Dossier de demande de subvention - cfsi.asso.fr … · Web view: The Word and Excel files (or...

Grant application2013 Call for Proposals

“Promoting Family farming in West Africa”Feeding the cities through sustainable Family farming

Guidelines

Fondation de France is a private organization. It does not receive subsidies from the French government or the European Union but depends entirely on the generosity of its donors.Fondation de France works mostly in France, concentrating on three areas of public interest: assisting vulnerable populations (e.g. the unemployed, disabled, homeless, elderly, children), sharing knowledge (medical research, healthcare, culture), and acting on environmental issues. It awards some 7,000 grants, prizes and subsidies every year.Fondation de France also promotes philanthropic activities in France, serving as the umbrella organization for 650 other foundations. Abroad it supports partnerships between French and North African NGOs to promote integration of young people into labour markets. The foundation is also involved in the post-emergency phase of disaster response, for instance in Haiti following the earthquake.For more details, visit www.fondationdefrance.org Comité Français pour la Solidarité Internationale (CFSI) is a development NGO established in 1960. It comprises 22 organizations working actively to promote international solidarity. CFSI's priority is to fight hunger, poverty and inequality on a lasting basis by tackling causes rather than effects. It is active in three fields: Food & Agriculture, Social & Solidarity Economics, and Civil Society & Participation.In the southern hemisphere CFSI supports development programs alongside its local partners and assists with multi-partner projects. In France and Europe CFSI coordinates ALIMENTERRE, an information and action campaign aimed at voicing the needs and views of CFSI's southern partners to French public opinion and European decision-makers. For more details, visit www.cfsi.asso.frThis program benefits the support of Fondation JM.Bruneau under the aegis of Fondation de France, of Fondation Ensemble and Fondation L’Occitane

Reminder: the deadline for the reception of the proposals is on Thursday, 28th March 2013. No additional delay will be given and incomplete proposals will not be examined.

2013 Grant Application – FDF / CFSI Call for Projects: “Promoting Family Farming” 1 / 17

http://www.cfsi.asso.fr/

http://www.fondationdefrance.org/

1. The Program1.1. BackgroundAlthough the number of persons suffering from hunger has slightly decreased (870 million people worldwide in 2012), the situation still remains concerning. Malnutrition is an offence to human rights and dignity. Africa is the only continent where chronic undernutrition has grown over the past twenty years, reaching 239 million people in 2012.Agricultural national and international policies mainly unfavourable to family farming as well as insufficient agricultural budgets are major causes for hunger along with conflicts, climate hazards, soils impoverishment or crops conservation. Due to trade liberalisation in agricultural products and the concentration of production in large farms in the North and in the South, the share of imported food has increased. In addition, food price volatility affects both urban and rural population. Poor urban people in Southern countries used to benefit from relatively low prices thanks to importations, but malnutrition is still rampant. The 2008 “hunger demonstrations” that occurred following a sharp increase in food prices, aggravated by speculation on international markets, acted as a reminder that the social peace gained in cities at the expense of farmers is fragile.Conflicts, climatic hazards, soil erosion or poor crop preservation are well-known causes of hunger. Other threats are now further weakening production conditions: the reduction of biodiversity, pressure on land and water resources, climate change.Hence West African farmers and their organizations have therefore a four-fold challenge to take up with their partner associations: reduce malnutrition, ensure a decent income for farmers, address the need for sustainable management of natural resources and influence public policies at a national as well as an international scale.Faced with the rapid growth of cities and with an increasing demand from urban consumers that transform rural-urban configuration, family farms must strengthen their ability to feed the towns with local production.To support them, the Fondation de France and the Comité Français pour la Solidarité Internationale joined forces in 2009 to launch a new program for strengthening family farming in sub-Saharan Africa. In 2010 this program focused on West Africa.This program is supported by Fondation JM.Bruneau which is under the aegis of Fondation de France, Fondation L’Occitane and Fondation Ensemble.

