Document Register - National Council 2018 Meeting Number ... · choice by writing 1 opposite their...

Document Register - National Council 2018

No: TITLE:0 Document Register1 Second Notice of the AGM of National Council 20182 Agenda for the Annual General Meeting of the National Council 20183 Voting Procedures4 SID 086-11 - National Council Elections Policy5 List of Candidates and Nominees for National Council AGM 20186 Proposals to National Council 20187 Financial Statements 2016-2017 of Scouting Ireland (The Association)8 National Council AGM 2018 Proposed Standing Orders9 The Annual Report of the Scout Foundation 201710 Memorandum and Articles of Association - Scouting Ireland Services CLG11 National Council 2018 - Eventbrite Ticket Instructions12 New Uniform Proposals

Scouting Ireland, National Office, Larch Hill, Dublin 16T 01 4956300 / F 01 4956300 E [email protected] www.scouts.ie

Meeting Number: NC2018: Second Mailing

Ref:L07/2018-NationalCouncilAGM2018SecondNotice

CirculationbyEmail/Text/my.scouts.ie

16thMarch2018

DearmemberoftheNationalCouncil,

ThefifteenthannualmeetingoftheNationalCouncilofScoutingIrelandisnowjustfourweeksawayandIwouldliketobringyourattentiontothefinaldocumentationforthepurposesofthemeeting.AlltheinformationforNationalCouncilcanbedownloadedfromwww.scouts.iefromFriday16thMarch2018.

Theinvitationforyoutoregisterforyoure-ticketforthemeetingoftheNationalCouncilwillbesentbyemailtoappropriatemembersinthecomingweek.Ifyoudonotreceivethisemail,pleasecontacttheNationalOfficeASAP.

PleasenotethattheelectionsforpositionsontheNationalManagementCommitteewilltakeplaceonSaturday14thApril2018between10:30–12:30.

Iwouldliketobringthefollowingtoyourattention.

NationalCouncilDocumentation:(availabletodownloadfromwww.scouts.ie)

1. SecondNoticeofNationalCouncil2. AgendafortheAnnualGeneralMeetingoftheNationalCouncil20183. VotingProcedures4. ListofCandidatesandNomineesforNationalCouncilAGM20185. SID086-11-NationalCouncilElectionsPolicy6. ProposalstoNationalCouncil20187. FinancialStatements2016-2017ofScoutingIreland(TheAssociation)8. NationalCouncilAGM2018ProposedStandingOrders9. TheAnnualReportoftheScoutFoundation10. MemorandumandArticlesofAssociation-ScoutingIrelandServicesCLG11. NationalCouncil2018-EventbriteTicketInstructions12. NewUniformProposals

Registration

AlldelegatesshouldfamiliarisethemselveswithSID86-11-NationalCouncilElectionsPolicy,includedasdocument04ofthismailing,whichoutlinestheregistrationprocessforregisteringasamemberoftheNationalCouncilonthedayofthemeeting.

TransferringDelegatesBynow,yourScoutGroupshouldberegisteringitsfourdelegatesthatwillattendthemeetingoftheNationalCouncilonitsbehalforyourScoutCountywillberegisteringthemembersoftheCountyYouthForum.IfyouhaveaneedtochangethemembernominatedasadelegateyoucandothisupuntilthemorningofthemeetingusingtheEventbriteticketingsystem.ResponsibilitiesItisimportantthatYouthMemberRepresentativesareassistedbyAdultMemberstoinformthemselvesandtounderstandthebusinessandpurposeoftheNationalCouncil.ThosemembersseekingelectionshouldengageinapositivewaywiththeYouthRepssotheyunderstandtheissuesfacingtheassociationandcanmakeaninformedjudgementonhowtocasttheirvote.WhoistheScouter-in-chargeintermsoftheYouthMembersattending?

YouthMembersattendingaspartoftheScoutGroupdelegatesnominatedbytheGroupCouncil

GroupLeaderorpersondesignatedbytheGroupLeader

YouthMembersattendingaspartofthetworepresentativesfromeachCountyYouthForum(Scouts,VentureScouts&RoverScouts)

CountyCommissionerorpersondesignatedbytheCountyCommissioner

YouthMembersattendingaspartoftheninerepresentativesofeachoftheNationalYouthForum(Scouts,VentureScouts&RoverScouts)

ProgrammeCommissioner(YouthEmpowerment)orpersondesignatedbythatProgrammeCommissioner

GeneralWehavebeenworkinghardoverthelastnumberofmonthstoensurethatthisNationalCouncilwillbeaveryspecialevent.ForthoseofyouattendingNationalCouncilforthefirsttime,Ilookforwardtomeetingyouforthefirsttime.ForthoseofyouthathaveattendedNationalCouncilbefore,IlookforwardtomeetingyouagainandI’msureyouwillgetgreatvalueoutoftheevent.Iwouldrespectfullyremindmembersto;

• Actinascout-likefashion,• Haverespectforyourselfandforotherdelegates,• Takecareofyourselfandyourfellowdelegates.

ElectionsAsyouarenodoubtawarethereareasignificantnumberofelectionshappeningatthisyearsmeetingoftheNationalCouncilandenclosedaspartofthismailingisthevariousbiographiesandinformationonthenominatedcandidates.TherewillbeameetandgreetwithallthecandidatesonFriday13thApril@20:00intheCrownePlazaHotel,Northwood,Santry.Delegatesareinvitedtomeetthecandidatesinaninformalsettingtoaskanylastquestionsyouhavebeforeyoucastyourvote.

