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Trinity University Fculty-Staff Manual.Univ.,'San Antonio, Tex.

Aug 7449p.

MF-$0.83 HC-$2.06 Plus Postage.Administrative Organization; *Administrative Policy;*Church Related Colleges; *College Faculty;Governance; *Higher Education; Liberal Arts;Personnel eolicy; *Private Colleges*Faculty Handbooks; Tfinity University

ABSTRACTInformation in this faculty-staff manual is organized

under the various departments responsible for it: Office of the VicePreSident for Academic Aipirs and Dean of the University, TheStudent Affairs Office, Qffice of the.Vice Presideht for FiscalAffairs, Department of Public Relations, 'Faculty Organizations,Standing University Committees; Special Boards and CommitteesoOf theFaculty; 'Administrative Committees, Academic CoMmittees, etc. (JT)

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TRINITY UNIVERS! Y

0

Faculty-StaffManual.

August 1974

t DEPARTMENT OF NEAL TMEDUCATION& WELFARENAT0INAL .NtrTI17F OF

00(4710N

to,

TRINITY UNIVERSITY

Faculty-StaffManual

August 1974

3

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TRINITY. UNIVERSITY

V

FOREWORD

This Faculty -Staff Handbook has been com-piled by the Department of Public Relations forthe faculty aiid st4f of Trinity University as asource of information for university procedures,organization, and benefits.

A separate publication, Trinity UniversityPolicies, will be published in November 1974with, the texts of basic documents establishingTrinity University governane

A third publication, Trinity University StaffHandbook, primarily for support staff, was pub-lished dn June 1974.

A listing of all university personnel by depart-ments will be issued in September 1974 as afaculty and staff directory to supplement theregular campus directory.

Further revision of this handbook is plannedfor the 1975-76 year. Comments and suggestionsfor its improvement are welcomed by the Depart-ment of Public Relations.

July 1974

TABLE OF CONTENTS AND INDEXSECTION I

.

INTRODUCTION TO TRINITY UNIVERSITY

Purpose . 1

Academics 2

Faculty ', , 2

Accreditation . , 2

History and Location' , . 2.,.

Growth , , 2Vice-President for Acade?nic Affairs and Dean a the University 2

College of Arts and Sciences 2The Graduate School 1School of Business Administration 3School of Engineering 3

OFFICE OF THE VICE-PRESIDENT FOR ACADEMIC AFFAIRSANT) DEAN OF THE UNIVERSITY .

Personal Information u 4

Faculty Personnel Policy 4

Retirement 4

Convocations . , 4

Course Oatlines 4"7

Class Periods i 4

Failure to Meet Classes 4

Absences 4

Clav Tours and Field Trips 5

Outside Speakers - 5rClosed Organization Lectures ,, 0rLectures Open to the Publig--and Lectures Sponsored by Student Association o

ExaminationsClass Schedules ,

University BulletinsAdmissionsOffice of Academic ServicesAdmission RecordsAcademic ProgramsAcademic RecordsRegistrationValidation of Pre-Registration ,Add-Prop ,

WithdrawalGrade S \PacketAdvisor , 1

Course CardsFinal Check I

FinanceIdentification Cards

THE GRADUATE SCHOOL

AdmissionRequirementfor DegreesRegistrationThe Graduate Commission

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.

-

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,

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,

55666'677'88889

1010101010r1,0

11

1111

1111

THE LIBRAR

Selective rfiputer Searches 12Resou s'Available in Other Libraries 12Or mg Books and Audiovisual Materials 12Requesting Periodicals and Serials 12

orrowing of Library Materials . . 13Student Regulations 13

THE STUDENT AFFAIRS OFFICE

Purposes and Objectives 15Explained Absences 15Student Conduct 15Student Aid and Placement 15University. Counseling Center .15

OFFICE OF THE VICE PRESIDENT FOR FISCAL AFFAIRS

Administration and Control of Budget 16Procurement of Supplies, Materials, Equi merit, and Contractual and Other Services 16

7)Travel Authorizations and ExpenSes , 16Procedures for Hiring Student Workers 17physical Plant Department 17

General Operation 17Building and Custodial Services 17

IIssuance of Kegs 18'Use of Buildings and Equipment for Other than Regular Scheduled Classes 18Security Seryice , 18Use of the University-Owned Vehicles 18Inventory Control 18'

Office of Attorney and Counselor for Business Affairs 18Trinity University BookstoreAffirmative Action Program 19Safety and Health Program 19Injury Notification 19

DEPARTMENT OF PUBLIC RELATIONS 19

News Reporting 19Publications and Printing 19On Campus Meetings and Uses of Campus Facilities 20Non-student Requests for Meeting Facilities 20

DEPARTMENT. OF DEVELOPMENT 20

ALUMNI ASSOCIATION 21

ATHLETIC DEPARTMENT '

(Schedules page 42, faculty ticket rates page 36)

SECTION II,

ORGANIZATIONS, REPRESENTATIVE BODIES, and COMMITTEES. 23

Introduction, 23Faculty Organization 24.

The General Faculty 24The Teaching and Research Faculty 24The Academic Faculty 24The Student Association 24The Graduate Student Association 24

Major Representative Bodies 24The7University Senate 24

6

':-

The Teaching and Research Facu t CommissionThe Student Senate ,

The Executive Committee of the 1 aduate Student AssociationStanding University Committees

25 .

.252525

Introduction 25

General Provisions 26

Selection of Membership ..Rules of Procedure

2626

Committee on Admissions 27

Committee on Computer Activ ies ' 27

Committee on Faculty and St f Fringe Benefits 28Committee on Faculty Resear h and Development 28

Committee on Honors and A 'ards 28'Committee on Intercollegiat Athletics 4 28

Committee on-Lectures and isiting Scholars 28

Committee ontibrary Acti ties 29

Committee on Publications.

29

Committee on Religious Lif 29

Committee on Scholarship and Student Aid 29

Special Boards and Committees oft e Faculty .., . 30

The Investigating Commit e 30

`TheHearing Committee '30

The Grievance Committee 30

The Academic Leaves Com ittee 30

University Judiciary Boar., 30

Student Finance Board ', '31

Standards Committee, 31

University Lecture Comm' e , :31

Student Court 31

Student Activity Board I 31

Administrative ComMittees .31

President's Long-Range P1 nning Committee '31

Administrative Computer ,ouncil 32

American Revolution Bice tennial Committee (Ad Hoc) . 32-

Academic Committees '32,,Academic Council r :32

Division Councils.of the College of Arts and Sciences' 32

Interdiciplinary Study Committees 33

The Academic Faculty , 33

Curriculum Review Com ittee (AD HOC) 33

Committee on Internati al Study' 33

mmittke on Human se and Research 33 /Pre- edical Advisory ommittee 33

' Goal Cc ittees 33

Fliinorary Society Selection Co mittees 33

Who's Who Nominati g Committee 33

Danforth Fellows Sel ctionCommittee .. 34

Autonomous Horiora y Societies 34

Other Organizations and Co mittees 34.. The Faculty Club .. .

34 A

The Faculty Club C ,immittee 34

SECTION' III .

SERVICES AND 'BENS ITS 35

Academic Leave.

Athletic Tickets

..35

, 35.

Automobile InSurance 36

9.

,

:4)

.,

AutOmObile Parking, stration . , :36^

Court Duty '

Credit Uni.onEducation df Faculty FaMilies(Equal Employment OppokunjtyHospital and Surgical InsUrance

....,.

.,

, .

3:-::333366667

37:37

Bookstore Discounts ,,

Leave of AbseneeLife Insurance . , 37Military Lea

..

ve ,, .37Payroll.Choks .. - 37Reproduction Center .

38Research Services

"38

Retirement 38Sports Club

t38

Telephone System .:38Unemployment Compensation . f 39Workmen's Compemiation Insurance 39

,

HQLI DAYS, SCHEDULES, HOURS OF OPERATION 39,

liblidays 39flours . 39Food Service Hours \, / / rib

Special Hours_ 40,.Bookstote 40(7hapel .. 40

.

University Cashier 40Student Bank 40

,_ Library Hours . 40., ,.r..,,.....

Fall and Spring emesters 40Summer Terms , 40Swimming Pool. Culty and student use 40Tennis Courts Fac ty and student use 40Sams Center 40(7oates U,niversity Center 40Infirmary 40

Athletic Schedules b'41

a

8

SECTION

INTRODUCTION TO TRINITY UNIVERSITY

PurposeTrinity University is an independent, co-

educational, liberal arts ,institution of higherlearning which seeks to promote high goals andstandards of academic integrity, individual andinstitutio'nal achievement and 'excellence inteaching.

Non-sectarian in all of its policies, TrinityUniversity is dedicated to the search for truthAnd the acquisition and dissemination. ofknovi-ledge for the enrichment of life. The Universityis owned and managed by a :W.:member, .self-perpetuating Board of Trustees. .The Trusteesrepresent varied walks of life including banking,ranching, mining, the petroleum industry, educe-tiOn, the ministry, (business, law the medicalprofession.

Related by covenant to. the Synod of the Simof the United Presbyterian Church in the USATrinity serves- studentS of all denominations. TheUniversity welcomes to its Skyline campus ay-proxi'matelY .3,400 students ..of every .faith andethnic origin from 45 .8tates and 17: foreigncountries. Students are selkted without rega"rdto race, creed or national origin.

Academics

The University offers 34 undergraduate 'de-gree fields and 23 graduate level programs.

Trinity's administrators believe the destinyof 'the University lies in remaining a relatively

' small university of liberal arts tradition, with abalance aniong the humanities, social sciences,and natural sciences. Carefully selected profes-sional programs, such as engineering science,teacher education, health care administration,and 'urban studies, also are included.

The 2,700 undergraduate students are involvedin a new and exciting academic curriculum,called the Trinity Plan, which tailors each etu-dent's course of study to his specific needs. Be-caUse Trinity believes that each student is anextraordinary individual, the Trinity Plan invitesthe student to design his bwn degree programwith faculty guidance. The program he chooses,is based on what he has learned before hearrived at the University, his interests andabilities, and his career expectations. All Trinitystudents may take one elective each semesteron a puss -fail basis. Independent study is anintegral part of most departmental programs.

FacultyA major strength of Trinity University is its

faculty: More than /0 per cent of the full-timetee!ching faculty hold the earned doctorate. Theratio of students to faculty members is 14-to-one.,

Accreditation," r1V the College Entrpnce Examine-.

-et- ,x .'4::: .1.do . 6to , il nity- University is accredited by

#t 1, -th'e,15,5 6in Association of Colleges and Schoolsaria by Other .leading accrediting agencies. TheUniverSity ks a member of the Southern Univer-sity Conference

story and LocationTrinity_ rsity was founded in 1869 in

Tehuacana, Texas, but was moved to Waxahachiein 1902. In 1942 at the invitation of the SanAntonio Chamber of Commerce and with thecooperation of Southwest Methodists, who gave,their Woodlawn Campus to Trinity the Univer-sity was relocated in San Antonio. The presentcampus was activated on May 13, 1952.

Located on a wooded 107-acre site overlooking,downtown San Antonio four miles away, Trinity'scampus hat) grown in 20 years from a singlestructure to 44 major buildings.

GrowthTrinity University's remarkable growth has

seen the total assets increase from $2.9 millionin 1951 to'more than $101 million in 1974. Thisrepresents $52.9 million in endowment (June1973 market value) and $48.9 million in physicalplant investment (June 1974 replacement value).Asa private university, Trinity receives no directtax subsidy. Most of the University's financialsupport comes from tuition and fees, incomefrom permanent endowment, philanthropic con-tributions and regular annual gift investmentsby foundations, business and civic leaders, andchurches. Some federal loan funds have beenused in t17ie construction of self-liquidatingdormitoriesand goyerninent grants have helpedto secure a numbei, of 'science facilities and tofurther research activities.

Financial assistance totaling more than $1.4million each year is provided by the Universityto qualified students in the forms of scholarships,work grants and student loans.

Vice-President for Academic Affairs andDean of the University

The academic administration of TrinityUniversity is under the direction of the vicepresident for academic affairs and dean of theuniy,ersity. He reports directly to the President,of the University.

Working under the direction of the dean ofthe university and reporting to him are anassistant dean in his office, an assistant deadin charge of Academic Services, dean of theCollege of Arts and Sciences, dean of graduatestudies, dean of the School of Business Adminis-tration, dean of the School of Engineering, direc-tor of the libraries, director of admissions,professor of military science, and chairmen ofother appropriat academic units.

The dean of th university is also executiveofficer'of the Aced sic Council, the organizationwhich approves course changes, sets academicpoycy, and makes exceptions to policies.

0Bollege of Arts and Sciences

The College of Arts and Sciences, whichincludes five Academic divisions, is headed bythe dean of the- College of Arts and Scienceswho reports to the vice-president for academicaffairs. The traditional departmental structure isheaded byrdepartment chairpersons. Each chair-person reports to the dean of the College ofArts and Sciences.

2 .

Each of the five acaVmic divisions is directedby a division council made up of the departmentchairpersons within the division plus one otherelected representative of each department. Inaddition, representatives from departments notassigned to that division may he granted met*bership upon request and with the approval ofDivision Council members.

The dean of the College of Arts and Sciencesalso serves as executive of each of the divisioncouncils. The division councils provide a meetingground for discussion of common interests,development of joint programs, professionalgrowth9actoss disciplinary lines and considerationof other academic matters of broad consequencewhich transcend traditional, departmentalboundaries. This includes discussion of newcourses, the elimination of old..courses, changesin major requirements, teacher preparation andother curriculum, matters.

All matters coming to the Academic Counciland Graduate Council from departments' shouldgo through the division councils.

Divisions within the College of Arts andSciences and the departments to be included ineach are:

a. Divisicin of Media'and Fine Arts

(1) Art, .1Ournalism, Broadcasting andFilm, Speech & Dranta, and Music.

h. Division of Physical and Life SciencesBiology, ChemisCry, Computing andInformation, Science, Geidogy, Math-ematics and- Physics

(2) This division also has responsibilityfor courses in Rio-Physics and 'otherappropriate interdisciplinary pro-grams.

0

.cc. Division of Humanities

(1) English,. Foreign Language, History,Philosophy and Religion

(2) This division has responsibility forcourses in American Studies, Euro-pean Studies, Latin-AmericanStudies -and other appropriate inter-disciplinary programs.

d. Division of Social and Behavioral Sciences

(1) Economics, Political Science, Psy-chology and Sociology

(2) This division has responsibility* forinterdisciplinary programs in theSocial Sciences

e. Division of Education, Home Economics,and Health and Physical Education

The Graduate SchoolThe Graduate School is headed by the dean

of Graduate Studies, who repory to the vicepresident for'academic affairs. The Departmentof Health Care Administration and Urban Studiesare included in the Graduate School and theirchairmen report to the dean the GraduateSchool.

School of Business A ministrationThe School of Busines Administration is

headed lby' the dean of t , School of BusinessAdministration who repor s to the vice presidentfor academic affairs.

School of BlngineeringThe School of Engineering is headed -by 'a

dean of the School of Engineering who reportsto the vice president for academic. affairs. TheDepartment of Home Building is included in theSchool of Engineering.

OFFICE OF TIIE VI( 'E PRESIDENT-FORACADEMIC AFFAIRS

AND DEAN1OF THE UNIVERSITY

The Office of the Vice President for Acadernic.Af irs and Dean of the University the chiefaca lemic, office of the University. He reports tothe president of the university: Direct re-spo sibility for the academic prOgTams andacti 'ties in the college and schools of the Uni-verSi is delegated to the deans of these. units,but t e vice president for academic affairs super-vises, mad coordinates, the entire academic lifeof the University from admissions to the grantingof deg ps.

"l'her arveywo perso with the title of assis-tant del ort he uni .rsity. One is in charge ofadmissi( s and roc ads. He directs the Office ofAcade Service whiCh includes the Office ofthe egis rar st d the Office of Academic 'Pro-

ms. Th oth( assistant dean of the universityirects pr -rtlfostration and registration ,pro7

grams, pre mres class schedule's, assigns class-rooms and faculty; offices, directs the summersession and publishes uniVersit.i bulletins,

Through t e director of' the library,'the vicepresident for academic affairs supervises theoperation of -t\ie libraries. Through the .adirectorof admissions, directs the program of studentrecruitment.

PersOnal InformationAll faculty mombers are required to file with

the dean of the Appropriate college or school apersonal data sheet and a transcript coveringgraduate work...The data sheet will be furnishedby the dean, but it,is the responsibility of eachfaculty member to order a transcript and haveit sent to the Univet;sity.

Faculty Personnel PolicyAppoi tment to the faculty of the University3

is made h \ the Board of. Trustees, and officialnotification is given by letter from the president.University gulatons covering such areas asappointmen and contracts, tenure and academicfreedom, are rivered in detail in the documenttitled Trinitylniveisity Statements on AcademicFreedom, Responsibility, Ernpl ment, Tenure,and Due Process.

RetirementFaculty members at 'trinity University reach

retirement age at 65. A faculty member willreceive his final contract for the school yearin which his 65th birthday falls. After retirement

4

12

fa faculty member may be employed on 'a year-to-year basis. However, this' is done only. inunusual circumstances. At 65 a faculty member

mi. longer has tenure'.

Convo'cationsAll members of the faculty have the respon-

sibility .to participate, in all formal Universityceremonies including baccalaureate and com-mencement., Academic regalia, when required,may be purchased or rented thrOUgh the 'book-store.

Course OutlinesDuring the first week of the semester each

teacher is expected to distribute to each studentin his class a course outline giving general' ob-jectives of that course, the approXiMate dates,of major examinations for the semester, theapproxiMiate dates- of one-hour examinations,dateS on which, major papers are due,. and regu-lations, if any, concerninvattendance.

