personnel Committee and Rev. Rose Mary Stewartconducted reviews with all staff members to determine if there were any changesto their job descriptions. This also assisted us in determining training needs forstaff members.

On June 26, 2018, the Chairman of the Personnel Committee, Rose Mary andBob met with Mr. Alan Jones from The Partnership Advantage (TPA) to discusshealth plans available to the Dover staff. Then we met with affected staff todiscuss their medical insurance which renewed on September 1. Rose Marywent over their medical insurance plan in detail and answered questions theyhad.

At the July 10, 2018, Executive Committee meeting, Bob and Rose Maryrecognized Rev. Sam Duenckel for 10 years of service (his anniversary was onMay 1, 2018). He received a plaque and a check for $150. Sandy Weakley wasalso recognized for 20 years of service (her anniversary was on June 8, 2018). She received a pin made in the shape of a Dover logo and a gift card for herfavorite restaurant.

On September 7, 2018, Elizabeth Bradley, Ministry Assistant, resigned from herDover position to accept a full-time position with the Virginia Department ofTaxation.

The Chairman of the Personnel Committee also served as an Ex-Officio memberand Vice Chairman of the Dover Executive Director of Missions SearchCommittee. This Committee has been very busy.

PROGRAM: Josh Hayden (First, Ashland), Pam Cross, Music Chair (CoolSpring), Dave Chrisman (Poplar Springs)

PROPERTIES: Bob Moran, Chair (Beulah), David Barnes (New Highland),Jimmy Elliott (Colosse), Kenny Dunn (Black Creek)

PRUETT FUND FOR CHURCH LEADERSHIP ADMINISTRATIVE TEAM: MelRoss (Berea), Vance Shearin (New Highland), Jeff Scott (Northside)

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MISSION PERFORMANCE

DISCIPLESHIP TRAINING: Matt Davidson (Glen Allen)

Key Issues:

* In 2017, Dr Steve Allsbrook asked to look at a program called, FaithPositive, a discipleship program that focuses on discipleship training forpeople in the business community. I immediately saw value in the programwith the emphasis on topics like how to find balance in your life betweenwork, family, and personal time or how to be moral in a world that is oftenimmoral or amoral. I suggested we develop a program and also addpractical topics like marketing, human resources, accounting, tax and timemanagement. We met several times in the Spring of 2017. Key pointsrelated to that program

* We had a series of positive comments from people who attended thesessions and all agreed that the topics were approriate and helpful.

* We only met at the Dover Office and during the middle of the day. We discovered people felt the Dover Office was too far to travel for ameeting.

* With many training programs “geared” toward either start-ups or thecorporate community, there is a need for programs that targetentrepreneurship in an established business. I see value for a start-up business as well.

* With business professionals who attend Dover churches there is awealth of information that could be shared with up and comingbusiness professionals. I would hope it would create an opportunityfor business professionals to share their personal testimony.

* In short, I believe we proved the need for the concept and what isneeded is to tweak the ideas and try again to make this a viableprogram within Dover’s plans for the future.

* I have been a part of the Executive Director Search Committee and sincelast summer and I feel it an honor to serve with the capable people on thecommittee. Under the capable leadership of Josh Hayden and Pat Bragg,

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we are moving forward to secure leadership for our future. I have been avoice supporting Discipleship on the committee and will continue to do so. We covet your prayers for our committee.

* I would like to work on developing a discipleship network within Dover inwhich we share ideas on how to best prepare our fellow church members,especially new members to face the challenges of life today. If you want tobe a part of that network, contact me. Matt Davidson, [email protected] 804-241-1152

EVANGELISM: Steve Crane (Poplar Springs)

MEDIA LIBRARY: Nancy King, Advisor, Sandi Higgins (Cool Spring), EdithFensom (Walnut Grove), Jackie Harris (Beulah)

MEN IN MINISTRY: Cotton Sizemore, President (Mechanicsville), AllenYoung, Vice President (Walnut Grove), Roy Davis, Treasurer (Northside)

MUSIC: Pam Cross, Chairman (Cool Spring), Robert Mills, Jr. (Northside)

PRAYER COUNCIL: Anita Roy, Chair (Colosse), Kitty Garstang (CoolSpring), Joan Moses (Ridge)

SENIOR ADULTS: Pam Mentz (Black Creek), Nathanael Blessington (DeepRun)

The Dover Senior Adult Council hosted a luncheon on May 22, 2018 at HuntonBaptist Church. The Barbershop Quartet provided the entertainment. Attendeesalso had an opportunity to play several rounds of BINGO, which seemed to goover well. There were 108 attendees, most of whom represented 16 Doverchurches.

The 2019 Dover Senior Luncheon is scheduled for May 21, 2019 (location: to beannounced).

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STUDENT MINISTRIES: Abbie Duenckel, Chairman (Ridge), David Chrisman(Poplar Springs), Mark Miller (Shalom), Nick and April Uebel (VCU), RustyLee (U of R)

This past year was an exciting year for the Student Ministry Council. We chose,not one, but TWO Hepler Scholarship recipients. Cara Dunnavant, a member ofCool Spring Baptist Church received scholarship funds to aid in her study atVirginia Tech as she prepares herself for a career as an epidemiologist. Hayden-Anne Breedlove, the other scholarship recipient, is a member of Glen AllenBaptist Church. Hayden-Anne studies law at the University of Richmond. Bothreceived a scholarship of $500.

The Student Ministry Council mailed several care packages to Dover high schoolseniors who planned to begin college in August. The care packages includedinformation about Baptist Collegiate Ministries as well as supplies (post-it notes,pens, poster hangers, chewing gum, and bookmarks) to remind students to stickto God while at school.

The Student Ministry Council ended the year preparing guidelines for a newscholarship fund. Spring Run Baptist Church (Fairmount Memorial BaptistChurch) gave funds to the association for this new scholarship. The scholarshipprovides fund for an individual or groups from Dover churches seeking training fortraditional or non-traditional ministry.

Guidelines for this scholarship will be presented at the 2018 October ExecutiveCommittee meeting for approval.

The Student Ministry Council enjoys working with the area campus ministers. Please enjoy a summary of this previous year on the campuses of University ofRichmond and VCU.

Rev. Rusty Lee: Campus Minister, University of Richmond, BCM

First of all thank you for your prayerful and financial support of URBCM. Lastyear was my first in this capacity, so saying I had much to learn would be anunderstatement. However, I am pleased to report that much has been learned bymyself and hopefully our students. The Office of the Chaplaincy at UR has beena very good teacher as I travel this learning curve. They are a wonderful partner

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to Baptists and other faith traditions represented by the diverse studentpopulation at University of Richmond. They provide physical space to gather,communication resources and networking opportunities with other campusministers. Our faithful 6 met for discipleship on Thursday evenings. We studiedSabbath theology in the Fall and Spirit Centered Discernment in the Spring. Onestudent discerned a calling to serve with BGAV in Austria, where she is currently. Another discerned a calling to advance her studies in education as she hopes toteach later. Both were seniors and it was a blessing to see God at work in theirlives. Younger students continued to learn how to balance all the many demandson their lives. I was able to engage local church ministers and Laity in ourdiscussions, which allowed diverse ideas to be shared.

Amid various social events both on and off campus, we’ve also been ableto partner with VCUBCM for a progressive dinner. I am able to meet studentsone on one over lunch to discuss life. Some of our best discipleship occurs here.

I have also begun a weekly email update to local churches to keep theminformed. I hope to physically meet with these leaders over the summer as wellto build on these relationships.

Again, this brief report cannot describe the full impact Christ is havingamong our students. I am grateful for the chance to serve and witness it firsthand. If I can ever tell our story to anyone within our Dover Baptist Associationnetwork of churches in more detail, simply tell me when and where!

Nic Uebel, Campus Minister, BCM at VCU

The BCM at VCU has continued to minister to VCU students thisyear in then name of Jesus and in partnership with the Dover Baptist Association. So far this fall we’ve made connections with about 20 new VCU students whohave come to one of our Bible studies, worship gatherings, or social events. Our6 student leaders have done a great job of reaching out on campus and leadingour weekly gatherings.

One encouraging story from this fall is that of Jenny, a junior transfer student. Jenny overheard some of our leaders talking about the Bible in

the Starbucks on campus and joined in on the conversation. Our leaders invitedher to join them for lunch and then to continue the conversation about the Bible atone of our Bible Studies. Although she isn’t a Christian, Jenny has been

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consistently involved with our group. Our prayer is that she and the many otherVCU students who don’t know Jesus would hear and respond to the good newsthrough our student community.