NationalCouncilistheopportunitytoprogressanddeveloptheAssociation:

• WhereweareallequalmembersofScoutingIreland,• Wherethoseappointedareaccountableforthestewardshipoftherolestheyoccupy,• WhereNationalTeams/Committees/Panelscanmeet,greetandexchangeideas,• Whereanopportunityexiststolaunchnewprojects.

FollowingpreviousrequeststhatthemeetingsoftheNationalCouncilshouldbeone-daymeetings,Ihaveendeavouredtodoso,andthereforethemeetingoftheNationalCouncil2016willtakeplaceoveroneday.DuringNationalCouncil2018pleasebeawareoftheuniquenessoffellowScoutsandScouters,theircommitmenttotheScoutingMovementandtheefforttheymaketolivebytheScoutPromiseandLaw.Withthatinmind,IaskyoutobetoleranttothoseofuswhoaddressNationalCouncilandmaynotbeaseloquentorasconfidentatspeakingtoNationalCouncilasothersandtomakethem/usfeelateaseandtobeheardandunderstood.AddressingNationalCouncilIwouldaskspeakerstostateinitially:

• Name• RoleintheAssociation• Whotheyarespeakingonbehalfof(i.eScoutGroupCouncil,ScoutCountyBoard,orOther)

SocialEvening

Aswearenothostingagaladinnerthisyear,theChiefScoutandtheNationalManagementCommitteewouldliketoinvitealldelegatestotheNationalCounciltoaninformalsocialgatheringat20:00inCrownePlazaHotel,Northwood,SantryonSaturday14thApril2018.Wehopetoseeyouthere!!Itrustthattheaboveisinorder.PleasecontacttheNationalOfficeormeifyouhaveanyconcerns;otherwiseIlookforwardtoseeingyouatthemeeting.

YoursinScouting

CharlesMcGuinnessNationalSecretaryCC:

GroupLeaders,CountyCommissionersCountySecretariesMembersoftheNationalYouthForumProgrammeCommissionersTrainingCommissionerHonoraryVice-PresidentsMembersoftheNationalManagementCommitteeScoutingIrelandProfessionalStaff

15thAnnualMeetingoftheNationalCouncil(2018)MeetingInformationTime: 10:00–17:30Date: Saturday14thApril2018Attendees: AllMembersoftheNationalCouncilPleaseBring/Read: AlldocumentationissuedinadvanceoftheAGMof

theNationalCouncilVenue: TheHelix,DCU,DublinAgenda

08:00 ArrivalofDelegates&CheckIn10:30–12.30 VotingforpositionsontheNationalManagementCommittee10:00 OpeningThought/RenewaloftheScoutPromise

OpeningAddressoftheChiefScoutAddressbyGuestSpeakerMeetingProceduresandAppointmentofTellersApprovalofStandingOrdersApprovaloftheminutesoftheAGMoftheNationalCouncil2016AdoptionoftheAnnualReportAdoptionof theAuditedAccountsandFinancialReportofScoutingIrelandAppointmentofAuditorsEndorsementoftheAnnualReportofTheScoutFoundationElectionofHonoraryVice-PresidentsUpdatePresentationontheGovernanceprojectMattersreferredbytheNationalManagementCommittee

12:15 IntroductionofNationalYouthRepresentatives12:30 AdultAwards13:00 Meetingadjournedforlunch14:00 NationalCouncilResumes

• MattersreferredbytheNationalManagementCommittee• ProposalssubmittedbyScoutGroupCouncils/ScoutCounty

Boards 17:00 ElectionResults

ClosingaddressbytheChiefScout20.00 InformalSocialReception–CrownePlazaHotel,Northwood,Santry.

VOTINGPROCEDURES

15thANNUALMEETINGOFTHENATIONALCOUNCIL

SATURDAY14THAPRIL2018

AppointmentofTellers:TellerswillappointedbytheNationalCouncil.Votingonmotionsatthemeeting:AllmembersoftheNationalCouncilareentitledtoonevoteandvotingmustbeinperson.Votingonmotionsatthemeetingwillbebyshowofvotingcardsunlessasecretballotiscalledforandacceptedbyatleastonethirdofthosememberspresentandvoting.TheChairmanwillcallonthemembersofNationalCounciltoraisetheirvotingcardsfirstlyinfavourofthemotion/resolutionandthenforthoseagainst.Hewilldeterminewhetherornotthethereisaclearmajorityinfavouroforagainstamotionandwill,ifhedeemsitnecessary,askthetellerstocountthevotes.TheChairmanwillagaincallonthoseinfavourtoraisetheircardsandthoseagainst,andthetellerswillcountthevotingcardsheldupandpasstheresulttotheNationalSecretary,whowillcalltheresultwhenaskedtodosobytheChairman.Allmotionsatthemeetingarepassedbysimplemajority–exceptinthevotefortheholdingofasecretballotorforvotingonthemotionstochangetheConstitution.IntheeventofequalityofvotestheChairmanshallhavethecastingvotewhetherornotheexercisedanoriginalvote.VotinginElections:AllmembersoftheNationalCouncilwillreceiveaBallotpaperuponcheckingin.Votersindicatetheirfirstchoicebywriting1oppositetheirfirstchoiceandifsodesired2oppositetheirsecondchoice,3oppositetheirthirdchoiceandsoon.VoteswillbecastinthedesignatedareasoftheNationalCouncilvenuebetween10:30–12:30onSaturday14thApril2018.VotershavingfilledouttheirballotpaperwillplacetheminballotboxesthatwillbeplacedindesignatedareasoftheNationalCouncilvenue.