1.2 ObjectivesThe general objective is to promote local initiatives aimed at reinforcing access to food through a viable and sustainable family agriculture in Africa and to share their achievements on a wider scale.The specific objectives are to:1. improve and secure production, processing, preservation and marketing of farm produce and ensure that poor urban consumers have access to it through concrete and innovative actions;2. share among local, national and international actors the knowledge acquired from tangible actions supported under this program, and draw overall lessons.

1.3 ModalitiesIn order to fulfil those objectives, the program will provide support to actions aiming at promoting family farming in West Africa. This is the purpose of this call for proposal.This program is however more than just a grant-giving process. Fondation de France, Fondation JM.Bruneau, Fondation Ensemble, Fondation L’Occitane and CFSI are offering to selected projects an opportunity to share the knowledge they acquired through their concrete actions with local, national and international actors, so that they can draw global lessons. That means collecting information on the conditions of technical, social or political success. This learning process is implemented on a specific topic, which is defined by the program steering committee. Since 2010, this process is focused on the topic “Feeding cities through local production”. It aims at demonstrating that a sustainable family farming is able to feed West African cities while allowing farmers to live from their work with dignity. The objective is to reach a scale-up change: on the one hand, by replicating interesting and innovative initiatives and, on the other hand, by influencing public policies through advocacy.


Applicants who can contribute to the selected topic will be required for to actively participate in the process, through involvement in web-based discussion groups or phone interviews, for example.

2. Eligibility criteria: the conditions for applying for a grant

2.1. Eligibility of applicants and partners

2.1.1 Eligibility of applicantsTo qualify for a grant, applicants must:

be non profit legal entities: West African farmers’ organizations, West African NGOs, “support NGO’s” active in West Africa or in Europe (provided they work together with local partners), training or research organizations;

Public institutions other than mentioned above, as well as local authorities, are not eligible. be registered as an organization for more than one year; have previously conducted action projects in the area of food and agriculture; present a project in partnership that includes at least one West African and one European

organization. The partnership must be formalised and exist prior to the project for which the grant is requested;

NB: the objective of such a partnership must focus on the promotion of family farming between European and African organizations. The project has to be collectively designed, as well as the role and contribution of each partner. be based in Europe or in West Africa.

2.1.2. Eligibility of partners The partners must be non-profit legal entities: West African farmers’ organizations, West African

NGOs, “support NGO’s” active in West Africa or in Europe (provided they work together with local partners), training or research organizations;

Public institutions other than mentioned above, as well as local authorities, are not eligible as “main partner”. Local authorities can be part of the “other partners”

The partners take part in defining and/or implementing the project; The European organizations’ partners must play a dominant role in implementing the proposed

project (they must not be acting merely as intermediaries). Beneficiaries of the action cannot be partners.

2.2. Eligibility of projectsThe projects must take place in a West African country (Benin, Burkina Faso, Cap Verde, Côte d'Ivoire, Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Mauritania, Niger, Nigeria, Senegal, Sierra Leone, Togo). The program supports projects addressing one or both of these themes:

Feeding cities through local production: how can local family farming supply urban markets and feed cities? How can it compete with imported products? How can the rural population live decently from family farming activities? How can producers and consumers cooperate for mutual benefits?

Agriculture and environment: can family farming produce enough in a sustainable manner? How can family farming adapt to global warming? How can it contribute to preserving natural resources and biodiversity?

Within the framework of these two themes, the program provides financial support for the following actions:

Improvement and diversification of family farming, the processing and marketing of family farmed produce

Management of natural resources in a sustainable manner, in connection with family farms; Strengthening family farming organizations. Defence and promotion of family farming among the consumers and decision makers; Capitalisation upon innovations addressing family farming development; Better attention to gender issues and support to women farmers.

The projects must be designed and implemented in a participative manner with the concerned stakeholders: reciprocity in action and learning, sharing responsibilities and common values, etc.Projects can last several years (until three years).Projects must start at the latest on December 31st, 2013. They may have started before the submission date but only the expenses done after January 1st, 2013 can be funded by the program.