MISSIONS DEVELOPMENT COUNCIL

COUNCIL DIRECTORS: Spencer Dillard, Director (Parham Road), Alan Ray(Ridge), Ted Tussey (Cool Spring)

CHURCH AND COMMUNITY MISSIONS COUNCIL: Spencer Dillard, Director(Parham Road), Steve Crane (Poplar Springs), Cheri Miller (Parham Road)

CHURCH EXTENSION COUNCIL: Ted Tussey, Director (Cool Spring), SusanMeyerhoffer (Westhunt), Jeff Bloomer (Cool Spring)

LANGUAGE/CULTURAL COUNCIL: Jane Ching (Grace Chinese), EdnaHanna (Arabic), Beth Ward (North Run)

PARTNERSHIP MISSIONS COUNCIL: Alan Ray, Director (Ridge), Jim Elliott(Colosse), Sam Grozdanov (Four Mile Creek), Patricia Mahone (Ridge)

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SPECIAL REPORTS

Executive Director of Missions Search Committee: Josh Hayden (Ashland,First)

On October 10, 2017, the Search Committee recommended and the ExecutiveCommittee approved two people, the Rev. Dr. Robert Dale and the Rev. RoseMary Stewart to fill the Intentional Interim Executive Director of Missions position. Both of them working in a part-time capacity would fulfill the duties of the position. The job description was passed previously by the Executive Committee. Theywould help Dover examine who we have been, where we are now and prepare usfor where God is calling us to go. They are highly qualified to fill the position.

They have worked together for years on several projects. They began work onOctober 16, 2017.

Next, the Search Committee developed a “Profile of the Dover BaptistAssociation’s Next Leader(s)” which outlines the personal and professionalattributes and ministry strengths that the permanent candidate(s) should possess. This profile was passed at the April 10, 2018, Executive Committee Meeting.

Then the Executive Director of Mission position(s) was advertised in the DoverDiary and Dover Weekly News, with the Baptist General Association of Virginia,the Baptist News Global, Nurturing Faith Journal and Baptistlife.com. Theposition opened May 1 and closed June 15, 2018.

On May 22, 2018, Search Committee members reviewed and commented on thelong Discernment Report authored by Bob and Rose Mary. This report talksabout Dover’s heritage, their challenges and what Dover’s future could be.

Currently, the Search Committee has been busy meeting and thoroughlyreviewing the resumes received. We have also developed questions which willbe used to interview final candidates. We have also gathered pertinent Doverdocuments together in an electronic “Notebook.” This notebook will be madeavailable to candidates before they are interviewed so they can learn more aboutthe Dover Baptist Association.

We continue to thank you for your prayers and covet them as we enter the nextimportant phase of our search process.

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Central Virginia Raceway Ministry: Todd Combee (New Bethesda), Charlesand Beth Ward (North Run), Sam Duenckel (Ridge)

CVRM has just completed our 17th year of ministry at Richmond Raceway, hostingrace fans from across the country during the NASCAR race weekends in April andSeptember. As usual, the homemade cookies provided by area churches were atremendous hit! Racing fans have come to expect a warm smile, a cold cup ofwater or lemonade and some delicious cookies as they stopy by the ministry tent. Our Kid’s Corner at the main ministry site is always a big hit among families!

Our main ministry site is located at a prime area right outside the tram pick-up anddrop-off (on the backstretch) were 75% of the fans enter the track during raceweekend. We also have a presence in two of the campground areas as weminister to the campers throughout the race week. Chaplains are availalbethrough our ministry to provide spiritual care and support to fans, and to respondto any emergencies that may occur during the race weekend. Approximately 50people volunteered through Raceway Ministry during each of the two raceweekends, providing over 1,000 hours of volunteer service. Many of thosevolunteers came from our Dover churches!

Come share in the excitement next spring and fall at RR by volunteering withCentral Virginia Raceway Ministry. Contact the Dover office or a member of theCVRM core team for information about how you can get involved.

Woman’s Missionary Union (World Missions Unlimited):

Michelle Brown, Director, (New Highland), Beth Ward, Assistant Director(North Run), Anita Roy, Secretary/Treasurer (Colosse), Carol Longest (NewBethesda), June Wikowsky (North Run), Pat Chalkley (Antioch), Judy Baber(Samaria), Janice Igou (Mt Olivet), Ann Chatos (New Bethesda), Sue Hall(Antioch), Cathy Williams (Mt Olivet), Ginger Rice (Beulah), Peggy Grivetti(Four Mile Creek), Mildred Mantlo (Black Creek), Darlene Herod (North Run)

The October 2017-September 2018 - the two year emphasis has been “By AllMeans”. The challenge has been to:

* Always point to Christ.

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* Teach and share the word.

* Encourage others to stay true to the Lord and serve Him.

* Women are instructed to encourage younger women.

Watchword: “I have become all things to all people so that by all possible means Imight save some. I do all of this for the sake of the gospel, that I may share in itsblessings.” (1Corinthians 9:22b-23 NIV)

Strategic Principles

* Pray for and give to missions.

* Do missions.

* Learn about missions.

* Develop spiritually toward missions lifestyle.

* Participate in the work of the church and the denomination.

* Exhibit a personal lifestyle which reflects deep commitment to Christ.

Dover WMU missions involvement

* Women went to CrossRoads Camp for the Fall Volunteer Event

* World Day of Prayer: November 6th at Mechanicsville Baptist Church

* Tipi Wakan Baptist Church donation

*Members of Three Area Groups and Two Night Groups sponsored variousministry projects and missionaries to speak at meetings

*Collected 25 WalMart gift cards for the elders of the CannonballCommunity in Standing Rock

*Women’s Get-Away Eagle Eyrie: November

*Lottie Moon Christmas Tea: December 2nd at Mt Olivet Baptist Church

* Take It To The Top: CrossRoads Camp elevator

* WMUV Trustees meeting in Richmond: January

* Churches had “Focus on WMU” week during February

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* Women’s Mini-Retreat: March 10 at New Highland Baptist Church,speaker Rev. Jennifer Mullins

* Central Virginia Raceway Ministries: cookies and volunteers

* Pregnancy Resource Center: baby shower

* Granted scholarships to five (5) girls to attend CrossRoads Camp

* Dover Association WMU Annual Meeting on May 10th at Samaria Baptistchurch, speakers Pete & Angela Adkins (Standing Rock) and Judy Bowman (WheelPower)

* Missions Awareness Day: June 19 at New Bethesda Baptist Church,speakers Mike Lopez and Scott Spaulding

* Missions Leadership Workshop: July 27 at Dover Baptist AssociationConference Center

* Spiritual Enrichment Retreat: August 9 at North Run Baptist church,speaker Rose Mary Stewart

* Assisted churches with starting mission groups

* Promoted missions offering

Save the DateDover Woman’s Mission Union

Annual MeetingThursday, May 9, 2019

Hosted by New Highland Baptist Church4:00 p.m. Session5:30 p.m. Dinner7:00 p.m. Session

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Dover Baptist Association Minutes of the Executive Committee

Tuesday, October 10, 2017, 7:00 p.m., Dover Conference Center

Moderator Brad Hoffmann called the meeting to order. Caleb Bittler (New Bethesda) read from Hebrews 12:1-2, and led in prayer.

Moderator Hoffmann invited any new church or association staff members, Executive Committee members, and guests present for the first time to introduce themselves. There were two guests.

Hoffmann called for the collection of registration cards. After that he asked for any additions or corrections to the minutes of the July 11 meeting of the Executive Committee. A correction to the cost of the HVAC tune-up was made; the $9,250 listed was not the cost, but the estimated cost. The actual cost for the tune-up was $0. The minutes were approved as corrected.

Administrative Services Reports

Officers. Pastor Josh Hayden (First, Ashland), Chairman of the Executive Director of Missions Search Committee deferred his report until later in the meeting.

Staff and Financial Reports. Associate for Missions Sam Duenckel presented the Treasurer’s Report for the second quarter of FY2017. Duenckel reminded members that the association’s fiscal year runs from February 1 through January 31.

Executive Assistant Sandy Weakley reported that 8 youth groups are scheduled to fold Operation Christmas Child boxes on Friday, October 20. Persons wishing to register for the Annual Meeting on Sunday, October 22, may do so in advance online or by calling the Dover office.

Bill Corey, Associate for Ministry to Church Leaders, reported that he has visited churches or filled the pulpit thirteen Sundays in the last quarter. He also attended the funeral of Mrs. Doris Hanson Smith, and the viewing of Rev. Marvin Kerby. Visits included a hospital visit with Pastor Greg Soult of Antioch, and a breakfast meeting with Pastor Ken Makela, who recently lost his wife. As of today, the Association Missions Offering has exceeded its goal by $150. All contributions for this year’s offering must be received by October 31.

