Don Palmer List Maintenance Data Tools - eac.gov...PRESENTATION PLACE & DATE • Online Systems...
Transcript of Don Palmer List Maintenance Data Tools - eac.gov...PRESENTATION PLACE & DATE • Online Systems...
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“NewPowerToolsAvailabletoElectionOfficials”
ListMaintenanceDataToolsTools
DonaldPalmerJuly12,2018Philadelphia,Pennsylvania
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U.S.ElectionAssistanceCommission|www.eac.gov
• KeepingPacewithVoterstoMaintainVoterRolls
• MeetingExpectationsofVoters• GoalistobeSmart,Accurate,Focused• NotificationtoElectionOfficialsofAddressUpdatesChanges&LifeEvents
• ChallengeisUpgradingListMaintenanceProcessestoLatestTechnologies&AvailableData
ListMaintenanceChallenge
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• CurrentTechnologiesandDataareAvailable?
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U.S.ElectionAssistanceCommission|www.eac.gov
• DepartmentofMotorVehicles• SocialSecurityAdministration• DepartmentofHealth/VitalStatistics• StatewideVoterRegistrationSystem• Courts
SourcesofData
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• WhatTechnologiesandDataPowerToolsareAvailable?
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ReturntoSender
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U.S.ElectionAssistanceCommission|www.eac.gov
• NationalChangeofAddress(NCOA)Options(i.e.NCOAMax/Proprietary)
• ElectronicVerificationofVitalEvents(EVVE)- NAPHSIS
• ThirdPartyCredibleDataProviders
CredibleThirdPartyDataPower Providers
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U.S.ElectionAssistanceCommission|www.eac.gov
• ValidateContactAddressesUsingNationalChange-of-AddressWebService
• NCOALink dataisprovidedonaregularbasistocompaniesthathavebeenlicensedbythePostalService.
• Accessesadatabaseofapproximately160millionpermanentchange-of-addressrecordsfromtheUSPS®NCOALinkdata.
• Informationavailabletokeepmailinglistsup-to-date,evenwhenmoversfailtonotifyofanychangeofaddress.
NCOAFeatures
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U.S.ElectionAssistanceCommission|www.eac.gov
• CorrectandStandardizeAddressList–DatabaseHygiene
• VerifyAddresses(i.e.Businessv.Residential,Vacant,P.O.BoxDeliveryAddress,Duplicates)
• IncreasesQualityofAddressData• ImprovingtheDeliverabilityofMail
NCOAFeatures
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U.S.ElectionAssistanceCommission|www.eac.gov
• Real-timewebservicethataccessesNCOAdatabase
• Companieskeepingtheirmailinglistsup-to-date,evenwhenmoversfailtonotifyofanychangeofaddress.
• AuditFeatures• Analytics
NCOAServices
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U.S.ElectionAssistanceCommission|www.eac.gov
• ElectronicVerificationofVitalEvents• RunbyNAPHSIS,nationalnon-profit
representingthestatevitalrecordsandpublichealthstatisticofficesintheUnitedStates
• Obtainsdeceaseddatadirectlyfromstatedeathdatabases.
• Submitsinglequeriesorlargevolumerequestscheckedagainstallparticipatingstatedeathrecorddatabasessimultaneously
EVVE“FACTOFDEATH”
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U.S.ElectionAssistanceCommission|www.eac.gov
• Anelectronicresponsefromthestateorjurisdictioneitherverifiesordeniesamatchwithinamatterofseconds,andreturnsthedateofdeathaswellastheplaceofdeath
• Currently,41statesandjurisdictionsarefullyparticipatingintheEVVEFODsystem– morenearfullparticipation.NAVPHISexpectsall57statesandjurisdictionstosoonparticipatingfullyinEVVEFOD.
EVVE“FOD”
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U.S.ElectionAssistanceCommission|www.eac.gov
• IncludesrecordsnotincludedwithDeathMasterFile.
• “Currently,theprimarypublicsourceofdeathinformationinthecountryistheSocialSecurityAdministration’s(SSA)DeathMasterFile(DMF).ThepublicDMForiginallycontainedover89millionrecordsandwascreatedfromdeathrecordsthathadbeenreportedtotheSSA.”
WhyEVVE“FOD”?