2.3. Eligibility of resources and expenditure

2.3.1 ResourcesApplicants and their partners must provide at least 20% of the project’s resources. Contributions in kind (volunteer work, in-kind donations such as premises, equipment, services, etc.), are not accepted as co-financing. Our contribution will range between €10,000 and €15,000 per year (or a maximum of €50,000 in the case of a three-year project).

2.3.2 Expenditure all expenses necessary for the project’s implementation, after January 1st, 2013 accountable expenses, evidenced by receipts, bills, etc. the cost of purchasing equipment, consumables, office supplies and services, as well as staff

travel expenses and per diem living expenses project-related staff costs indirect costs (administrative costs of the association and its partner)

Be careful! Projects aimed solely at purchasing equipment or inputs cannot be financed under this program.

3. Application procedure

3.1. Submitting an application

3.1.1 Grant application fileApplications must be submitted in the model format (see below) to be completed (using Word, with the budget in an attached Excel sheet, handwritten applications will not be accepted). The application may be in French or English, but if in English it must be translated. The budget must be in Euros. Lines may be added to the application, but the total document should not exceed 20 pages. Kindly pay attention not to remove items and format the document in order to save paper.

3.1.2. AppendicesThe following supporting documents must be available at the time of application and will be requested in May 2013 from all shortlisted candidates. They must be scanned by the applicant and sent by email, in several batches if necessary since no file may exceed 4Mb.

a copy of the articles of the applicant a list of board members the original applicant’s bank account details minutes of the most recent annual general meeting the applicant’s 2012 or 2011 financial statement the latest annual report a letter of commitment from each partner (in addition to the letter of commitment of the main

partner which is included in the proposal). A Memorandum of Understanding or equivalent will also be accepted.

3.1.3. How and when to apply?The completed applications must reach us before Thursday 28 March 2013 included. We will not examine any incomplete or late application. Applications must be sent by email only in a single email to [email protected]. They must include:

the Word file attachment with the grant application the Excel file attachment with the organization’s budget and the project budget a letter or email of commitment from the main partner in the project.

Important: The Word and Excel files (or pdf) should be named as follows: DDSAF12_acronym_country.doc and DDSAF13_acronym_country.xls

DDSAF13 is the code for the Call for Projects (from the French Dossier Demande Subvention Agriculture Familiale 2013, meaning “file for grant application: family agriculture 2013”). This is common to all applications and must be placed first;

The acronym (or full name if composed of fewer than 12 characters) must be that of the applicant organization (for example “FDF” for “Fondation de France”);

The country is where the applicant’s headquarters are located (for example DDSAF13_CFSI_France.doc)


mailto:[email protected]

The letter from the main partner in Word or pdf format should have the partner’s name (or acronym) after that of the applicant, as follows:

DDSAF13_applicant_partner_country.pdf(e.g.: DDSAF13_CFSI_FDF_France.pdf)

The applicant must have an email address.An acknowledgement of receipt will systematically be sent to the applicants, at the latest 5 days after receiving the application forms. If you don’t receive an acknowledgement of receipt, kindly contact us by email to the following address: [email protected]

3.1.4. Letter of commitment from the main partnerThis Call for Projects is reserved for partnership-based actions between at least one West African and one European organization. This partnership must be a formal one and pre-date the project for which the grant is being requested.A letter of commitment from the main partner is mandatory and should be sent with the initial application file. The letter may be scanned and sent as a PDF file, or as a copy of an email to the applicant. This letter is a commitment of both partners (applicant and partner) to Fondation de France and CFSI to play an active role in the project for which a grant is being requested.It is mandatory for the letter from the principal partner to state:

the title or goal of the project for which the grant is being requested; the project’s location; the date when the partnership with the applicant began; the partner’s involvement in the project: role of each partner in defining, implementing and

monitoring it, financing plan of the project and contribution of each partner; the date of the letter or email; the identity and title of the signatory (full name and job in the organization).

MOUs or similar documents will also be accepted.