Steve Smith, Associate for Ministry to Church Leaders, reported that, during the last quarter, he has attended 18 meetings, made 40 calls, conducted 9 visits, and visited 19 churches. In July, he attended the funeral service for Rev. Marvin Kerby, preached at Tsena Commocko’s homecoming, and helped on a ministry project for Operation Inasmuch at Corinth. Smith helped with the Association workday in August, preached homecoming and revival at Pamunkey, facilitated the monthly meeting for Sunday School Directors, and attended the Raceway planning meeting. In September, he helped with the Raceway Ministry, attended the funeral of Raleigh James, helped with two Operation Inasmuch projects at Colosse, visited New Highland, Walnut Grove, North Run, and Grace Chinese on their Operation Inasmuch Day, participated in a Sunday School Teachers appreciation lunch at Hillcrest, and attended the CVBM Leadership Development Conference at Branch’s Baptist Church in Richmond.

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Associate for Missions Sam Duenckel reported that Steve and Kathy Allsbrook represented the Dover Association at the dedication of the church building in Skopje, Macedonia. He also reported on the Tipi Wakan Ministries. Volunteers are needed for two projects. From December 10-17, up to 10 volunteers are needed to help pack approximately 200 gift bags for children at Cannon Ball. Volunteers can stay part or all the week, according to their own schedule. In preparation for the gift box packing event at the Cannonball Community in North Dakota, the WMU is collecting monetary donations or gift cards to send ahead to Cannonball so that the items can be purchased there and be ready for the event.

On June 2, 2018, Tipi Wakan Ministries will host a “Community Day” event with games and other activities for the families. They will need up to 25 people to help set up the week before and to help on the day of the event. For more information, please contact Alan Ray by calling (804) 288-5805 or email [email protected].

Administrative Services Committees. Finance Committee Chairman Wayne Gray reported that, in September, the Finance Committee sent a letter to our member churches asking them to consider increasing their gifts to the Association by 5% in 2018 and 3% in subsequent years to allow the association to maintain its programs. The Finance Committee realizes that each church’s situation is unique, but asks that each church prayerful consider the request.

Properties Committee Chairman Bob Moran reported that all projects involving exterior painting, door and window replacement, insulation, and programmable thermostats have been completed. Gutter work has not yet been completed.

Trustee Bob Moran reported that the Main Street tenants are in the process of vacating. Water and gas will be turned off to reduce costs, and reduce possible hazards. Two offers for the property have been received, but neither was acceptable. Dover has $466,695.43 invested in the property. The goal is to recover as much of this investment as possible.

Mission Performance Services. Women’s Missionary Union Assistant Director Beth Ward reported that the World Day of Prayer observance will be held on Monday, November 6. The Morning Session will be held 10:30 a.m. - 12:00 p.m., and the Evening Session will be 7:00 p.m. - 8:30 p.m. at Mechanicsville Baptist Church. The Lottie Moon Christmas Tea will be held at Mt. Olivet on Sunday, December 3 at 2 p.m. The Week of Prayer for International Missions will be December 3-10.

Other Reports

Charles Ward reported for the Central Virginia Raceway Ministries that the race at RIR went well. Volunteers ran out of cookies to hand out. More cookies and volunteers are always needed.

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Business Session

Clerk Karen Mills reported the presence of 32 Executive Committee members from 20 churches, which meets the requirement of members from at least 15 churches for a quorum. She also reported the presence of 8 others for a total attendance of 40. The Executive Committee had no unfinished business.

Nominating Committee Chairperson Kistie Patch presented a recommendation from the committee re Dover’s leaders for the 2017-2018 program year. Executive Committee members approved the motion.

Personnel Committee Chairperson Pat Bragg presented a recommendation from the committee recommending that Pastor Bill Corey be given a check for $500 for five years of faithful service and as a parting gift from the Dover Association. Executive Committee members approved the motion.

Finance Committee Chairman Wayne Gray presented a recommendation from the committee that the Executive Committee recommend the 2018 Budget Proposal for approval at the 2017 annual meeting of the Association. Executive Committee members approved the motion.

Executive Committee Search Committee Chairman Josh Hayden presented a recommendation from the Dover Executive Director of Missions Search Committee that the Rev. Dr. Robert D. Dale and the Rev. Rose Mary Stewart be approved to fill the Dover Association Intentional Interim Executive Director of Missions position with employment to begin for both on Monday, October 16, 2017. Executive Committee members approved the motion unanimously.

Moderator Hoffmann reviewed the announcements printed in the agenda, led in prayer and the meeting adjourned.

Respectfully submitted,

Karen Mills, Clerk

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Minutes of the Kingdom Development, L.L.C. Meeting Tuesday, October 10, 2017, 8:09 p.m., Dover Conference Center

Moderator Brad Hoffmann (Cool Spring) called the meeting to order and led in prayer.

New Business

Bob Moran, (Beulah) Trustee, presented a motion to “approve, ratify, and confirm” the action of the Trustees in the sale of 1701 E. Main Street. This was a legal action necessary since the Executive Director of Missions position is currently vacant.

Moran reported that since the sale of the property at 1701 E. Main Street was complete, the Trustees recommend that Kingdom Development, L.L.C. be dissolved. The recommendation was seconded, voted on and approved. A motion for adjournment was made, seconded, voted on and passed. Respectfully submitted, Karen Mills, Clerk

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Dover Baptist Association Minutes of the 234th Annual Meeting

Meadow Event Park Pavilion, Doswell, VA Sunday, October 22, 2017

Moderator Brad Hoffmann (Cool Spring) called the meeting to order. Registration cards were collected. Interim Director of Missions Rose Mary Stewart read Hebrews 13:15-16 and led in

prayer. Moderator Hoffmann moved that the program be adopted as printed. Messengers

approved the motion. Moderator Hoffmann recognized Darius Webster, new Associate Pastor/Youth Minister

at Samaria, and newly selected Interim Directors of Missions for the Dover Association Bob Dale and Rose Mary Stewart.

Alex Nsengimana spoke about his experience as a Rwandan orphan receiving an Operation Christmas Child shoebox, and the impact it had on his life.

Business Session

Clerk Karen Mills (Northside) reported the presence of a quorum of messengers from at least 20 churches. She reported 58 messengers registered from 25 churches, plus numerous other persons. The Association Missions Offering has already been met and exceeded by over three thousand dollars. The final amount will be available after November 1.

Pat Bragg, chairperson of the Search Committee, reported on the search for an Interim Director of Missions, and how Rose Mary Stewart and Bob Dale were chosen. Wayne Gray, chairperson of the Finance Committee, presented a recommendation on behalf of the committee, that the Association endorse the proposed budget for 2018. This proposal is less than the budget ten years ago, but $14,649 more than we project to receive. Members approved the recommendation. Kistie Patch, chairperson of the Nominations Committee, recommended that the list of Dover Leaders for 2018 be approved as presented. Members approved the recommendation.

A video showing how to pack OCC shoeboxes was shown. Directions were given by Sandy Weakley, and 1008 boxes were packed, and boxed for shipment. A “Thank-you” video from OCC Macedonia was shown. Incoming Moderator Dave Chrisman made a motion to adjourn. Members approved the recommendation. The benediction was given and the meeting adjourned. Respectfully submitted, Karen Mills, Clerk

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Minutes of the Executive Committee Tuesday, January 9, 2018, 7:00 p.m., Dover Conference Center

Moderator Dave Chrisman called the meeting to order. Interim Director of Missions Bob Dale read

the parable of the Prodigal Son, reminded us that like the father of the prodigal son, God loves us no matter what, and led in prayer.

Moderator Chrisman invited any new church or association staff members, Executive Committee members, and guests present for the first time to introduce themselves. Dan McFaden, Executive Committee member from Deep Run, was introduced.

Chrisman called for the collection of registration cards. After that he asked for any additions or corrections to the minutes of the October 10 meeting of the Executive Committee, the October 10 meeting of the Kingdom Development, L.L.C. Meeting, and the October 22 Annual Business Meeting. A correction was made to the minutes of the October 10 meeting to reflect two motions from the Trustees, one to “approve, ratify, and confirm” the sale of 1701 E. Main Street, and the other to dissolve Kingdom Development, L.L.C. Corrections to the October 22 Annual Meeting were made to reflect that Pat Bragg, Vice Chairperson of the Executive Director of Missions Search Committee, introduced the two Interim Executive Directors, and that Interim Director Bob Dale introduced Darius Webster. The minutes were approved as corrected.

Administrative Services Reports Officers. Pastor Josh Hayden (First, Ashland), Chairman of the Executive Director of Missions

Search Committee reported that the committee has received and read numerous resumes for the position of Executive Director. A goal of the search committee is to have the profile of the position and statement of the culture of Dover ready for the April meeting.