CountingthevotesWhenpollingisover,alltheballotboxesaretakentothecountingarea.Eachcandidatecannominateanobservorbepresentinthecountroomwhilethecountisongoing.Theboxesareopenedandtheballotpapersarethensortedintopilesofballotpapersforeachcandidate.Spoiledpapersarerejected.Apaperisspoiledifitdoesnotindicateaclearchoiceorifanythingiswrittenontheballotpaperbywhichthevotercanbeidentified.Thetotalvalidpolltherefore,isthetotalnumberofvotesminusthenumberofspoiledpapers.ThequotaWhenthepapershavebeencountedandsorted,thequotaiscalculatedbydividingthetotalvalidpollbyonemorethanthenumberofseatstobefilled,ignoringanyremainderandthenadding1vote.SurplusvotesIfacandidatereceivesmorethanthequotaonanycount,thesurplusvotesaretransferredtotheremainingcandidatesinproportiontothenextavailablepreferencesindicatedbyvoters(i.e.,thenextpreferenceoneachvoteforacandidatewhohasnotbeenelectedoreliminated).Whereacandidateiselectedatthesecondoratlatercount,onlythevotesthatbroughthim/heroverthequotaaredistributedinratiototheremainingcandidates.EliminationWherethereisnosurplusfordistributionorthedistributionofthesurplusisprohibited,thenextstepistheeliminationofthelowestcandidate.Twoormoreofthelowestcandidatesmustbeexcludedtogetherwhereitisclearthattheycannotpossiblybesavedfromeliminationinthelongrun.Whereacandidateiseliminated,allofhis/hervotesaretransferredtothenextavailablepreferencesonthem.Countingcontinuesuntilalltheseatshavebeenfilled.Thelastseatcanbefilledeitherbyacandidate(s)exceedingthequotaorbyacandidate(s)beingelectedwithoutreachingthequotabecauseitisclearthathe/sheisultimatelygoingtobeelected.

National Council AGM 2018 Nominations & Candidates Biographies

Contents

1–ChiefScout

2–InternationalCommissioner

3–CommunicationsCommissioner

4–ProvincialCommissioner(DublinScoutProvince)

5–ProvincialCommissioner(SouthEastProvince)

6–OrdinaryMember

1–ChiefScout

NAME NOMINATED BY

MCCANN,Christy

ClickHEREforBio

MalahideScoutGroupCouncil

46DublinTrinityScoutGroup

Carlow/KilkennyScoutCountyBoard

2ndWexford(CliffordStreet)ScoutGroup

52DublinScoutGroupCouncil

4Offaly(Edenderry)ScoutGroupCouncil

SlieveBloomScoutCountyBoard

ReachraScoutCountyBoard

2–InternationalCommissioner

NAME NOMINATED BY

MCAROE,Claire

ClickHEREforBio

1/2/5Louth(StPatricks)ScoutGroup

9AntrimScoutGroupCouncil

3–CommunicationsCommissioner

NAME NOMINATED BY

CALNAN,Eoghan

ClickHEREforBio

5Cork(TheLough)ScoutGroup

ReachraScoutCounty

4–ProvincialCommissioner(DublinScoutProvince)

NAME NOMINATED BY

BLAKE,Mark

ClickHEREforBio

DodderScoutCountyBoard

52Dublin(Shankill)ScoutGroup

TolkaScoutCountyBoard

MountpelierScoutCountyBoard

5–ProvincialCommissioner(SouthEastProvince)

NAME NOMINATED BY

MURPHY,Kevin

ClickHEREforBio

WexfordScoutCountyBoard



4OffalyScoutGroupCouncil

SlieveBloomScoutCountyBoard

6–OrdinaryMember

NAME NOMINATEDBY

BROWNE,Anne

ClickHEREforBio

35thDonoreAve.ScoutGroup

NAME NOMINATEDBY

KEHOE,Ollie

ClickHEREforBio


NAME NOMINATEDBY

O’CONNOR,Pat

ClickHEREforBio

17/20/30Waterford(StPauls)ScoutGroup


29/30Cork(Mitchelstown)ScoutGroup

NAME NOMINATEDBY

O’NEILL,David

ClickHEREforBio

43/70CorkScoutGroup

Where People Matter Most

ChristyMcCannAsgardLodge,BurrowRoad,Portrane,CountyDublinContact:0862587927–[email protected]/3/18.

DearFellowScouter,

ThisyearatourNationalCouncil(Helix,DublinCityUniversity)onthe14thApril,theopportunitytoelectaChiefScoutiswithinyourhands.IamwritingtoyoutoseekyourvoteatthatNationalCouncilforasecondtermasyourChiefScout.

Many people in Scouting have differing perceptions of the role of Chief Scout like “a CompanyChairperson”,a“PresidentoftheAssociation”orperhapsthemoralcompassofScoutingIreland.WhilemanytraitsandcharacteristicsarerequiredtofullfilltheofficeoftheChiefScoutIamconvincedmore thanever that the connectionbetween you themembership and theChief Scout is vital and IwishtocontinuevisitingandsharingthegreatstoriesofScoutingIreland.While it is a challenging, but rewarding role, it is an opportunity to guide and drive our Associationforward,whilstsupportingscoutinginmeetingtheneedswithinallourcommunities.

My Scouting ethos and positive experiences are ones which I believe have given me a greatunderstandingandgroundingfortheroleofyourChiefScout.SincejoiningScoutingintheseventiesattheageof11with46thDublin(IrishWheelchairAssoc)agroupinwhichIamstillamember,Ihavehadtheopportunitytotakeupmanyleadershiproles.Over the years I have met many scouters through my appointment as leader trainer on theirwoodbadgetrailandcontinuetoenjoyrecallingourexperiences.OverthemanyyearsofmyownjourneyIhavehadalifetimeofScoutingopportunitiesandmemories.From my role as Camp Chief 2008 to a project lead for World Special Olympics, From ProvincialCommissioner to a World Scout Jamboree programme lead in 2011. As former InternationalCommissioner I have led many contingents to World Conferences and Jamborees thus connectingScoutingIrelandandtakingourplacewithintheWorldScoutingMovement.

