Document Type Listings In SAP

SAP DOCUMENT TYPE INVENTORY

DOC TYPE DESCRIPTION FUNCTIONAL TEAM(S) PURPOSE OR TRIGGER SAP TRANSACTION

DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

AUTH

GROUP

DEBIT / CREDIT

ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

DOCUMENT TYPES IN PRODUCTION

AA Asset Posting Fixed Assets Any asset transaction with the exception of depreciation. Many Fixed Assets

transactions codes.

01 0100000000 0199999999 NO

No

None D - Asset

C - Expense

1900000 series

AB Accounting Document Various SAP invoice documents posted via payroll system in SAP.

For auditing of payments in payment program, the payroll

system triggered invoices are required to be separated.

Also reverses ZT documents. Also clearing documents for

some OIM G/L accounts.

FBS1, FB08 and auto

program

01 0100000000 0199999999 NO Sometimes AB KR01

AF Depreciation Posting Fixed Assets Any asset depreciation transaction. AFABN 03 0300000000 0399999999 NO No AF KR01 D - Expense

C - Accum. Dep.

1900000, 3100000 and

6800000 series

AM Adjustment Memo Cash Management Adjustment Memo postings in SAP. SAP prints paper form

to send to Treasury.

FB50, FV50 00 0088000000 0088999999 YES, paper AM

document sent to

Treasury from SAP

with SAP reference #.

YES AM RV01 D/C - Expense

D/C - Revenue

Any Expense or

Revenue accounts

AZ Advancement Account Invoice

Reversal

Accounts Payable Reverse Document Type for ZA (Advancement Account) FB08 17 1700000000 1799999999 NO YES AZ ZA01 D - Vendor

C - Expense

Any Vendor or Expense

Account

BA BAI File Replenishment Cash Management Cash replenishment to Advancement Account. FB50 01 0100000000 0199999999 NO No BA KR01 D - Adv. Acct

C - Cash Replenish.

Adv. Acct.

D - 104xxx0

C - 1000001

CC Cash Clearing Cash Management Post cash clearings based on file received from Treasury FB50 01 0100000000 0199999999 NO No - cash to cash

or cash to cash-in-

transit postings only

CC N/A D - Cash

C - Cash or Cash-In-

Transit

Cash Account

CK Vendor Clearing Grants; Procurement;

Accounts Payable

Clear open vendor items F.13, F-44, etc. 10 1092000000 1099999999 YES No CK N/A D - Vendor

C - Vendor

2100300, 2100400,

2100500, 2100600,

2100700, 2100800

DA Customer Document Accounts Receivable Accounts Receivable Customer adjustment document,

includes transfer postings/clearing, reversal and write-off

transactions.

FB08, FBRA, F-30 16 1600000000 1699999999 NO YES DA ZA01 D - Customer (Trade

receivables)

C - Customer (Trade

receivables)

Various Revenue or

Expense Accounts

DB Cust Write Off Doc Accounts Receivable Manual Accounts Receivable write offs FB05, FB08, FB75 16 1600000000 1699999999 NO YES DB ZA01 D - Rev or Expense

C - Customer (Trade

receivables)

Various Revenue or

Expense Accounts

DC GM Federal Billing Grants Resource Related Customer invoices posted in SAP for the

Grants Federal Billing process.

custom transaction

calling VF01

23 2300000000 2399999999 NO YES, but offset

immediately by DD

DC D - Customer

(Grantor)

C - Grant Revenue

D - 1300510 (recon

acct.)

C - 4000250

DD GM Offset Fed Billng Grants Resource Related Customer invoice offset and clearing

posted in SAP for the Grants Federal Billing process.

FB05 23 2300000000 2399999999 NO YES, but offset

immediately by DD

DC D - Customer

(Grantor)

C - Grant Revenue

D - 1300510 (recon

acct.)

C - 4000250

DE Payroll Receivables Accounts Receivable Accounts Receiveable Customer invoices posted in SAP-

for Payroll Employee Recivables (BCPO use only).

FB70 18 1800000000 1899999999 NO YES DA ZA01 D - Customer

C - Expense

Various Expense

accounts

DF FSP Customer Invoice Accounts Receivable Accounts Receivable Federal Surplus Property customer

invoices which are not generated from SAP, but the

receivable information is stored and managed in SAP.

FB70 18 1800000000 1899999999 NO YES DA ZA01 D - Customer (Trade

receivables)

C - Revenue

C - 4435720

DG Customer Credit Memo Accounts Receivable Accounts Receivable Credit memos. FB75 16 1600000000 1699999999 NO YES DA ZA01 D - Revenue

C - Customer (Trade

receivables)

D - Any Revenue

Account

5/7/2012 2:42 PMS:\Finance\FI_COMMON\Doc Types\Old Document Type for Web Version\Document Type Listing for WEB 05072012 of 9



DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

AUTH

GROUP

DEBIT / CREDIT

ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

DI Customer Loxkbox Payment w/o

Remit

Accounts Receivable Accounts Receivable customer payments for the Insurance

Lockbox payment process. These types of payments

require a unique Revenue Transmittal document,

'Transmittal without Remittance'. The program that

automatically creates the Revenue Transmittal document

needs a way to identify a Transmittal Without Remittance

versus a Transmittal With Remittance (checks attached).

