Department of Defense – Civil

EM Program Integration

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Ryan Broughton, CEM, CBCP, CHS-IV

Ryan.Broughton1@gmail.com

210-383-6741 (Mobile)

A Presentation to the EM Forum

Agenda

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• Program Overview

• Program Integration

• Best Practices & Lessons Learned

Program Overview

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• Guided by DoD Instruction 6055.17 Change 1, DoD Installation

Emergency Management Program

o Originally released on 13 January 2009

o Updated based upon Fort Hood Report on 19 November 2010

• Each DoD Service and Component has their own EM Program

o Air Force, Navy, and Army EM Programs served to guide development

of DoD program

• DoD EM Programs focus on EM at the local level inside and

outside the fenceline

• DoD Emergency Management Programs are separate from

Defense Support of Civil Authorities (DSCA) (Civil Support)

DoD Emergency Management Programs

4

DEPSECDEF

directs Services

to implement

NRP and NIMS

29 Nov 05

National

Response

Plan

4 Dec 04

CBRNE IPSG

directs an

All-Hazards

EM Program

May 07 • All Hazards

• All Phases

• Entire Protected Populace

• Synchronized roles and responsibilities

• Realized efficiencies

Service-Specific Emergency Management

Programs IMP

LE

ME

NTA

TIO

N

National

Response

Framework

Jan 08

NIMS

Released

1 Mar 04

DoD Installation

EM Program

13 Jan 09

Change 1

19 Nov 10

• Assessed based upon Service-

Specific metrics (COLS, CLS, ISR)

• Reported across DoD thru

Defense Readiness Reporting

System (DRRS)

Post Katrina

Emergency

Reform Act

4 Oct 06

NIMS

Updated

18 Dec 08

Fort Hood

Report

Jan 10

SECDEF Memo

18 Aug 10

PPD-8 National

Preparedness

30 Mar 11

RMD 700

Funding

25 Jan 11

HSPD 5

directs

NIMS

28 Feb 03

HQDA EXORD 693-

05 NIMS

3 Dec 05

AR 525-27

Army EM Program

13 Mar 09

DA PAM 525-27

Army EM Program

20 Sep 12

Ready Army

Navy Installation

EM Program

22 Jul 05

Navy Installation EM

Program Manual

23 Jan 06

Navy Medicine EM

Program

20 Nov 08

Operation

Prepare

AFI 10-2501 Full

Spectrum Threat

Response

24 Dec 02

AFPD 10-25

Emergency Mgmt

26 Sep 07

AFI 10-2501

AF EM Program

24 Jan 07 / 26 Feb 10

Be Ready!

Installation CBRNE

Preparedness

Campaign Plan

Dec 04

MCO 3440.8 Marine

Corps Installation

CBRNE Prot. Program

8 Jan 08

MCO 3440.9 Marine

Corps Installation EM

Program

1 Sep 10

Ready

Marine Corps

USM

C

USA

F N

AV

Y

AR

MY

D

oD

FE

DER

AL

Development Timeline

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• Manage multi-agency, multi-jurisdictional emergencies

impacting the Installation’s missions, personnel, or property

• Work across the entire lifecycle of an emergency:

Preparedness, Prevention, Mitigation, Response, & Recovery

• Enable the Government’s responsibility to protect the

Installation against all hazards

• Strengthen Installations thru individual/family preparedness

• Synchronize existing capabilities with common language,

processes, and procedures based upon NIMS

• Enable coordinated response & recovery operations by

establishing common architecture & a resilient Installation

DoD Emergency Management Programs

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Civil Support vs. Emergency Management

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Emergency Management • Primary duty of all Installations

• Focused on managing

emergencies impacting military

jurisdictions

• Performed by Uniformed, DoD

Civilians, and DoD Contractors

• Preparedness thru Recovery

phases

• Resources use ICS

• Resources meet OSHA/EPA

requirements

• 24/7 Capability at the direction of

the Installation Commander

Civil Support • Additional duty for select units

• Focused on supporting

emergencies impacting civilian

jurisdictions

• Performed by Uniformed Active,

Reserve, & Guard components

• Response phase on LAST IN –

FIRST OUT basis

• Resources do not use ICS

• Resources do not meet OSHA/

EPA requirements

• Mobilized when requested thru

National Response Framework

or Immediate Response Rule

Plan

• Establish EM Working Group

• Conduct all-hazards risk management

• Conduct CPG-101 compliant planning

• Integrate with supporting plans

• Address the entire community

• Conduct annual review & maintenance

Train

• Educate Senior Leaders

• Conduct NIMS Phase I & IV training

• Conduct task-specific user training

• Maintain individual training records

• Implement credentialing system

• Develop community preparedness

Equip

• Comply with NFPA Standards*

• Adopt EDXL-compliant EOC systems

• Improve mass warning systems

• Field team notification systems

• Conduct total life cycle management

• Expand equipment inventory system

Exercise

• Adopt HSEEP exercise programs

• Develop multi-year exercise plans

• Exercise each organizational level

• Improve exercise evaluation process

• Document & share lessons learned

• Disseminate & adopt best practices

Comprehensive Solution

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Mitigate

• Implement Continuity of Operations

• Adopt coastal construction standards

• Improve floodplain management

• Implement blast mitigation standards

• Coordinate runoff management

• Develop resilient utility systems

Prevent

• Continue Antiterrorism programs

• Coordinate Law Enforcement ops

• Integrate Force Protection Conditions

• Strengthen network security

• Integrate syndromic surveillance

• Continue disease prevention

Respond

• Adopt NIMS Resource Management

• Improve civil-military support

agreements (MAA, MOU, MOA)