A copy of the course .o'utline should be filedwith the office of the appropriate dean on theday of class distribution.

Class periodsAll classes and laboratories shouid';begin

promptly at the scheduled hour and every effortshould be...made to tlose.the periods on time.This applies to the opening class of,each term,which should met for the full period.

1"

Failure to Meet Classesara,

A faculty member who is unable to meeta class should notify his d6partment chairman atthe earliest possible time. The.deparimen.tman should make,nrrangements to have somequalified person meet the class and then notifythe office of the appropriate dean.

If an instructor.oannot notify his departmentchairman, he should notify the 'office of theappropriate dean.

sencesThe Uniyersity s- not have a policy which

provides excused absences. Students are expectedto attend an,classes.

When a student is ill> or absent ifrom thecampus representing the University in athleticcontests or other events, the student should begiven the opportunity of making up the workwhich he has missed.

Students who are' absent without such anexplanation may or May not be provided withthis opportunity, depending upon the decision of ,

the instructor. ., A student may ho dropped from a classbecause of excessive absences when, in thejudgment .he instructor, he has missed SOmuch classwork that such an action is justified'.No definite number of absences has been fixed .

as being excessive, and each instruct4 shoiddexplain to his students at the opening of eachsemester his :policy in this matter.

-Class Tours-and Field Trips,Trinity niversity regUlations do not permit

an instruct n, of one class to schedule field tripsthat. will .t, e Stud e is out of other'classes.

Saturday field trips and class tours .Seheduledfor times other than the regular class period can-

not' be required of students unless 'the trips arespecified at the time of registration. 4.

Outside SpeakersInstructors may schedul% off-campus speakers

to appear befOre classes. However, the 'instructorin charge of the clags,,,,is completely responsible

1for the .acceptability of- such a speaker and hisrelevance to the course. If the instructor .is indoubt, he should cillifei' with the vice, pr nt."for eieadetnic affairs before extending a irivita-

r/. ti ,

.Closed Organization Lecture4.Any recogniZedcampus organization, with the

exception of the . Student Association; maysponsor lectures without apprOval if thelecttireis limited to the membership of that organiv4ion.Arrangeinent. for facilities should be madethrotigh; the assistaet dean Of students. Organi-zations shall ;be :financially responsible forfacilities and security not normally required.

.pExaminations

The instructor i6 each course is persbnallyresponsible for giving all examinations. Not onlyshould he arrange Student seating and superviseeach ekaminatiopZhe-should individually prepareand maintain possession of -mimeographedexamination, papers. Permitting studentassistants to ditto examination questions andstiffing the examination questions in unlockeddrawers has contributed to security problems:Examinations should never be in excess of threehours; however', a student shall e permitted the'full three-hour period in whic to complete theexamination if the student ects to use thatmuch time.

Schedules for final examinations. are an-bounced in advance .of the examinationNo exemptions are granted, and no examinationsmay be given in advance of the announcedschedule unless by written-permissiOn from theOffice -of the Vice President for Academic Af-fairs.

In the examination periods preceding gradua-tion 'exercises (AtiguSt only), instructors arerequired to report final. grades for degree grad-'uates at a time earlier tha: the date on 'Whichother grades are reported.

The giving of 111;11 examinations for theseundergraduate' degree graduates .(August only)A optional with the instructor concerned. In th4e

' instances filial examinations are not required,HOweVer:' examinations. are given the timesand places will be determined by the instructorsand must be arranged so that grades canreported to the Office of the Registrar on 'orbefore the announced date when ,final gradesfor degree candidates are 'due.

Faculty members-should preserve roll books b(or other records of student classwork) for fiVeyears, the normal. academic life' of a student.

fttLectures Opewto the Public.and Lectures

Sponored hy'Student AssociationLectures open to persons other than members

of the, sponsoring organization and lectures.sponsored by the Stud;ent Association must beapproved by the assistant dean of students. Ifthis apprOval ,is not granted; ,I he organizationshall have the right to appeal that decision to theUniversity Lecture Committee, which is described

the chaptron organizations and committeesin the student handbookS. `''

A

Class SchedulesEach department chairman is required to_

furnish the Office of the Vice President for -

Academic-Affairs a schedule of -claSses. for each`semester. To provide an opportunity to reviewthe schedules and because of the necessity ofpublishing these schedules/in advance of pre-registration, it is necessary for schedules to befurnished at the following times:

Octo1871974 Mini Tel* of 1975, Fistand second term of Sum-rrier School 1075

March 3, 1975 Fall Semester 1975 and -Spring Semester 1976

I h After a class schedule has been published, itis desirable to make as few changes as poSsible.However, when adjustment's are necessaryrequest should be made in writing by thefiepart-ment chairman.

University BulletinsThe University pUblishes four bulletins each

year; a combined College of Arts and Sciences,School of Business Administration and Schoolof Engineering bulletin in December; a SummerSession bulletin in February; a Graduate Schoolbulletinin March and a News Bulletin, in August.

August 30, 1,974August 30, 1974 Personnel information for

'undergraduate bulletinshould be delivered to theOffice of the Vice Presi-'dent for Academic Affairs.

October 18, 1974 Summer Session Bulletin1975: All copy should bedelivered to the Office ofthe Vice President forAcademic Affairs.

December 2, 1974 Graduate School Bulletin1975-1976: All copy should,be delivered to the Officeof. the Dean of GraduateStudies.

AdmissionsThe function of locating and admitting under-

graduate students to study at Trinity ,Universityis the province of two offices: The Office ofAdmissions and the Office of Academic Services,operating under policies determined by thetrustees, the administration and a faculty com-mittee.

The Office of Admissions, under the directorof. admissions, is engaged in actively seeking ,

qualified students forTrinity University.The director and his staff or.fiVe_ assistants

initiate inquiries and encourage applicationsfrom qualified students. These objectiv'es areaccomplished chiefly through high school visitswith counselors and students and by personalinterviews with prospective students and their

iparents. Some of these conferences take place inthe cities 'in which the prospective studentsothers take place while the 'students and heirparents are visiting the Trinity campus.

6

The main o_b ctive of the admissions staff isto stimulate the ospective student in such away at he will visi qur campus. During a visitthe student is encouraged to talk with l'acultymembers, to spend a night in a residenbe hall,to attend a few classes, and to see for himselfwhat Trinity has to offer.'

The admissions staff ha'S an outstanding rec-ord of accomplishment. It, is based on a programof furnishing factual information to the prospec-tive student, introducing him to faculty members,students and administrators and'showing him theTrinity campus.

Office of Academic Services

The functions of admitting students to study'at Trinity Univei-sity, developing the academicprograms of students and maintaining academicrecords 'have been combined into a single Office,of Academic Services under the supervision ofan assistant dean of the university.

Admission RecordsFormal admission to study at the undergrad-

uate level in Trinity University is the first stepin planning an academic.program. This functionis presided over by an assistant dean of

responsible directly to the -vice presi-dent for academic affairs and dean of the Uni-versity.

A UniverSity committee, composed of faculty,administrators and students, develops admission

-Policy in keeping with objectives set by the Boardof Trustees and provides,,,general guidance of thefunction in cooperation with the assistant deanof the University, who serves' as executive to anda voting mernber of the University's Committeeon Admission.

This office is responsible for correspOndecewith all prospective students at the undergrad-uate level. It also carries the responsibility forfui-nishing catalogs to all who Inquire about theUrnversity.

Inquiries- r garding Tritiir begin most fre-quently in t o ways: a letter or postal-reply

-card indkatin interest and asking for infortna-. tion or through contact with a Trinity travelingrepresentative from the Office of Admissions.During the school year just 'paSsed, mdre than.5,000 first-time inquiries were handled.

When inquiries result in formal application,personnel folder on each applicant is set up

containing all correspondence, grade .records,test scores, a personality inventory and recom-

i

t

menda ions. When the folder has a preliminarytrankicr'pt kind test -scores on file¢ the folder ismarke&ready for committee action. Decisions onadmit4si,n begin in November with those 'appli-cants wh ) have asked for Early Decision status.Regular cweekly agenda meetingsbegin inDecember,. and continue through June.

For freshmen,- admission is grantee or deniedon the hasis of an kip pli c4tion, a . reliminarytranscript and College Entrance E aminationBoard Scholastic Aptitude TeV se res. Appli-cants whose records make them cle rly accept-able according to policies determi ed by theCommittee on Admissions are usual approvedas k;oori as all necessary data is on ile. Appli-c ants. less qualified are reviewed t weeklymeet in the Sub Committee.' on Oecisions.

member )1 the Trinity staff grants ordente ad missior - except as prescribed by theCommittee on Ac mission.

Trinity makes use ,.of predictibn-of-successformulae in reaching admission decisions. 1'or-mulae are based on statistical analysis of actualfreshman performance of the last entering fresh-man class in the light of grade averages in highschool kind scores. The formulae arerevised each yeiir with the help of EducationalTesting Service.

Transfer students a e admitted throughthe same procedure, ex 'ept that adequate 4,averages in college ara good standing arecriteria, with little or no c nphasis on high scgrades vscores. Doubtful casesreviewed by sub-cominittee in reaching an

. mission decision..

uchadethe

cool

Taread-

Tri 11S fer Mien tS also are screened withregard to proficiency in English. '\n inadequatebackground in English. as reflected by transcript.grades in English, is considered as cause fcrrnegative action.

The original data in-put-for udent personnelcomputer records system originates in this officeand is regularly up-dated until the studentactually registers or the records are retired fro nthe active file kilter the last day to register.

Faculty meinfiers who have names of prosp c-tive students should give this information to t e-Office of Admissions. but catalogs may be e-quested from the Office of Academic Servic .s.

I'niversity Scholars and Presidential Schola sare identified in this office and records of c( n-tinkling University Scholars are maintained- herealso.

Academic P.,-;-ograms

The work of-the Director of Academic -Pro-grams is apart of the funCtion of the Office ofAcademic Services.

"1/4

The primary function of the Academic Pro-,grams section is to coordinate academic advisingand degree planning for all undergraduatestudents.

The office works closely with ,faculty memberson interpreting academic policy under the TrinityPlan as it relates to individual students andtheir degree programs.

Other functions perforMed by this offic'einclude evaluation of transcripts from othercolleges and universities, receiving applicationsfor major when completed, consultation withstudents about degree programs and academicstanding and certification of students for grad-uation. The office also provides limited academicadvising for veterans and prepares reports andenrollment certification required by the VeteransAdministration.

.

A collection of undergraduate catalogs from,tither colleges and universities is maintained asan aid to transcript evaluation. uulty membersare welcome to ,visit the office to consult thiscatalog library, The catalogs may nut be signedout. however, as duplicate copies also kn main-kilned in the University's library.

Ac ademic Records-

The academic records of the University areadministered by the Registrar as part of theOffice of Academic Services. Theinajor functionsof the Academic Records section are:.

To Maintain the academicrecordsorall studentswho are or have been enrolled at Trinity Univer-,sity and its antecedent colleges.

To prepare official' transcripts or statements ofstanding for other universities and organizationsat the request of 'student.

To participate in pre-registration and registrationPreceding each semester and each summersession.

To verify to the Selective, Service Board the en-rollment of male students at the student'srequest; to prepare reports and enrollment cer-tifications required by students enrolled underthe various government aid programs, such as

the Social Security Administration.To protide statistics for numerous reports,including The annual internal repOrt to the Presi,dent, as well as official reports to state an4-.,federal agencies, educational groups and otherorganizations concerning enrollment and gradedistribution.

To provide information to the Committee onAcademic Standing regarding those studentswhose work warrants scholastic probation ordismissal and to notify 'such students of theactions taken by that/ committee.

To compile data and Publish records of studentswho qualify for honors.

To prepare and publikh, in cooperation with thedean, department chairmen and the ComputerCenter, class schedules for each semester andsummer session.

In certain areas, faculty members will bedirectly' concerned with the activities of thisoffice. The following is useful forreference..

RegistrationPre- registration is held near the close of the

fall 'and spring semesters only ,,for students whocurrently are enrolled at Trinity University. In

,/ the tally students may pre-register for spring;in the spring they may pre-register for. eitherterm of the summer session or for the fall sem-ester pr for all three. Students who do not preregister usually may register at the regulartime.

Faculty members will be furnished with ap,propriate guidelines and instructions prior toeach pre-registration' and regular registrationdate. Dates and times for registration and pre:registration Will he found in the catalog calendar,as well as on the front page of the scheduleconcerned. Schedules may he obtained from theOffice of Academic Service.

Validation of Pre-RegistrationWhen' pre-registration was held last April 25,

1,559 Trinity 'Students filed class schedules forthe fall semester, 1974. This procedure gavethem reserved places in the classes they wanted.However, all students who pre-registered wererequired to validate and protect their choice bytaking two additional steps.

1. Pay their tuition by the August 16 dead-line. Pre-registrations not paid by that date werecancelled (no exceptions).

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2. During the first two days of classes in thefall. semester, each pre-registered student ap-peared at the Sams Center in person to validatehis pre-registration.

The validation hours both, days were 9 a.m.to 4 p.m. Primarily, this gave students an oppor-tunity to provide current information for thepersonal data sieet, and to receive new TrinityID cards, for theTall semester.

Any student who pre-registered and paid histuition by August 16, but who did not validatehis pre-registration August 29 or '30 at SamsCenter, caused his pre-registration to be can-celled.

This validation .procedure will be held atthe beginning of each fall term. If a situationexists which makes it impossible for any studentto report to the Sams Ceriter on either of thesetwo days of validation, he should notify theOffice of thVice President for,..Academic Affairsin writing before the close of the validationperiod.

Students whose pre-registrations are cancelledfor any reason have an opportunity to registeragain during -Add and Drop Days, for thoseclasses that are still open.

Add-DropStudents wishing to make changes in their

schedules may do so only on the dates desig-nated, as listed in the catalog calendar, and onthe first page of the class schedule.

Courses may he added only on these dates.Courses dropped on these dates do not appearon the student's permanent record at the Uni-versity.

Additio'hally, a ,student may withdraw from acourse with a grade of "W" until a scheduleddate, or may withdraw with a "WP" or "WF"until another deadline. These dates also appearin the catalog calendar.

Revised class rolls will be furnished to facultymembers after the first Add-Drop days. AnydiscrePancies should be reported to theRegistrar immediately.

Withdrawal

Any undergraduate student who wishes toWithdraw from the University entirely shouldinitiate such action in the Office of StudentAffairs.

A graduate student who wishes to withdrawinitiates this action with the Registrar.

. PacultS, members can assist with solving ani` 5-or problem by reminding gtu ents that mere

orb.attendance does not cons ute withdrawalfrom' ,the University.

Grades`Mid-Semester Grades

Students whose work at mid-semester warrants a grade of D, V or I should be reported.The appropriate mark -sense bubble in the mid-semester grade column of the student's course'card should be filled in by the instructor, andthe card turned in to the Registrar.

Mid-semester grade report forms are pre-'pared by the Computer Center in triplicate anddistributed by the Registrar to the student, hisparentS and the Office of Student Affairs. Thesegrades do not become a party of the student'spermanent record and are intended to serve asa warning of inadequate prowess.

Mifl-semester grades are not -reported for thesummer' sessions. Due dates for the fall andspring semesters will be found in the universitycalendar published in the undergraduate andgraduate bulletins.

InStructor Grade Report Sheets and CourseCards

After.the add -drop period, each instructor willreceive Instructor's Class List and RepOrt.sheet showing the students enrolled in- each -ofhis classes, as well as course cards for each ofthe students listed. The sheets and cards arewhite for undergraduates, blue, for graduatestudents. These should be checked very carefullyupon receipt '4' the lists and any discrepanciesshould be reported at once.

In order to expedite the compilation of gradesfor graduatingseniors in May, early gradeg'orthese students will he asked for at a specifiedtime.

Grade report sheets and the course cardsfor the remaining students are due 48 hoursafter the final examination.

A space is provided for reporting a student'sabsences on the grade report. sheet. Chronicabsentees should be reported to the Office ofStudent Affairs. It it seems- advisable, the in-structor may recommend to the Registrar with-drawal from the class with the appropriategrade.

Non-attendance does not constitute an officialdrop. A grade should be reported for each and

every student listed on your grade 'report sheet.

A grade of A,' B, C, D, F, WP, WF or I

Should be indicated by filling in the appropriatemark-sense bubble in the semester column withthe IBM electrographic pencil.

Certain undergraduates may receive approvalto tai e. courses on the Pass-Fail basis: Suchcourses may not be taken to fulfill basic require-ments or major requirements. The purpose ofthe PaSs-Fail system at Trinity is to encouragestudents to take elective courses in new fieldsof interest without impairing their grade aver-age, particularly in cases where the student hasan outstanding average especially in the majorfield. A student applying to take a course on aPass-Fail basis.subsequently may not request aregular letter- grade and a student registered fora regular course grade may not change to Pass-Fail after Add-Drop day. Only one Pass-Failcourse may be scheduled in any semester. There-are appropriate mark-sense bubbles on the gradecards to register either PP (Pass) or FF (4..'ail) forPass-Fair Courses. To avoid misunderstanding,each instructor is asked to announce to eachclass early in the semester the names of studentswho are listed on the class roll for Pass-Failgrades.

Grade car'ds forgraduate students enrolled incourses. on a Satisfactory-Unsatisfactory basisshould be markedgima similar manner, using theappropriate mark-sense bubble.

A graduate student enrolled for a thesis shouldreceive a letter gra0 if the document has beencompleted. If the tkesis isqIn Prbgress, the gradePR' should be entered by- marking the appro-priate mark-sense bubble.