This changed when Dpt of Rev became the lockbox bank.

This Doc Type now generates a with remittance RT.

ZFLBMAIN 14 1400000000 1499999999 YES, Related

Revenue Transmittal

generated in SAP

goes to Treas

YES DI ZA01 D - Lock box clearing

C-Customer

D - 1399900

DL Lockbox GL Posting Accounts Receivable Accounts Receivable customer payments for Insurance

Lockbox. When the Lockbox file is posted to SAP, the

initial posting (entire deposit amount) is posted to the Bank

G/L account and a Lockbox clearing account. This

transaction is followed by a second interface transaction

using document type DI.

ZFLBMAIN 01 0100000000 0199999999 NO YES AB ZA01 D - Cash-in-Transit

C - Lockbox Clearing

C - 1399900

DN Adj Doc for NSF Checks Accounts Receivable Accounts Recivable customer payment NSF Adjustment

document bank statement reconciliation in revenue.

Journal entry adjusts the Revenue Transmittal information

in situations where the lockbox bank has notified the

Comptroller Office of bounced checks.

FB50 01 0100000000 0199999999 NO YES DN ZA01 D - Revenue

C - Cash in Transit /

Lockbox Clearing

D - Any Revenue GL

DP Federal Highway Administration

(FHWA) Billing

Project Systems Accounts Receivable customer invoice for USDOT FHWA

billing twice each week for the federal share of highway

project expenditures.

FB70 18 1800000000 1899999999 NO YES DA KR01 D - Customer

C - Revenue

C - Any Revenue

Account

DQ Federal Highway Administration

(FHWA) Credit Memo

Accounts Receivable Accounts Receivable Credit memos posted in SAP, for

PennDOT FHWA billing only.

FB75 16 1600000000 1699999999 NO YES DA ZA01 D - Revenue

C - Customer (Trade

receivables)

D - Any Revenue

Account

DR Customer Invoice Accounts Receivable Accounts Receivable - Invoices produced and printed in

SAP.

FB70 18 1800000000 1899999999 NO YES DA ZA01 D - Customer

C - Revenue

C - Any Revenue

Account

DS Customer Payment to create Refund

of Expenditures

Accounts Receivable Accounts Receivable Customer payments received for

which a Refund of Expenditures document is produced

(with remittance).

F-26; F-28 10 1092000000 1099999999 YES, Refund of

Expenditures

document

YES DS ZA01 D - Cash in Transit

C - Expense

C - Any Expense

Account

DT Transfer Voucher Payment Accounts Receivable Accounts Receivable customer payments where a

Revenue Transmittal is not to be generated (Transfer

Voucher payments or where an RT was produced outside

of SAP).

F-30 14 1400000000 1499999999 YES, Reference

document from legacy

system

YES DT ZA01 D - Revenue

C - Customer (Trade

receivables)

D - Any Revenue

Account

DW Customer Payment w/o Remit Accounts Receivable Accounts Receivable customer payments that require a

"Transmittal of Revenue without Remittance" be prepared

by the sytstem. As of 2/4/03 PUC and Banking Lockbox

processes utilize DW docs. The program that

automatically creates the Revenue Transmittal document

needs a way to identify a Transmittal without Remittance

versus a Transmittal with Remittance (checks attached).

F-26; F-28 14 1400000000 1499999999 YES, Revenue

Transmittal document

from SAP

YES DW ZA01 D - Cash in Transit

C - Customer (Trade

receivables)

D - 1003000

DX External Created Invoice Accounts Receivable Accounts Receivable customer invoices that are generated

/printed external to SAP

FB70 18 1800000000 1899999999 NO YES DA ZA01 D - Customer (Trade

receivables)

C - Revenue

C - Any Revenue

Account

DZ Customer Payment w/ Remit Accounts Receivable Accounts Receivable customer payments received where a

Revenue Transmital with remittance is required.

F-26; F-28 14 1400000000 1499999999 YES, Revenue

Transmittal document

from SAP

YES DZ ZA01 D - Cash in Transit

C - Customer (Trade

receivables)

D - 1003000

EA Expense Adjustment General Ledger Used to transfer expenses between BAs and/or Funds

and/or expense commitment items. Documents are sent to

Treasury only if the first seven positions of the Fund are

different.

FB50, FV50 78 7800000000 7899999999 YES, this document

from SAP if 1st 7 pos.

of Fund are different

YES EA D - Expense CI

C - Expense CI

D - 103000

C - 120000 AR Recon

acct




DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

AUTH

GROUP

DEBIT / CREDIT

ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

EB Exp Adj - Work Comp Payroll Used to reclass Work Comp (Act 534 and Heart & Lung)

expenses from a general restricted receipt account back to

the employees' agency. Documents are sent to Treasury

only if the first seven positions of the Fund are different.