• Develop interoperable communications

• Integrate mass warning systems

• Use Unified Command System

Recover

• Implement Recovery Working Group

• Establish recovery priorities

• Build mass care capabilities

• Adopt standards for volunteer mngmt

• Integrate recovery process with local

jurisdictions & Public-Private Ventures

Comprehensive Solution

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• Mutual support between

communities

• Comprehensive, integrated

emergency management

Divided by Hazard Onset

Sudden Onset (i.e. – earthquakes)

Gradual Onset (i.e. – tropical cyclones)

Delayed Onset (i.e. – Pandemic Influenza)

All Hazards Environment

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Geographic Distribution

Over 200 DoD

Installations (85%

of the total) and

4,863 facilities are

located within the

United States, its

territories and

possessions.

Up to 150,000

people work on the

largest installation.

Includes over

300,000 buildings

at over 5,000

locations on over

20 million acres.

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Program Integration

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• EOC Operations

o Develop mechanisms for sharing unclassified Common Operating

Picture (COP) across jurisdiction

o Provide Request for Assistance (RFA) guidance for support in both

directions (to and from civilian jurisdictions)

o Educate liaison officers and field them to every partner EOC

o Integrate response and recovery capabilities to increase capacity

o Delineate responsibilities for off-base housing and utilities

o Educate civilian leadership on Immediate Response versus

Emergency Management as well as role of the National Guard

o Set good Expectations Management on both sides of the fence!

Integration Opportunities

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• Force Protection Conditions

o Pre-plan traffic and route management issues

o Coordinate access for first and emergency responders

• Evacuation Management

o Coordinate evacuation routes

o Define responsibilities for law enforcement and security personnel

o Resolve legal challenges before exercising capabilities

• Mass Care

o Coordinate use of civilian shelter facilities by off-base personnel

o Develop ways to share mass care capabilities across the fenceline

Integration Opportunities

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• Public-Private Ventures (PPV)

o Define responsibilities for PPV Housing (on- and off-base)

o Ensure reliability of PPV utilities and infrastructure

o Coordinate responsibilities for Schools & Childcare/Daycare facilities

• Support Agreements

o Establish Mutual Aid Agreements whenever possible

o Use Memoranda of Agreement/Understanding to set expectations

o Use Support Contracts to fill in capability and capacity gaps

• Medical and Public Health Services

o Integrate Public Health Surveillance

o Improve hospital availability reporting and data sharing

Integration Opportunities

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• Emergency Communications

o Develop interoperable communications

o Address trunked radio frequency constraints

o Share amateur radio resources

• Dispatch Centers

o Increase coordination regarding calls from mobile devices

o Coordinate handover process between dispatch centers

• Warning Coordination

o Leverage all modes of mass warning and notification

o Coordinate implementation of FEMA’s Integrated Public Alert and

Warning System (IPAWS)

Integration Opportunities

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Best Practices &

Lessons Learned

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• DoD-Civil Integration of BioWatch/BioNet programs

• DoD-Civil Integration under FEMA’s Integrated Public Alert and

Warning System (IPAWS)

• DoD-Civil Integration within the DHS National Exercise

Program and at the State/Local exercise programs

• DoD-Civil shared use of civilian-owned WebEOC® Systems

• DoD Installations achieving NWS Storm Ready designation

• DoD Installations developing Community Emergency

Response Teams (CERT)

• DoD School Systems developing School Emergency Response

Teams (SERT)

Best Practices

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• Air Force Warning Coordination with National Weather Service

• Camp Lejeune’s Marine Corps Task Force for Emergency

Response (MCTFER) (since December 1999)

• Air Force Certified Emergency Manager (AFCEM) Program

• Air Force-Navy Standardized MAA Templates

• Naval Submarine Base Kings Bay Mutual Aid System

• Army EM Modernization Program (EM2P)

• Army Installation-level Resource Typing initiative

Best Practices

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• Each Service and Component has their own Lessons Learned

collection system

• Key Lessons Learned include:

• Advantages of Military Medical Treatment Facilities utilizing civilian

Joint Commission standards

• Challenges with setting proper expectations with civilian partners

• Challenges with shift to trunked radio systems

• Challenges with developing shared Common Operating Picture

• Challenges with use of volunteers due to 31 USC 3142

• Challenges with reimbursement mechanisms for mutual aid

• Challenges with mass warning timelines and systems

Lessons Learned

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Questions?

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