Ineompletes

A Grade of I (Incomplete) indicates that astudent has done work of a passing grade in acourse but has fViled to complete some portionbecause of an emergency condition or circum. "

stance ,which is recognized by the instrigtor,With e&eb, grade of I, the instructor must firespecial refit concerning the circumstances.

A- IThe lett should be entered on the gradereport sheet, and the appropriate mark-sensebubble' marked on the grade card.

Incomplete grades are changed to F, unlessthe required wdrk is completed within the pre-scribed time limit. For undergraduate studentsthis limit Is one semester; for graduate students ,it is one'year.

If the .student completes the work before tiletime limit expires, the.instructor should instructthe Registrar to change the grade by filling outa Change of Grade card.

When a student completes a thesis and a PR.grade is to be changed, the Registrar shouldbe notified in writing.

Non-Credit

A non-credit student is one who is not eligiblefor credit or does not desire credit. He mayreceive full instructional attention and may par-ticipate in class. He is not required to take afinal examination or other tests.

The grade NC should be entered on the gradereport sheet, and the words "Non-Credit" shouldhe written in ink across the student's-coursecard.

No course taken as non-credit may sub-sequently .count for credit unless it is repeated.

Registration Instruction for the FacultyAll full-time faculty members should be pres-

(kit for the registration periods, reporting 15minutes in advance of the times indicated.

It wli! he helpful to familiarize yourself witha copy of the Student RegiStration Instructions,whkh is available from the Office of AcademicSenRces.

Students who pre-registered for the fall sem-ester will he given an opphrtunity to makeadditiims or changes in their Schedules daringAdd and Drop Days. They should,In the, mean-time, attend the courses, they will adding.,

All faculty members should secure a copy ofthe supplement to the fall 'schedule, which listSall the corrections, additions and deletions.

PacketAt. thtbegirining of the regiStration process

at Sam'A Center, each undergraduate and grad-uate studev will be issued a packet containinga course cihr, editle form and an IBM header cardon which will be recorded his name and socialsecurity number. -Each returning student alsowill have a Xerox copy of his transcript, Whichwill be helpful to Ili:4N- visor in making sugges-tions about the student's class schedule.

AdvisorAfter helping an advisee work out his

schedule, please take note of the following:

Non-credit must be so indicated o'n thestudent's course schedule; also any independentstudy courses' mod those which the student isrepeating.

Courses in these catego°ries also, must bemarked with an electrographic pencil in theappropriate mark-sense bubble on the coursecard in the fall or spring seinesters.

Please note that no undergraduate may reg-ister for more than 18 hours without the approvalof Dean Thomas or Dean Busch. Graduate stud-

. ents may take no more than 12 hours withoutthe approval of Dean Austin.

Please observe the policy pertaining to pre-requisites: no lower-level student 'should .bepermitted to enroll in upper-level .courses. TheCurriculum Manual for faculty advisors can behelpful; in case of doubt, consult with the chairman of the department concerned.

Please note that the student's course scheduleform should show initials indicating deiSartment.-.al approval in the following instances beforeyou approve his schedule:

conference courses in a departMent otherthan your own

applied music courses

graduate courses designated-80 and -90as well as all OP any part of the thesis.

Course CardsAfter working,out a schedule with the ad-

)visor, the student will proceed to' the variousdepartments, identified by' sign's, to obtain anIBM course card far each course listed. If acourse or section is closed, he wig =return toconfer with the advisor to arrange a substitutecourse.

Final Check-After securing cards for all courses, the

student will obtain the advisor's signature of'approval and take the packet to representativesof the Office of the Registrar (or the dean ofgraduate studies if appropriate) to be checked.'

FinanceAfter securing approval fr9m either the Office

of the Registrar or the Graduate Office, thestudent will proceed to the representatives of theBusiness Office to make payment or arrange-ments for payment.

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Identification CardsAfter passing through. the Business Office

and health card check-points, the student is to'Proceed along the marked registration route andpass through the identification. card procedure.After the formal registration procedure at thestart of each semester, identification cards canbe made in the Academic Records section of theOffice of Academic Services.. (A charge of $5is made for the replacement of lost identificationcards.)

THE GRADUATE SCHOOLThe ()fay of the Dean of Gradupte Studies

administers the policies .which have beefs formu-lated for the activities of the Graduate School.

, AdmissionThe Office ()f the Dean of Graduate Studies

is responV .)1(.. for admission of students to theG,raduate :thou], Applicants are required to filewith the IWqin of Graduate Studies: (1) applica-tion blank, (2) $10 npplicatiOn fee, (:3) officialtranscripts of all college or university work(-1) scores on the Graduate Record 'Exam-inatio-n and similar examinations. These creden-tials are evaluated' by tfie,tGraduate Office andare sent to the chairperson of 'the departmentconcerned for evaluation.. On the basis of thefavorable recommendation by the chairpersonof the department, the Graduate Office makesits decision concerning admission of the student.l'pein thestudent's admission to the GraduateSch()01,.ii file copy of the credentials is sent tothe chairperson of his major department.

Requirement'" for Degrees

The Office of the Dean of Graduate Studiesis responsible for approving the'student's fulfill-ment of the 'requirements for Masters' degrees.With reg-ard.to such approval, the activities ofthe office include:

Admission to candidacy for which the studentmakes application after 12 hours of satisfactorygraduate work. (This application consists of acomplete projected program' for the degree beingsought, with the approval of the chairpersonsof this major and minor fields.)

Appointment .(A' the thesis committee whenthe thesis topic has been approved by the depart-ment concerned. (This committee is expected towork with the student thrAghout the prepara-tion of the thesis as well as to read and approveits final form.)

'Checking all courses to be certain that hours,grades and level of work. (one half the course

work must be in courses numbered "-80"'above) are satisfactory..

Receiving reports of satisfactory completionof comprehensive examinations.

Receiving and approving the final copies gifthe thesis on or before the date announced inthe Graduate Bulletin.

Certifying the student to the Office of theRegistrar as eligible to receive the degree forwhich he has been working.

RegistrationThe Office of the Dean of Graditate Studies

is responsible for approving the course-registration of each graduate student. All courseswhich have a G after their numbers or whichare numbered -80 and above carry grgduatecredit. G courses are undergraduate -courseswhich may be taken for graduate credit by dulycertified graduate students. The G must not beused in the case of undergraduates registeredfor these. courses. -80 courses are for graduatestudents only under no circumstances areundergraduates permitted to register for them.In other words, only students with graduate

'registration permits may enroll in G or -80 -".andabove courses. Departmental advisors arer6sponsible for ensuring thkit the student hasthe required prerequisites for enrollment in any'graduate course.

The Graduate CommissiOnThe Office of the Dean- of Graduate Studies

is responsible for prepatiiqg the agenda for themeetings of the Graduate Commission, whichSets the academic policies for the GraduateSchool. Petitions for exceptions to policy andfor new graduate courses and programs must besubmitted to the Gractuate'Office before presen-tation to the Graddate Commission.

THE LIBRARY .

Library resources at Trinity Universitynumber over 450,000 volumes of books;periodicals, government documents andmicroforms. Materials in the social sciences

arts',

humanities and fine rts (except governmentdocuments) in physical form or in microform arehoused in the George Storch Memorial Library.

Science materials, including engineering, arelocated in the Chapman Graduate Library. Alsoin the Chapman Library are Health. Care booksand periodicals, government documents, TrinityUniver;;;ity, Presbyterian and other archives, therecords of HemisFair '68 and the archives ofMonterrey, Mexico, and Nuevo Leon onmicrofilm.

The Rare Book and Texana Collection also arelocated in the Chapman Librag along withTrinity University theses. On the fourth floor ofthe Chapman Library is the -technical services.division..

A union catalog of all library holdings islocated on the third floor of the ChapmanLibrary. The catalog is diVided into author andtitle entries in one catalog. and subject entries inthe other.

The Music Library, a collection of :3,500musical sehres, records ant books, is housed onthe first floor of the Ruth Taylor Music Center.

Selective Computer SearchesAn utiusual library service offered the faculty

is the computerized Aelettive subject searchproject. All classified holdings of campuslibraries are in diSk storage in the ComputerCenter. Selective subject searches are providedthrough arrangements with the CatalogDepartment, second floor, Chapman Graduate-IAbrary (Ext. 8125). Cost of the service dependson. the amount of information retrieved and thisis charg to the' requesting .department. TheLibrary c snot absorb this cost, but can provideexpertise in determining the parts of . thecollection to be searched.

Resources Available in Other LibrariesTrinity UniverSity Library is a member of

CORAL (Council of Research and,,AcademicLibraries), anfrirough this affiliation, makesavailable to Trinity students and faculty, vastresources of a research nature in the majorlibraries of the greater San Antonio area.

Books may be borrowed for home use from theten academic libraries of CORAL and the

University of Texas Health Science Center. Allmaterials including periodicals and documentsmay. be used on-site in any of ths, eighteen,libraries in the consortium. Informationconcerning-this service may, be obtained' t thecirculation desk of both Storch andIC pmanLibraries.

Ordering Books and Audiovisual MaterialsFaculty may 'request books and audiovisual

material by follbwing these simple procedures:Obtain book request cards from the

acquisition department, Chapman Library,fourth floor.

Complete all required information on thecard. If selections are made from a catalog orpublisher's blurb, please ,attach .. to the bookrequest card.

Sign all request cards and obtain the'.initials of the department chairman beforereturning cards to the library.

Faculty may also request new books byutilizing the notification slips sent routinely. to'the department chairmen, who in turn ,circulatethem among their staff. Under this system, therequester need .only initial the slips, representingthe books wanted, and return them to theacquisitions department. No book request cardsare needed when- books are ordered this way.

Requests for books and audiovisual materialshould be given to the acquisitiOns department byDecember 31st. This enables the library to orderand receive material and invoices within theallotted fiscal year budget.

Indicate on order requests, book request cardsor notification slips, if material should be ordered"rush'," or if requester should be notified.

A statement of budget allocation,encumbrances and expenditures againstdepartment accounts is sent to the departmentchairman ht the beginning of the fall semester.Such information, ,however, can be obtained atany time by contacting the acquisitions librarian,Extension 812:3.

Requesting Periodicals and SerialsFaculty members may request periodicals. or

serials by following these simple procedures:

' Obtain request cards from the acquisitionsor periodicals department in the Chapman.Library.

Complete all required information on the

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card. If selections are ti-tade from a catalog orpublisher's -blurb, please attach to tl* requestcard.

o

Sign all request cards and obtain theinitials of the departmental chairman before

'returning cards to the elm man LibraryPeri9dical I )apartment.

Indicate on request card if title is --needed."rush" and if notification is desired when 'title iA,-.,.p.rocess.ed into the collection.

A statement of encumbrances andexpenditures may he obtained upon request.

BorriiwingQf Library Materials,Faculty Regulations

Books may be borrowed by faculty members.for an entire semester, subject to recall whenneeiled by others. Library cards are issued tofaculty6 men-therm upOn application at thecirculation desk:These cards are kept on file atthe desk and used whenever a charge is to bemade. Hooks' must be returned to be renewed atthe ,end of each semester. Faculty wives andhusbands also may receive library 'cards whilechildren of faculty members may borrow on theirparents' cards. Loan period' for !acuity wivesiind children is three weeks:

Periodic al.ti, hound or unbound, may hecluAed out by faculty for three days.

I )ocuments may be checked out for seven days.

Interlibrary borrowing service is provided to:ill faculty and graduate studenti-i for obtainingresearch materials not owned' by Trinity11Ii-versity. This service is governed by the Inter-library Loan Code of 1968 which states:

I. Requests for individuals with academicaffiliations should ,be limited to those materialsneeded-for faculty and staff research .end to thethesis and dissertation research -.of graduate

;students.

Thesis topics should he selected accordingto resources on hand, and should not requireextensive borrowing from other libraries.

The borroWing library carefully should'screen all applications for loans and should rejectthose which do not conform to this code.

9.

In order to, provide. liberal lending on a localbasis, cooperative agreements permit the facultyto borrow books from any of the 10 academiclibraries in CORAL. Faculty identification cardsare+equired when borrowing at other libraries.maximum of four hooks may be borrpwed at one

time for 'a two-week period without renewalPrivileges. Books also may be- borrowed from TheUniverSity of Texas Health Spience center at-Sati'Antonio.

A maximum of five books may. be borrowedfrom The University-of Texas. at Austin tHrougha joint Inter-library Loan program. Lodn formsmay he obtained atTrinity'.s Inter-library LoanOffice on the third floor of the Chapman Libraryand books then may he borrowed in.Person at TheUniversity of Texas. Requests also May beprocessed and sent bymail,.

Information and guidelines for the use of theInterlibrary Loan and local Inter collegeborrowing are furnished uport request at eitherStoPch or Chapman Libraries.

Student RegulationsLoan Periods /

Books 'Circulate for 21 days With a enewalprivilege for an equal period unless a old" hasbeen placed on the book by anot student. A

, hook may be "called in" if a r nest has beenmade for it after the renewal. ooks are chargedout at lease 20 minutes befor closing time so. thatthe library ean be closed b the end of the hoUr. Avalid I.D. card must)) shown along. with thelibrary card in chargirtg out hooks for ()inside use.

Documents may, bedays

1:1

7Bound peyfoflicals may be charged

charged kit for seven

out onehour befon ch.sing time and are due one hourafter the /library ii-pens, the next day. Unboundperitidicids do not circulate.

)3

Twfi-hour reserve books may he charged outone hour before clpsing time and are due one hour,after the library op'ens the next day.

Fines and Penalties .

Overdue Books: 21-day books five cents forthe first five days and 25 cents per day beginningwith the sixth day Until the maximum fine of$7.50 is reached.

Three-day reserve book's' $1 per day.

'Two -hour reserve books. ;i0 cents for the firsthour and 15 cents per hour for each additionalhour.

Overdue Periodicals: f30 cents for the first hourand 1;5 cents for each succeeding hour.

- Overdue Documents: 50 cents per day:

An additional charge of $1 is made if the fine

Z1)

is not paid when the books are ,returned in any ofthe above categories.

. Lost Books: Current cost of replacement plusaccrued:fi he.

Damaged Books: Cost of repair or replacement' of the volume.

Mutilated Volumes: Cost of replacement plusdisciplinary action.

assistance will be provided in the are autilization and production.

Audiovisual materials may be purchased forpermanent housing within the Library. Thesematerials will be ordered against departmentalbook budgets and Mill be cataloged and handledin the same manner as books. For Moreinformation on 'this, contact the acquisitionslibrarian, extension 8123.,

Copying Service

Xerox 1000 -equipment' is available in bothGeorge Storch and Chapman Graduate Library.A Xerox' micro-printer is available in StorchLibrary for making hard copy from microfilm-.Inquire at the CirculatiOn Desks for informationand instructions in using these machines. .

Instructions in Use of the Library

Arrangpients fd'r tours or additional lecturesto groups of graduate or undergraduate studentscab be made by calling the Office- of the Directorof Librdries, extension 8121, or the Chief ofReference Servicrs, extension 8126.

Audiovisual Services

Audiovisual Services, a part of the Libraryolsystem, is located in--rRoom 251 of the LaurieAuditorium. In addition, two specially equipped

:classrooms have been reserved for multi-mediapresentations in Room 352 and Room 354, LaurieAuditorium. These rooms may be scheduled bycalling A-V Services at extension, 7323.

Audio visual Services provides a wideange ofinstructional services for the campus whichinclude instructional design and development,'productinii,scheduling and distribution. Theseservices are available without charge to thefaculty and can be'arranged by calling extension7:323. The cost of film rentals- and productionmaterials will he charged to the- requestingdepartment. Iri this case, a requisition from therequesting department is riecessary,. charging theinstructional materials to the academic stippliesitem in the departmental ,budget. A *blanketrequisition may be submitted covering a numberof instructional materials. A statement forinstructional material charges will be sent toeach department chairperson monthly.

A media' laboratory is available in the A-VCenter in Laurie Auditorium, ROom 251,for Abepreparation of instructional Materials. Facultyand students may use this facility as a learninglaboratory for making and Using all types ofinstructional ,media, and if desired, professional

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THE STUDENT AFFAIRS OFFICEPURPOSES AND OBJECTIVES

The :administrative office at Trinity.University which has the major respOnsibility fordirecting the tlniversity'S student personnelprogram is the Student Affairs Office. Basicallyit is a service office, concerned with the welfare ofstudentsi. The Student Affairs Office staffcooperates with other- offices and services of thy_UniversitY to help students obtain the bestpossible eductiti(in..

o

Tile. Student A f fa Bice e. has. direct.responsibility for the UniVersity residence halls,',student, oetivity.: program, student aid andplacement services, counseling and testingservicii., the University health Gen ter:the L'art C.SamS :NlemOrial ,.Cente'r, CnateS Universityrenter, Laurie Auditorium, campus security', andthe general aroa of sttidentcitizensbip anddiscipline. Thestaff works closely with officers ofthe Student . AsSociation in . planning andpresenting new .student orientation, and eachsummrr plans and presents the annualorientation fOr parents of new students.

The members of the Student Affairs staff alsomaintain a Close working relationship withcampus student government groups, maintainaccurate, up-to-date student personnel recordstunl provide follow-up assistance to facultymembers in working" with students who areexperiencing personal or actalemic difficulties.

Areas of Interest to Faculty Members

Explained Anse The Student AffairsOffice does not "excuse an y student, from anyclass. Notes explaining ran absence 7. such as astudent's prolonged illness, a death, or otheremergency in the student's family, etc. will besent to faculty at the student's request, forinformation only,,BectiOse of this, instructors areinked not to'request this office to explain or to

excuse an absence nor to authorize make-upexaminations. This authorization is the privilegeof the individual instructor.

When a student is absent from class, becauseof confinement to thi, infirmary, the nurse willissue'a note which the student should bring toclass Lind present to the instructor. Only in caseof lengthy illness or hospitalization will a note besent to each faculty.. member by the StudentATfairs Office..

