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NLRMPNational Land Records

Modernization Programme

By

L P Sharma, Technical Director,

NIC Sikkim

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OBJECTIVE

“To develop a modern, comprehensive and transparent land records management system in the country with the aim to implement the conclusive land-titling system with title guarantee.”

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Issues In Existing System

Multiple handling agencies – lack of coordination. There is a disconnect between the registration office, the land records data and the cadastral data

No uniformity of standards: Different standards followed to specify the same characteristics of land.

Old and outdated, incomplete and inaccurate cadastral records – graphical + textual

Survey/ resurvey using traditional methods are costly, time-consuming and error-prone

Gap between – RoR (Record Of Rights) and Registration - Registration & RoR (mutation)

- mutation & sub-division(graphic record) - sub-division and Registration

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Components of NLRMP

Computerization of Registration Computerization of land records Survey/resurvey and updating of the survey &

settlement records Development of core GIS and capacity building. Automatic flow of data from SRO to Land Records

to initiate mutation

Though NLRMP is formed by merging Computerization of Land Records (CLR), Strengthening of Revenue Administration and Updating of Land Records (SRA&ULR), but it contains new components like registration and

titling system.

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REGISTRATION LAND RECORDS

CADASTRAL MAPS

NLRMP

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Presentation

RegistrationScanning

Database & Application Server

Internet

Switch 100/1000

Registration Land Records Cadastral Mapping

NLRMP Center

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UNDERLYING PRINCIPLES

The system will be based on four basic principles:

The “mirror” principle The “curtain” principle A single integral window to handle land

records Title insurance

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National Land Records Modernization Programme (NLRMP) – Implementation of Land Titling System

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The “mirror” principle

The mirror principle refers to the fact that cadastral records mirror the ground reality.

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The “curtain” principleThe “curtain” principle indicates that the

record of title is true a depiction of the ownership status, mutation is automatic following registration and the reference to past records is not necessary.

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Title InsuranceTitle insurance, which guarantees the title for

its correctness and the title holder against loss arising on account of any defect therein.

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NLRMP Salient Points

Land records will be updated through surveys/re-survey using modern technology such as ETS/GPS,Aerial Photography or satellite imagery.

The land records will be kept updated at all times by interconnecting textual land records, survey maps and registration offices with each other.

The citizen will gain access to his/ her land records as updated land records will be placed on website. This will facilitate the checking of the land records by the citizen and enable the citizen to get loans and credit faster eventually on-line

At the moment 2-3 offices deal with land records. Interconnectivity through IT will enable the state governments to offer “front desk” services so that the citizen can go to a single agency to get updated records.

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NLRMP Salient Points (cont’d)

The registration will give information on web of property values enabling citizen to pay stamp duty and registration fees through banks instead of having to purchase stamp papers.

The legacy data i.e. past transactions of properties will be posted on the web.

Computerized mutations to reduce time taken for mutations.

The ultimate goal is to introduce title guarantee for property,have updated records all the time , prevent litigations and frauds on land deals as far as possible by providing clear and conclusive titles.

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OUTPUT

Title guarantee/Certificate for property Have updated records all the time Prevent litigations and frauds on Land deals

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BENEFITS

The new System will Modernize management of land records Minimize scope of land disputes Enhance transparency in the land records

maintenance system Facilitate moving towards guaranteed conclusive

titles to immovable properties in the country

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LRISD, NIC HQRS, NEW DELHI

A Possible Approach

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PROGRAMME LOGISTICS

To be completed by 12th Plan Impact

Will affect 950 million rural population (approx.) Will account for 2.2 million sq. kms. (approx.) of

rural land Estimated Programme Cost=Rs 5656 Crore

Centre contributes Rs 3098 Crore States contribute Rs 2558 Crore

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IMPLEMENTATION

The State Governments/UT Administrations will implement the programme with financial and technical supports from the Dept. of Land Resources, Government of India. Outsourcing is permissible.

The district will be taken as the unit of implementation, where all activities under the programme will converge.

Initial funding will be provided to the States/UTs based on their perspective plan and annual plan for the first year. However, continued funding will be conditional upon the States/UTs signing the Memorandum of Understanding (MOU) with the DoLR and following its stipulations.

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LADDER APPROACH

The Primary & Secondary Ladders proposed under NLRMP

Primary ladder – for conclusive titles Secondary ladder – for archival purposes

and strengthening of revenue administration

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Primary Ladder : Approach 1 Registration - computerization

of SROs Integration of registration and

land records maintenance systems

Automatic mutation following registration

Mutation – updating of pending cases and their computerization

Integration of textual and spatial data

Survey, including ground control networks and ground truthing

Training and strengthening of training institutions

Strengthening of technical organizations

Record rooms at Registration/ tehsil levels

Link up with development process

Legal changes Conclusive titles

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Primary Ladder : Approach 2 Survey, including ground

control networks and ground truthing

Mutation – updating of pending cases and their computerization

Integration of textual and spatial data

Registration - computerization of SROs

Integration of registration and land records maintenance systems

Automatic mutation following registration

Training and strengthening of training institutions

Strengthening of technical organizations

Record rooms at Registration/ tehsil levels

Link up with development process

Legal changes Conclusive titles

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Secondary Ladder

Computerization of existing records Scanning of existing survey maps Computerizing Registration workflow Computerization of legacy mutation data Record rooms