WehavearichheritageandstrongtraditionsineachofourGroupsandCountiesthatcometogethertoformaproudScoutingIreland.AswemoveforwardinScouting,wecanrememberthepastbutmustchallengeourselvestomeettheopportunitiesofthefuture.The decisions that affect our young people foremost, should happen in our local Scout Dens andmeetingplaces throughout the islandof Ireland. Each ScoutGroup is at adifferent stage in its owndevelopmentandthisisanimportantconsiderationwhensupportingScoutGroups.

IfIamre-electedasChiefScout,Iwillgivemyall,toensurethatweharnesstheskillsthateachofusbringstoScoutingandlistentotheviewsandissuesoflocalScoutsandScouters.EachofthestructureswehaveinScouting,atCounty,ProvincialandNationallevelaretheretosupportlocalScoutingandIwillmakesurethatthisisalwayskepttotheforefront.ThankYoufortakingthetimetoreadmyvisionfortheroleofChiefScoutandIwouldaskyoutocirculatethistoyourfellowScouters.

YoursinScouting

Eoghan Calnan Nominee for Communications Commissioner 2018 - 2021

EXPERIENCE

Scout, Venture Scout, Rover Scout — 5th Cork, The Lough September 2005 - Present: I joined the Lough Scouts as a group that had about 10 - 15 youth members in two sections. Over the years I’ve seen it flourish into a group with five sections and waiting lists in the younger sections all due to a very dedicated and able team of Scouters.

County Youth Rep & ACPC — Lee Valley Scout County October 2010 - February 2017: I initially got involved with the county when I was elected as a Youth representative for Venture Scouts in 2010. This involved organising some county events and eventually to joining the county team as ACPC for Venture scouts for a short term before Leaving Cert became a priority. In 2015 I joined the team once more as ACPC for Cub Scouts where I organised several county activities before taking a step back to focus on final year in college.

Communications Team Member — Scouting Ireland January 2012 - Present: I joined the Communications team having read an open call in InsideOut. Through my time in the communications team I’ve been involved in just about all aspects of the team including:

● Graphic Design (Posters, Identity, Badges, Booklets etc…) ● Web Design & Maintaining Scouting Ireland Servers ● Strategy Design & Implementation ● Liaising between National Teams, National Office and Consultants

to develop scouts.ie ● Photography (Events & Cataloging) ● Video Production

Programme Scouter — 5th Cork, The Lough May 2012 - Present: As soon as I turned 18 I had my Adult Application forms already sent and I registered as a Scouter. I spent time with the Cub and Scout sections often using my experience as an outdoor pursuits instructor to work on adventure skills in each section but generally being involved in all aspects of the Cub Section and helping out with Scouts.

When I started studying in Limerick I cut down my involvement as a scouter in the group. Weekly meetings are more rare and I’ve moved more as a “consultant scouter” to go Sailing, Kayaking or Mountaineering on weekends with all sections from Beaver Scouts through to Rover Scouts.

GROUP

5th Cork, The Lough Scouts

AWARDS

Chief Scout's Commendation of Merit for service on Scouting Ireland’s Communications Team

Scouting Ireland Explorer Belt held in Brittany, France 2012

Five Year Service Award

Woodbadge completed in 2016.

OTHER INVOLVEMENT

● Communications Mentor for JamboRí 2018

● Moot Advanced Planning Team ● Sionnach Team Member ● Involved in Patrols in Action

CAMP ONE - CAMP FIVE ● Chairman of UL Kayak Club

2017/2018 (400+ Members, €70,000 Turnover, 3x International trips)

OTHER QUALIFICATIONS

● Mountain Skills ● Dinghy Sailing Instructor ● Powerboat Instructor ● Level 2 Kayak Instructor ● REC4 First Aid ● D1E Licence (Minibus & Trailer)

BiographicalNotes

Name:MarkBlake

Address:12CarraigMor,LottLane,Kilcoole,Co.Wicklow

Phone:Home(01)2872567Mobile0879290732

E-mail:[email protected]

DublinScoutProvinceFollowingonfromtheresignationofMr.AidanSmith,IwaselectedasInterimProvincialCommissionerfortheDublinScoutProvince,anappointmentwhichIheldforacoupleofmonthsupuntilNationalCouncil2015whereIwasformallyelectedbymembersofDublinScoutProvincetocarryouttheroleofProvincialCommissioner.TheroleofProvincialCommissionerisnotonlytobepartofateamwithintheProvincialSupportStructurenutalsotoserveasamemberoftheNMCandBoardofDirectors.AsProvincialCommissionerIhavebeenextremelyluckytohavebeeninapositiontodevelopaverycapableandpro-activeProvincialTeam.TheProvincialTeamhaveprovidedassistanceandsupporttoourAdultmembersinawiderangeofareasthroughapositivesupportapproach.ThroughthisworkwehaveprovidedpersonalcommunicationandcontactwiththeadultswithintheCountiesandGroups,andindoingsowehavebuiltupascoutingworkingrelationship,trustandco-operation,whichhasdemonstratedinaverypracticalwayalinkandpurposeforbeingpartoftheScoutprovince.ThiswillbefurtherstrengthenedanddevelopedbyworkingwithallofthePMSTmembers,bothcollectivelyandindividually,inthedirectsupportofallofouryouthmembers&adults.SomeoftheobjectivesthatIforesawasbeingaprioritiestoaddresswithintheProvincewere;