Student Conduct: The classroOM behaviorand acadeinic performance' of a student mayindicate tothe faculty member that the student is

having personal problems with `w12ich he mightneed personal assistance. The 'faculty member isurged to-refer the student to a merri156. of the

15

prigfeSsional counseling staff:

S'eribis problems of behavior such ascheating, plagiarism and disruption of classesshould be reported to a member of the 'staff of theStudent Affairs Office.: These examples ofmisconduct are described in detail in the Student

.Handbook in the section entitled "UniversityRules for Individual StudentS.." The services oft1 Student Affairs Staff are available to thefaculty in working with these situationsaccording to the .policies: stated in the Student.Handbook ,and the "Joint Statement of Rightsand Freedoms-of Studen ts."

Student Aid and Placement: FlAcultymembers who receive -questions from studentsabout student aid or part-time jobs should contactthe Student Aid and Placement Office forassistance. The staff of this office will assist anyfaculty member or student by explaining thestudent aid program to them. This office has theresponsibility of placing all of the work grantstudents at the UniverSity and assists studentswho are in need of part-time jobs off campus. Inaddition students who Mime questions aboutcareer job opportunities may he helped by thisoffice in arranging job interviews which may beavailable on or off campus.

University Counseling Center: Thetrained psychologists of the Counseling Center'sstaff are available to assist any faculty mensherwho is working with a particular student whomay be in need of psydnological services. Servicein personal, vocational and educationalcounseling are offered by the Counseling Center.Faculty members' are urged to contact theUniversity Counseling Center whenever theCenter's staff can he of assistance to a member ofthe faculty, staff or student body.

23

AOFFICE OF THE VICE PRESIDENT

FOR FISCAL AFFAIRS(BUSINESS, OFFICE)

The purpose of this office is to handle thebusiness and financial administration of TrinityUniversity and to serve the immediate and long-range educational program.

Administration and Control of Budget:One of the'most important relationships betweenstaff members and the Business Office is in thearea of the operating budget and itsadministration.

All .University faculty and staff membersshould realize that no expenditures, may be madenor any obligation incurred without the fundsbeing available in the approved budget prior tosuch expenditure or commitment.

Approximately 10 days after the end of eachmonth, department heads *ill receive acomputerized statement indicating the status ofthat department's budget. This statement willshow expenditures to date of statement,encumbered funds, unencumbered funds and thebudget for. the academic yeay. Departmentalheads may obtain from the "comptroller of theBusiness Office information regarding anyspecific item in the budget affecting the operationof their department.

Procurement of Supplies, Materials,Equipment,

and Contractual and Other ServicesRequisitioning Procedure:

4. The dePartment head should prepareREQUISITION FOR SUPPLIES: MATERIALSOR CONTRACTUAL SERVICES in triplicateand submit in duplicate, retaining the third copy.

2. The requisition is to be signed by thedepartment head and should show The budgetaccount number to be charged.

3. The requisition must. be complete as to the,current fiscal year budget account charged,specific delivery point department, buildingand room number and complete, description ofitem(s) and cost. Accurate costs are essential,and the requisition will be returned if the costsare not included.

4. Personnel in Budget Control willdetermine availability of funds in that specificbudget and will process the approved requisitionsto the appropriate agencies for action.

When off-campus procurement is necessary,

University purchase orders will be,issued to thevendors by the director of purchasing.

5. The quadruplicate copy of the Purchase.Order (white) will be returned to the departmentfor information and file.

6. Lines of credit lanket requisitions)should be established for expenditures in thefollowing areas:Secretarial ServicesDuplicatingCentral Stores BookstorePostage

a. Department heads should determind theirrequirements for a , minimum period of threemonths.

b. Department heads are requested to submitthe standard requisition to Budget Control asoutlined above. They should include on the face ofthis requisition the signatures of all personnel.authorizel\to sign for the requisitioned items.

Notice of the remaining line of credit balancewill be provided monthlyio departments.

The procedure for procurement of supplies,materials, printing, equipment or services inconnection with RESEARCH GRANTS is asfollows:

All procedures outlined above apply in thesame way to faculty members who have researchgrants in prog-ress. The accounting for funds (Orsuch grants is the responsibility of theUniversity, and the Office of the Vice Presidentfor Fiscal Affairs is subject to audit of the recordspertaining to the funds.

Faculty members who submit requisitions forsupplies, equipment or services chargeable toresearch grant funds should route suchrequisitions through the Office of ResearchServices for encumbering of funds.

2

Travel Authorizations and ExpensesDepartment heads or faculty memers

desiring to attend professional meetings duringthe academic year should submit requests to theappropriate dean on "Authorization for Travel"forms ih duplicate, attached, to a requisition,outlining the purpose of the proposed trip, thedestination, the means of transportaon 'an theestimated costs. Other UniversitiOrsonnel 4hodesire to attend association meetings it travel onofficial University business should submit theirrequests for travel authorization i similar formto the appropriate administr ive officer. Ifapproval is indicated, the tr el authorization

16.

24

.1/

form is submitted to Budget Control for checking within this category are other studentson available funds. A copy of' the tralveli considered for employment. Students will not beauthorization form will he returned to t Allowed to accept' work grants in more than oneindividual making the reques indicat department during any semesterapproval or disaparoval.

thenand

approval is granted, the in vidual doin thetraveling should, if possible, rrange f `awntransportation using his wn funds or crecards to secure airline ticket& car rentals, etThis procedure will expedite reimbursement ofexpense vouchers.

All requests for reimbursement of e,xpensesincurred in University business travel, ineluClingairline tickets, car p rentals, etc., shoUld besubmitted to the Business Office oh expense

A(reimbursement foVms provided by --'the businessoffice. 'Nils expo' se form, shoul0 be accompaniedby the approve( "Authorization for Travd"fOrm,as we11 as rec ,ipts for trailsortatiod, yelging,;food, etc. ,

or summer

In. the case of either faculty or All student employees_ are required 'to completeUniversity personnel, if funds re avail e necesS-gry---employment ferrnS in the Placement

Office prior to belng placed,6n the payrdll.

/ Physical Plant Peputinent,The Physictil-Pla 1PePartment is prinfarily a

service department for tii-e7r rriversity, Organizedo provide the construction,- maintenance,

op ation, housekeeping, security and -Safety ofthe p y,sical plant. The physical plant of Trinity,Universi'tY. includes the buildings, groundwalks, streetsffurditure, equipment, utilities, et

General Operation of----the PhysicarDepartment:

ote on tali

form that/ when ,grunames should h< lisexpendifure notedseparatetypys of .xpenditures' when cornpletingthe forin,,SjAce j-n ividuals are being asked, whenpossible, /to d the ibitial travel costs,reimhursemen will be ex edited by the Business.()nice v,vhen pense r/imbursement forms arereceived.

0'Procectures for/Hiring ,$ttident Workers

.The departybent - head or t Office supervi ordesiring t he i-iisi-S-tance of student workers shouldsubmit his requests in writing to the Student Aidand. Placement Office,. This request 'should havebudget .iuthorization R'equests for suchassistant( should ins ludo/a' description of thework to lycc performed.

expense reimbursementtits are entertained their

ed and ,the reason for suchPlease do not combine

/ All undergraduate udents who work on hetlniversity campus , e /considered as a

/budget tategory for the purpose of the federally-su bsid 7:ed College Work -Study Program.I fowever, some students are awarded wor/k grantson the basis of their financial needs, and othersare employed to 'fill particular jobs where theirnjfdividual trillnin and experience is needed bytie departments./

Students whO have been awarded work granby the :Student-Aid Committee receive priority inplacement, only when the departmenial oroffice need; cannot he met by student workers

The PhysiCal Pla t budget is to 90expense of maint4 mg and operatingfacilities ONLY/This includes theexpenses: .-'

!P ant

er theexisting

following

0 (ration, maintenance, any repairs N.buildirris, building equipment and minds. /

Maintenance of and repair: to laboratorydesks, ventilating systems rand . utilities inlaboratories.

c: Maintenance and repair of the 4.Uririture/-within the University's ability to do so.

d. Security of the campus.e!

To report any needed repairs or itemsrequiring maintenance, please/all PhysicalPlant Office, E tension 8227/

-Building and 'ustodial

/Requests for buiyhrig And cus ,dial services

(such as requests/for/additiona --/t;.haits to bemoved into a roOm,,for a larger- group meeting,inadequate li,Pat; .'etc.)' should bp made to thePhysical Plant 'Office. the. maintenanceemployee/have work schedules, any req4,ests forservices/ which require the use of maintenanceemplOypes should be made as far in advance aspoibte to permit the orderly handling of the -/ref ,uest: Faculty and staff members will please

rain from requestin/g janitors or other/// mlintenance employees /to perform work for the

individual, faculty me 'her or department, head. l'''!

All such requests for assistance on t e part of1-

janitors or mainte ince erriployees .hould bemade to'the Phyoic 1 Plant Office and, in Awn,cleared through the fdremad or other supervisors.

17

2b

.ls-suanct of Keys:.

a. A deposit of,42.50 is required for individualkey, and -$1) for mister keys. One key will heiss ed to faculty members without deposit uponwritte i authorization by thtc department head,appro 'id by the Vice Presillent for AcademicAffait-K f* the key is not returned, thedvpiitimental budget will he charged . for anychanges in the tricks, and the deposit amount atthe above yate will he ded'ucted,frolin final salarypayment of the individuiil to whom the key isissued.

b, All student and clerical help must pay keydeposits.

cr Each individual receiving a key shouldit up at the Physical,,Plant Office and sign

for the key he receives,

(I. Key: are not transferrable.0.

e. No keys iT;'' to he ode outside theUM\ ersity. AILIVys issued t 1rr made from key

k sold only to the rniverSity.

The fundamental reason for the deposit.pm for keys is to reduce the .numher of ke,',,s"

ted-and to insure return of keys, two importantthe properties, of the'

-

y S

factors in _protectingUniversity.

t'se of' Buildings and Equipment for Other thanRegularly Scheduled Classes:,

a. Permission for the use of buildings and orequipment. for other than regularly scheduledclasses. by the University students should hecleared through the office of the assistant clew'of students,

h. All other persons or org-rufization. mustclear through the community services aSsistantin the Department of PublicRelatiOn*extenSion8106,

Security Service:

ISecurit,N,, of the campus/is provided b anoutside agency employedby the University. Noadditional police or watchman sefkkiee should beobtained except through the Physical PlantOffice.

Use of lg.( University-Owned Vehicles:.../

; The University,, has motor vehicles that areavailalV to faeultY and staff for use when onoffici),,i'l school business. Reservations for use ofthoge vehicles should be made in advance by theYepartment chairperson. -' Automobile

/reserv:ations may be made at the Physical PlantOffice. (Aost of operation of automobiles will he

J

charged to the department.

\ Inventory Control:

The university maiptains an inventory of the1.1niversity's non-expendable properties. These.propertieS have been or' are being numbered andcharged by location.

In order that this inventory control maycontique to be effective, it is ,requeSted that noitem of University property be relocated withoutproper authorization. If it is necessary to transfiTnon-expendable properties, it is. requested that theBudget Control Department he notified in orderthat all details of the moyemay be,controlled.

Office of Attorney and Counselorfor Business Affairs

The Iniversity Attorney is responsihle for thelegal aspects of leasing and sale or purchase ofreal estatq,, acct valorem tax. 'matters; collectionmatters; scholarshiP agret\ments., *gift anntltyagreements; charitable remainder

pooledtrusts:,

charitahle remainder unitrusts, pooled incomeItInd; wills and bequests: contracts; amendmentsto the Trinity University ('hurter; liaison with theSan Antonio liar AssAation and hank trustdeparture ts.

Trinity University BookEtoreThe )() ( )1<store serves the needs of the entire

Ifni .rsi y and is the source for all texts and)s *lies required by the students. The storemaintain-k! stock of office supplies' for theUniversity 11 nd students, as well as othersundries, souvenir -type clothing and jewelryitem's. Books which have been recommended bythe departments, as welt as, those of generalinterest, also are available.,Atiy book not in stockmay he obtained by n special order.

Textbooks: A memorandum from the Office(rtekhe Dean will notify factflty members when to,.

requisition textbooks for the following semester.T.he quantities of a title required sh uld bedetermined as closely as possible, as We'll as allinformation available, such as maxim 'Um ('lasscapaqities.and previous enrollment figures. If notextbook is required for a particular co rse,,, thisinformation 'should he furnished so hat 'thebookstore personnel can advise the studen s.

It is,esSentialthat the due date stated on thememorandum he adhered to closely order thatthe bookstore may edit the re. itions, arrangefor purchiase of used hooks and process all ordersin time to have the hooks on the shelves at thebeginning of the semeste. Late textbook orders

e

18

2 6

- a 4

frequently result in 'the tudents not having therequired books because of out-of-stock and out-of-print, situations and shipping delays during rushseasons. Ifaculty, members wilt be advised, inWritingof any notices from publishers which mayaffect timely arrival oft'heir preferred texts.

Publishers feel that the .granting- of deskcopies is a privilege extended.by them rather thanthe right of the instructor. The bookstore has deskcopy fequest forms which may be used', far thispurpose.

1;0` -

Affirniatiye Action"ProgramThe University is committed to.aggressivelY

'pursue a program of equal ,,employmentopportunity. St is incumbent upon, alladrninktiTtors and supetvisors to assure that .

every ce i'Eideration is given' to all applications,and that special "effort is made to qUalify femaleapplicants and members of minority groups' inthose job categories. that reflect underufilizationof such applicants, Cognizance of equalemployment factorS in hiring practice does notconflict with the standards of quality that 'mustbe. maintained. . .

Safety and Health ProgramOccupatOnal Safety and Health Programs. are

mandatory based upon federal law and standardsprescribed by the Williams-Steiger OccupationalSafety and Health Act. The directOr of business,services has been charged with the UniVersitysafety ;program. A., Safety Con'irnittee' has .been'designated by the president to assist withimplementation of the program. Procedures for..processing reports accident,',safetv hazard, and

° injury: Safety is everyone's responsibility. Eachemployee who becomes .aware of a condition thatis hazardous should identify the cireiimstanc4tothe safety director.Py one of, the following safetycorrinuttee members:

Carl ChristensenGene NorrisJohn BlackT. C, Hanzel, Chairman

Harold MurrayCesji,obinAonHugh PolandJud Abernathy,

Ex-Officib

Injury NotificationWhenever injury occurs on the campus,

supervisors and employees are enjoined to assureinsofar as possible that the injured person istaken to theInfirmary in order that the interestsof the Upiversity and the injured party beprOtecte\,14,

4

19

27°

DEPARTMENT- OF PUBLIC RELATIONS

This department is iesponsible to the presi-dent for communication to and with the Uni-versity's Many- publics, designed to promote theunderstanding and support of Trinity University..Special emphasis is placed on. Activities relatingto prospective students and contributors.

Among the reSponsibilIties of this Office arecommunity relations, public information, pub-licity, news, publications, photography and slidePresentations, advertising, news media relations(ne*sp'aper, radio, TV, house organs and.ltradejourrialS), spetAal events; dedications, service tooff-campus organizations, the proniotion of artmusic and drama, the promotien of intercol-legiategathletics, official University dinners, openhouses, observances and anniversaries. This sec-tion is responsible for the scheduling and non-academic, use of all University' buildings andfacilities 7,- a fiincgon specifically coordinatedwith the office of Student Affairs to avoidconflicts in scheduling of-critical:campus space.

News ReportingNews gathering and distribution is a prime

area of activity in the PR department:. The daily"On Trinity Hill" chronicles the day's events: ,

11:Ckm this basic, carisuled beginning, , Trinitynews moves-across the city h,and *state, wit somestronger items attracting national attention. ThePR department is the sole news releasing 'agencyfor the University. This policy insures consistencyin style and format, maintains the clearest pos.sible lines of co.mrimnication with arei. newsmedia representatives and insures that Univensityhappenings are presented to! the ,public in amanner which enhances Trirlity's overall goalsand objectives.

Trinity faculty and staff members are Urgedto be alert to the potential news value of happen-ihas in the' areas of` concern. 'What May seemroutine or. old at may, -when.'moved to a newseditor. at the right motnent,. turn ,,out to be atopflight' . news featthe. .Please :keep the PR,newsroom informed. ''

Publications And PrintingThe public relatidns-department is responsible

for the format and. quality of all Universitypublications and ad'ver'tising. The responsibilityfor the content will be shared by the publicationSand advertising editor and the requesting depart-ment or individual.

All printed material avid advertising is' to becoordinated through the PR office to promote

'a

a consistent imagt, of the University and itsvarious programs. Generally,. printing of a pro-Motional nature is included in the public rela-tions budget, M-1de stationery, forms,. and "otheroperational materials are paid by departmentalbudgets.

On Campus Meetings and Uses, ofCampus Facilities

Because of the increasing dumber of requests.for meetings on the Trinity campus, the Depart-ment of Public Relations and the assistant deanof students -(Thurman Adkins) have been desig-hated as a clearing house for request's for theuse of Tritlit,-. facilities.

- ,Groups not. property processed.' through theseoffices as outlined in this section-are hot author-

..ized to tit-:e Trinity tiniversity facilities orservices, and these meetings or-events will notbe enteredJ, on official Univ-erSity caienda'rs.

Student ItequettS-f(ir Meeting Facilitiesstudent'requesIs for meeting times, dates,

spaces, costs and equipment should be routed.tt-t the assistant dean of students for approval.

Upon acceptance and approval of a studentrequest by the Tissistant dean .of students,aragements wilt he made. t.4.NI the Student Af-fairs Office' for. reservation. of building space,the furnishing of necessary equipment, andrecording the event on of'fi'cial Universitycalendars.