Staff and Financial Reports. Sam Duenckel, Associate for Missions, presented the Treasurer’s Report for the third quarter of FY2017. Sam reminded members that the association’s fiscal year runs from February 1 through January 31. He also noted the revised format of the report. The General Fund Balance reflects a $100,000 gift from the Fairmount/Spring Run church.

Executive Assistant Sandy Weakley reported that Ministry Assistant Sue Hall is currently out of the office, due to her husband, Pat’s illness. Prayers for Pat and Sue are needed and appreciated.

Bill Corey, Associate for Ministry to Church Leaders, gave his final report to the Executive Committee. He reported that, in the last quarter, he represented Dover at the funerals of Dorothy Anderson and Rose Marie Harris. He also conducted memorial services for Mary Foote and C. L. Johnson. During his final quarter of service to Dover, he supplied the pulpit at two churches over four Sundays. Bill noted that he visited every Dover church during his ministry service with Dover. His one regret as he leaves service with Dover is that there are no funds to replace his position.

Steve Smith, Associate for Ministry to Church Leaders, reported that, during the last quarter, he has attended 27 meetings with Pastors Sunday School Directors, Operation Inasmuch, Staff and others, made at least 52 contacts including phone calls, texts, and e-mails, visited 6 churches, and preached on 5 occasions. He also participated in a Coaching Class with Ken Kessler teaching at BGAV and taught at

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the Special Needs Retreat at Eagle Eyrie. During the quarter, Smith also helped to set up or arrange for events at the DBA and shared ministry with the Dover staff to church members in crisis, bereavement or celebration moments

Sam Duenckel presented the report from Pete and Angela Adkins on Tipi Wakan Ministries in Cannonball. Volunteers are still needed for the Community Day, on June 2, 2018. For more information, interested persons are asked to contact Alan Ray at (804) 288-5805 or e-mail [email protected]. Duenckel requested prayers for Alan Ray in the loss of his father and mother-in-law, and for Barbara Frakes, who is hospitalized at St. Mary’s.

Interim Director Bob Dale expressed thanks to the churches he has visited for their ministry and hospitality, thanks to the Search Committee for giving him the opportunity to serve Dover, and thanks to Bill Corey for his years of service.

Interim Director Rose Mary Stewart reported that the three months she has been with Dover have been a joyful experience. Her primary responsibility has been to review office policies and procedures, and to work with the Personnel and Finance Committees. She expressed what a joy it is to work with the staff.

Administrative Services Committees. Pat Bragg, chairperson of the Personnel Committee,

reported that the committee is currently reviewing the Personnel Manual. She then presented Bill Corey a check for $500 in recognition of his five years of service as Associate for Ministry to Church Leaders. Bragg noted that in November he celebrated 62 years in the ministry. In his years as Associate for Ministry, Corey helped facilitate the Monday and Wednesday Pastors’ meetings, supplied pulpits throughout the association, visited, opened the office, answered phones, and generally did anything he was asked. Dover is grateful for his dedicated service.

Program Committee Chairman Josh Hayden (First Ashland) reported that the committee is working on the program for the Semiannual Meeting, which will be held on Sunday, April 22, at First Baptist Ashland.

Mission Performance Services. Student Ministries Council Chairperson Abbie Duenckel (Ridge)

reported that applications for the Hepler Scholarship are due March 15 to the Dover Office. Any graduating senior or continuing college student is eligible to apply.

Other Reports

Bob Mills (Northside), Dover representative to the CVBM, reported that the Annual Leadership

Training event will be held on September 24. Charles Ward reported for the CVRM that the spring races will be April 20-21, and the fall races

will be held September 21-22. Volunteers will be needed for both events, to work on-site, and to bake cookies to be distributed at the race track.

Steve Smith reported there will be a training session for Operation Inasmuch on January 20, from 10 am to 12 noon.

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Business Session Clerk Karen Mills (Northside) reported the presence of 33 Executive Committee members from 19

churches, which meets the requirement of members from at least 15 churches for a quorum. She also reported the presence of 6 others for a total attendance of 39. The Executive Committee had no unfinished business.

The Association Missions Offering Team presented a motion from the committee recommending that the association adopt the Base Goal of $14,000, the Faith Goal of $19,750, and the Hallelujah Goal of $39,500 as the Association Missions Offering goals. Executive Committee members approved the motion.

Ted Tussey (Cool Spring), chairman of the Church Extension Committee presented a recommendation from the committee requesting approval of a request from Deep Run Baptist to approve funding of two new ministries, a Hispanic Ministry and an Asian-Indian Ministry, in the amount of $7,500 for each ministry. Executive Committee members approved the motion.

Finance Committee Chairman Wayne Gray (Northside) presented a recommendation from the committee that the following designated fund guidelines of Dover Baptist Association be approved: Leadership Development Fund, Ministers Emergency Relief Fund, New Work Fund, Undesignated Memorial Gifts Fund, World Missions Conference, Dover Office Building Capital Fund, Office Equipment Reserve, Far West End Atlee, Partnership Missions, Moore-Rogerson Land Fund, and New Start Henrico. Executive Committee members approved the motion.

Moderator Chrisman reviewed the announcements printed in the agenda, led in prayer and the meeting adjourned.


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Tuesday, April 10, 2018, 7:00 p.m., Dover Conference Center

Moderator Dave Chrisman called the meeting to order. Tim Madison (Mechanicsville) read Colossians 2:1-7, and led in prayer.

Moderator Chrisman welcomed Sue Hall back, and invited any new church or association staff members, Executive Committee members, and guests present for the first time to introduce themselves. There were none.

Moderator Chrisman called for the collection of registration cards. He then asked for any additions or corrections to the minutes of the January 9, 2018, meeting of the Executive Committee. Hearing none, a motion was made, seconded and passed to approve the minutes.

Administrative Services Reports Staff and Financial Reports. Sam Duenckel, Associate for Missions, and Wayne Gray (Northside) presented the Treasurer’s Report for the fourth quarter of FY 2017. Wayne said that last year was a “God moment” in the way resources were provided to Dover. Dover had $85,768 in unbudgeted expenses, but received $111,500 in unanticipated special gifts. We had faith that God would provide, and He did. Ministry Assistant Sue Hall thanked everyone for the prayers, cards, calls, visits, and love that were shown her throughout her husband’s illness and passing. Steve Smith, Associate for Ministry to Church Leaders, said his report was in the package distributed to the Executive Committee and that he loves being a part of Dover. He made 60 calls, 15 visits, 25 meetings, visited 4 churches, and preached at 5. Sam Duenckel reported that the granddaughter of Ron and Faye Nicholls passed away. Ron is Pastor of Rappahannock Indian Baptist Church. Sam reminded everyone to pick up the blue bags containing Dover material and take them back to our churches. The 2019 Budget and Calendar Request forms are available and due in the Dover office by May 14. The Dover Senior Adult Luncheon is May 22, at Hunton Baptist. Rev. Steve Perky will speak on May 1 at the Dover Conference Center on “Being the Church in Our Digital-Driven World.” The report of Intentional Interim Directors of Missions Bob Dale and Rose Mary Stewart was included in the packet distributed to the Executive Committee. Bob noted they are helping with the present and looking toward the future. They are preparing a “futures” report for Dover – to see how Dover is being called forward. Administrative Services Committees. Properties Committee Chair Bob Moran (Beulah) noted that some of the building’s gutter downspouts were stolen. The copper spouts will be replaced with aluminum. The wall covering at the top of the walls on the platform roof will be improved.

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Minutes of the Executive Committee Meeting Tuesday, April 10, 2018 Page Two Constitution and Bylaws Chair Clarke Hawkins (Hillcrest) noted that he, Judy Patch and Rose Mary Stewart are in the process of updating these documents, and will have a copy ready for the July meeting. Clarke is also a Virginia Baptist Mission Council representative. If anyone has ideas or suggestions, please let him know. Program Committee Chair Josh Hayden (First Baptist/Ashland) said the Semiannual Meeting is April 22, at First Baptist/Ashland. Among other speakers, Mike Pumphrey will bring an inspirational message. Mission Performance Services Reports. WMU Director, Michelle Brown (New Highland) said there had been a recent retreat at New Highland, with 68 ladies and 15 children in attendance. They made bags for the Raceway Ministry as a mission project. One recipient of a Carolyn Hollins Scholarship in the amount of $325 to attend CrossRoads Camp was Emery Nuckols. Applications are still being accepted. A new CrossRoads Camp Director, Kenny Lane has been hired, and they are in the process of raising money for an elevator. The goal is $100,000, of which $91,000 has been raised so far. Samaria Baptist is hosting the Dover WMU Annual Meeting on May 10; Pete and Angela Adkins, and Judy Bowman are the speakers. June 19 is Mission Awareness Day at New Bethesda. July 28 is a Mission Leadership Workshop at the Dover Conference Center. Mission Development Council Reports. Sam Duenckel noted the report from Tipi Wakan Ministries was in the packet distributed to the Executive Committee. Other Reports. Bob Mills (Northside), Dover representative to the Central Virginia Baptist Ministries, reported that the annual Leadership Development Conference will be held September 24 at First Baptist/Ashland.