YES EB KR01 D - Expense CI

C - Expense CI

D - 103000

C - 120000 AR Recon

acct

GD GM Delay of Draw Grants Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GD

documents for invoices and VT doc types posted to federal

funds. Doc type used for posting directly to a grant for

federal billing.

FB50 23 2300000000 2399999999 NO No statistical based

on gl account

GD D - Expense CI (real

grant)

C - Expense CI

(z_non-rel grant)

D - 6900999 (real grant)

C - 6900999 (z_non-rel

grant)

GL GM LPO-Delay of Draw Grants Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL

documents for ZO doc types posted to federal funds to

create entry on GMIA. Doc type used for posting directly to

a grant for federal billing.


on gl account

GL D - Expense CI (real

grant)

C - Expense CI

(z_non-rel grant)


C - 6900999 (z_non-rel

grant)

GN GM No Delay of Draw Grants Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN

documents for FI adjustment doc types and cost allocations

posted to federal funds to show on GMIA. Doc type used

for posting directly to a grant for federal billing.


on gl account

GN D - Expense CI (real

grant)

C - Expense CI

(z_non-rel grant)


C - 6900999 (z_non-rel

grant)

GR GM Refunds-No Delay Grants Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR

documents for refund doc types posted to federal funds to

show on GMIA. Doc type used for posting directly to a

grant for federal billing.


on gl account

GR D - Expense CI (real

grant)

C - Expense CI

(z_non-rel grant)


C - 6900999 (z_non-rel

grant)

GT Statutory Transfer General Ledger Separate document type used for Statutory Transfers which

require the Governor's designee's signature and a separate

transaction code for Treasury.


from SAP

YES GT KR01 D- Expense CI

C- Revenue CI

D- Expense CI

C- Revenue CI

KA Vendor Invoice Reversal Accounts Payable Reverse Document Type for Accounts Payable (Reverse

KR)

FB08 17 1700000000 1799999999 NO YES KA KR01 D - Vendor

C - Expense


Account

KB Vendor Invoice Reversal -

Decentralized

Accounts Payable Reverse Document Type for Accounts Payable -

Decentralized (Reverse KD).

FB08 17 1700000000 1799999999 NO YES KB KD01 D - Vendor

C - Expense


Account

KC Vendor Incoming Payment Cash Management Used to record payments received from vendors for

overcharges/refunds. This transaction is preceded by

transaction FB65 using doc type KS or KW.

F-52 10 1092000000 1099999999 NO No KC KR01 D - Cash in Transit

C - Vendor

D - 1003000

C - Any Vendor Account

KD Vendor Invoice - Decentralized Accounts Payable Non-PO invoice entered directly into SAP by the Agency FB60 19 1900000000 1999999999 YES, ZP clearing

document from SAP

YES KA KD01 D - Expense

C - Vendor


Account

KG Vendor Credit Memo Accounts Payable Used to record credit received from vendors to be applied

against an existing unpaid or future vendor invoices.

FB65 17 1700000000 1799999999 NO YES KG KD01 D - Expense

C - Vendor


Account

KH Vendor Credit Interface Grants Used to record credit offset entry for subrecipient payments

posted by Interface or Conversion program where amount

is a negative amount (a credit or refund). This FB65

transaction mirrors the FB60 payment transaction made

using doc type ZN and is only used to execute F-44

clearing transaction.

FB65 17 1700000000 1799999999 Yes, KS clearing

document from SAP

YES KH KR01 D - Vendor

C - Expense

KJ Vendor Credit Offset Grants Used to record credit offset entry for subrecipient payments

posted by Interface or Conversion program where actual

payment was a postive amount. This FB65 transaction

mirrors the FB60 payment transaction made using doc type

ZD and is only used to execute F-44 clearing transaction.

FB65 17 1700000000 1799999999 NO YES KJ KR01 D - Vendor

C - Expense




DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

AUTH

GROUP

DEBIT / CREDIT

ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

KL LEG Refund w Remit Cash Management Vendor Refund of Expenditures - Legacy manual paper

Refund documents with remittance. This transaction is

followed by transaction F-52 using doc type KC to post

Cash-In-Transit entry.

FB65 10 1092000000 1099999999 YES, paper RE

document sent to

Treasury with legacy

reference # from

agency system.

YES KL RV01 D - Vendor

C - Expense


Account

KO LEG Refund wo Remit Cash Management Vendor Refund of Expenditures - Legacy manual paper

Refund documents without remittance. This transaction is



FB65 10 1092000000 1099999999 YES, paper RE

document sent to


reference # from

agency system.

YES KO RV01 D - Vendor

C - Expense


Account

KP Account Maintenance Procurement Used to clear vendor account discrepancies due

differences between Goods Receipt and Invoice Receipt.