UndCi: this System, no'student is authhriedto contact any University office other than theOffice.the Assistant Dean of. Students for thereservation of .campus facilities, for necessafy'(,quipment, and for- recording of meetings andevents on official, calendars.

`Work requisiti'OnS for equipment and use ofUniversity.faeilities- by students. will be sent tothe-Physical Plant Office only by the Office ofthe Assistant Dean of Students. ,,,Thfse 'workrequisitions should be prepared at least one weekin' 'advance of the event to permit orderly pro-

.

cessing.

The' individual, ep tment 'or organization'making the request may he billed for all servicesor equipment supplied by Physical Plant; foodservice, or ..audiovisual service. The University

'does not charge rental fees for use of itsfacilities, but an out -of- pooket expense chargenormally is made for utilities and janitorialservices.

Now-Student Requests for Meeting FacilitiesWork requisitions for equipment and use of

University facilities by non-student groups willbe sent to the Physical Plant Office only by theadministrative assistant for community service,in the Departinent of Public Relations. .ThesewOrk requisitions should be 'prepared at leastone week_ in advance of the event for orderlyprocessing.

r.

The designated University host is responsible ,for meeting with the group at the reservedtime(s).

Generally speaking, no admission ;may hecharged and no donation requested for the on-campus appearance of a speaker. In some rarecases, it may he desirable to charge admissionand r request a donation. to underwrite theappearance of a speaker, In such cases, priorapproval must be obtained from the Depart-ment of Public Relations in consultation withthe Rustiness Office. Shoulcia charge or donation

'be approved, advance publicity on the-speaker'sappearance must include the fact that a charge(in exact' figures) will be made oq a donationrequested.

The Department of Pu-blic-kolatiOns, also- js,-the clearing- house for7Summertink conferences.

Ifecause of the increasing-fiaidise con -ferences, it is essential thatffkkests for datesbe madeas early as possible.

_ --------- ,University'liosts,of approved conferences will

provide inforniation in writing to the Public ,Relations 'office° to include --dates, firn't.i. andcomplete facility needs.. ,

_ r .

. The Public Relajiiins epartment will reserveconference eacilitles hiding on-ca,mpus hous-ing when necessarxi_dates on officialcalendars, and submit necessary work -requisi-gtions o the Physical Plant Office.

Perennial susers of facilities must testate theirentire needs in writing- each year to avoid con-flict with new schedules,

DEPARTMENT OF DEVELOPMENT

The Department of Development provides-the,professiOnal staff work' fox the president, andtrustees in identifying financial donors to theUrliversity and preparing the necessary support-ing materials. for a solicitation. A primary co-n-

Tern is the responsibility for unrestricted fundsto balance the University's annual operatingbudget. These unrestricted funis amount' toabout one-thin:rot' the money n ed to educate

202 8

today's Trinity student. In addition, he staffseeks assistance for the University fro founda-tions, corpora.tions, and religious odies in-terested in the support of higher "education.

, Current -University priorities for/contributedfunds include additional' library s Face, endow-ment for chairs of learning, and e reductionof debts from earlier construction the lattera consideiable part of the Vnive sity's annualoperating expense.

Methods for contributing to Tri ity Universityrange from outright gifts and gr its to deferredgifts, such as 'bequests and trusts. The purposesfulfilled by these gifts may encompass annualsupport, scholarship aid to students, and lastingmemorials and endowments to continue withTrinity University in perpetuity.

ALUMNI ASSOCIATION.

The Trinity University Alumni Association ismaintained through cooperative efforts of theYiniversity and the alumni body. The alumnioffice is the primary point of contact betweenTrinity and its former students. This office main-tains records of former students, prepares andmails newsletters, oranizes and services AlumniAssociation chapters, cooperates in stagingannual ,Homecoming festivities, sponsorsreunions, and edits and distributes alumni pub-lications.

The basic purpose of the Alumni Associationis to encourage identification 'of former studentswith Trinity University and with one, another,and to provide for mutual support and assist-ance. This purpose is met through such areas

- as assistance in admissions, chapter activities,financial suppolt of Trinity, and-all other acti-vities devoted to the fuherance of educationaland charitable goals.

Programs and policies of the organization aredeterniined by the Trinity University AlumniAssociation council, whose officers are electedannually at. the Alumni Association business'Meeting on `Trinity's campus:

The director `of aluinni affairs is a memberof the University staff employed by the Univer-sity and is an ex-officio member' of the Alumni 4Council. The director is responsible to the presi-dent of the University through the of of theadministlative vice- president and to the AlumniAssociation through the AluMni Council.

ATHLETIC DEPARTMENT

Trinity University's athletic program isstudent-oriented with participation in all sportsopen to the entire enrollment.

The coaches at Trinity,,consider the student-athlete as a student first and athlete second.Practice times are set so as to interfere as little.as possible with class attendence. When studentsmust be absent from class because of inter-collegiate athletic contests,-faculty membe willbe notified. C3

Trinity boasts excellent athletic facilitiesincluding the 6,272-seat E.M. Stevens Staliumfor football, soccer and track; the 2,300-seatEarl C. Sams Memorial Center gym for basket-ball, volleyball, and bowling; the 500-seat E.M.Stevens Field for basebal4 the 60Qrseat TrinityTennis Stadium and the 1,000-seat GeorgeDelayan Tennis Stadium for men's and women'stennis and an Olympic size swimming pool.

Tennis is the onl* sport at Trinity in whichathletic scholarships are awarded. Students par-ticipating in every other sport may receivefinancial aid based on need. This allows Trinity.to offer its students a full range of athletics,and at the same time, keeps the cost of theathletic program at a reasonable figure.,

Trinity plays its hOme meets at Pecan ValleyGolf Course.

The athletic department organizes andadministers the intercollegiate athletic programunder the policies established by the TrinityUniversity Faculty Athletic Council. The Uni-versity competes on an intercollegiate basis in12 spoils:

21

2 9

BaseballEleven out of the past 12 years, Trinity has

produced ,a winning baseball team.

Coached by Houston Wheeler, the Tigerdiamond teams have qualified for the NCAADistrict VI playoffs three times in the past six,years'

BowlingTrinity's bowlers compete in the Texas Inter-

collegiate Bowling Conference.

The Tigers play a" year-round schedule ofmeets throughout the South Texas region.Richard Yerly is sponsor/coach for the bowlingteam.

, GolfGene Norris directs the Tiger golf progra

A member of NCAA National Golf CommittNorris has his Bengals compete in several t7pSouthwestern meets each spring as well as dualmatches with area colleges.

TrimGolf Coors( .

lays its home meets at Pecan Valley

FootballFor the past. three years,- Trinity's football

"Tigers have been one of- the sinall college power-houses of the Southwest as they have rolled upa combined 24-7 record.

(;env Norris, io former University of Illinoisquarterback and veteran of 14 years of coaching,is the new coach of the Bengal gridders.

Merr's BasketballCoach Peep Murphy has .established a win-

ning tradition in basketball at Trinity, During thepast tv..o) yearS the Tigers have rolled up a per-fect 49-0 record on their home court at the Sams('enter.

"Trinity' 14-11 team in 1972-73 and 14-10team in 1117:3-7 are the first Tiger cage squadsever to go undefeated at home during a season...

Men's TennisTrinity University and cham pion sh ip tennis

nre synonymous.

Former coach flarencer., Mabry , has built aSouthwestern tennis dynasty at Trinity that, in,the past decade, has produced- two -Wimbledonchampiiins four U.S. Davis Coppers, 10 NCAAtennis all-Americans and the 1972 NCAA Cham-

' pionship tennis team.Bob MCKinley, an fill-Afnericari for the Tigers

in 111139-72 is head coach and director of tennisat Trinity? He .directs, the \ men's and women''s,.junior varsity annis progrnms and the TrinityCInk;1.0-rsity Sumnier Tennis -:',amp for youngsters

o .,?agek8-17. I

.1,Skeet Shoot

Trinity is the home of the first Southwesternteam ever to win the Nat anal IntercollegiateSkeet Shooting Champions ip.

The Tigers, coached by Col. Tom Hanzel,won the title last April. This coming spring,Trinity will be the host school for the nationaltrap and skeet tournament tP be held April 17-20,

22-

1975, at the National Gun Club.

Soccer

Trinity competes in the Texas Collegiate Soc-cer, League and last year became the first teamin six years to unseat the University of Texasas TCSL Southern Conference champions.

George Price is coach of the soccer teamWhile Gerald Smetzer is team sponsor.

Track

Trinity University's track team competes in-several top Southwestern meets each spring.Rick Davis, a former Baylor University athlete,will direct the Tiger track program this spring.

Volleyball' San Antonio city volleyball champions lastyear, Trinity's .volleyball wgmen play a doubleround robin schedule with area; teams and alsocompete in top regional' tournaments: LipyJohnson is volleyball coach.,

Women's BaSkotball

For two years in a -row 'C7-1-t'h Lihhy Johnsonhas directed the Trinity women'S basketballteam to an Antonio city championships.

The women plaY complete round robin cityschedule annually as well as games ith otherarea teams and topY Southwestern nirnaments.

Women's TennisTrinity's women's tennis team has never lost

a dual .match to a Southwestern opponent.

The University also is the only school n thenation that has won the National Women's,Collegiate Tennis Championship-'three times.

John Newman, a former Tiger tennis letter-man and now the head professional at San

, Antonio C9untry Club, is the head coach of thewomen's team. Mrs. Shirley Rushing serves asteam sponsor.

A

lqt

SECTION II

ORGANIZATIONS, REPRESENTATIVEBODIES, ANDCOMMITTEES

IntroductionOrganizations of constituent groups of the

University, their principal representative bodies,and various committees and other specializedstructures, are designed to give representation'and participation in policy making ,to faculty,administration and students. Apart from the

- of standing university committeewhich has een defined by the University Sepafe,,the followin scheme of categorization 1 ,as" itselfif() official -tanding but is an attempt of theUniversit enate:s Committee,o-n UniversityCommittees to clarify the character of a gteat

(1

number of organizations and committees whipare established by authority of a variety nfconstitutions., policy statements, and administrative acts, Such constitutions and policy state-ments may be found in' the publication titledTrinity University Policies.

23

31.

Faculty Oiganiz tionTHE GENERAL FACU "Y

The General Faculty, as establishe.4ey theConstitution of the Faculty Orga ation, :on-sists of all full-time members oft, e faculty whoaprimary responSibility is teaching, research, and/

profeSsional librarianship, plus all administra-tive personnel holding faculty rank.The GeneralFaculty is 'responsible for setting degree require;merits', for certiffing candidates. for degrees, forapproving candidates for honorary degreA, forapproving actions of the Academic Council,and for receiving all reports and acting/on allrecommendations which require'' reception, and/or action by the fatuity. Officers of the GeneralFaculty are the chairperson (president of theUniversity, ex . officio), ,vice-chairperson (vice-president for academic affairs, ex officio), and asecretary-parliamentarian elected annually byiieGen,hil Faculty Assembly.

TI 1E TIPVIll NG AND RESEARCH FACULTY

The Teaching and Research Faculty, as estalished I y the Constitution of the -Faculty Organ--ization,js distinguished frOm the General Facultyfig all purposes of representation of the facultyas a constituent group to or aldligside otherUniv ,rsity constithencies (administration andstud lits). It consists only of full-time membersof e faculty whose primary responsibility iste research acin/or professional librar-ianship, including chairpersons of academicdepartments. Only its members are entitled tovote for or hold such representative offices.If called by a two-thirds vote of the FacultyCommission' in order to give advfce and counselto the commission, the Teaching and Research.Faculty would he chaired by the chairpersOn ofthe commission,

THE A(7ADEMIC FACULTY

The Academic Facility, as noted in the Con-StitutiOn of the Faculty Organization and definedin the Trinity University Policy Statements onAcademic Freedom, Responsibility. Employ-ment, Tenure and Due Process, consists of (1)those full-time .members of the faculty whoseprimary responsibility consists of teaching, re-search', and/or professional librarian ship and(2) administrative personnel who hold facultyrank and tenure in a department of school orhave primary responsibility in academic affairs(including the 'president of the University,academic deans, and head librarian) buewho areexcluded from tenure, in their administrative.positions. Only its members may vote on amend-

ments to these policy st4ementS. Only theTE,aching and Research Faculty portion. of itstrimbership may serve on or, vote for membersof am, Investigating. and Hearing CoMmitteesdescribeekin the Policy Statements' provisionson "Due.'Pro..s."

A

T . STUDENT ASSOCIATION

'All students-4 Trinity University are .mem-bers of the Student Association, however,' votingrights are limited to tho4 ,who have ,Paid theiractivity fees for the curre,nt semester. The majorsegments of the Student Association are theStudent Sepal ;(nine elected studerits);Whchropresents stUdent views and concerns; the Stu-dent-Activity Board, which, plans the campusactivities program, and the 'judicial bodies (Stu-dent Court' and University Judiciary Board)described elsewhere irk this document.' Thepresent Constitution ofthe Student Associationwas adopted, in the spring of 1974.

THE GRADUATE STUDENT ASSOCIATION

The Graduate Student Association, as estab-liShed by the Constitution .of the GraduateStudent,Association, consists of all enrolled full-time or part-time graduate students at TrinityUniversity. It aims to facilitate communicationamong students,. alumni, factlitY and adminis-trators; and generally to Promote the welfare 'ofgraduate students.

sNcalajtor Representative Bodies

UNIVERSITY SENATE,

To encourage and -4 trengtiwn.the. participa-tion of all constituents of the University ingovernance and decision-making processes, theUniversity Senate was established through theapproval of the Constitution of the UniversitySenate by the faculty, students, and the Boardof Trustees in the fall of 1.972. The UniversitySenate consists of twelve faculty representatives(four' profesSors, four associate professors, fourassistant professors or instructors),, from theTeaching and Research Faculty, the president ofthe University and five other members of theadministration appointed by the president, five,representatives from the Student Assobiation,and 'one representative from the Graduate Stu-dent Association. The Senate will consider mat-ters brought to it by committees of the Universityor by faculty and student groups officially con-.stituted, except for matters of curricular andacademic nature which are under the jurisdic-tion of the University Academic Council, or forissues of academic freedom and tenure under

24

3 2

the supervision of the Faculty Commission, orfor Matters. delegated to other authorities by theJoint ,Statement on Rights and Freedoms of

.;Students or other established policy( documents.Members of t niversity Senate. for 1974-75:

Faculty: Acc ding to rank and expiration ofterm

Professors

Associate Professors

1975 1976-

McGannon. GoringMcKinney

J. Moore.

W. WalkerWebh

1977

Chittenden

DeVos

o Assistant Professors Stovall. Mounce Boyd "Instructors Coiner

Administration: WimpresS, Thomas, Haw-thorne, Pool, Taylor, Myers.

Undergraduate Students: A Hernandez4 P.Mills, Parish, Peryatel, D. Pritchard (all ex-officioas Constituent Senators of Student Senate).

Graduate Student: Ferry (ex-officio, as presi-dent of the Graduate Student Association.)The Senate's executive committee with its 1974-75 membership noted consists of the chairperson(W. Walker), the vice-chairperson -(Veryatel),the secretary (Pool), the president' of the Uni-versity, ex-officio, one faculty representative(Goring), and one student representative(Parish). The Senate's other standing committeeis the Committee on University Committees,to which, along with the other officers and- or-ganizations listed in the "Rules of Procedure"for standing university comrhittees, minutes andreports of standing university committees shouldbe sent. Membership for 1974-75 is Boyd (Chair-person), A. Hernandez, Moore, Myers.

THE TEACHING AND RESEARCH FACULTYCOMMISSION

The Teaching and Research Faculty Com-mission is- established according to the Consti-tution of the Faculty Organization (Article III:The Teaching and Research Faculty) with res-ponsibility: \(,1) for formulating and proposingpolicy and supervising cases having to do withacademic freedom, responsibility, employment,tenure, and due process, (2) for handling theselection of faculty representation, whether bynomination to the president, election by thecommission, or supervisiono of Teaching andResearch Faculty elections, for any offices withinthe governance structure of the University whererepresentative of the faculty as a constituentgroup serve alongside or are represented toother University constituencies; and (3) for com-munication in matters of faculty, concern. Its

25

membership consists of three professors, threeassociate professors, and three assistant profess-ors or ,instructors. Members for 1974 -75 withindicated expiration dates of their terms are asfollows:

Professors

Associate Professors

Assistant Professors/Instructors

1975

Gentry

Mannock

Rodriguez

)976 pl 977

Ashby Nelson

Garcia Bartels

Staggs Erde

The Commission officers and executive com-rmittee for 1974-75' are Staggs (chairperson),Mannock (vice-chairperson), and Garcia (secre-thry).

THE STUDENT SENATE

The Student Senate serves as the representa-tive and legislative body within the StudentAssociation. The Senate consists of nine mem-bers. Five of the members known as constituentsenators are apportioned between resident andnonresident franchised students in accordancewith their respective enrollment. In addition,four senators-at-large are elected from the totalmembership of the association. The StudentSenate makes +dent appointments where rep-resentation is needed and generally works toserve student interests. The constituent senatorsserve on the University Senate and the -StudentFinance Board. The Constituent members of theStudent Senate for 1974-75 are A. Hernandez,P. Mills, Parish (president, Peryatel, D. Prichard.At-Large members are Avina, Dockerty, D.Wilson, and J. Woodruff.

THE EXECUTIVE COMMITTEE OF THEGRADUATE STUDENT ASSOCIATION

The officers elected by the Graduate StudentAssociation constitute an executive committeewith general responsibility for activities of theassociation. The association has also a GraduateStudent Council composed of representativesfrom all academic departments offering graduatework. The executive committee maintains an'office in room 18, Chapman Graduate Center.The executive committee's structure and currentmembership consists of the chairperson (Ferry),vice-chairperson (Matthes), secretary (Eul), andtreasurer (B. Harrell).