Business Session Acting Clerk Judy Patch (Hunton) reported the presence of 30 Executive Committee members from 18 churches, which meets the requirement of members from at least 15 churches for a quorum. She also reported the presence of 7 others for a total attendance of 37. The Executive Committee had no unfinished business. Student Ministries Council Chair Abbie Duenckel (Ridge) presented a recommendation to present two 2018 Hepler Scholarships in the amount of $500 each to Cara Dunnavant and Hayden-Anne Breedlove. Cara is a member of Cool Spring, and a senior at Atlee High School. She plans to attend Virginia Tech. She loves math and science, and plans to pursue a career as an epidemiologist. Hayden-Anne is a member of Glen Allen. She graduated from the University of Virginia with highest distinction, and is attending the University of Richmond School of Law. She plans to concentrate on transactional law. This motion was approved.

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Minutes of the Executive Committee Meeting Tuesday, April 10, 2018 Page Three Pastor Josh Hayden (First Baptist, Ashland), Executive Director of Missions Search Committee Chair, presented the Committee’s “Profile of the Dover Baptist Association’s (DBA’S) Next Leader(s).” This was in the packet distributed to the Executive Committee. The process of determining the profile of our next leader(s) has not been a short one. Bob Dale and Rose Mary Stewart have helped the Committee listen deeply to churches throughout Dover about the kind of leader we will need to move forward. This is a flexible Profile, with room for different kinds of candidates and/or teams. The “Background” portion demonstrates the personal and professional attributes needed, such as (1) appreciating diverse congregational cultures; (2) having a track record of adaptive leading-edge ministries; (3) empowering, developing, and delegating to staff to take initiative, think innovatively, resolve problems, share vision, make sound decisions, act as a team, and create efficient work processes; and (4) demonstrating the ability to coach through conflict. The “Foreground” portion identifies ministry strengths for the future, such as (1) being faithful to the core DNA of the church; (2) someone who will do research and development to help Dover churches fulfill the Great Commission; (3) using diversity to help us collaborate in ministry and missions; (4) sharing stories of God’s faithfulness; and (5) help coach leaders to dream new dreams and grow in their existing competencies. This Profile will serve as a guide and help the Committee recruit and receive resumes. Pastor Hayden presented the Committee’s motion: “The Dover Executive Director of Missions Search Committee recommends that the “Profile of the Dover Baptist Association’s (DBA’S) Next Leader(s)” be approved.” By a vote of ayes, this motion passed. Personnel Committee Chair Pat Bragg (Kentwood Heights) noted that the Committee has been busy this quarter. The Committee, with input from Bob Dale, Rose Mary Stewart and Wayne Gray, reviewed the Employment and Salary Administration sections of the Personnel Manual (Section II. B. & C.), and are recommending several revisions. These updates pertain to Confidential Background Checks, Staff Member Performance Evaluation, Housing Allowance, and Pay Period time reports. The information was included in the packet distributed to the Executive Committee. The following motions were presented for approval:

(1) The Personnel Committee recommends that the revision presented to the Dover Personnel Manual involving Confidential Background Checks (II.B.2. a.-d.) be approved.

Note: Then Staff Member Performance Evaluation will be renumbered to 3. (Under II.B.) Then Grievance Procedure will be renumbered to 4. (Under II. B.) Then Termination of Employment will be renumbered to 5. (Under II. B.) Then Retirement Policy will be renumbered to 6. (Under II. B.)

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Minutes of the Executive Committee Meeting Tuesday, April 10, 2018 Page Four This motion was approved.

(2) The Personnel Committee recommends that the revision presented to the Dover Personnel Manual involving Staff Member Performance Evaluation (II.B.3. a. & c. & d.) be approved.

Note: Then Grievance Procedure will be renumbered to 4. (Under II. B.) Then Termination of Employment will be renumbered to 5. (Under II. B.) Then Retirement Policy will be renumbered to 6. (Under II. B.) This motion was approved.

(3) The Personnel Committee recommends that the revision presented to the Dover Personnel Manual involving Housing Allowance (II.C.2. a. & b.) be approved.

This motion was approved. (4) The Personnel Committee recommends that the revision presented to the Dover

Personnel Manual involving Pay Period (Time reports-II.C.3. a.-f.) be approved. This motion was approved.

Noting that Sam Duenckel and Sandy Weakley have upcoming Dover anniversaries, Pat then presented the following motions:

(1) The Personnel Committee recommends that Sam Duenckel be given $150 and a plaque for his 10th year anniversary with Dover on May 1, 2018.

This motion was approved. (2) The Personnel Committee recommends that Sandy Weakley be given a pin with the

Dover logo (value not to exceed $525) plus a gift (in accordance with the Personnel Manual) for her 20th year anniversary with Dover on June 8, 2018.

Note: In accordance with the Personnel Manual, Sandy will now also receive an additional annual week of paid vacation. This motion was approved. Jimmy Elliott (Colosse) noted that the Senior Adults at Colosse are sponsoring a gospel music concert at Cool Spring School on June 2. Bob Mills (Northside) said Mark Hayes will be in concert at Northside Baptist on April 22. Sam said Bill Corey has had some strokes. He and Joyce need our prayers. Also, the CVRM is holding an orientation/training session tonight so some of our regular members are not here. Bring your cookies for Raceway Ministry to the Dover Office between April 16-19.

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Minutes of the Executive Committee Meeting Tuesday, April 10, 2018 Page Five Moderator Chrisman reviewed the announcements printed in the Agenda. A motion to adjourn was made, seconded and approved. Moderator Chrisman led in prayer, and the meeting was adjourned at 8:20 p.m. Respectfully submitted, Judith C. Patch, Acting Clerk

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Dover Baptist Association Minutes of the 235th Semiannual Meeting First Baptist Church, Ashland, Virginia


Moderator Dave Chrisman (Poplar Springs) called the meeting to order. Moderator Chrisman moved that the program be adopted as printed. Messengers

approved the motion. Host Pastor Josh Hayden (First Baptist Ashland) welcomed Dover Baptists. Associate

for Ministry to Church Leaders Steve Smith welcomed Dan Reeves, new Minister of Children and Youth at Emmaus, Rev. Stephen Kendrick, Interim Pastor at Walnut Grove, and Napoleon Brito, Pastor of Hispanic Ministry at Deep Run.

Vice Moderator Tim Madison (Mechanicsville) read from Psalm 27 and led in prayer. Pastor of Worship Rachel Pierce (First Baptist Ashland) led those in attendance in singing “Come Thou Fount”.

Intentional Interim Executive Directors of Missions Rose Mary Stewart and Bob Dale spoke on the topic of “Deep Roots, Plentiful Harvest.” Stewart expressed her thanks for the opportunity to partner in this bilateral process designed to both evaluate the present status of the association and to prepare the association for the future. Her major focus during the interim period is the day-to-day operations of the association. She stated that all policies and procedures are being reviewed, outside expertise is being utilized to assist with the association’s technology needs, and cost saving measures are being explored. Dale also expressed thanks for the spirit of cooperation and willingness he has encountered throughout the association. His major focus is the ministry of the association. He pointed out that Dover has a rich history, extending back two hundred thirty-five years. It is one of the first and largest associations in the United States. Dover has many ministry partners, and a mission field that is rapidly moving to our doorstep. This will influence our ministry options in the future. Pete and Angela Adkins delivered greetings to Dover via a video, “Celebration Stories: Partnership Missions”. They described their work as missionaries on the Standing Rock Indian Reservation in Cannon Ball, North Dakota through Tipi Wakan Ministries. Rachel Pierce led those in attendance in singing “Amazing Grace (My Chains Are Gone)”. Associate for Missions Sam Duenckel presented a video, “Celebration Stories: Watson Mission Offering”. The video addressed who Leslie and Hazel Watson were, the purpose of the offering, and past recipients of the offering. “Celebration Stories: Deep Run Baptist Church” featured Pastor of Hispanic Ministry Napoleon Brito and his wife, Heidi, as well as Pastor of Asian-Indian Ministry Nathanael Thadikonda. They were introduced by Theresa Hawkes (Deep Run). Brito described the Hispanic ministry’s four ESL classes, each of which serves twenty-five students. The Asian-Indian ministry currently serves people from seven countries. Search Committee Chairman Josh Hayden presented an update on the search for an Executive Director. Not wanting to simply continue programs that already existed, the search

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Minutes of the 235th Semiannual Meeting Sunday, April 22, 2018 Page Two committee recommended two Intentional Interim Directors, and has created a profile for the person or persons who will next lead Dover. From May until June 15, the committee will peruse resumes and applications, looking for the next Director of Missions. The committee’s goal is to set their eyes on the prize of God’s Kingdom. The committee asks for prayer as they search. Nic Ubel, Baptist Collegiate Minister at Virginia Commonwealth University, brought greetings from Baptist Collegiate Ministries, and reported on the ways VCU students are being supported by the campus ministry, through small groups, worship, social, service, and outreach events. Abbie Duenckel, Student Ministries Council Chairperson, presented the recipients of the Hepler Scholarship. This year’s recipients are Cara Dunnavant (Cool Spring) from Atlee High School and Hayden-Anne Breedlove (Glen Allen) from Freeman High and UVA. Cara will be attending Virginia Tech in the fall, while Hayden-Anne will be pursuing a law degree at the University of Richmond.