• Effectivecommunication&personalcontactwithCountiesandGroups:Unfortunatelyforthefirst14monthsofmytermitwasheavyinvolvedindealingwithAdultmatters.TheseweretackledinadirectbutScoutlikemanner.WhileScoutersmaynothaveagreedwiththeoutcome,theydidrecogniseandappreciatetheapproachandalldecisionswereclearlyexplained.Ibelievethatoverthepast3years,inconjunctionwithalloftheCountyCommissioners,thatwehavedevelopedaneffectivesupportstructureforboththeCountyCommissionersandtheirrespectiveCountyTeamswhichhascontributedtotheGroupsandScouterscontacttheProvincialTeamdirectlyforadviseandsupport.ThesupportsystemhasalsoextendedtoGroupsasandwhenthiswasrequiredorrequested.

• EffectiveyouthempowermentandinvolvementwithintheProvince:WiththeexcellenthardworkandsupportbothofourPYPRandtheCountyTeams,therehasbeenaparticularfocusonprovidingactiveandeffectiveyouthinvolvementatGroup,County,ProvincialandNationalLevel.WewouldhopetofurtherdevelopyouthinvolvementatlocallevelfollowingonfromtherecentchangestotheYouthRepresentativeStructureatNationalLevel.

• ProgrammesupportforAdults:WithintheProvinceweranasignificantnumberof

ProgrammeWorkshopswhichweredeliveredinapracticalandinformativemanner.FromthefeedbackScoutersfeltalotmorecomfortableandconfidentintheirunderstandingandapproachtothedeliveryoftheScoutProgramme.Theprogrammesupportcontinueswiththeongoingmentoring,supportandadvicetotheCountyProgrammeTeammembers.

• Assistanceandsupportwiththeadherenceandimplementationoffinance&other

guidelinesandpolicieswasanotherobjective.Overthepast3yearswe,alongwiththeotherProvinceshaveaccommodatedworkshopsinrelationtotheCharityRegulationsandGovernance.MorerecentlyweheldGovernanceinformationeveningwhichprovidedanopportunityforGroupsScouterstoaskquestionsandgettheanswerstheyneededontheevening,orwheretheirquestionsweretakenawayandanswersprovidedafterwards.

• Effectivesharingofskills,resourcesandexperience:Throughabetterprocessofopenness,supportandcommunication,wehaveprovidedtheopportunityforScouterstoshareinandbenefitfromtheskillsandresourceswithintheProvince.

• PMSTmorefocusedandeffective:Overthepast3yearstherehavebeenmanychallenges

andchanges.ThroughastrongandexperiencedProvincialTeamwehavebeenabletoidentifyspecificandpracticalneedswithintheProvincewhichwehavethenbeenabletoaddress.WearealsocurrentlyworkingwithteamsatNationalLeveltodevelopappropriateinformation,workshopsandtrainingtohelpandassistbothGroupsandCountieswiththeupcomingchangesandrequirement.

IwouldliketheopportunitytocontinueworkingwiththeProvincialteaminsupportingbothGroupandCountiesoverthecomingmonthswiththeproposedchangestotheorganisational,financialandGovernancestructures.IwouldalsowishtocontinuetorepresentDublinScoutProvinceataNationalLevelwheretheviewsandopinionsoftheYouthandAdultmembersoftheDublinScoutProvincecanbeexpressedandheard.IfeelthattheworkIhavebeeninvolvedinoverthepast3years,atbothProvincialandNationalLevel,haveassistedandsupportedGroupsandCountiesintheirweeklyScoutingatGrouplevelknowingthatthereisalocalstructureandfellowScouterswhoarewillingandabletoassisttheminanywaythattheymayrequire.Iwouldaskthatyouwouldconsiderandsupportmycandidacyforthisposition.Shouldyouhaveanyqueriespleasedonothesitatetocontactmeeitherbyphonem.0879290732ormye-mailaddresswhichismbfcal@gmail.com

Yourssincerely

Mark Blake

ScoutAppointments

Scout&PL–75thDublinSallynogginSAI,1977–1980

oneofthefoundingmembersofthefirstmixedScoutSectioninIreland

ScoutLeader–75thDublinSallynogginSAI,1980-1992

DistrictCommissioner–DunLaoghaireScoutDistrict,SAI–1987to1990

ScoutLeader–52ndDublinShankillSAI,1994–1998

GroupLeader–5thWicklowScoutGroupCSI,Kilcoole–1999to2002

GroupLeader–52ndDublinShankillScoutGroupSI–2003to2016

CountyCommissioner–CoisFarraigeScoutCounty,SI–2009to2016

ProgrammeCommissioner(NationalEvents)2012-2013

ProvincialCommissioner,DublinScoutProvince2015-2018

Training

Woodbadgeholder

ChiefScoutAwardMentor

CriticalIncidentStressManagement

Awards

ChiefScoutCommendation–1989

MedalofMerit–1991

25years’service–2006

30yearserviceaward–2012

GoldMeritofMerit–2012

NationalInvolvement

CuboreeSAI–Sub-CampChief1990

Jamoige2009–SiteArchitect

MemberofONEProgrammeDevelopment–ScoutSection

ExplorerBelt–Assessor2009

PhoenixChallenge-SiteManager

ExplorerBelt–EventCo-Ordinator2010&2011

StaffedvariousotherNationalEvents

CommunityInvolvement

DirectorofKilcooleCommunityandDevelopmentAssociation.