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U.S.ElectionAssistanceCommission|www.eac.gov
• “InNovemberof2011,SSAwasnolongerallowedtoincludestateprotecteddeathrecordsinthepublicDMF. Asaresult,thenumberofdeathrecordsreportedintheDMFwassignificantlyreducedbyapproximately4.2millionrecords,andSSAaddsabout1millionfewerrecordsannually,renderingthecurrentpublicDMFveryincomplete.Jurisdictionvitalrecordsoffices,ontheotherhand,dohavecurrent,accurate,andcompleterecordsofdeathsthatoccurintheirjurisdictionandaretherefore;theonlysourceforcompleteandaccuratedeathinformation.”
WhyEVVE“FOD”
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U.S.ElectionAssistanceCommission|www.eac.gov
• SocialSecurityAdministration• OfficeofPersonnelManagement• DepartmentofMotorVehicles• MedicaidOffices• DepartmentofHomelandSecurity- USCIS• DepartmentofState- PassportServicesFraud
PreventionOffices• DepartmentofState- DiplomaticSecurity• ArmyNationalGuard• RegionalFBIOffices• SecretaryofStateOffices
EVVEFODClients
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U.S.ElectionAssistanceCommission|www.eac.govPRESENTATIONPLACE&DATE
• OnlineSystems– PersonandAddressLocators• Searchenginestofindindividualandaddressusing
name,ssn,oldaddress• Militarylocator• Voterregistrationrecordinformationfrommanystates• SocialSecuritydeathrecords;• Real&PersonalPropertyRecords• Motorvehiclerecords
CREDIBLETHIRDPARTYDATA(PUBLICRECORDS)
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U.S.ElectionAssistanceCommission|www.eac.gov
• Vendorscanprovideaddresscleansingtoreducereturnedmailandothercostsassociatedwithundeliverablemail
• Identifiesandmaintainscurrentaddresses(andphone),improvechancesofdeliveryofmail
• Findsupdatedaddressbysearchofchangeofaddressfiles,aswellascredit,proprietaryandotherself-reportedsources,includingpublicrecords,realestaterecords,ElectronicDirectoryAssistancelistings,andnationalchangeofaddressrecords.
CredibleThirdPartyData
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U.S.ElectionAssistanceCommission|www.eac.gov
• OrangeCountyRegistrarconductedastudyandreleasedareportoflistmaintenanceactivitiesusingvarioussources,includingcrediblethirdpartydata
• Finding:Crediblethird-partydatawasveryeffectiveinreachingvoterswhomovedoutofOCbecausethenationwidereachofdatabase.
• Ininitialtest,OCsent1,000namesandaddresses tothecrediblethird-partydataproviderofvoterswhohadnorecentvotingorregistrationactivity.
OrangeCounty,CA‘12Test/Study
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U.S.ElectionAssistanceCommission|www.eac.gov
• OCsuspectedmanyvotersmayhavemoved,butnonotificationviaNCOA,theDMV,anotherelectionoffice,orbythevoter
• OCTestshowedcrediblethird-partydataprovideridentifiednewaddressesforover500ofthe1,000recordsthatweresubmittedtothem.
• OCTestdemonstratedalargenumberofvoterswhomoveorchangetheiraddressfrequently.Forexample,281votersusedintesthadmovedorchangedtheiraddressatleast5timessincetheyupdatedtheirvoterrecord.
OrangeCounty,CA‘12Test/Study
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U.S.ElectionAssistanceCommission|www.eac.gov
• OCthenanalyzed250,000voterswhohadnotparticipatedinanyelectioninthelastfouryears.
• Thecrediblethird-partydataproviderprovidedupdatedaddressesforover122,000ofthesevoters.
• OCsentpostcardstothesevoterswithamorerecentaddressprovidedandresultswerepositive.
OrangeCounty,CAStudy
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U.S.ElectionAssistanceCommission|www.eac.gov
• TheuseofaddressdataallowedOCtoreachvotersandcorrectaddressrecordsof18,800voterswhoreturnedthemailing.
• Theoverallcostofusingacrediblethirdpartydataproviderfor250,000voterrecordswasalmost$60,000(data+postage)toreachouttovoters.Thecostsavingsthatwillresultfromupdating18,800voters’addressesfromthisprocesswillbeover$44,000afterjustoneelection.
OrangeCounty,CAStudy
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Questions?