Business Session

Clerk Karen Mills (Northside) reported the presence of a quorum of messengers from at least 20 churches. She reported 70 messengers registered from 24 churches, plus 24 other persons, making a total of 94 present. Rachel Pierce led those in attendance in singing “We Will Feast In The House of Zion”. Mike Pumphrey, church planter, strategist, coach, and cultural architect, currently working with V3 Coordinating a Church Planting Movement within the Commonwealth of Virginia, presented a video, “Church Beyond the Walls”, which describes the work of Awaken Church. Planted in the Virginia Beach/Hampton Roads area, Awaken has seen the expression of the church extend from the neighborhood to Navy ships, through the development of conversations rather than converts.

Rachel Pierce led those in attendance in singing “Sing a New Church”. The meeting was adjourned by Josh Hayden, who led the benediction.


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Tuesday, July 10, 2018, 7:00 p.m., Dover Conference Center

Moderator David Chrisman called the meeting to order. Bob Mills (Northside) read James 2:15-18. He discussed how we show our faith through our actions and led in prayer.

Moderator Chrisman invited any new church or association staff members, Executive Committee members, and guests present for the first time to introduce themselves. None were present.

Chrisman called for the collection of registration cards. After that he asked for any additions or corrections to the minutes of the April 10 meeting of the Executive Committee and the April 22 Semiannual Meeting. Hearing none, the minutes were approved as printed.

Administrative Services Reports

Officers. Josh Hayden (First, Ashland), Chairman of the Executive Director of Missions

Search Committee, reported on the status of the search for a new Director of Missions. As the committee passes the one-year mark in the search process, resumes are no longer being collected. The committee has communicated with those who have sent in resumes and those listed as references. The process of narrowing down candidates has begun. Candidates will be interviewed and will receive a resource packet describing the association and the qualifications desired. The committee is thankful for God’s faithfulness throughout this process and feels both a sense of responsibility and hope as they search for the one God has already chosen to lead the association forward.

Staff and Financial Reports. Sam Duenckel, Associate for Missions, presented the Treasurer’s Report for the first quarter of FY2018. Duenckel reminded members that the association’s fiscal year runs from February 1 through January 31. He pointed out that, as of April 30, expenses exceeded net income.

Executive Assistant Sandy Weakley reported that Dover Ministry Assistants will tour the Museum of the Bible in Washington, DC on August 14. The cost is $20, and participants will bring a sack lunch.

Steve Smith, Associate for Ministry to Church Leaders, reported that since the last meeting, he has attended 33 meetings, made 45 calls, conducted 8 visits, and visited 16 churches. Smith continues to facilitate the Minister’s weekly Wednesday morning support group and the monthly Sunday School Director’s meeting on the fourth Monday. He encourages and challenges churches to participate in Operation Inasmuch, and visits churches on their OIAM Day if possible. Smith stated that being a member of the Dover staff team is an honor and a blessing.

Sam Duenckel reported that the Watson Association Mission Offering grant requests are due by July 31. On June 2, Duenckel traveled to Standing Rock Reservation (North Dakota) to help Dover’s Partners, Tipi Wakan Ministries, with the Community Day in Cannon Ball. Over 100 children participated in the event. Duenckel updated the committee on the bus accident involving youth from Ridge Baptist. Currently, only one student remains hospitalized. Counseling is being made available for students and adults involved in the accident.

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Bob Dale, Co- Intentional Interim Director updated the committee on the Dover Futures Report. Dale stated that Dover was wise to choose Intentional Interims, as they look ahead to the future of the association. Three themes have been identified in the report: 1) People are excited and scared about what lies ahead. 2) At a time when resources from Nashville and Atlanta are fewer and farther between, possibilities on the association level are abundant. 3) We need to look at missions on the local level. There will be two meetings to discuss in depth the Futures Report, on July 12 and July 24.

Rose Mary Stewart, Co-Intentional Interim Director, reported that she has been involved primarily in three areas: 1) with Bob Dale in discernment meetings, 2) with Pat Bragg in Personnel meetings, and 3) with Clarke Hawkins in Constitution and Bylaws discussions. She noted that an assessment of our technology has been completed by an outside source, and recommendations made. Stewart recognized the outstanding staff in Dover, congratulated Sandy Weakley on completion of twenty years of service, and Sam Duenckel on completion of ten years of service to the association.

Administrative Services Committees. Finance Committee Chairman Wayne Gray (Northside) reported that an audit of the association’s financial records was performed by an external auditor during the second quarter of 2018. The Finance Committee met with the auditor on June 14 and received a verbal report of her findings and recommendations. The auditor reported that all Dover funds and transactions were found to be accurate and properly documented. The auditor did make three recommendations for improving internal controls. Documentation from the audit has since been received and the Finance Committee will review it at future meetings. A response to the auditor’s recommendations will be developed in conjunction with the staff and an update provided to the Executive Committee by the end of the fiscal year. The committee thanked Sandy Weakley for her work in providing the auditor with all information required for the audit and more importantly, having Dover’s records in good order for the audit. The last complete external audit performed on Dover’s finances was for fiscal year 2005. A review of Dover’s finances was done for fiscal year 2012 by an external auditor. The audit of fiscal year 2017 was recommended by the Finance Committee and Steve Allsbrook as being especially important as an element of the transition process to a new Director.

Constitution Committee Chairman Clarke Hawkins (Hillcrest) reported that the committee has been working to review and revise the Constitution and Bylaws. The last revisions to the Constitution were made October 24, 1999, and the Bylaws were last revised in 2006.

Mission Performance Services. Student Ministries Council Chairperson Abbie Duenckel (Ridge) reported that to date Northside is the only church to send names and addresses of recent high school graduates. These names are needed ASAP for the Council to send goodie bags this summer. The deadline for receiving this information has been extended to Monday, July 16.

Women’s Missionary Union Assistant Director Beth Ward reported that the Dover Missions Leadership Workshop will be held on July 28 from 10:00-1:00. The Spiritual Enrichment Retreat will be held on Thursday, August 9, at North Run Baptist Church. Rose Mary Stewart will be the speaker.

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Other Reports. Charles Ward reported for the Central Virginia Raceway Ministries that the race at Richmond Raceway will be held on September 21 and 22.

Sam Duenckel reported for the Association Missions Offering Team that, as of today, the offering total is $22,531.55. Donations will be accepted until October 31. Any donations received after that date will be applied to next year’s offering.

Steve Smith reported for Operation Inasmuch that there are several opportunities coming up in Dover churches.

Business Session

Clerk Karen Mills (Northside) reported the presence of 30 Executive Committee members

from 15 churches, which meets the requirement of members from at least 15 churches for a quorum. She also reported the presence of 9 others for a total attendance of 39. The Executive Committee had no unfinished business.

Constitution and Bylaws Committee Chairperson Clarke Hawkins (Hillcrest) presented a motion to revise the Dover Baptist Association’s Constitution, which was last revised October 24, 1999, and the Bylaws, which were last revised on April 25, 2006. As part of the organization’s preparation for Dover’s transition to new leadership, the Constitution and Bylaws Committee recently performed a review of this governance document to identify and reconcile variances within the document itself and variances between the document and current organizational practices. Some spelling, grammar, punctuation, and general updates were also noted. Executive Committee members approved the motion.

Associate for Missions Sam Duenckel presented a motion for archiving Committees/Teams that have not submitted a report for the Book of Reports for five consecutive years and have not submitted a Budget request for five consecutive years. Executive Committee members approved the motion.

A motion was presented to move the 2019 Semiannual meeting to May 5, 2019. Executive Committee members approved the motion.