MR11 48 4800000000 4899999999 NO NO KP

KR Vendor Invoice Accounts Payable Non-PO invoice entered directly into SAP. FB60 and FBR2 19 1900000000 1999999999 YES, ZP clearing

document from SAP

YES KA KR01 D - Vendor

C - Expense


Account

KS Vend Refund w Remit Cash Management Vendor Refund of Expenditures (Subrecipient and others)

with remittance. User prints the deposit transit slip from

SAP via ZF_DEPOSIT transaction and SAP prints paper

form to send to Treasury. Vendor Refund of Expenditure

transactions are followed by transaction F-52 using doc

type KC to post Cash-In-Transit entry. KS also identifies

vendor clearing documents.

Auto program or FB65

or FV65

10 1092000000 1099999999 SOMETIMES (1) This

document from SAP if

it clears RN or ZD &

KH docs OR (2)

Reference document

from SAP if refund

created; Otherwise,

not sent

YES KS RV01 D - Vendor

C - Expense


Account

KT Interagency Accounts Payable

Adjustment

Accounts Receivable System generated transaction to clear accounts payable

document type RN for Correctional Industries Billings to

other agencies. Effective 7/1/07 Plant Maint will also use

KT to clear Print Shop inventory orders.

F.51 31 3100000000 3199999999 YES, Reference

document from SAP.

Revenue line from KT

and expense line from

RN = Transfer

Voucher to Treasury.

KT KR01

KU Utility Invoices Accounts Payable Non-PO utility invoices entered via FB60, Web DynPro, and

INTF_0492

FB60 19 1900000000 1999999999 YES, ZP clearing

document from SAP

YES KA KD01 D - Expense

C - Vendor


Account

KW Vendor Refund wo Remit Cash Management Vendor Refund of Expenditures (Subrecipient and others)

without remittance. SAP prints paper form to send to

Treasury. Vendor Refund of Expenditure transactions are



FB65 or FV65 10 1092000000 1099999999 YES, paper RE

document sent to

Treasury from SAP


YES KW RV01 D - Vendor

C - Expense

Any Vednor or Expense

Account

KZ Vendor Advancement Account

Payment

Accounts Payable Vendor Payment documents for post with advancement

account payments

F-58 15 1500000000 1599999999 YES, this document

from SAP

YES ZK ZA01 D - Vendor

C - Adv Acct

Any Vendor and

Advancement GL

ending in "4"

LB PCard Interface Cost Allocation Automated transaction to distribute Purchasing Card

amounts billed to the correct agency and funding source.

To be put in effect 3/1/2003 in conjunction with new PNC

file process.

FB50 37 3700000000 3799999999 YES, reference

document from SAP

LB KR01 D - Expense

C - Expense

C - 6395000

D - Various

LT Travel Card Interface Travel Automated transaction to distribute Travel Card amounts

billed to the correct agency and funding source. To be put

in effect 2/11/2004 in conjunction with new Travel interface.

FB50 30 3000000000 3099999999 YES, reference

document from SAP

LT KR01 D - Expense

C - Expense

C - 6395000

D - 6311040

PR Price Change Procurement Used to revalue finished inventory, equipment or supplies

to current value.

MR21 48 4800000000 4899999999 NO NO None KR01 D/C - Inventory,

Equip, Supplies

D/C - Revaluation-

Budget Inventory

Acct

D/C - 1520000 or

1670000

D/C - 6381112

PS Project Settlement

Commonwealth-wide &

Project Systems

Provide project settlements with their own unique number

range for postings to avoid contention with other processes

FB50; AUAK; CJ8G;

CJ88 11 1100000000 1199999999 No No PS DR01

D/C - AUC

D/C - Final Asset

D/C - 6599999

D/C - AUC

D/C - Final Asset

D/C - 6599999

PZ Vendor Payment Reversal Accounts Payable Reversal document type for ZP. FBRA 17 1700000000 1799999999 NO YES PZ KR01 D - Invoices Payable

C - Vendor

Invoices Payable and

any Vendor




DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

AUTH

GROUP

DEBIT / CREDIT

ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

RE Invoice - Gross Procurement Used to record invoices based on Purchase orders. Invoicing Plan invoices.MRIS 51

5100000000 5199999999

YES, ZP clearing

document from SAP

YES RE

RN01

D - Expense

C - Vendor


Account

RN Invoice - Net Procurement Used to record invoices based on Purchase Orders. Also

used to record Purchase Order refunds with and without

remittance. RN documents with Bank Code 874 identiied

on them will be picked up by a collection program and SAP

prints paper form to send to Treasury.

MIRO and MRRL 51 5100000000 5199999999 YES, ZP or KS

clearing document

from SAP OR

Reference document

from SAP (if

Correctional Industries

A/R)

YES RN RN01 D - Expense /

Accrued Payble

C - Vendor


Account

SA G/L Account Document Various This is default doc type for FB50 screen. Used for BAI file

upload and for many other purposes.

FB50 01 0100000000 0199999999 NO Sometimes SA KR01 Various

SB G/L Account Posting Commonwealth-wide &

Grants

Used for journal entries prepared to accrue revenues and

expenditures by fund type throughout the year.