3.2. Selection procedureThe applications will be examined by the program’s secretariat, run by CFSI. The person in charge of the project at the applicant organization must be reachable by email and telephone (land line or mobile) in case the examining body has any questions. Please confirm receipt of all emails. The selection committee will evaluate projects according to the following criteria.Quality criteria: the quality of the project, its relevance and its impact on family farming and on access to food in

towns and cities; its feasibility: relevance of project’s budget and action plan; consistency between planned

activities and expected results; budget/financing consistency; measures to ensure the continued benefits over the long run.Innovation criteria:Innovative nature of the project regarding one or several of the following items: preservation of natural resources and of biodiversity; adaptation to climate change; marketing methods, rural employment and creation of economic activities; participation of citizens in local governance and participation of family farmers in the

“production-processing-preserving-marketing” chain management; facilitation of skill-based partnerships, at local and international level.

4. Decision to support the projectA jury will meet in June 2013 to propose the amounts to be distributed to the International Solidarity Committee of Fondation de France and the executive committees of CFSI, Fondation Ensemble and Fondation L’Occitane, which will meet in July to make their final decision. Applicants will be informed of the decision by email only (no replies will be given by telephone) in the second half of July 2013. Successful applicants will receive their grants in several instalments. The modalities will be specified in along with the approval letter.



5. Follow-up: progress reports, control and communicationSuccessful applicants undertake to submit technical and financial progress reports to the examining body in accordance with the schedule sent to successful applicants along with the grant acceptance notice. The report will contain qualitative and quantitative data about the project’s execution, as well as data about the beneficiaries of the grant and details of expenditure.The grant must appear in the organization’s accounts, a copy of which will be requested.The applicant and it(s) partner(s) commit themselves to actively participate in the experience-sharing process put in place by Fondation de France and CFSI as part of this program (participation in meetings, seminars, sharing sessions, writing notes, articles etc. ).

This program is more than just a matter of financing. Special attention will be paid to how each project is executed, and how the experience gained from it is shared and communicated to the media and donors in such a way as to draw attention to and support for the cause of family farming as a way of combating hunger.Fondation de France, Fondation JM.Bruneau, Fondation Ensemble, Fondation L’Occitane and CFSI reserve the right to publish and disseminate any information that may contribute to achieving this goal. They may also publish all information relative to the projects they finance under this Call for Projects in order to inform donors. By accepting a grant from Fondation de France, Fondation JM.Bruneau, Fondation Ensemble, Fondation L’Occitane and/or CFSI, the beneficiary organization agrees to provide any information relative to its project to persons authorised by Fondation de France, Fondation JM.Bruneau, Fondation Ensemble, Fondation L’Occitane or CFSI for the purposes of assessment, audit or oversight.

Any questions concerning this Call For Projects may be sent by email to the following address: [email protected]

Kindly delete those guidelines (those first 6 pages) in the returned project proposal format.



N° (provided by CFSI) :

Grant applicationPromoting Family Farming in West Africa, 2013

1. Applicant organization Name:Acronym: Country:Main activity (maxi. 2 lines):

Adress:PIN code: City: Region:Phone: Fax:Email: Website:

Name of Chairperson:

Name of Director(if applicable):

Date founded: Legal status:Federation or organization to which attached:Employees (number):

Active volunteers (number): Members (number):

Person in charge of the project:Position in the organization:Phone (office): Mobile:Email: Skype:

2. The projectCountry in which it will take place:Location : GPS data (if known):Title (maximum 1 line):Summary (maximum 3 lines):

Budget Amount (in euros) Previous application

(2009 CFSI-FDF Call for Projects)

Total amount of project Requested (in €)

Total amount of grant request

Received (in €)


How did you find out about this Call for Proposals? (several possibilities) local network: French partner: FDF or CFSI website Other website: media, newspaper: Other (specify):

3. The partners (If several partners are involved, please fill in points 3.1 and 3.2 for each partner). The partner(s) may be based in Europe or in a West African country.

N.B.: if the applicant is a European NGO, the main partner must be based in West Africa. If the applicant is an African NGO, the main partner must be based in Europe.