Personnel Committee Chairperson Pat Bragg (Kentwood Heights) recognized Sandy Weakley for twenty years of service to Dover. Rose Mary Stewart presented a gift to Sandy. Bragg also recognized Sam Duenckel for ten years of service. He was also presented with a gift.

Moderator Chrisman reviewed the announcements printed in the agenda and led in prayer. The meeting adjourned. Respectfully submitted, Karen Mills, Clerk

3. 128


W. PAUL HEPLER SCHOLARSHIP APPLICATION

The scholarship: Awards will be made to qualified applicants based on the proceeds of thefund each year with a current maximum of $350.00 per year for each award.

Criteria for Selection: To be considered for the Hepler Scholarship, a person must be amember of a Dover Association Baptist Church for at least one year prior to the application. Theapplication must be approved by the church. Applications must be submitted to the DoverAssociation Office no later than March 15, 2018. The applicant must be planning to pursue abaccalaureate or graduate degree in an accredited college, university or seminary. Seminarystudents must attend a seminary accredited by the American Association of Theological Schools. College students must attend a college accredited by the Southern Association of Colleges andSchools. The school may be denominational or non-denominational in Virginia or a Baptistinstitution out-of-state. (Exceptions may be considered when the applicant is pursuing a diplomaprogram such as one at an accredited seminary.)

PART I

Legal Name:____________________________________________ ______

Last First Middle Gender

Name you prefer to be called:____________________

Permanent Home Address:___________________________________________

Number and Street________________________________________________________________

City State Zip Code

If different from above, please give your complete mailing address for all scholarshipcorrespondence.

Mailing address:____________________________________________________

Number and Street

_________________________________________________________________

City State Zip Code

3. 129

Hepler Scholarship Application, Page 2 of 4

Telephone at mailing address:_____________________________

Permanent Home telephone ________________________________

Area Code/Number

Desired area of academic concentration:________________________________

Career or Professional plans:_________________________________________

Church you currently attend: ________________________________________

Address: _______________________________________________________________

Number and Street_________________________________________________________________

City State Zip Code

Minister’s Title and Name:________________________________________________________

PART II

Please give a brief autobiographical statement, either hand or typewritten, of your family andpersonal background including information on your Christian experience, church activitiesand vocational goals (use a separate sheet, if necessary).

Please give the following financial information:

Expenses: Tuition $_______ Room and Board $________

Your family’s annual income (most recent Federal Income Tax Adjusted Gross Income) $______________

3. 130


Any other scholarships awarded to you, so far, with dollar amounts: ___________

_________________________________________________________________

Savings or other assets to be applied to college expenses for the coming year $________

Expected earnings from your employment to be applied to college expenses next academic year

$_____________.

Any other financial need circumstances which you would like to be considered such as familysize, single parent, etc.:_________________________________________________________________

_________________________________________________________________

PART III

Please give your cumulative grade point average(GPA) ____ most recent grading periodGPA_______.

Did you take any honors or AP Courses?___________________________________________________________

What is your class ranking?_______ Your class size?_________

Please attach copies of grade report forms or unofficial transcript from your school.

What are your school-related activities?______________________________________ _________________________________________________________________

3. 131


PART IV

Please have your Pastor or church officer (in absence of a Pastor) complete the following andreturn to you in a sealed envelope to be submitted with your application:

I attest to the fact that _______________________________________ has been

Name of Applicant

a member of ___________________________________________________________

Name of Church

for at least one year and that the Church approves this application for the Dover BaptistAssociation W. Paul Hepler Scholarship.

______________________________________________________________

Signature of Pastor (or Church Officer’s Signature and Title)

Please provide a paragraph listing reasons why the applicant should or should not

receive this scholarship.

3. 132


Guidelines for Partnership Missions Scholarships

Approved October 11, 2005

The Purpose: Dover Baptist Association awards partnership missions scholarships to advancethe cause of Christ through partnership missions efforts and to increase the number of Doverchurches and associated persons involved in partnership missions trips. By “partnershipmissions trip,” the association means any volunteer missions effort that a Dover congregationbelieves will involve its people in furthering the cause of Christ by their physical presence on amission field beyond Dover and that advances Dover’s purpose of helping reveal Christ by doingmissions together.

Who Makes the Decision? The Partnership Missions Council evaluates all scholarshipapplications. Applying does not guarantee approval. The council will approve scholarshipsbased on available funds and the merits of the request.

How Much Does the Association Give? The council will award an individual one grant of up to$300 or 20% of the cost of a partnership missions trip, whichever is less, in any calendar year. The council will award any Dover church a grant(s) of up to $750, including individual grants, forpartnership missions trips in any calendar year. The council may adjust grants based onavailability of funds.

How to Apply: Any Dover church or mission may apply. Anyone associated with a Doverchurch or mission may apply. To apply, the qualifying person or church should send a letter ofrequest indicating:

A. The name(s) of the person or church, the nature of the trip (including time, place, andcost) and amount of aid requested.

B. The church’s approval of the request in business session (Please attach a statementshowing that the church approved the request and the date of the meeting. Have itsigned by a church staff member or a church officer such as the clerk or moderator.)

C. The amount of the request

The request may come before the related partnership missions trip and must reach the DoverAssociation office not later than 90 days after completing the trip.

What does the Association expect? Within 90 days of completing the trip, the councilrequests a verbal and/or written report and photo(s) from the trip to share with the Association.

Additional Information: The Partnership Missions Council may consider exceptions to theseguidelines as requested. These guidelines take effect when approved and remain in effect untilthe association alters them.

3. 133


Guidelines for Church Challenge Grants

October 14, 1997

The Purpose: Dover Baptist Association awards Church Challenge Grants toadvance the cause of Christ through helping churches begin new ministries. By“ministries,” the association means any effort or program that a Dovercongregation feels led to begin with the goal of showing unchurched people God’slove in its community context. To qualify as a new ministry, the effort or programmust represent a new way for the applying church to help people know God’slove, even if other churches have tried similar efforts or programs.

Who Makes the Decision? The Missions Development Council judges all grantapplications. Applying does not guarantee approval. The council will approvegrants that, in the judgment of its members, fulfill the purpose of the grants.

How Much Does the Association Give? The grants come from designatedAssociation Missions Offering funds. The council will award one grant per churchof up to $500 or 50% of the cost of the new ministry, whichever is less, in anycalendar year. It will award available funds on a first come, first served basis.

How to Apply: Any Dover church or mission may apply. To apply, the church ormission should send a letter of request indicating:

a. A detailed plan or description of the new ministry, including the cost and when thecongregation will begin the new ministry.

b. The congregation’s vote to begin the new ministry and to request the grant. (Please attach a statement showing that the congregation approved both and thedate of the congregational business meeting or meetings.)


Additional Information: The Missions Development Council will act within sixtydays of receiving the request, and the applying church must begin the newministry within six months of the council’s approval or the grant will expire. Oncethe ministry begins, the church or mission will receive the approved grant money. The council may consider exceptions to these guidelines as requested. Theseguidelines take effect when approved and remain in effect until the associationalters them.

3. 134


Guidelines for Multi-Housing Ministry Grants

October 14, 1997

The Purpose: Dover Baptist Association awards Multi-Housing Ministry Grants toadvance the cause of Christ through helping churches minister in multi-housingcommunities. Multi-housing settings may include apartment complexes, mobilehome communities, retirement communities, etc. Example of such ministriesinclude Bible clubs in apartment communities, placing a chaplain in such acommunity, and other similar activities that help people who live in multi-housingsettings know God’s love in their community context.

Who Makes the Decision? The Missions Development Council judges all grantapplications. Applying does not guarantee approval. The council will approvegrants that, in the judgment of its members, fulfill the purpose of the grants.

How Much Does the Association Give? The grants come from designatedAssociation Missions Offering funds. The council will award one grant per churchof up to $500 or 50% of the cost of the new ministry, whichever is less, in anycalendar year. It will award available funds on a first come, first served basis.

How to Apply: Any Dover church or mission may apply. To apply, the church ormission should send a letter of request indicating:

a. A detailed plan or description of the multi-housing ministry, including thecost and when the congregation will begin or began the ministry.

b. The congregation’s vote to begin the new ministry and to request the grant. (Please attach a statement showing that the congregation approved bothand the date of the congregational business meeting or meetings.)


Additional Information: The Missions Development Council will act within sixtydays of receiving the request, and the applying church must begin the newministry within six months of the council’s approval or the grant will expire. Oncethe ministry begins, the church or mission will receive the approved grant money. The council may consider exceptions to these guidelines as requested. Theseguidelines take effect when approved and remain in effect until the associationalters them.