33

Standing University CommittIntroduction

In the establishment, organization, and corn-

position of the standing university, committees,a University Senate, the Teaching and Re-se rch FaNlty Commission and the StudentSenate have participated in accordance withprovisions of, respectively, the Constitution ofthe Trinity University Senate (II, C), the Con-stitution of the-Faculty Organization at TrinityUniversity (III, ft, 8, HY, the Joint Statement onRights and Freedoms of Students '1V, C), and.the Constitution of the Trinity University StudentAssociation (IV, 3, A).

Suggestions are always in order for improve-ments in committee structure and functioning.Such suggestions may go to the University Senateand its Committee, on University' Committeeseither directly or through Faculty Commis 'ion,Student Senate, or administrative channels.

--=4;eneral Provisions

Standing university committees have respon-sibility assigned to them which relaCe to impor-tant aspects of University affairs. A majorityof these committees have representatives fromthe administration, the faculty, and the studentbody.

Selection of Membership

Administration members and faculty. membersof standing university committees are appointedby the president of the University. T,ie Teach-ing and Research Faculty Commission makesrecommendations to the president of membersof the Teaching and Research Faculty for allsucla committees, preferably not including mem-bers of the rni'versity Senate and Faculty Com-mission.

Faculty met<nbership on any standing univer-sity committee shall ordinarily he for three-year,f,erms, so that one-third of the faculty m,em-hers on it committee may he new appointmentsfor each year.

Ordinarily, .no standing university committeeshould have more thari one faculty member fromany one academic department, nor should anyfaculty member serve as a voting member ofmore than one standing university committee.

44.Student representatives on standing university

committees are named by the governing bodyof the Student Association.

The exact number of students on any stand-ing university committee will be established bythe University Senate. Student representationon other permanent, or ad hoc committees maybe established by the University Senate or by

26

conference 'between representatives of the ad-ministration and the governing body of theStudent Association.

Rules of Procedure-

All members of committees are voting mem-bers except those specifically designated as non-voting,

The president of the University and the vicepresident for academic., affairs are ex-officiomembers' of all standing University committeesand shall be notified of each committee meeting.

Committees shall be called to meet duringthe first month of the fall semester by the desig-nated convener who shall preside over the elec-tion of the chairperson, vice-chairperson, andsecretary, except for the Committee on Publica-tions and the Committee on Faculty Researchand Development which -elect officers in .the.spring. The committee executive, if there is one,is not eligible to serve as an elected chairperson,vice-chairperson, or secretary. The chairpersonelected by each committee shall report-this elec-tion to the vice president for academic affai1-snot later than September 30.

The chairperson shall preside at all meetingsof the committee and shall perform, the dutiesusually expected of a presidirig_officer. Thechairperson shall consult frequenticVkrith-:the..

<appointed executive, if' there -is one, the vice'chairperson, the secretary, and with the membersof the committee about the operation of theaffairs of the committee. The chairperson shallappoint, with the approval of the committee,,such sub-committees as deeMed necessary tocarry out the affairs of the committees.

The vice chairperson shall aid the chairpersonwhere possible and, in the absence of the ,chair-person, perform his.duties.

The secretary shall keep acCurate, minutesof-all meetings. After a draft of these.minutesis approved by the chairperson, the secretary;Than be responsible within 10 .days after 'eachmeeting to send copies of the minutes, (withpertinent reports) to the president of thOginiver-sity, the vice=president for academic affairs, thechairperson of the University-Senate, the secre-of the University'Senate, the chairperson of theUniversity Senate's Committee on UniversityCommittees, the chief executive officers of theundergraduate and graduate student associa-tions, the Chairperson of the Teaching and Re-search Faculty Commission, the University ar-chivist, and' to all members of, the committee.

34

A, regular calendar of meetings shall beagreed upo by the, committee at its first meet-ing, or th officers and the 'executive mayformulate a calendar of meetings to be approvedby the committee_ no later than November 1.Additional meetings of the committee may becalled by the chairperson, the executive, or.petition of a numb4 of members at least equalto 20 per cent of the committee. .,...

1

A proposed docket established by the officersand the executive shall be distributed to themembers of the committee at least 48 hoursprior to e_ach itneeting. Items submitted by thecommittee ,Iembers must appear on the pro-posed docket. This docket is subject to theapproval of the membership at meeting time.

a' The 'executive, or, if there is no executive,the chairperson, shall be responsible for submit-ting catalog and Fekulty-v-Handbook. material.Such material, must have committee approval'prior to its being submed. /

A proposed ltidget may b drawn up, by the? I--elected officers and the ecutive to be sub-

mitted, upon committe approval, through nor-mal budget channels. ..

Unless the committee by majority vote decidesotherwise, the meeting shall be conductedaccording to Roberts' Rules of Order.

The preceding provisions for procedure shallserve as a minimal set -for each committee.However, each.committee may' at its own dis-cretion adopt additional. rules Of procedure.

Descriptions and Membership for 1974-75'

'The president of the University, after con-sideration of appropriate recommendationsfrom the Teaching and Researc' Faculty Corn-miSsion, has appointed the administration and

JacuW members listed below to the various,standing university .committee's. Stfident mern2bers are not designated by. the Student Senateuntil September.

1

The name of one member of each committee(except the Committee on Faculty Research andDevelopment) is bold faced. This member isdesignated as convener for the purpose ofassembling the committee for its initial meeting,at which time the committee elects its ownchairperson and other officers. Where the im-mediate past chairperson of the committee isstill a member of the committee, he is designatedas convenor. Some committees have an appointedexecutive, and this is indicated ;in each case byan asterisk (*).

The chairperson, if known at the time ofpublication of this document, is indfcated.

COMMITTEE ON ADMISSIONS

This committee reviews and formulates thebasic policies guiding admission to un,dergrad2

uate study at Trinity University. The assistantdean of the University for academic /services'functions within tie approved policies as estab-lished and is executive of the committee. Incases involving exceptions to policies, he mayrefer such applications to a sub-committee.

The sub-committee meets on call of the execu-tive to review and act upon the appliCation ofcandidates whose credentials do not meet fullythe standards- and polycies approved by thecommittee, or to hear /appeals. The presidentand the vice-president for academic affairs mayexercise their ex-officio function on this sub-committee.

27

3J

Faculty Administrative1975 1976.. 1977

Spinks Duncan ClydeWoodward Noalien Roy

GossageGrissomWest*

Sub - Committee on Review of Candidates

1975.. AdministrativeAriclreWsStephenson

Busch.GrissorriGossageWest*

Students

COMMITTEE ON COMPUTER ACTIVITIESThis committeehas as its purpose to hear,

discuss, and make recommendations on reportsfrom the Computer Center presented by thedirector and other members of the center per-sonnel, dealing with the operation of the center,with further development, including hardware,software, terminal capabilities, and other ser-vices. The committee also serves to promoteinterest in computer use, not only by academicdepartments 'but also in the area of researchgrants. The management and operation of theComputer Center is the responsibility of anoperating staff responsible to the Board ofTrustees through the vice-president for fiscalaffairs. The academic program in Informationand Computing Sciences is the responsibility ofthe Information and Computing Sciences De-partment and of the vice-president for academicaffairs and the Academic Council. The vice-president for academic affairs is represented on

rr

tI cogimittee by Dr. Treat, coordinator of Aca-",,,emic Computing Services.

1975 1976 1977

Eddy HowlandR. Miller .CooperWake land W. Smith

Administrative Students-

( libson ('lohnsonGreene 11awfliornt.Yost Treat I repre-

. DeanThomas)

COMMITTEE ON FACULTY,AND STAFFFRINGE BENEFITS

This is an advisory committee to study andsuggest improvements, changes and regulationsconcerning, "'fringe. benefits- for birth facultyartcl staff members.

, 1975

Polandaggs

Vacuity Administration1976

I f.ivskiri,kuri

1977

roldl

CYMI\111"I'EE ON FACULTY RESEARCHANI) DEVELOPMENT

This committee is the `advisory committee inthe awarding of grants foci study and research,applications to foundatiorts\and other sources ofsupport of special projects and all mattersgenerally related to faculty research. It admin-isters funds budgeted by the University for such'research. The committee .operates according toby-lawg and. research policies which are printedin Trinity Uniuersity Policies.

'\ Vacuity

Panel I

Panel II

Panel III

1975

FulmerSimpson

BiwaFleming

ChristensenM urrity

1976

CallihanDavis'

kownslarl'attonI('Imirperson)FreedIA)xoin

1977

Lewisl'oitras

Kersnowski['Marshall

lionstamStanley.

Administration: Austin, Hawthorne, N. Smith

Executive Committee: The chairperson and vice-chairperson of the FRDC, the chairperson ofPanels I, II, and III, the dean of the graduatestudies, the vice-president for fiscal affairs, andthe chief of research services.

28

COMMITTEE ON HONORS ANI) AWARDS ,

/This committee is adyiory to the registrarin matters pertaining to.the dean's list, honor:roll, honors at graduation, and such matters.,/Italso detetmines and selects or confirms ap-propriate recipients of honors; awards, andprizes. The staging of the annual Honors DAis the respOnsibility of this committee.

The committee will also consider candidatesfor honorary degrees and, where it deems it.appropriate, make recommendations to thefaculty and trustees, in consonance with theBy-Laws of the Board oe Trustees.

19'15

It PhrIlq,Smith

Faculty

1976 1977

HolcombWhi Neeslidin

Administrative

( lrissoin

ik,4 m m ITTEE ON.1NTERCOI:LEGIAT.F. ATHIJETICS

This committee, i4T set up under its 'own byapproved bY thy Board of Trustees, which

also approves, appointments. The committee isdesigned to '011111 all the functions assigned toSuch a. fa,culty committee '.by%he National col-legiate Athletic Association. Subject to '.theestablished policy and budgetary provisionssmf.the Board of Trustees, the committee is respon-,:Bible for the sulieryision and development of thetotal program of inter- collegiate athletics.

The committee consists of six members ofthe faculty plus three others who are ex-officioand non voting (athletic director, vice-presidentfor fiscal affairs or representative; president orrepresentative): The students have non-votiyigadvisory representation.

Faculty Administrative Students1975 11)76 1977

Smetzer CLirnes' Strauss Lindquist

Burr HawthorneScherur Murphy .

Wimpre4s

COMMITTEE ON:LECTURES AND VISITING SCHOLARS

This committee has the responsibility ofscheduling and staging the program of outsidelecturers and visiting scholars. It shall" give dueconsideration to the interests of students, facultyand community and work within the acceptedspeaker policy. It is responsible for the admin-istratiOn of funds budgeted for its use by theUniversity or from-other sources.

36

Faculty

Ip75 1976 1977

Ad m in IH Era Liv

Owen Davidson ('lark Adkins, Schilling 1 ?spc4 Holier ; Austin

Grissom

Sttidents

COMMITTEE ON "LIBRARY ACTIVITIES

The Committee on Library Activities has asits 'purpose the recommendation of general pol-icies related Co library andfaudio-visual activitiesand the expression of faculty and student con-cerns related to those activities. Thee director oflibraries serves as the executive of this committeeand consults it on ways of improving' libraryservices, on all location, of book funds to depart-ments, and other appropriate matters. The com-mittee will assist the director of libraries insecuring faculty and student support for libiaryactivities, and in bringing to the attention of theadministration any special needs for growth andexpansion of library funds and facilities andpossible means of meeting those needs.

1975

AshilyBenjaminPlu rimerSmartH. Woods

Faculty

1976 1977

Administrative Students

Burger BlystoneGarcia (."Thompsonlays ...Middleton

Shaner Plapp

COMMITTEE ON PUBLICATIONS

Membership on this committee is in accor-dance with earlier agreement with the studentgovernment as well as the Joint Statement onRights and Freedos of Students (IV, D). The -Committee on Publications is composed of "anequal number of students and Thculty-staffrepresentatives."

This committee has general supervision anddirection of the Trinitonian and other studentpublications, including approval of annual bud-gets for submission, to the Student Finance Boardand genera1 responsibility for financial stability,election of (and for proper and stated causes,by orderly procedures, the removal of) editorsand major staff members, and determination ofadvertising policies. All contracts must be ap-proved by the Business Office after recommenda-tion by this committee. A faculty or staff businessadvisor may be appointed. The committee shalllive within the amount allocated to it fromstudent fees and other direct income.

29

37

Faculty

1975 1976

Jarrett KregorWalthall

1977

FordGentry

Studenis

5

COMMITTEE ON RELIGIOUS LIFE

The minister-in-charge of the chapel anex-officio member and executive of this com-mittee. To this committee, including the minister-in-charge, is assigned the responsibility of caringfror specific tasks of religious leadership and ser-vice's including chapel 'programs, both weekdayand Sunday, special services such as ReligiousEmphasis Week and the Willson Lectures, andother religious programs; the counseling of pre-ministerial student4, cooperation with localchurches and with denominational student workers, and, in general, the support of high spiritualtone and attitude on the. campus and amongthe students. This committee may, at its discre-tion, divide, its work among sub-committees.

Faculty Administrative Students1975 1976 1977

Webb Eyett Brown Judd* 8

Zetty E. Hill Schmidt

COMMITTEE ONSCHOLARSHIPS AND STUDENT AID,

This committee shall review, determine, andformulate policies for the granting of scholar-ships antl student aid in all forms, keeping with-in the purpose of the institution and theavailability- and designation of resources forsame. It shall serve as an advisory board to theOffice of Student Aid and the coordinator, andmay serve as a;committee on appeal.

This committee, operating in consonance withpolicies established by the advisory committee,the regulations imposed by funding agenciesincluding HEW," the directions of donors ofscholarship and loan 'aid, and the admissionspolicies, is responsible for validating all scholar\ship awards. It must approve all student workcontracts, determine all National Defense Loans,Economic Opportunity Grants, Work-StudyGrants and - other forms of student aid. Allapplications for student aid must be made to thiscommittee.

Faculty AdMinistrative Students1975 1976 1977

Iloe, 1/c \.'os Cacclke irissomlRo,drigue/i)t,tv%elli.r Codlther I IttA tlittme

Petink Wines - Mtrttles'PoolWest

In addition to the Coinmittee on Scholarshipsand Student Aid, the following serve as advisoryto particular Ands, non-voting:

Jones-Garn4r4 S'eholarship: President, vice-president- for Academic Affairs1 one facultyeach, from Political Science and Business Ad-'minisfration

Minnie' Q. Ilnderwoo : President, chairmari ofthe board, Judd

Athletics 'Grant id: Murphy, Hawthorne,

Mdsic: ThorDrama: I.Foreign fi :fDints: D. Rodriguez.P re- ningiiria I: JuddPiP4',bexaf Count 1', ,Methodist, and Presby-

terian: WestFaculty Childirieri'.and Wives, Tuition Exchange:

Vice-pre4dent for academic affairsStuAent Aid Committee (Staff): MorAles,.

Grissom, Hawthorne, West, Yerly

Committee-on Millie/land Parking 4.

lihis,coMmittee serves as an appeal rOte forpersons :receiving traffic or parking violationcitations, and to assure adequate epufisel in theestablishment of the UniverSity traffic and park-ing regulaitilons.

1975

Peek

Faculty

97(i 1977

Administrative Students

liaditig Adkinshung

. Special Boards and Committeesof the Faculty

THE INVESTIGATING COMMITTEE

The Investigating Committee is establishedby the Constitution of the Faculty toink/estigatecases ,coming under the provision's of "DueProcess as described in the Trinity UniversityPolicy Statements on Academic Freedom,Responsibility, Employment, Tenure, and DueProcess. Its three members and three alternatesare elected by to Teaching and Research Facultyat the first faculty meeting each fall semester.

THE HEARING COMMITTEE

The Hearing COmmittee is established anddescribed in the same documents as the Investi-,.Biting Committee and its five members and -fivealternates are elected in Or same rrcanner.

THE GRIEVANCE COMMITTEE

A three-member Grievance Committee electedby the Faculty Commission willj)e established inthe 1974-75 academic. year if the; relevant' por-tions of the revised Trinity University Policy:Statements on Academic Freedom, Responsibil-ity, Employment,- Tenure,oand Due, Process areapproved by the Board of Trustees. The Griev-ance committee may at its discretion considerand attempt to conciliate any kind of compaintor appeal "falling outside the formal procedurescovered by "dile process."

TA ACADEMIC LEAVES COMMirrEEThe 'Academic" Leaves Committee will ,be

establishfd during the 1974-75 academic/ yearunder the authority of the Statement of Academic,Leave Policy already' approYed. The fanctions..of the Academic Leave Committee are (I) eyalu-ate and recommend proposed Acade is Leave,

tsprojeC which avill be funded by the niversity.i.(2) recommend. approval or disapproval Of otherrequests for leave of absence., Membershipshall consist of nine faculty members elected bythe Teaching and Research Faculty.

9

For father information see the Faculty Hand-book section on Faculty Benefits as well as-Trinity University. Policies.

Special Boards and. Committees of theStudent Association or Involving the

Student Association with otherUniversity Constituencies

'UNIVERSITY JUDICIARY BOARD

ThiS Judiciary Board, established by TheJoint Statement on Rights and Freedoms ofStudents, consists of three members of theTeaching and Research Faculty elected by theFaculty Commission and three" upptrclass stu-dents selected by the governing body of theStudent Association. This board acts as a courtof equity, having appellate jurisdiction over allcases involving the application of sanction's tostudentsrhy other judicial or administrativebodies of the University. Membership for 1974-75 including expiration of faculty terms:

Faculty Students1975 1976 1977

Bourdeau Brackenridge

:30

38

STLME 'I' FINANCE BOARD. .