PlanningConsultanttoanumberofcommunityandresidentsgroups.

ServedtwotermsasaMemberoftheBoardofManagementofSt.BrigidsGirlSchool,Kilcoole,

AcademicStudies

Graduateof;

DublinInstituteofTechnology–BoltonStreet–UrbanRegenerationandDevelopment,Architectural&ConstructionTechnology

UniversityCollegeDublin–Law,Arbitration,Community&RuralDevelopment

DublinInstituteofTechnology–AungierStreet–Management&Law

UniversityofLimerick–ProjectManagement

FellowoftheCharteredInstituteofArbitrators

Name: Kevin Murphy Group; 5th Carlow Town Scouting Background 1967 Joined 1/5 Carlow as a Cub Scout 1967 – 1975 moving through Sections within Group 1975 Scout Leader 5th Carlow Unit 1989 Cub Scout Leader 1998 Assistant Regional Commissioner Cub Scouts Kildare and Leighlin Region 2001 Regional Chairperson Kildare and Leighlin Region 2000 Member National Cub Scout Team 2003 Awards Coordinator Special Olympics 2004 – 2007 Chairperson Carlow / Kilkenny Scout County 2005 – 2011 On team developing One Programme 2007 - 2010 CTC Carlow Kilkenny Scout County 2009 – 2012 – Ordinary Member NMC 2009 – 2013 – National Cub Team. 2010 – 2015 – County Commissioner Carlow / Kilkenny Scout County. Present Provincial Commissioner South East Province Scouter in Cub Pack - 5th Carlow Town Scout Group Member of South East Provincial Training Team Holder of Cub, Scout and GL / Commissioner Woodbeads Gold Merit Award, 25 year Service and Cu Chulainn Award Three years ago I had the honour of being nominated and elected by the Groups and Counties to the position of Provincial Commissioner South East Province. In those quick three years much has being achieved with more to do. Following a Provincial QSE, the Province has a strong PMST, working with a development plan for everyone in the Province under Programme, Youth Involvement, Adult Support, Training, Finance and Staff support. This plan will over time benefit all in the South East Province. I would like to lead the team in these projects as they come to fruition and provide a stable team as we continue other projects like Governance, etc. With this in mind I am again seeking your nomination to continue this work both nationally but more importantly working with PMST to deliver the best Scouting experience to Groups and Counties within the South East Province.

When I joined Scouting I made a Promise to do my best and to live by the Scout Law. This I have continued to do to the best of my ability. With your support I can achieve more for Scouting in the Province and Nationally. Yours in Scouting, Kevin Murphy Kevin Murphy

201SperrinRoad,

Drimnagh,

Dublin12.

DearFellowScouters,

MynameisAnneBrowneandIamascouterinthe35thDublin,DonoreAve.IamseekingelectionatNationalCouncil2018,toserveScoutingIrelandanditsmembershipasanOrdinaryMemberoftheNationalManagementCommittee.

Scoutingisawayoflifeformeandindeedforthetensofthousandsonthisislandwhobelongtoourorganisation.Scoutingoffersmanyopportunitiesfortheholisticdevelopmentofbothouryoungpeopleandouradultsalike.Personally,scoutinghasprovidedmewithmanyopportunitiesinthe34yearssinceIjoinedtheorganisation.

IhavebeenascouterinBeavers,Cubs,ScoutsandVenturesandamnowinthecubsection.IamcurrentlytheGroupLeaderinthe35thDonoreAve,agroupwhocelebrates90yearsofscoutingthisyear.InDubliniaScoutCounty,Ihaveheldtheroleoftrainingcoordinator.IalsoampartoftheDublinProvincialTrainingTeamwhichiscurrentlyrollingoutthenewtrainingschemeliketheotherprovinces.Ihavebeenonmanyweekends,campsandjamborees,bothnationalandinternationalandworld.

Ifelected,Iwillbringanewvoice,adifferentenergy,andafullandhonestcommitmenttotheroleofDirector.

IwouldliketheNMCtocontinuetoensurethattheroleoftheGroupisparamountinourAssociation,thatitopenandtransparentandactsinthebestwishesofthegroupandtheassociationwhencalledforandthatitwilllistentoandactivelyengagewithbothyoungpeopleandadultsonthefuturedevelopmentofS.I.

ManychangesarehappeningnationallywhichimpactonhowourAssociationoperates,fromfinancialtolegislative;IwoulddischargemyresponsibilitiestoensurethatourAssociationfulfilsitsrequirementsintheseareas,e.g.CharitiesAct,DataProtection.

IcanonlypromisetodomybestinallthatIdo.IaskforyoursupportatNationalCouncil2018.

YoursinScouting

AnneBrowne

Ollie Kehoe

93 Corish Park

Wexford

086 386 8469

[email protected]

Biographical Details

Personal: Ollie Kehoe DOB: 17/01/1968

Scouting: 1980-1985 Member of 2nd Wexford Unit as a Scout

1985-1987 Member of 2nd Wexford Unit as a Venture

1985 Staff at Portumna ‘85

1987-1989 Venture Scout Leader, 2nd Wexford Unit

1989-1994 Cub Scout Leader, 2nd Wexford Unit

1989-1994 Assistant Regional Commissioner for Cubs

1991 Awarded Woodbeads

1994-1999 Assistant Scout Leader 2nd Wexford Unit

2000-2004 Unit Leader, 2nd Wexford Unit

2004-Present Group Leader 2nd Wexford Scout Group

2004-2007 County Commissioner, Wexford Scout County

2006-2010 Provincial Training Coordinator

2009 Awarded 3rd Bead

2008 Staff Jamboree 2008 Punchestown

2010 Awarded Silver Meritorious Medal

2010-2011 Planning Team Member Quest Programme, WSJ2011 Sweden

2010-2015 Chair South East PMST

2012-2015 Member NMC

2015 Awarded Order of Cú Chulainn

Sept 2016 –

Apr 2017 National Secretary

mailto:[email protected]