3. 135

TREASURER'S REPORT FOR DOVER BAPTIST ASSOCIATION

PERIOD ENDING 07/31/2018

GENERAL FUND FINANCIAL STATEMENT

INCOME actual YTD annual budget

Church Gifts 186,395.59$ 408,000.00$

Alma Hunt Offering from VBMB ‐$ 1,500.00$

Investment Income & Interest credited to budget ‐$ 16,000.00$

Other receipts 1,250.00$ ‐$

Total Income 187,645.59$ 425,500.00$

Total Expenses 200,465.54$ 440,149.00$

Net Income Over/(Under) Budget (25,104.43)$

Net Income Over/(Under) Expenses (12,819.95)$ (14,649.00)$

ASSETS EXCLUDING PROPERTY & EQUIPMENT

GENERAL FUND BALANCE 630,320.18$

BALANCES OF DESIGNATED FUNDS

Leadership Development 2,431.23$

Dover New Work Fund 121,903.95$

Partnership Missions 20,099.50$

Ministers Emergency Relief Fund 14,775.98$

Church Challenge Grants 8,397.64$

Tipi Wakan Partnership 5,000.00$

Undesignated Memorial Gifts Fund 12,215.73$

Dover Office Building Capital Fund 14,625.85$

Baptist Collegiate Ministries 1,775.00$

Office Equipment Reserve 4,551.57$

Intl Interim Project Fund 6,593.37$

World Missions Conference 5,015.28$

Watson Association Missions Offering 26,880.82$

Hepler Scholarship Fund 31,650.68$

New Start Henrico Fund 56,676.31$

Pruett Fund 113,104.90$

Fairmount Legacy Scholarship 201,310.83$

Moore Rodgerson Fund 861,466.43$

Wynbrook Legacy‐Atlee West End 239,665.46$

TOTAL DESIGNATED FUNDS 1,748,140.53$


DOVER BAPTIST ASSOCIATION ACCOUNTS

Village Bank (checking account) 74,758.73$

Virgina Baptist Foundation 1,199,658.17$

Equity Concepts 152,206.21$

Fairmount Legacy VA Commonwealth Bank 201,310.83$

Moore‐Rodgerson Fund Essex Bank 250,000.00$

Vanguard 500,526.77$


Note I: Account balances include unrealized capital gains and losses, and pending transactions.

Note II: Other assets include the office at 11006 Lakeridge Parkway, furnishings, and equipment.

3. 136

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3. 137

Several thoughts and words were very prevalent in preparing the 2019 operating budget. BLESSED, CHALLENGED, ENTRUSTED and INVESTMENT are all terms that describe the considerations used in the preparing this budget.

First, Dover was BLESSED by God in fiscal 2017. There were many unexpected expenses that were not in the 2017 budget. For example, the shoebox project that blessed 1,000 children had no budgeted funds, but Dover committed to do it. Even with such unplanned expenses, the General Fund increased significantly due to special, unexpected gifts and good returns on invested funds. The General Fund grew by over $100,000 in a year when the Finance Committee expected it to decrease. God truly blessed Dover in 2017.

Second, Dover is CHALLENGED in the longer term financially. Our income, excluding the special gifts received in 2017, remains range bound for the last 10 years between $366,000 and $400,000. We are CHALLENGED to fund existing ministries due the the effects of inflation. We are CHANLLENGED when we consider new opportunities to do God’s work due to the cost when income is stagnant or diminishing.

Third, the Finance Committee feels we are ENTRUSTED by God to use HIS resources for HIS work. Dover was BLESSED by God in 2017 with additional resources to do this. We felt ENTRUSTED and CHALLENGED to be good stewards.

Fourth, Dover is CHALLENGED by God to make renewed INVESTMENT in HIS work and Dover’s future. The intentional interim process identified a number of needs and opportunities for 2019. The ultimate purpose of these items is to better equip and identify with our churches plus increase mission opportunities. This budget recommendation is a commitment to begin renewal and revival in Dover as we prepare for new leadership.

From an income standpoint, the 2019 budget proposal projects total income to increase by only $500 over the budgeted amount in 2018. Over 95% of General Fund income is provided by gifts from Dover churches. The $408,000 in church gifts is optimistic because giving to date in 2018 indicate we maybe appreciably below that level. Therefore, no increase in church gifts is shown for fiscal 2019 when compared to the church gifts budgeted for fiscal 2018.

On the expense side, the Finance Committee is recommending a budget $467,061 compared to expenses of $440,149 in the 2018 budget. Highlights of the expenditures are:

• The $18,842 increase in personnel costs provides for restoration of a part time contract position that was last filled by Bill Corey. This position was not funded by the 2018 budget. A 2% cost of living adjustment and increased medical cost were also part of this increase.

• Associational and church Leader development was increased by $4,500 to fund partial cost for attendees for one day pastor seminars.

3. 138

• Partnership missions national and international was reduced by $2,000. The $5,000 budgeted for 2019 exceeds expenditures for this account in 2017. There are also funds in designated accounts to cover some partnership missions activities.

• Emerging Mission Opportunities was increased by $9,000. This account was increased from $1,000 to $10,000 to provide funds for increasing mission activities. Mission opportunities often occur which were not known at the time of budget preparation.

• Audit/Finance expenses were reduced by $10,000 because the audit was completed in 2018 and no audit is planned for 2019.

• $3,240 was budgeted for extra clerical assistants in 2019. Funds were not budgeted in 2018, but expenses have been incurred in 2018 for this expense category to cover absences that could not be forecasted. This budget addition will provide funds if this need should occur in 2019.

• The $3,500 increase in expenses for associate church leaders & families covers reimbursable expenses for the additional contract position previously discussed.

• The majority of the $15,000 budgeted for DOM search expenses is to cover the cost of hiring and cover relocation cost, if any, for a new DOM. This is the same amount budgeted in 2018. If the DOM hiring is completed and paid prior to January 31, 2019, there will be little or no spending in this account in fiscal 2019. This amount is in the 2019 budget because the timing of the hiring is unknown at this time.

The bottom line of the recommended budget is a deficit of $41,061. The Finance Committee anticipates additional deficit spending may be required beyond fiscal 2019. The Finance Committee recommends this budget in recognition of how Dover has been BLESSED and ENTRUSTED to use the additional resources received in 2017 for HIS work in CHALLENGING times. The committee feels now is the time for more INVESTMENT in HIS work. Our prayer is Dover will develop a stronger ties and partnerships with our churches in doing HIS work in existing and new ways to reach people.

The Finance Committee

3. 139

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3. 141

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3. 142

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3. 144

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3. 146

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3. 148

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3. 149

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3. 155

Geographical Groupings For

Dover Association Churches

AREA I

Berea Cornerstone Christian

Deep Run Dover Faith GoochlandHopeful Manakin, First Mount Olivet

AREA II

Arabic ChapelAshland, FirstBiltmoreElonGlen AllenGrace ChineseGrace CommunityGwathmeyHuntonMount VernonNorth RunParham RoadRidgeTaylorsvilleWestern HanoverWesthunt

AREA III

Atlee CommunityBlack CreekBroadus MemorialCool SpringEast GateHillcrestMechanicsvilleNew BethesdaNew HighlandNorthsideOak HallShalomSpring RunWalnut Grove

AREA IV

BeulahColosseCorinthIndian ViewMattaponiPamunkeyRappahannockSharonWest Point, First

AREA V

AntiochEmmausFort LeeFour Mile CreekHardy CentralHopewellKentwood HeightsLittle ElamMount PleasantNew LifePioneerPoplar SpringsSamariaSecond LibertyTree Ridge Tsena Commocko

3. 156

2018 ANNUALof the

DOVER BAPTIST ASSOCIATIONOrganized 1783

Semi-Annual MeetingApril 22, 2018

First Baptist Church/Ashland

Woman’s Missionary Union Annual MeetingMay 10, 2018

Samaria Baptist Church

235th Annual MeetingOctober 28, 2018

Broadus Memorial Baptist Church

Purposes of an AssociationTo provide opportunities for fellowship

To train churches in doctrinesTo assist in establishing new work

To encourage participation in world missions

Future Meetings of the AssociationSemi-Annual Meeting

May 5, 2019Westhunt Baptist Church

Woman’s Missionary Union Annual MeetingMay 9, 2019

Four Mile Creek Baptist Church

234th Annual MeetingOctober 27, 2019

Shalom Baptist Church

Dover Baptist Association - 11006 Lakeridge Parkway - Ashland, VA 23005

3. 157

Dover Baptist Association 2018 Annual · Dover Baptist Association 2018 Annual Virginia 11006...

Documents

Transcript of Dover Baptist Association 2018 Annual · Dover Baptist Association 2018 Annual Virginia 11006...