FB50 12 1200000000 1299999999 NO Statistical AB KR01 1300500 or 1300555

and offsetting to

4000200 or 4000300

Balance Sheet and

Revenue Accounts and

Commitment Items

SC WBS Element to Internal Order

Posting

Commonwealth-wide &

Project Systems

Used for journal entries to post Project Systems WBS

Element expenditures and adjustments to Internal Orders

to capture appropriate federal, state and local shares.

FB50 17 1700000000 1799999999 NO SC KR01 D - Expense

C - Expense

SD SAP/TABS Reconciliation Entry General Ledger Used for journal entries made to correct SAP errors found

during the SAP Fund reconciliation when no other entry is

appropriate. Reference document is the document number

originally sent to Treasury. This doc type also bypasses

the Ledger 4, 5, 6 substitution rule that puts 00 in positions

6-7 of the Fund.

FB50 30 3000000000 3099999999 Yes, reference

document from SAP

or legacy system

YES SD KR01 Various Revenue and Expense

commitment items and

1000000

SE Payroll Expense Adjustment (in SAP

only)

General Ledger Transfer payroll expenses from between SAP Funds to

agree with either a Treasury only EA or a phone call to

Treasury to change the Fund on payroll DSNs (documents)

they are unable to process due to an invalid Fund or a Fund

without sufficient funds. Reference document is either the

paper EA document or the Merge Run ID related to the

original ZX document.

FB50 30 3000000000 3099999999 Yes, reference

document from SAP

or legacy system

YES SE KR01 D/C - Expense CI

D/C - Cash

Expense commitment

items and 1000000

SF Fed Rev Dep wo Remit Cash Management SAP postings to Federal Revenue without remittance. SAP

prints paper form to send to Treasury.

FB50 14 1400000000 1499999999 YES, paper RT

document sent to

Treasury from SAP


YES SF RV01 D - Drawdown

Federal Receivable

C - Federal Revenue

D - 1300599

C - 4xxxxxx

SG NonSAP Adj Memo Cash Management Used for agencies that interface Adjustment Memos to

SAP. SAP prints paper form to send to Treasury.

FB50 07 0700000000 0799999999 YES, paper AM

document sent to

Treasury from SAP

with legacy reference

#.

YES SG KR01 D-Exp or Rev

C-Exp or Rev

D-6xxxxxx or 4xxxxxx

C-6xxxxxx or 4xxxxxx

SH Year-End Advancement Account

Posting

Cash Management For use in Interface 0261 to TREAS for FI year-end

Advancement Account related documents. Do Not Use

This Number Range for any OTHER Doc Type - EVER!

FB50 60 6000000000 6099999999 YES, sent to Treasury

via year-end file.

NO SH KR01 D - 104xxxxx (Adv

Acct) new fund year

C - 104xxxx (Adv

Acct) old fund year

D - 104xxxxx (AA

Account new fund year)

C - 104xxxx (AA Acount

old fund year)

SI LEG Revenue Document Cash Management Legacy paper miscellaneous Revenue document. (AM, DM,

PY and TV)

FB50 07 0700000000 0799999999 YES, paper AM, DM,

PY or TV documents

sent to Treasury with

legacy reference #

from agency system.

YES SI KR01 Various Various




DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

AUTH

GROUP

DEBIT / CREDIT

ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

SJ NonSAP RevDep w Rem Cash Management Used for agencies that interface Revenue with remittance

to SAP. The agency prints the deposit transit slip from their

system and SAP prints paper form to send to Treasury.

FB50 07 0700000000 0799999999 YES, paper RT

document sent to

Treasury from SAP


#.

YES SJ KR01 D - Cash in Transit

C - Revenue

D - 1003000,

C - Any revenue

account

SK NonSAP RevDep wo Rem Cash Management Used for agencies that interface Revenue without

remittance to SAP. SAP prints paper form to send to

Treasury.

FB50 07 0700000000 0799999999 YES, paper RT

document sent to

Treasury from SAP


#.

YES SK KR01 D - Cash in Transit

C - Revenue

D - 1003000,

C - Any revenue

account

SL LEG RT w Remit Cash Management Legacy paper Revenue document with remittance. FB50 14 1400000000 1499999999 YES, paper RT

document sent to


reference # from

agency system.

YES SL RV01 D - Cash in Transit

C - Revenue

D - 1003000,

C - Any revenue

account

SM NonSAP Rev Doc Cash Management Used for RIS to SAP interface postings and Out of Scope

Agency postings of Revenue documents (AMs, PYs and

TVs).

FB50 07 0700000000 0799999999 YES, paper AM, PY

and TV documents

sent to Treasury with

legacy reference #

from agency system.

YES SM KR01 Various Various

SN NonSAP Ref wo Remit Cash Management Used for agencies that interface Refund of Expenditures

without remittance to SAP. Agency will send refund

number. SAP prints paper form to send to Treasury.

FB50

08 0800000000 0899999999 YES, paper RE

document sent to

Treasury from SAP


#.

Yes SN KR01 D - Cash in Transit

C - Expense

D - 1003000

C - 6xxxxxx

SO LEG RT wo Remit Cash Management Legacy paper Revenue document without remittance. FB50 14 1400000000 1499999999 YES, paper RT

document sent to


reference # from

agency system.