3.1. IdentityName:Acronym: Country:Main activity (maximum 2 lines):

Adress:PIN code: City: Region:Phone: Fax:Email: Website:

Name of Chairperson:

Name of Director(if applicable):

Date founded: Legal status:Federation or organization to which attached:Employees (number):

Active volunteers (number): Members (number):

Person in charge of the project:Position in the organization:Phone (office): Mobile:

Email: Skype:

3.2. Partnership backgroundHow did your organization find out about this partner? When?

Have you already established a partnership together?

If so, since when? For what purpose? Please give details about the achievements of the partnership. (maximum 2 pages)


The applicant organization (maximum 1 to 2 pages)

1. Purpose of your organization

2. What are your guiding principles?

3. Describe your general activitiesType and volume of activities, target communities, geographic scope, etc.

4. Management of your organizationRoles and functions of volunteers and employees, with flow chart (if possible).

For organizations working as a network (if not applicable, delete those lines)

4.1. Short description of the network

Status:

Purpose, areas of intervention:

Date of creation:

Number of member organizations in 2012:


Governing body or bodies:

Members of the network (add lines if necessary)

Name Acronym Areas of intervention Number of members Location/Country

4.2. Network historyExplain how the network was formed, who was behind it and why it was established. Outline the major stages of its development since then. (maximum 1 page).

4.3. Composition of the networkState who may join the network and how. (maximum 3 lines).

4.4. Activities of the network Describe the network’s main activities over the past few years and detail the aims, target population, results and the advantage of the network for carrying out these activities. (maximum 2 pages)


5. Applicant’s financial statements

5.1. 2012 (or 2011) income statement and 2013 budget (in euros, including this project)

Expenses / Expenditure 2012 (or 2011*)

Forecast

2013** estimates

Income / Revenues Actual

2012 (or 2011*)

Forecast

2013**

Purchases of supplies and equipment Income (sales)

External services (with details): Subsidies obtained or committed: (with details of amounts and sponsors)

- Rent -- Utilities (electricity, gas) -- Maintenance -- -

Travel, per diem Sub-total subsidies obtained Staff costs (with details): Unconfirmed subsidies

requested for 2013: (with details of amounts and sponsors)

- management -- secretariat, accounting -- facilitators -- (other)

Sub-contractors, consultants, etc.

Sub-total subsidies requestedTotal subsidies

Tax and charges Subscriptions, donations

Other charges or expenditure Sundry income (details)

Financial charges (bank charges) Financial income (interest)

Exceptional charges Extraordinary income

Profit for the period Loss for the period

Total expenditure/charges Total income/revenue

* If the 2012 income statement was approved by a chartered accountant and ratified by the annual general meeting, please supply the certification; otherwise please provide the 2011 income statement.

** 2013 column: provisional budget, including charges and expenses for the project you are submitting. Please check that amounts and totals are correct!

5.2. Valuation of in-kind contributionsGive details of the various items and, where possible, their monetary value

a. Voluntary work (number of hours/year):b. In-kind donations (premises, equipment, services):

5.3. Any further comments regarding the accounts


The projectProject title (maximum 1 line)

Project summary (maximum 3 lines)

1. Project background (maximum 2 pages)

This part is very important to the understanding of your project. It must establish a connection between a problem area and the solutions you propose.

Describe the background to the project with regard to your organization, your experience, the needs you have identified, specific difficulties, the geographic, demographic, social, economic, and other characteristics of the area in which your project will be carried out, according to what you believe is relevant to the understanding of your project.

2. Detailed presentation of the project

2.1. General objective (goal of the project, 2-3 lines maximum)

2.2. Specific objective(s) (1 to 3 maximum)

2.3. What is the target population? How was it identified or selected?


How many people will benefit from this project?Number of families who will benefit directly

Number of families who will benefit indirectly

The number of young people (15-20 years old) who will benefit

The number of women who will benefit (if applicable)

2.4. What are the expected results? Result 1 (R1):

Result 2 (R2):

Result 3 (R3):

…

2.5. What are the verifiable indicators (for measuring expected outcomes)? These may be:

Six Impact indicators (impacts on living conditions, public policy, etc.) Outcome indicators (innovations, improvements in nutrition or income, strengthening of individual or collective

capacities, networking, quality of partnerships, etc.)