PatO’ConnorCandidateforOrdinaryMemberNMC

Hello,mynameisPatO’ConnorandIamanactiveScouterin17th/20thSaintPauls,Waterford.Iamjustcomingtotheendofmy2ndtermasCampChiefatMountMellerayScoutCentre.IwouldliketoaskyourGrouptosupportmeintheupcomingelectionformemberoftheNationalManagementCommittee.IhavebeeninvolvedinScoutingforthepast45years,holderofCuChulainnAward.Likemostpeopleinscouting,Iampassionateaboutthebenefitsthatscoutingcanbringtoouryouthmembers,scoutersandthewidercommunity.

IbelieveIcanbringenergyandastrongvoicetotheNMC.Iwillaskthequestionsthatmanyofyouwouldliketobeaskedofboardmembers.Ihopetobeabletoinfluencechangeinhowourassociationisrun,changeinhowweasScouterscarryoutourduties,andchangeinhowweinteractwithoneanother.

ScoutingLifetodate

• JoinedasCubin1972inSaintPauls.Heldvariousroleswithinthegroupasayoungleader.• JoinedTrainingTeaminmid1990’s.• ScoutLeaderSaintPauls1990topresent• HeldpositionofARCScoutsinWaterfordSouthKilkennyRegionCSI• MemberofScoutAdvisoryTeam1999-2001• NationalCommissionerScoutsCSI2001-2003• NationalExecutiveMemberCSI2003• InterimOver11ProgrammeCommissioner2003-2004• Over11ProgrammeCommissioner2004–2006• OrdinaryMemberNationalManagementCommittee2008–2011• GroupLeaderStPaulsWaterford2007–2013• CampChiefMountMellerayScoutCentre2012–present

IammarriedtoCatherine;wehave4childrenallactiveinScouting,Emar,Brian,Eoin&Denise.IamemployedbyWaterfordWedgwoodRoyalDoulton.Ihaveworkedwithbotholdandnewcompanyforpast37years.IhaveheldvariousrolesincludingInventoryManager,PlanningManagerandProductionManager.IhavealsobeenChairpersonofIrishOrienteeringAssociation.

IaskyoutosupportmeIpromiseIwilldomybestandleadbyexample,andlivebytheScoutLawandPromise.IfIamnotyourfirstpreferencevote,Iwouldgreatlyappreciate2ndor3rdpreferencevotes.

Lookingforwardtomeetingyou

YoursinScouting

PatO’Connor

CandidateforOrdinaryMemberNMC

Scouting Biography – David O’Neill

I joined scouting in 1999 as a Beaver Scout in the 43rd/70th Cork Bishopstown. With the guidance of very dedicated Scouters I rose up through the Cub Scouts/Macaoimh, Scouts and Ventures. When I turned 18 I became the assistant Venture Leader where I served 2 years before becoming Scout Section Leader in September 2014. I completed the former Wood Beads Training Scheme and I was awarded my Wood Beads in September 2015 at the age of 21. During my time as Assistant Venture Leader/Scout Section Leader I have been part of many successful home and foreign Camps with my highlights being WINGS 2014, a Jamboree held on the grounds of Windsor Castle and our Groups 50th Anniversary Summer Camp to Switzerland last year.

I joined Lee Valley Scout County Team in 2013 as County Secretary, where I served 2 years under Commissioner Colin Heas. During this time I also worked closely as Assistant ACPC for Venture Scouts before moving onto Scout ACPC under the leadership of the new Commissioner Eoin Callanan. This was an incredible time to be involved in Scouting and as part of the County Team we enjoyed great success in building a County spirit where we strived to do our very best for our youth members.

In September 2013, following my Leaving Cert I became involved in Ventact South as the sub committees secretary. This was a very challenging and rewarding role, as I worked very close with members of the Irish Girl Guide and the Catholic Guides of Ireland to build on the success of pervious committees and drive the event forward. Last year I had the honour of chairing the event on behalf of Scouting Ireland and we welcomed 700 young people to Kilcully Campsite in Cork. I am truly delighted that Ventact South will be going into its 40th year in 2019, it demonstrates how three associations can come together and work as one. I firmly believe that we should engage more with the other WOSM & WAGGGS affiliated Scouting and Guiding Associations in Ireland.

Following the establishment of a new management structure in 2013 for Kilcully Scout Campsite I became part of the new volunteer “Cruí” to welcome guests to the campsite. In addition I took the running of the PR for the campsite via Facebook and Twitter. For the past 12 months I have been working with the PPYR for the Southern Province by coordinating and working with the Provincial Reps. This has been a really rewarding experience working with exceptional youth members who have delivered well above and beyond expectations. The future of our association is bright when you see the calibre of our youth reps.

The latest challenge on my Scouting Journey started in 2016 when I was elected onto the Joint Committee of Scouting & Guiding in Cork. This committee is unique and truly special as it brings together and builds on the special relationship between the three Scout and Guide Associations in Cork. Annually I am part of a small team that organises activities for each programme section, the Christmas Panto for the Beavers, HeyJinks for the Cubs, and Squelch for the Scouts.

This coming summer I will be part of the Programme Team for Scouting Ireland’s JamboRí which is being held in Stradbally Hall. I am currently the team lead for Venture Programe Zone “Richards Lens”. The base will be off-site which adds challenges and the trail blazer is based on the National Geographic Explorer who climbed Mount Everest.