Created4,by he president of the University,this boaFd al cafes the student activity fee toftinded progr s and or organizations in accor-dance with y-laws approved by this board andby the pr sident. Membership is composed ofthe fiveivonstituent Senators. of the StudentAssociation, the Treasurer of the Graduap Stu-

fOffice of Fiscal Affairs, and-three members ofdent' Association-, one administrator from theOfthe Teaching and .Research Faculty elected bythe Faculty Commission. embership for 1,974-75 including expiration o faculty terms:

Faculty Adt inistrativv Students, /1975 1976 1977

Enle Iiiiyti titi*r Adkins A. Hernandezhunt I'. Mills I

Parishv PerN'atcl

I). PrichardB. I farrcll

STANDARDS COMM ITTEE

Established by the.loint Statement on Rightsand Freedpms of Students, the committeefortmilates the major standards of conduct, theviolation of which may lead to ,.suspension orAputsion from the University. In addition, the

/ committee reviews. all ,regulations of socialdisciplinary probation forniulation by otheragencies of the University. The membership con-sists of the vice7President for student affairs,the clean of students, and the assistant dean ofstudents, three members of the Teaching andResearch Faculty elected by the Faculty Commis-

, sion, and three students selected, by the govern-ing biady of the StUdent Association. Membershipfor 1074-75 including expiration Of faculty terms:.

Faculty ' Administrative Students

1975 1976 1977

Burkett McShani. 1 urkc Pim)]

(IrissurnAdkins

UNIVERSITY LECTURE (70MMITTEE 4

Lectures open to persons other than membersof the sponsoring _organization and lecturessponsored by the Student Association must beapproved by the assistant dean of students. Ifthis approval is not granted, the organizationshall have the right to appeal that decision tothe University Lecture Committee. This com-mittee shall he composed of the following;

31

' The vice-president ft ,aead .mi affairThe vice-presiden stud ntaffairsThe presiding r fleet of the goveriiin body of

the Stude f AssociationThe direcuir of the Student Aciti tties- Board*The chairperson of the depart 4, most direct -/

ly related to the particular led e.,One representative of the Fac lty Commission

*(This member is Wmporary,' The appointmeptof this member Shall b 'made ,by the ch4ir-

:,

man of the Facility (7( mission).

STUDE COURT /This court fun.ctio 4 in two area. As, a part of

the structure in di ciplinary.,,,,,proceeffings, therote is esribed n The Joint ,Statement onRights a ms of Students, Its role."-inother situations/is defined by the ,ConstitutionOf the Student ASsoeiatiojn, The Court &insistsof seven student members appointed by theStudent Senate in accordance with certain spec-ifications-in the Joint Statement.

STUDENT ACTIVITY, BOARD

T,he Student- Activity Board is the structurewithin the Student Association responsible forcultural events and entertainment and for as-sistance in the orientation Of new students. Thehoard is headed by the director of.

appoints

studentactivities, who is, elected by the Student Associa-tion and who ppoints the staff. The directorfor 1974-75 is Emilio Nicholas.

Administrative Commit es

pus! DENTs 'LoNG-RAPLANNING COMMITTEE

The committee was created by the presidentin 1971 as an advisory committee to the presi-dent. The president refers committee recom-mendations to the Board of Trustees.

There are 16 members currently serving butthere is no set number. Faculty and Board ofTrustee members serve indefinitelY, while stu-dents are appointed by the Student' Senate fortheir entire stay at. Trinity. Current membersare Denman and Jbnes (Board of Trustees);Austin, Hawt orne, Myers, Pao], Thomas, andWimpress (administration); Burke, Garcia,Kimmel, rarner, Moore (faculty); Jenkins* andI). Wilson (students).-*Jenkins to graduate at mid-term and he replacedby Peryatel.

39

/,

ADMINISTRATIVE OMPUTER COUNCIL

Appointed by th president, this commute(is to facilitate c( munication between theComputerCenter nd the administrative officeswhich use its sem/ !es,andto'increa/se the breadthand effective of the-Coniputer Center in thisarea.' ,The current membVrs are G., Anderson,

. Austin, R.L.,Heming, Hu,ht, C. Johpson, Myers,Pool,';'I'reat, and West (c airperson).

ANIEFOCAN RENOI BIC,VNTENNIA1,COMMYFTEE (Ad floc)

Appointed-by the president, t e committee isresponsible for coordination of nd planning.forTrinity's "partitipation in .entennial obser-vances. ,urrent members airper-son),/ 13, istow, Benjamin , McKinney, Myers,Tayler',. R. Walker, Wi

Acade c miK/tpt(/;OU

..: /- /The Aca ic ( 4oun il /operating /under itsestablished bylaws,, is e pri ary crnmittee ofthe "University reSpo ibleA f a ernic,,polic,It 'exercises author over, 1 co ses of Instr e,tion, including t appnyval o new copri'iesiallrequirements f degree , an is responsi e forgranting sp 'al exec do s to sta ed olicy.Actions of he Acadetnic ouncil. s all p It egii-lady rep ted Vthe fac ty and rec approYalby th Gene al Fa,(u v Assemi»efere their.effe . i IV c

Me lityship the Acadt mic Council on-

/sistTv1,, the v -firesident for academe 7iffairs.

s f 'the ch person of each academic dyipart-

tbe vice-pre ident for .student liffaii.s. ti7fe assis-tant dean/ of the University (two), the dean of:i dents/,'the dean of the'' College (f Arts andSciences, the dean of the School rof Business(Administration, the dean of the School of En-gineering, the dean of graduate Atudies, the dir-ector of libraries% the registrar, two students tobe chosen by the Student Association, and thepresident of the University (ex officio).

The Academic Council includes four majorunits or commissions. Of' these as listed below,the first two operate generally ag committeesof the Academic, Council,' and ,the latter twooperate generally as autonomous commissions,although reporting to the council on matters oftotal UniverSity import. The first khree have theirmembership appointed by the chairman of theAcademic Council in consultation with the exe-cutive committee: Membership on the commis-

,lions may ini'lude (Abe members of the Teachingand Research Faculty who are not members ofthe Academic Council.

Commission on Upiversity Requirements

This:qommission 'is established to considerand to mal«e recommendations for action to theAcademic Council on all matters concerninggeneral University reqUirements and policies.

Commission on Undergraduate Programsand Courses ,

This onimission is established to considerand to mu,k recommendations for action to theAcademic/ Council on all matters concerningundergladuate courses and departmentalrequirements. t

Comm scion on Teacher .4ducation

This Co Mission is estaand take tien on a.11 matterer edua ion, reporting do thtotal I. iYersity import.

fished to considerconcerning teach -.council matters of

orrimission on G actuate Studies

`Cemmission on ;raduate Studies, nine-,

ig in graduate r ofis as the Curriculummittee, considers d .takes action., on all

litters concern g t graduate program,,of,theuniversity, rep.irtin to the Academic Councilmatters of 16 al U versity import. Membershipof the Com issic /on Graduate Studies..censistsof the cl son from each department inwhich a gra late degree is offered, the dean ofthe C( lege of Arts and Sciences, the dean ofungi `tiering and the deariof business adnlinistra'

.4i( Two stuaents shall he a'pPOinted by theraduate'StudePt AssociatiOn. The president of

the University, the wice-president for academicaffairs, to director of libraries, and the registrarshall be. ex-officio 'members. The clean of thegraduate studies shall he the ex, cutiVe. Theadministrative.assistant to the dea f graduatestudies shaft he the permanent' se retary.

do

UIVISIONFCOUNCILS OF TH COLLEGEARTS, AND SCIE

1s

CES

Each of the five academic ivisions of theCollege of Arts and Sciences i directed by' adivision council made up of he departmentchairmen within the diviSion plus one otherrepresentative of,each departm nt. In addition,representatives' frorii departme is not assignedto that division may he g-ra ted membershipupon request and with the app oval of DiVision

,40

a

---sebuncil Members.

The. dean of the College of Arts' and Scienceswill, serve as executive of each of the division.councils. The division councils provide a meetinggroun

professionaldiscussions of common interests,

dgvoto ent of joint programs, profeesioalgrowt /across discipline lines and considerationof other academic 'matters of broad consequencewhich transcend 1 traditional departmentalboundaries. This Ancludes discussion of newcourses, the elimination of old .courses, changesin major requirements, teacher preparation andother curriculuM matters.

The Division councils report to the committeesof the Academic Council and Graduate Commis-sion on matters of-hew courses and departmental :

requirements., All matters coming to theAcademic Council and Graduate Commissionfrom departmdnts within the College of Artsand Sciences, shbuld come throUgh thp divisioncouncils: For the composition of division coun-cils, see the Faculty Handbook section onAcademic OrganizatiOn.

Interdisciplinary Study CommitteesThese committees administer the interiiscip-

linary program of study in the areas namedin the committee titles. Current committees andtheir membership areas follow:

a. AMERICAN STUDIES COMMITTEE:Detweiler, Brackenridge, Davenport

b. EUROPEAN STUDIES COMMITTEE:Carnes, Clark, De VoA, ijolconib, Marshall,Brantley, Ti nn.

e. LATIN-AMERICAN STUDIES, COM-MITTEE: Benjamin, Ashby, Garcia, Mounce,Owen, Poitras, Anchado.

c. SOCIAL SCIENCE COMMITTEE:,Carnes, De Vos, Lindquist, Clark.

THE ACADEMIC FACULTKThe committee meets at, the end of each sem-

, ester Ind makes decisions regarding studentswho a& on acadeifire'Vobation standing. Mem-bers are appoileed by the vice-president foracademic affairs. Vurre,nt members includeThomas, Higgins; Grissom, Pool, Everett,Wheeler, West, Myers, and Busch.

CURRICULU,MREVIEW-CON WITTEE(AD HOC)

This special, committee 'established by theAcademic Cmincil, has been especially concernedwith review' of the general curriculum and With

o"

study of programs of credit on admission. Cur-rent members include Austin, Brantley, Garcia;Goringt McCown, McKinney, .Myers, Murray,Ranson, Thomas, and West.,

COMMITTEEPN INTERNATIONAL STUDY

Originally established by the president, theCommittee on International Study is charged-withthe responsibility of developing and coordinatinginternational study 'opportunities for Trinitystudents; for prornoting interest in study in othercountries, and for establishing a continuingprogram dedicated to these pniposes. Member-

, ship for 1974-75'includes Armstrong, 'Chittenden,Mannock, Myers (chairperson), and four `stiidents to be appointed.

COMMITTEE ON HUMAN USEAND'RESEARCH

The committee is responsible for evaluatingall proposals of research' at Trinity which involvepeople, t6, see ' that the rights--of all humanSubjects _are -met. Current members as appointed,forman indefinite period by the vice-presidentfor academic affairs, are. Mannock, Gray, andChinn.

PRE- MEDICAL ADVISORY COMMITTEEo

The Pre-Medical Advisory Committee pro-,vide§ close liaison obetwieri Trinity' and profes-sional schools inhe health area. It is concernedwith maintaining, proper undergradUate pro-grams, giving counsel and academie guidance,and__ recommending students for admission to'medical, nursing,. dental, veterinary science andother schoOls in. the related fields. Current' mem-'hers are Bartels, Blystone, Bremner, Clyde,ribb, Fearing, Frei, Moyer, Murray, Peek,Sergeant (executive secretary), and Uhrich.

GOAL COMMITTEES

A committee is, established, for each of thegoals in the general curriculum, with the func-tion of settling appeals from studen in -theevent of inability to reach agreement ith afacUlty advisor as to whether the study t hasmet a particular goal. PrOcedures of al andnames of the chairpersons of the committees arelisted in the Curriculum Manual.

A

Honorary SoCiety Selection CommitteesWHO'S WHO NOMINATING COMMITTEE

.Originally created by act of the president ofthe University, the committee selects. Trinity rr

41

students for national Who's Who nomination: Ithas'.an indefinite number; of members', approxi-mately 25 students and 10 'faculty, selected by.the dean of students for a term of one year.Dean dlssom is the committee executive.,

DANFORTH FELLOWSSELECTION.,-(`,OMMITTEE

The Danforth Fellows Selection Committeemeets; annually to recommend two Trinity stu-dents for considerationtto be. Danforth Fellows.The conimittee consists of four members ap-pointed for one year terms by the Trinityhaisonofficer for, the national Danforth Fellows organ-ization. 'Pile liaison officer iti Professor. Carnes.

AUTONOMOUS HONORARY SOCIETIES

.. A number of autonomous' honorary societies,both national and local, exist in symbioticrelation' to the University. Various members ofthe faculty, -administration, and student' bodyparticipate ifi these ,organizations and their sel- .

ection pl'ocesses. Descriptions of these and other_student organizations are in the Student. Ilatid--

.....hook and the Unii'crsio'7itilIctin. t./

. .

Other Organizations and Commjees-THE FA CLUBTY.UF

-The Faculty Club s an organization of full!.time .faculty ,members and key administrativepersonnel. The Faculty Club is the. social.organi-zation of the faculty, operates .under its own by-kiW's, and electsits governing body which isknown as the Faculty Club Committee.

Purposes served by the club in the 'name ofthe faculty include: acknowledgments of "signi-ficapt incidents in the lives of the facUlty, admin-istration, staff and their families; informalreceptions honoring distinguished visitors to thecampus; the .honoring of retiring faculty mem-_'hers, and occasional parties. A club -room. is'maintained for members on the lower floor inthe east end of Northrup Hall where -light -re-freshments are served Manday- through Fridayfrom S a.m. to 4 p.ril., Guests may accompanymem )ers but, as a general rule, students shouldnot invited.

I es of. $55 a year are deducted ',from the'Kin y Of each member. 'Pon percent of thisam; unt isAurned over the Business Officeto the committee to cover' the cost' of flowers,gifts and. ,other acknowledgments to facultymembers and their families and to defray the

.coSt -of receptions and .special events. The re-4ainder.is allocated to the Food Service for the

,.

, 34'

operation of the club room including refresh-ments and service. Withholding of dues by theBuSiness Office is upon authorization of thevice-president for academic affairs. Unless other-wise notified, he will provide the Business Officewith a list of all eligible personnel'.

Those who do not wish to be members orany member who desires to 1.y. ithdraw shouldpresfpt a request to the vice-president foracademic affairs. A mail box is maintained inthe west end of Northrup Hall (in the sectionof administrative boxes) for communicationsaddressed to the, Faculty Club Committee. Pleaseinform the committee of any matter concerningthe club that requires action by a note in themail box or by a telephone call to any memberof the committee listed.

THE FACULTY CLUB COMMITTEE

A Faculty Club Committee of full-time facultymembersembers is elected annually by the membershipto conduct the business of the cicisb. Each electedmember serves for three years. Members for1974-'75 with the date of expiration of the termof,office are:

1975.

-"HofferRushing

1976

BurkettNorrisRidenhower

1977

BargerH. Woad'

SECTION III-SERVICES AND BENEFITS

Academic LeaveThe major purpose of an academic leave

program is to provide an opportunity forcontinued professional growth p.nd new orrenewed intellectual achievement through study,writing, research, or travel. Other purposesinclude public or private service which ultimatelyserves the University program.

Proposals for academic leave are submitted inthe fall for the next academic year in accordancewith dates and procedures published by thecommittee. Approval grants full salary andfringe benefits for one semester or half salary andfull fringe benefits for two semesters. The granteemust agree to return, to Trinity for one year afterthe leave.

the academic leave program is not nowfunded. The acceptance and approval ofproposals depend upon costs to the Universityand availability of funds.

See Trinity University Policies for thecomplete policy statement on academic leave.

Athletic TicketsFootball Season Tickets

Reserved seats between the forty-yard lines forfive home games

Regular Price$10

Faculty Price$5

Basketball Season TicketsReserved Seat for 10 Home Games

Regular Price$20

Faculty Price$5

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4 3

Automobile InsuranceAt the recommendation of the Fringe Benefits

Committee, Trinity University Fras approved anautomobile insurance plan that will provide forreduced insurance rates for most employees. Theplan will he set up on an individual basis and willbe paid for by thIe employee through payroll-deduction. The Canavan & Canavan InsuranceAgency will be the agent and the Travelers.Insurance Company will be the carrier for thisplan., If' you are interested in discussing thiscoverage, please contact John Canavan at 696-9880.

Automobile Parking, Registrationlniversity employees are required to -.register

their automobiles and obtain a parking stickerfor each vehicle. When displayed in the properplace on the windshield, these stickers willauthorize parking in assigned lots. There is acharge for this privilege.

All personnel who desire parking privilegesare expected to comply with current publishedregulations, which are available in the Office ofthe 1)irector of Security, Room 116 Northrup H411.

Bookstore Discounts\All faculty members are authorized a 10 percent discount on the purchase of books andsupplies for their perSonal use. Adequateidentification is required at the check-out counter.

4

Court DutyEmployees subpoenaed to serve on a jury or as

witnesses will be granted the necessary time offwith pay: This time will not be deducted fromvacation or sick leave accrued.

Credit UnionAll teaching faculty and many administrative

employees are ,eligible for membership services,including loans and savings, with the SanAntonio Teachers Credit Union. Information isavailable from Mr. McCown, AcademicPrograms, ext. 720:3, or the credit union, 303 S.Santa Rosa, 22:1-3161.

Education of Faculty FamiliesChildren of full-time faculty members may

receive up to a full scholarship while doingsatisfactory work toward a baccalaureate degree.This benefit does not apply to children of staffmembers; however, staff members may apply tothe University for special scholarship aid for

their children. The spouses of full-time facultymembers also may receive up to 'a full,scholarshipwhile doing satisfactory work toward abaccalaureate degree. Half scholarships are the

8. .maximum given to either 'children or spouses foracademic work beyond the baccalaureate degree.