YES SO RV01 D - Cash in Transit

C - Revenue

D - 1003000,

C - Any revenue

account

SP SAP TV Credit Revenue General Ledger Post inter- and intra- agency transfers crediting a Revenue

commitment item.

FB50 09 0993000000 0993999999 YES, this document

from SAP

YES SP KR01 D - Expense CI

C - Revenue CI

D - Expense CI

C - Revenue CI

SQ Rev Deposit w Remit Cash Management SAP postings for Non-Accounts Receivable Revenue with

remittance, User prints the deposit transit slip from SAP

via ZF_DEPOSIT transaction and SAP prints paper form to

send to Treasury.

FB50, FV50 14 1400000000 1499999999 YES, paper RT

document sent to

Treasury from SAP


YES SQ RV01 D - Cash in Transit

C - Revenue

D - 1003000,

C - Any revenue

account

SR NonSAP Rfd wo Remit Cash Management Used for agencies that interface Refund of Expenditures

without remittance to SAP. Agency does not send refund

number. SAP prints paper form to send to Treasury.

FB50 08 0800000000 0899999999 YES, paper RE

document sent to

Treasury from SAP


No SR KR01 D-Cash in Transit

C-Expense

D-1003000

C-6xxxxxx

SS NonSAP Ref w Remit Cash Management Used for agencies that interface Refund of Expenditures

with remittance to SAP. The agency prints the deposit

transit slip from their system and SAP prints paper form to

send to Treasury.

FB50 08 0800000000 0899999999 YES, paper RE

document sent to

Treasury from SAP


#.

YES SS KR01 D-Cash in Transit

C-Expense

D-1003000

C-6xxxxxx

ST RAS Revenue posting Cash Management RAS-SAP interface postings to G/L for Transmittals of

Revenue - NO LONGER USED IN SAP.

FB50 07 0700000000 0799999999 No longer used No ST KR01 D - Cash

C - Cash In Transit

D- 1000000

C- 1003000

SU Adjustment Document Various Post adjustments when no file for Treasury or the Revenue

Interface System (RIS) is required. Also used for

numerous other entries.

FB50 01 0100000000 0199999999 NO Sometimes SU Various Various

SV Rev Deposit wo Remit Cash Management SAP postings to Non-Accounts Receivable Revenue

without remittance. SAP prints paper form to send to

Treasury.

FB50, FV50 14 1400000000 1499999999 YES, paper RT

document sent to

Treasury from SAP


YES SV RV01 D - Cash in Transit

C - Revenue

D - 1003000

C - Any revenue

account




DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

AUTH

GROUP

DEBIT / CREDIT

ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

SW Revenue Reversal Cash Management To reverse refund and revenue postings made using doc

types SR, ST, SY and SZ.

FB08, F.80 08 0800000000 0899999999 NO YES SW KR01 D - Cash in Transit /

Revenue

C - Cash in Transit /

Cash

D - 1003000 / Any

Revenue

C - 1003000 / 1000000

SY RIS Revenue Posting Cash Management RIS-SAP interface postings for Revenue. FB50 07 0700000000 0799999999 YES, RT paper

document sent to


reference # from

agency system.

YES SY KR01 D - Cash in Transit

C - Revenue

D - 1003000,

C - Any revenue

account

SZ RIS Refund Posting Cash Management RIS-SAP interface postings for Refund of Expenditures. FB50 08 0800000000 0899999999 YES, RE paper

document sent to


reference # from

agency system.

YES SZ KR01 D - Cash in Transit

C - Expense

D - 1003000,

C - Any expense

account

VT Legacy System VT General Ledger & Grants Summarized Accounts Payable from various Legacy

Systems. File is sent to Treasury from the legacy system.

Interface or manual

FB50

VT A000000000 Z999999999 YES - Last 8 positions

of thIs document from

legacy system

YES None KR01 D - Expense or

Purchase of

Investments

C - Non-SAP

Invoices Payable

C - 2100200

WA Goods Issue Procurement Used for distribution of materials from one agency to

another or transfer of materials within an agency.

Documents are sent to Treasury only if the first seven

positions of the Fund are different and there is no revenue

commitment item on the document.

MIGO and MB1A,B,C 49 4900000000 4999999999 YES, this document



and there is no

revenue commitment

item on the document

YES None D - Expense 638*

C - Inventory 16*

C - 4200101

OR

D - Expense

C - Inventory 16*

D - Expense 638*

C - Inventory 16*

C - 4200101

OR

D - Expense

C - Inventory 16*

WE Goods Receipt Procurement Used to record receipt of goods or services MIGO (Goods) and

ML81 (Services)

50 5000000000 5099999999 NO NO None D - Inventory

D - Expenditure

C - Accrued

Payables GR/IR

Balance Sheet and

Expense Accounts and

Commitment Items

WF Production Order Costing Plant Maintenance Used for recording consumption of materials in the Sign

Shop production orders. Used for recording inventory

produced in the Sign Shop production order. Also, used in

the settlement process for sign shop production.


positions of the Fund are different.