Indicator 1:

Indicator 2:

Indicator 3:

Indicator 4:

Indicator 5:

Indicator 6:

2.6. What activities have been planned? How were they decided?Describe in detail the actions you will conduct to achieve results. Please specify the applicant’s intended actions and those for each partner.

2.7. Is your project designed and implemented in a participative manner? Who else was involved in drawing up the project? Was it co-constructed by the partners and the beneficiaries? Are the project implementation, the follow up, the evaluation and the updating collectively managed?,

2.8. Are other local partners involved in implementing in the project? If so, what role will they play?


2.9. What human, material, and financial resources are needed to complete your project?Leadership/management, translation, equipment, facilities, travel, etc.

3. Project phases and timelineDescribe the phases of your project and the respective timescales (add lines to the table if necessary).

Starting date of the project:Total duration of the project (in number of months): From …(date) to… (date) Phases Activities

4. Project evaluationFill in the evaluation table below by using the objectives mentioned in 2.2, the expected results mentioned in 2.4, the indicators mentioned in 2.5 and the activities mentioned in 2.6.

Specific objectives

Expected results

Activities Indicators Sources *

* Means of collecting information used for each of the indicators

Are you planning evaluations of the project? At which moment? Will it be done internally or by an external organization?

5. Innovative nature of the project Explain what is innovative about your project in this particular field or geographic area. Please refer to the part on innovation of the call for proposals for more details (maximum half-a -page)


6. Addressing sustainable development criteriaExplain how your project accommodates sustainable development criteria as well as economic, social and environmental issues (maximum half-a -page)

7. Addressing gender issues criteriaExplain how your project accommodates gender issues criteria (maximum half-a -page)

8. Project viability and sustainabilityWill the impact of the project be lasting? Under what conditions? What are the chances of those conditions being fulfilled? What is being planned to ensure the sustainability of the project (maximum half-a -page)

9. Any further comments on your project?

10. Estimated project budget Provide a list of expense and revenue items for the project only. You may change the headings. Include as many budget details as possible (you may add lines to the table if necessary) as well as any relevant explanations. Please ensure that the amounts are consistent and check the totals (total expenditure = total revenue)!

Use the Excel file (downloadable with the grant application form)

Any comments on the budget (optional):


ChecklistBefore sending your application, please check against this list that nothing is missing from your application.

Ensure that : The application is complete and filled in as requested in the application form The application is filled out in French or in English (if the application has been

submitted in English, a French translation should be included) The Excel file containing budget information has been properly filled in The grant requested is in the €10,000 - €15,000 range (or a maximum of €50,000

over three years) The financing provided by the partners totals at least 20% of the total project budget The files are correctly named as follows:

DDSAF13_acronym_country.docDDSAF13_acronym_country.xls

DDSAF13_acronym_partner_country.doc or .pdf

The application is sent in a single email (total attachments must not exceed 4 Mb) and consist of:

the completed grant application in Word format the Excel document detailing the budget the main partner’s letter of commitment

Reminder: If the applicant is shortlisted, the following documents must be scanned and sent by email as .pdf files:

the articles of association list of board members bank account details minutes of the most recent annual general meeting the organization’s latest income statement and balance sheet (2011 or 2012) the latest annual report a letter of commitment from each partner

IMPORTANT

THE DEADLINE IS THURSDAY 28 MARCH 2013. INCOMPLETE APPLICATIONS WILL NOT BE EXAMINED

NO EXTENSION WILL BE GRANTED

PLEASE DELETE THIS CHECKLIST BEFORE SENDING YOUR COMPLETED APPLICATION


Dossier de demande de subvention - cfsi.asso.fr … · Web view: The Word and Excel files (or...

Documents

Transcript of Dossier de demande de subvention - cfsi.asso.fr … · Web view: The Word and Excel files (or...