To secure a scholarship for either child ,,orspouse, a full-time faculty member must apply tothe vice-president for academic affairs. If therequest is approved, , the vice-president foracademic affairs will issue a scholarship award.Such scholarship award will be issued before theSeptember registration covering the fall andspring terms. and before the mini-term coveringthe summer session. A shert. -application for..mmay he secured at tl?eOffice of the Vice-Presidentfor Academic Affairs and should be filed bySeptember 1 and Maki:-

Scholarships for faculty children are availableonly when the student has gained admission tothe University by the regular process and whenthe student is unmarried and living at the homeof the full-time faculty member. When studentsmarry duripg the process of earning abaccalaureate degree,' scholarship aid may becontinued., but not when there an interruptionin attendance. ,

For the benefit of full-time faculty' memberswho wish t(i send their children to otherinstitutions, Trinity University maintainsmembership in Tuition Exchange and detailedinformation concerning member schools can beobtained from the vice-president for fiscal affairs.

A full-time faculty member may enroll as ascholarship student in one course each semester.To secure a scholarship for himself, a full-timefaculty member must make written application tothe vice-president for academic .affairs. If therequest is approved, the vice-president foracademic affairs will issue a scholarship award.Such scholarship award will be issued before theAugust registration covering the fall and springterms, and before the mini-term covering thesummer session. A short application form may

o be secured at the Office of the Vice President forAcademic Affairs and should be filed by August20 and May 1.

If a faculty member wishes to take a course forcredit and have it appear on an officialtranscript, he must go through the regularadmission and registration process. This meansthat the first time he takes a course for credit atTrinity he will be charged the regular $10 feecharged airs:students for setting up personnelrecords. After that initial charge, there are no

36

44

additional fees for the faculty member to pay.

If a, faculty or senior staff member who hasserved the University for 10 years should diewhile serving the University, children of suchfaculty or senior staff member shall be given thefollowing privileges: Whether or not such child isyet college age at the time of -such death, if he orshe is academically admitted to TrinityUniversity, the child's tuition will be ,waived,provided he or she has not reached the age of 25years when:application for admission is firstmade. Such tuition waiver benefit shall not applyto more than four academic years, and'attendance of such child shall be completedwithin six calendar years from his or her firstregiStration, unless the University should extendthe period becauseof such student's service in themilitary forces of the United States or otherexceptional circumstances delay the student, inpursuing his or her college education. In addition,those regulations applying to children of .livingfaculty members will apply to children ofdeceased faculty members.

Equal Employment Opportunity

Trinity University does not and will notdiscriminate against any employee or applic-antfor employment because of race, color,, religion,sex or national origin. The University takesaffirmative action to ensure that applicants areemployed, and that employees are treated duringemployment without regard to their race,color,religion,\ sex or national origin. Such actionincludes, but is not limited to the following:employment; upgrading, demotion or transfer;recruitment or recruitment advertising; layoff ortermination; rates of pay or other forms, ofcompensation and selection for training,includingapprenticeship.

Hospital and Surgical Insurance

The University-participates in the Blue CrossHospitalization Plan and the Blue Shield GroupSurgical Plan which includes major' inedicalcoverage. This Insurance is available to allpermanent employees and their faVlies on. avaluntary basis at reasonable rates. TheUniversity contributes one half the applicablepremium, and the employee's share is collectedthrough payroll deductions.

If an employee does not enroll in the groupwithin the first 30 days of employment, he is noteligible to enroll until the next anniversary dadof the Group policy.

37

4 5.

Leave of Absence

Trinity recognizes several types of leaves. Inthese cases, leave proposals are submitted to theAcademic Leave Committee which will handlethe proposals as outlined in its by-laws,

Life Insurance

'As an added protection for families ofpermanent employees, the University makesavailable a voluntary group life insuranceprogram with double indemnity anddismemberment features. The University paysone half of the applicable premium for the basicprogram.

Military Leave

Nlembers of the National Guard or of theofficial. Militia of the State of Texas, or membersof the armed forces reserves are subject to annualcall to temporary active duty. These employeesmay be granted a leave of absence without payfor no longer than ten working days in any fiscalyear in order to carry out their required activeduty. However, this leave will in no way affect thipaccumulation of vacation or sick leave allowance.A copy of the military orders must be presentedwhen requesting leave.

pPayroll Checks

Faculty anil,administrative salary checks aredistributed by the Payroll Office, on the 25th dayof each month. The checks are inserted in windowenvelopes and placed in the faculty lockboxeslocated in the 6ampus post office. Should the 25thday of the month, fall on a Saturday, Sunday orholiday, the checks will be placed in the boxes onthe working day preceding. Those paid on a bi-weekly basis pick up their checks in the PayrollOffice every other Friday.

Faculty members who are employed on a 12-month contract will receive Zeir salaries in 12equal monthly installments. Those members ofthe faculty who are on a nine-month contract willreceive 'their salaries in nine equal monthlyinstallments beginning September 25th andcontinuing through May 25th. There is an optionavailable to faculty members who are on nine-month contract which permit's thew to receivetheir salary in 12 equal monthly installments. Ifthey choose this op on, the faculty membersreceive the first c ck o the 25th of Septemberand the final crec on th 25th of August,

Reproduction CenterDepartments should prepare and submit

standard requisitions in an amount 'estimated tocover six months' requirements fOr copying,duplicating, and mail_ preparation. This providesa line of credit against which job costs will becharged. Specific instructions regardi g each jobto be done should be provided to the R production,tenter. Secretaries are requested to s bmit workthey want duplicated typed in blac on whitebond paper. Collating and stapling, as well aspreparation of materials for bulk mailing, is alsoavailable. Please notify the Reproduction Centerof extensive projects well in advance of therequired date so that time may be prograMed toassure the work is done when needed.

Research ServicesFaculty 1members interested in initiating

..kesearch or training projects should contact the10Tice of Research Services. Through this officethey may obtain information on sources ofsupport and receive aid in the preparation ofproposals. This includes editorial assistance,duplicating and mailing of proposals, as well ascoordination of the necessary institutional

t approval procedures. Faculty members are

' their research interests and plans.encouraged to visit the office and known

When the award of grant or contract isreceived, the project director must confer with thegrants account to arrive at an understanding forhandling the hirsiriess of the project.

RetirementUnder the Teachers Insurance and Annuity

Association and College Retirement EquitiesFund (TIAA-CREF) retirement plan, theUniversity's contribution is 10 per cent of the,participating member's basic salary. phiscontribution of the University is not taxed to theparticipating member currently but will be taxedas income when he receives it during retirement.TIAA-CREF policy requires that participatingeligible members contribUte a minimum of threeper cent of salary to their annuities throughpayroll deductions. Since, income tax is currentlybeing paid on this portion of the contribution toTIAA-(REF, he will receive a tax-free portion ofthe annuity income during retirement.

The Internal Revenue Code provides thatcolleges, universities and certain other non-profitorganizations may 'place a portion of anemployee's compensation in an annuity contract(not necessarily TIAA-CREF) owned by him and

38

that this portion of compensatia will not betaxed to him currently but will be taxed insteadas be receives it from his annuity duringretirement. More information is available in thePayroll Office.

Sports ClubThe validated card permits the holder to Lige

sports facilities -during "FREE" recreationalperiods as designated. All Sams Memorial Centerfacilities will be by registration and assignmentonly. Procedures to be used are as follows:

Bring I.D. Card to ROom 125 8 a.m. to 1 p.m.'daily or to Room 123 after 1 p.m. daily and onweekends.

Upon registration you will receive instructionsand identification for use of a particular facility.

Guests On Special Occasions, such asrelatives 'visiting, you may request a guest passfrom Doom 125. This pass must be received priorto the time your guest participates. Weekendpasses will have to be obtained by Friday at 5p.m. On all other occasions each of your guestswill be required to pay a $2 fee. Special dailySports Club membership costs $3 per person perday.

Wives and/or Husbands --$1,udents maypurchase Sports Club 'memberships fo-rspose at$25 per semester or for $75 pert year.

Sport Facility Policies Everyoneparticipating must 'follow all rules and policiesfor facility use. Violation will result in immediateremoval from the facility and possible furtherdisciplinary action. ,)

Telephone SystemCampus telephones pro'ide direct service

through the Bell System-to-and from faculty, staffand student telephones. For this reason,individuals and departments should be alert tothe potential misuse of the system byunauthorized persons and make every effort toprevent such misuse.

Operator assistance is available duringbusiness hours (8-5 Monday through Friday).Aliswering service will 'be available 'at all othertimes. The success of the direct dial systemdepends upon each department making itsCentrex number known to frequentAitallers.

Requests for new telephone services orchanges should be authorized by signedmemorandum, from the department head andforwarded to Business Services, attention Mary

Carol Beckpr. Such requests for additionaltelephone Stations fih9uld be considered carefullyin.the context of increased charges.

All telephone users are reminded that polite,efficient telephone answering techniquesimprove the quality of service to callers fromoutside and inside the University. Faculty andstaff are urged to answer the telephone in thismanner: "Good morning (afternoon),Dflaartment, speaking. May I help you?"It,21:4-kg-a little extra time to be polite and toidentify oneself completely, but the improvementin morale and efficiency will make it worthwhile.

Unemployment Compensation:Trinity University, as required by federal law,

contributes to a program of unemployment com-pensation. This assures that employees termin-ated without cause have financial protectionaccording to federal standards. No deduction orcontribution from employees' salaries is in-volved.

Workmen's Compensation InsuranceAll University employees are covered by

Workmen's Compensation Insurance provided bythe University without charge to the employee.The provisions of the Workmen's CompensationLaw are incorporated into the insurance policywith respect to compensation to employees forbodily injury by accident or disease arising out ofand in the course of employment by theUniversity.

HOLIDAYS, SCHEDULES,HOURS OF OPERATION

HolidaysThe following schedule of holidays applies to

all faculty and staff:

Thanksgiving. DayChristmas DayNew Years Day (Jan. 1)Good Friday afternoonBattle of Flowers (Friday afternoon during

the week of April 21)Independence Day (July 4)

HoursAll university offices are open from 8 a.m. to

5 p.m., Mondays through Fridays, except forholidays. In addition, the Admissions Office isstaffed from 8 a.m. to 12 noon on Saturdays.

SI

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Food Service HoursDining Hall

Breakfast Mon. -HotContinental

Breakfast Sat., SHotContinental

Lunch Mon. - FriLunch Sat., Sun.Dinner Mon. FriDinner Sat., Sun

in the Refectory

Fri.

un.

7:00 a.m. to 8:30 p.m.8:30 a.m. to 9:30 a.m.

7:00 a.m. to 8:30 a.m.8:30 a.m. to 9:30 a.m.

11:00 a.m. to 1:45 p.m.11:30 a.m. to 1:00 p.m.5:00 p.m. to 6:30 p.m.

5:00 p.m. to 6:00 p.m.

RefectoryBreakfast DailyBreakfast

Continental DailyLunch Mon. - Fri.Lunch Sat., Sun.Dinner Daily

7:00 a.m. to 8:30 a.m.

8:30 a.m. 9:30 a.m.11:00 a.m. to 1:45 p.m.11:30 a.m. to 1:00 p.m.5:00 p.m. to 6:30 p.m.

Refectory Summer SchedufeBreakfast Mon. Fri.Breakfast Sat., Sun.Lunch DailyDinner Daily

7:00 a.m. to 8:30 a.m.7:30 a.m. to 9:00 a.m.

1 P.00 a.m. to 1:00 p.m.5:00 p.m. to 6:30 p.m.

The dining hall and rectory will be closed forvacations and at the end of the fall and springsemesters on the following dates during the.1974-75 academic year:

Fall Opening Rectory and dining hall openSaturday, August, 24, 1074, for the noon meal forresident hall students.

Thanksgiving Holiday Refectopry will beopen through Thanksgiving holidayssDining hallwill close after lunch Wednesday, November 27,1974, and open for breakfast Monday, December2, 1974.

Christmas Holiday Dining hall will closeafter lunch Friday, December 20, 1974, and openfor dinner Tuesday, January 7, 1975. Refectorycloses after dinner Saturday, December 21, 1974,and Opens for lunch.

Spring acation Dining hall closes afterlunch Thur ay, February 27, 1975, and opensMonday for t evening meal on March 10, 1975.Refectory close er dining ThursdaY, February27, 1975, and opens for the evening meal Mon-day, March 10, 1975.

Easter Refectory remains open duringEaster. Dining hall closes Thursday, March 27,1975, after dinner'. and opens for breakfastMonday, March 31, 1975.

End of School Closing May 1975 Dininghall closes after evening meal Friday, May 9,1975. Refectory closes after evening meal Wed-

vt nesday, May 14, 1975.

SPECIAL HOURSBookstore

/Regular Hours:Mon. Fri.Mon. Thurs:SaturdaySummer Mon. Fri.

,Registration Periods:Aug. 27 Aug. 29and January 7 onlySunday

8:00 a.m. to 4:00 p.m.6:00 p.m. to 7:00 p.m.9:30 a.m. to 12:00 p.m.8:00 a.m. to 4:00 p.m.

8:00 a.m. to 4:00 p.m.6:00 p.m. to 8:00 p.m.

CLOSED

ChapelDaily WeekdaysTours WeekdaysChapel Service Sun.Holy Communion

First Sun. of month

6:00 a.m. to 10:00 p.m.8:30 a.m. to 4:30 p.m.

11:00 a.m.

10:00.a.m.

Mon.-Thurs.Fri.Sat.Sun.

Summer Terms8:00 a.m. to 10:00 p.m.8:00 a.m. to 5:00 p.m.9:00 a.m. to 1:00 p.m.1:30 p.'m. to 10:00 p.m.

Holiday schedules and between semesterschedules will be posted on them doors and an-nounced in the news media.

Swimming Pool Faculty and student use

Mon. Fri.

Sat., Sun.

3:30 p.m. to 5:3p p.m.7:00 p.m. to 8:30 p.m.1:0O p.m. to 5:00 p.M.

Groups wishing special swim parties may re-quest opening for this purpose.

Tennis Courts' Faculty and student useExcept when classes or varsity practice are

scheduled

Mon. Sat. 8:00 a.m. to 8:00 p.m.Sun. 1:30 p.m. to 8:00 p.m.

Sams CenterHours for Sams Center faculty and student

recreation, including bowling. There are facilitiesfor such sports as handball, paddleball, basket-ball, and weight training when not in use byformal programs.

Mon. Fri.Saturday

Mon. Fri.

Saturday

University Cashier8:15 a.m. to 3:30 p.m.

CLOSED

Student Bank8:30 a.m. to 12:30 p.m.1:30 p.m. to 3:30 p.m.

CLOSED

Mon. Thurs. 8i00 a.m. to 9:30 p.m.Fri. 8:00 a.m. to 11:00 p.m.Sat. 10:00 a.m. to 11:00 p.m.Sun. 1:00 p.m. to 9:30,9:30 p.m.

Coates University CenterMon. Sat. 8:00 a.m. to 11:00 p.m.Sun. 1:00 p.m. to 11:00 p.m.

Library Hours.Following are the schedules of opening for

the two long terms and summer terms that areobserved by both the George Storch MemorialLibrary and the Chapman Graduate Library.

Fall and Spring SemestersMon-Thurs.Fri.Sat.Sun.

8:00 a.m. to 11:00 p.m.8:00 a.m. to 5:00 p.m.9:00 a.m. to 5:00 p.m.1:30 p.m. to 11:00 p.m.

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Summer closing time is 8 p.m.

InfirmaryThe Infirmary is open and staffed 24 hours a

day, except from Commencement to Fall Regis-tration, where hours ate 8:00 a.m. to 4:00 p.m.Monday through Friday. Nurses are on call at allother hours during the summer.

Athletic Schedules

FootballSept. 7 Monterrey Tech San Antonio 7:30 p.m.Sept. 14 Univ. of Ark. at Monticello

... Monticello, Ark. 7:30 p.m.Septipen DateSept. 28 Texas Lutheran College San Antonio 7:30 p.m.Oct. 5 Ouachita Baptist College an Antonio 7:30 p.M.Oct. 12 McMurry College San Antonio 7:30 p.m.Oct. 19 NewMexico Highlands University ...

San Antonio 7:30 p.m.Oct. 26 Austin College Sherman 2:00 p.m.Nov. 2 University of the South ... Sewanee, Tenn. 2:00 p.m.Nov. 9 McMurry College Abilene 2:00 p.m.Nov. 16 Millsaps College ..... .. Jackson, Miss. 2:00 p.m.

*Homecoming

BasketballNov. 30 Tarleton State StephenvilleDec. 3 Texas A&I San Antonio 7:30 p.m.Dec. 6-7 Dallas Baptist Tournament DallasDec. 10 Texas A&I KingsvilleDec. 13 Angelo State San Antonio 7:30 p.m.Dec. 16 Southwestern University GeorgetownJan. 9 ' Dallas Baptist College San Antonio 7:30 p.m.Jan. 10 East Texas Baptist .. San Antonio 7:30 Rm.Jan. 17 Austin College ShermanJan. 20 Texas Lutheran College San Antonio 7:30 p.m.

.Jan. 23 St. Edward's University San Antonio 7:30 p.m.Jan. 27 Angelo State University San AngeloJan. 29 Southwestern University San Antonio 7:30 p.m.Feb. 1 LeTourneau College LongviewFeb. 3 East Texas Baptist Marshall.Feb. 7 St. Edward's University AustinFeb. 12 Texas Lutheran College SeguinFeb. 15 Austin College San Antonio 7:30 p.m.Feb.22 Oklahoma Christian San Antonio 7:30 p.m.Feb. 25 Pan American Edinburg

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