CO12, CO13, CO88,

KO88

49 4900000000 4999999999 YES, this document



YES WF D/C - Expense

D/C - Inventory 16*

WI Inventory Document Procurement Adjustment of inventory differences. MI07 49 4900000000 4999999999 NO Statistical None D/C - Inventory

D/C - P&L Acct

Balance Sheet and


Commitment Items

ZA Advancement Account Invoice Accounts Payable Non-PO Invoice for Advancement Accounts. For

separating security by document types, reporting and

auditing.

FB60 21 2100000000 2199999999 Yes, KZ clearing

document from SAP

YES AZ ZA01 D - Expense

C - Vendor


Account

ZB Payroll Accrual Commonwealth-wide &

Payroll / Travel

Used to post payroll expense accruals automatically in FI

through accrual program. For GAAP purposes.

FB50 12 1200000000 1299999999 NO Statistical ZJ KR01 D-Expenses (GAAP)

C-Payables (GAAP)

GAAP Balance Sheet

and Expense Accounts

and Commitment Items

ZC Upload of CU Info Commonwealth-wide Used for year-end upload and reversal of component unit

financial information into SAP to properly report in the

Commonwealth's CAFR.

FB50 01 0100000000 0199999999 NO NO ZC KR01 D-Expenses (GAAP)

C-Revenues (GAAP)

C-Liabilities

C-Liabilities (GAAP)

D/C-Fund Balance

Balance Sheet and

GAAP Balance Sheet

and GAAP Expense

Accounts and

Commitment Items




DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

AUTH

GROUP

DEBIT / CREDIT

ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

ZD Vendor Adjustment Invoice Accounts Payable Used to record debit offset entry for subrecipient payments

posted by Interface or Conversion program where payment

is a positive amount. This FB60 transaction mirrors the

FB65 payment transaction made using doc type KJ and is

only used to execute F-44 clearing transaction.

FB60 17 1700000000 1799999999 Yes, KS clearing

document from SAP

YES ZD KR01 D - Expense

C - Vendor

ZE Employee Travel Vendor Invoice Accounts Payable &

Payroll / Travel

HR / Travel Invoice postings to pay vendor. auto program in payroll 27 2700000000 2799999999 YES, ZP clearing

document from SAP

YES AZ KR01 D - Expense

C - Vendor

Any Employee Vendor

or Expense Account

ZF Non-SAP Advance Account

Replenishment

General Ledger Unique document type used to accumulate amounts to

replenish non-SAP Advancement Accounts.


from SAP

YES None KR01 D - Expense

C - Out of scope Adv

Acct (e.g.,1046100

at DPW)

D - Expense

C - Advancement Acct

for agency

(e.g.,1046100 at DPW)

ZG GAAP Accrual Commonwealth-wide Used for year-end journal entries to accrue revenues and

expenditures by fund type for the Commonwealth's GAAP

conversion.

FB50 12 1200000000 1299999999 NO Sometimes

statistical

ZJ KR01 D/C - GAAP

Exp/Rev

D/C - GAAP Liab.

D/C - GRIR

Payables

(various uses)

Balance Sheet and

GAAP Balance Sheet

and GAAP Income and


Commitment Items

ZH GAAP Reclass Commonwealth-wide Used for year-end journal entries to reclassify GL account

balances within a CoPA fund to properly report the account

balances on the Commonwealth's CAFR.

FB50 01 0100000000 0199999999 NO YES, Some

statistical

ZJ KR01 D/C - Revenues

D/C - Expenses

D/C - Assets

D/C - Liabilities

D/C - Fund Balance

GAAP or regular

GLs

Balance Sheet and

GAAP Balance Sheet,

Income and Expense

and GAAP Income and


Commitment Items

ZI Vendor Invoice Interface Accounts Payable SAP invoice documents posted via an external interface.

For auditing of payments in payment program the interface

triggered invoices are required to be separated.

IDOC interface 22 2200000000 2299999999 YES, ZP clearing

document from SAP

YES KA KR01 D - Expense

C - Vendor


Account

ZJ GAAP Reversal Commonwealth-wide Used for beginning of year mass reversal of accrual and

deferral journal entries upon carryforward of GL balances to

new fiscal year.

F.80 01 0100000000 0199999999 NO YES, Some

statistical

ZJ KR01 Reversal of ZG and

ZH documents

Balance Sheet and

GAAP Balance Sheet,

Income and Expense

and GAAP Income and


Commitment Items

ZK Vendor Payment Advancement

Account Reversal

Accounts Payable Reversal document type for KZ (Advancment Account

Payment).

FBRA & FCH8 17 1700000000 1799999999 NO YES ZK ZA01 D - Adv Acct

Clearing Account

C - Vendor

Advancement GL

ending in "4" and any

Vendor

ZL FI-CO Reconciliation Ledger

Transaction

Cost Allocation &

Commonwealth Wide

To identify all reconciliation ledger transactions, which will

aid in error correction.

