VENTAJASDocument management

We are not only a technological ally

… we get involved in your business

… we design solutions … and outsource your processes

Document management Improves quality and reduces time and costs of any process that requires consulting or filing of a document.

We offer an outsourced digitalization service and a tested cloud service for document management, which optimizes the ROI of your file management projects

What for? Avoid delays accessing documents through a digital file

Automate document processes to save time and improve quality

Avoid misuse of resources by the use of paper files

Paperless office: improves employees output and workspace quality.

Easily obtain a 360º vision of your customers, vendors and files.

Integrate all business documentation in a single repository

Our Solution

Gesttum is our modular solution for scanning, capturing, storing and managing files

How?

Captura Gestor Docume

ntal

Gestor de

Procesos

1.Capture

2.Document manager

3.Process

manager

4.Management portal

1. Capture

It’s about scanning a document to capture structured informationthrough methods that allow characterrecognition, in order to extract all or part of the document information.

2. Document Manager

A Document Repository is an electronic document warehouse, that, in a centralized portal, allows storage, modification, consultation, version control, life cycle, security of any document type.

3. Process Manager

It enables standarization of business processes associated with documents . It controls the access to information and creates approval flows and automated processes.

4. Management Portal

It unifies access for all users to the different solution components, in a fully customizable Web environment for each company.

También en la NubeServices On-Cloud

Online access to documents

Pick-up Digitalization

Capture Verification

Send Information

Workflow

Online cloud-based query

Destruction Custody

Benefits Complete security and

confidentiality Integration of top

technologies (FileNet, Datacap , BPM Bonita, Liferay Portal ... . ) .

Infrastructure and high availability

Support and Maintenance. No initial investment costs . Additional costless

documentary Unlimited users Cloud solution

Technical Details Based on a distributed

architecture that can be installed on a single machine .

Scanning from any scanner or multifunction device.

Based on the most widespread technologies for Windows environment.

Windows client and Web client with identical functionalities.

Intutive programming rules by code generator .

Native connectors for IBM (Content Manager , FileNet , Lotus Domino, Quickr ) and Microsoft (Sharepoint) .

Success Stories

Coca-Cola, outsources the management of multiple processes and business documents. Dacartec manages the whole automated process of capture and data validation for vendor invoices.

Invoice management outsourcing

Success Stories

Grupo CAT, Automotive Pan-European logistic operator, outsourced to Dacartec all the capturing process for proof of delivery documents. The access time for those documents was reduced from 5 days to hours, enhancing the invoicing process and the customer access to their documentation through the web portal.

PoD and invoice management outsourcing

Success Stories

Colsanitas, subsidiary of Sanitas International Organization , has been focusing its activity in the health sector in Columbia since 1980. Dacartec conducted the consulting, development and maintenance of document scanning processes . Processing a volume of 450,000 documents per month including custody and storage.

Invoice management outsourcing

Success Stories

HUF, manages the logistics chain of several companies in the automotive industry in Spain . Dacartec manages all shipping tests to facilitate incident management , reducing customer dissatisfaction and improving service quality

Test documentation management outsourcing

Success Stories

La Santé Group deployed with Gesttum its processes for creation, review, approval and use of documents relating to quality on drug production.

Quality process outsourcing

Success Stories

Contract Management

Círculo de Viajes, travel agency which sells saving plans for future travelling, relies on Dacartec the management of all contract files and the automatization of signature validation process.

How to Start?

We identify your main processes and measure workloads and documents

We identify opportunities for improvementWe made a first proposal for deployment

of document managementWe meet again to explain the best ROI

opportunities identified and our proposals for action

We propose to make a documentary diagnosis:

C\Reyes magos, nº 14.28009 Tel.: (+34) 914 583 708Tel.: (+34) 914 583 709Fax.: (+34) 914 573 700

MadridC\Travessera de Gràcia, nº 56 3º-1º 08006 Tel.: (+34) 931 786 890Fax.: (+34) 914 573 700

BarcelonaC\Arquitectura nº4- 7º, módulo 541015 Tel.: (+34) 954 468 357Fax.: (+34) 955 412 413

SevillaCarrera 12 nº 97-32. Edificio Golf 97Oficina 302 – 303Tel.: (+57) 60 130 30

BogotáCalle 20 S # 39 A 250Tel.: (+57) 60 130 30

Medellin

Where we are?