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SCOPE OF PROGRAMME

Computerization of land records Survey/resurvey and updating of the survey &

settlement records Computerization of Registration Modern record rooms/land records management

centres at tehsil/taluk/circle/block level Training & capacity building Core GIS Legal changes Programme management

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1. Computerization of land records

Data entry/re-entry/data conversion of all textual records including mutation records and other land attributes data

Digitization of cadastral maps Integration of textual and spatial data Tehsil, sub-division/district Computer centers State-level data centres Inter-connectivity among revenue offices

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2. Survey/resurvey & updating of the survey & settlement records

Available Options: Pure ground method using electronic total

station (ETS) and global positioning system (GPS)

Hybrid methodology using aerial photography and ground truthing by ETS and GPS

High Resolution Satellite Imagery (HRSI) and ground truthing by ETS and GPS.

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3. Computerization of Registration

Computerization of the sub-registrar’s offices (SROs) Data entry of valuation details Data entry of legacy encumbrance data Scanning & preservation of old documents Connectivity to SROs with revenue offices

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4. Modern record rooms/land records management centres

Modern record rooms/land records management centres at level of Tehsil Taluk Circle Block

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5. Training & capacity building

Training, workshops, etc. Strengthening of the Survey and Revenue training

institutes

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6. Core GIS

Village index base maps from satellite imagery, for creating the core GIS

Integration of three layers of data Spatial data from aerial photography or high-

resolution satellite imagery Survey of India and Forest Survey of India maps Cadastral maps from revenue records.

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7. Legal Changes

Amendments to the Registration Act, 1908 Amendments to the State Stamp Acts Transfer of property Act 1882 Other legal changes Model law for conclusive titling

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8. Programme Management

Programme Sanctioning & Monitoring Committee Core Technical Advisory Group in the DoLR and the

States/UTs Programme Management Unit (PMU) in the DoLR

and the States/UTs Information, education and communication (IEC)

activities Evaluation

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Cadastral MapsBy Revenue Dept with respect to WSG84 datum

Maps with different scale and projection from other departments/agencies

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Status of Computerization of Land Records & Process-Sikkim

Complete in all Districts & Sub-divisions except in Chungthang Sub-division consisting of 1 circle of 6 blocks and Gangtok Station Circle consisting of 8 Blocks

Chungthang pending due to discrepancy in records & disputes in private and forest land. Gangtok is pending because 1978 Survey records are not attested.

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SLRC features

Complete replacement of manual records through notification. Manual records of rights ( Parcha) are not accepted anywhere in the state

Not just computerization of records but computerization of process as work flows from one desk to another through computerized LAN environment

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SLRC features - contd.

Database is maintained at the mutation centre ( Sub-division headquarter)

Integrity of land records Land records are fully secured as these

protected by passwords & biometric devices Land records can not be changed unless

authorized by three levels ( processed by Revenue Supervisor, checked by head surveyor and approved by Revenue Officer)

System log is maintained

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SLRC features - contd.

Consistency of records as system generated holding no. and plot no.

Tracking of application is easy as each applicant is given system generated unique serial no.

System generated public notices are issued resulting in considerable saving in time

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SLRC features - contd.

System generated note sheet for three level in all routine cases resulting in saving in time. System also supports writing notes/memo which are stored.

Once mutation is approved land records are updated and mutation order is generated for field functionary and head office

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SLRC features - contd.

Old parchas are surrendered in the office and all parties are given new computerized parchas.

Provision for putting encumbrances for the particular plot no. debarring mutation or any other activity.

Income certificate is much easier to give as system calculates income from land.

History information of particular plot is easy to trace as desired by banks etc.

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SLRC features - contd.

Query on the basis of caste, community and size of land holding is much easier.

Annual demand roll for land rent is much easier to prepare.

System calculate mutation fees depending on the size of land, hence no possibility of revenue evasion

Details of pending cases are available at the click of button for each level.

In case of leave/transfer system generated handing/ taking over.

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SLRC features - contd.

Standardization of caste, surname, type of land, class of land through codified system.

Checklist in the system for documents required for particular service.

Supervisory officer can register new users, deregister old users, allocate work among them and all these changes are recorded in the system.

Local Language Driven Easy Menu Driven and User Friendly On site and Off site backup

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Sikkim Status On line Mutation in 8 Subdivisions No data flow from subdivision to district

and to Hq. Need to upgrade software in web-based

environment and integrate registration Requirement of full proof data recovery

system. Replacement of old hardware required Re-survey required. Technical Organization and

Strengthening

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Proposed Data Centre-Network in Sikkim

Pakyong Data Centre

Rongli Data Centre

Data Centre, LRDM HQ.

North District Data Centre

Chungthang Data Centre

South Dist Data Centre

East Dist Data Centre

Rabangla Data Centre

Mangan Sub-div Server

West Dist Data Centre

Sorang Data Centre Gyalshing Server

Namchi Server

Sikkim State Data Centre NIC Sikkim Data CentreMirror

National Data Centre Hyderabad

National Data Centre Pune

Mirror

Gtk Server

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Sikkim Status

Steering Committee Technical Advisory Group/Working

Level Committee Program Management Unit Data Centre Data and Service Access to Citizens Modern Record Rooms Digitization of existing Cadastral

Maps and integration with software Scanning and Archiving of 1952

records.

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