KALC 01 0100000000 0199999999 NO NO AB KR01 D/C - Expense

D/C - FICO Recon

Ledger

Balance Sheet and

Expense Accounts

ZN Vendor Invoice Offset Grants Used to record debit offset entry for subrecipient payments

posted by Interface or Conversion program where amount

is a negative amount (a credit or refund). This FB60

transaction mirrors the FB65 payment transaction made

using doc type KH and is only used to execute F-44

clearing transaction.

FB60 17 1700000000 1799999999 NO YES ZN KR01 D - Expense

C - Vendor




DOC

NUMBER

RANGE

DOCUMENT

RANGE FROM

DOCUMENT

RANGE TO

IS THIS DOC OR A

RELATED ONE

SENT TO

TREASURY FROM

SAP OR ANOTHER

SYSTEM FOR

PAYMENT OR

RECEIPT?

REAL FM

POSTING YES /

NO

REVERSING DOC

TYPE

AUTH

GROUP

DEBIT / CREDIT

ENTRIES

GL ACCT CODE ITEM

CAT (CONFIG)

ZO Payroll Default Cost Center Correction

& Leave Payout EA

Payroll Used for journal entries that will manually correct payroll

posting made to the payroll default cost center and fund.

These corrections will be an expense to expense posting.


positions of the Fund are different.




YES ZO KR01 D - Expense

C - Expense

D - Expense

C - Expense

ZP Payment Posting Accounts Payable Vendor Payment documents for posting using automated

payment program.

F110 20 2000000000 2099999999 YES, this document

from SAP

YES PZ KR01 D - Vendor

C - Invoices Payable

Any Vendor and

Invoices Payable.

ZQ Interface from FMIS and daily clearing

of non-SAP payables account

General Ledger / GM Interface from FIMS to SAP, primarily to reallocate Payroll

charges. Also used to post the clearing of non-SAP

payables on a daily basis

FB50 99 9900000000 9999999999 YES, Reference

document from legacy

system or original

Payroll doc

YES ZQ KR01 D/C - Exp/Rev

D/C - Cash or Non-

SAP Invoices

Payable

D/C - various

D/C - 1000000 or

2100200

ZR Commitment Posting to FI Commonwealth-wide Program to post FM Commitments to FI at month-end for

financial statements generated from SPL. Commitments in

FI are adjusted for expenditure recognition differences

between FM and FI with this program.

FB50 01 0100000000 0199999999 No NO ZR KR01 D - Equity (Enc. by

Value type)

C - Equity (Res. for

Encumbrances)

Balance Sheet and

Cash Accounts

ZT Non-SAP Agency General Ledger Treasury interfaces to record payments for out-of-scope

agencies

FB50 or BAPI interface 01 0100000000 0199999999 NO YES AB KR01 D - Exp / Purchase

of Investments

C - Treas/Non-SAP

Clearing

D - Expense or

Purchase of

Investments

C - 1190100

ZU Treasury Investment Upload Commonwealth-wide Used for year-end upload of Treasury Investment

information to include in the Commonwealth's CAFR.

Reports balances, difference between cost and fair market

value, and accrued interest.

ZFTR - auto program 01 0100000000 0199999999 NO ZU KR01

ZW PR Posting 3rd Party AP / Payroll 3rd Party Liability Payments. Payroll posting -

PC00_M10_CALC

24 2400000000 2499999999 YES, ZP clearing

document from SAP

YES ZW KR01 D/C- HR Doc Split

Clear

D - Liability

C - Vendor

D & C- HR Doc Split

Clear (1190030)

D - Liability (21*)

C - Vendor

ZX Payroll Posting Payroll This entry is to record payroll expenses and payroll

liabilities as a result of the payroll run. For example:

Salaries, Medicare, Social Security, etc.

Payroll posting -

PC00_M10_CALC

25 2500000000 2599999999 YES, Reference

document relates to

many DSNs, RTs,

REs, and AMs from

SAP

YES ZX KR01 D - Expense

D - HR Doc Split

Clear

C - Liability

C - Payroll Cash

Clearing

D - Expense (61*)

D & C - HR Doc Split

Clear (1190010)

C - Liability (21*)

C - Payroll Cash

Clearing (2100150)

ZY Payroll Cash Clearing Bank Clearing The Payroll Posting (ZX) does not post directly to the cash

account, instead, a payroll cash clearing account is used.

This entry (ZY) is to clear the payroll cash clearing account

and post to the cash account.

Bank Clearing posting -

ZF_PAYROLL_BANK_

CLEARING

26 2600000000 2699999999 NO NO ZY KR01 D - Payroll Payable

C - Pyrl Emp Payble

Auto

------------------

D - Pyrl Emp Payble

Auto

C - Cash-Pyrl Bank

Clrng

D - Payroll Payable

(2100150)

C - Pyrl Emp Payble

Auto (2100153)

D - Pyrl Emp Payble

Auto (2100153)

C - Cash-Pyrl Bank

Clrng (1000002)


Document Type Listings In SAP

Documents

Transcript of Document Type Listings In SAP