I would be grateful if you would consider me for a preference vote at this year’s National Council. I look forward to meeting you along the Scouting Trail.

Yours in Scouting

David O’Neill

43rd/70th Cork, Bishopstown

Gasóga na hÉireann/Scouting Ireland No.

SID 86/11

Issued

26th Nov. 2011

Last Amended

9th Jan. 2016

Deleted

Source: National Management Committee

Scouting Ireland – National Council Elections Policy

Revision Date Description

D 09/01/2016 Document Fully Revised

C 28/04/2015 Meeting attendance protocols added Q&A Session Amended

B 23/02/2013 Q&A Session Amended

A 27/01/2013 Remove Candidate Video Option

# 26/11/2011 Document Issued

SID 86/11 Page 1 of 5

Introduction

In the last numbers of years it has become apparent that there is a need for the Scouting Ireland to put a policy in place to govern admission to meetings of the National Council and elections by the National Council in order to assist both delegates and election candidates.

Admittance to National Council Meetings

• Following the 1st mailing for any meeting of the National Council, each Scout Group will be required to return a list of the names of the four Scouts/Scouters the Scout Group Council has chosen to attend the meeting of National Council as delegates on its behalf as per the rules. Each Scout County Youth Forum will be required to return a list of the names of the two Scouts the Scout County Youth Forum has chosen to attend National Council as delegates.

• These lists of names must be with National Office by the required date, which will be set out in the 1st mailing.

• The 2nd National Council mailing will include the admittance cards and will be sent to the Group Leader or County Commissioner as appropriate with the names printed on the cards for the people nominated as delegates by the Scout Group or Scout County Youth Forum.


• Admittance cards for all other Scout County and National delegates are non-‐transferable and will only be issued for the person appointed to these positions. The appointees to these positions must be registered with the National Secretary as holding such position to be eligible for membership of the National Council

• When checking in at the meeting of the National Council, delegates may be asked for identification to verify that they are the persons named on the admittance card. This may take the form of any of the following Identification documents -‐ Driving Licence, Student Card, Scouting Ireland Membership Card (If and when it comes into operation) or Passport.

• A Scout Group Council may nominate 4 delegates to be members of the national council on its behalf. At least one of the four delegates must be a registered scout. It is not necessary for any of the delegates to be members of that Scout Group. The National Council admittance cards are only transferrable with the approval of the Scout Group Council or Scout County Youth Forum. Admittance cards are only transferrable to a person who is selected by a Scout Group Council or Scout County Youth Forum and this can only be done by the use of a delegate transfer form which must be signed by the Scout Group Secretary or the Secretary of the Scout County Youth forum and the person who is transferring the admittance card. This form is to be brought to the meeting of the National Council and presented at the Check-‐in desk so that the new name can be added to the attendance record.

• At check-‐in, each member of the National Council will receive an ink stamp on the back of their hand after they register.

• The admittance card will include a reminder that delegates should act in accordance with the wishes/instructions of their Scout Group Council, Scout County Board or Scout County Youth Forum or National Youth Forum and always in a Scout-‐like manner.

• The check-‐in for the meeting of the National Council will be coordinated on a Provincial Basis for Scout Groups and Scout County delegates. Delegates should present their admittance card at the appropriate desk. The check-‐in for national personnel will be coordinated at a separate desk, which will be clearly marked. There will also be an additional desk for any delegates who have a query that needs to be resolved. Members of the Professional Staff will staff all the check-‐in desks. Scouters, who are not members of the National Council and have been appointed by the National Secretary, may assist the Professional Staff Team with this process as required.


Candidates for Elections at National Council

Scouting Ireland believes in democracy and its importance to the governance of the Association and with this in mind the Association will afford the following:

• Three months preceding the Annual National Council elections (this period may be shorter in the case of other meetings of the National Council), potential candidates will be invited by the National Secretary to submit a document for national circulation to enable them to seek nominations for available positions from Scout Group Councils or Scout County Boards. National Office will not provide a contact list for members of the National Council for this purpose.

• Once nomination papers are received and verified by the National Secretary, all candidates will be provided with the opportunity to avail of the following:

o In the 2nd National Council Mailing candidates will be provided with space for a Scouting & personal CV and a personal manifesto. The National Secretary will have the right to edit, amend or refuse to publish any documents that may contravene the Constitution & Rules of Scouting Ireland or that may contain unacceptable language or statements. In the event that this becomes necessary the candidate will be advised of the action taken by the National Secretary and the reason why the action was deemed necessary.

o The Inside Out E-‐zine shall publish a National Council special prior to the meeting of the National Council. Candidates will receive a list of questions from the Communications Commissioner or a member of his/her team for this edition. The answers to the questions must be submitted by the required deadline.

o On the Friday Night of the National Council weekend the National Secretary shall arrange an opportunity for members to meet the candidates in an informal setting. Attendees will be free to talk to any of the candidates and ask them questions.

o Candidates are asked not to engage in poster and leaflet campaigns at any time on the weekend of National Council.

• The National Management Committee is conscious of the demands being placed on members of Scouting Ireland seeking election at meetings of the National Council. In the interest of fairness and to ensure that all candidates have a chance to meet delegates to the National Council and considering some candidates may not have access to private transport and/or the ability to attend every Scout County meeting they are


invited to there will be six (6) meetings arranged with one (1) in each Scout Province. These meetings will take place after the closing date for the receipt of nominations has passed. All properly nominated candidates will be invited to attend and meet the prospective delegates at these meetings and reasonable travel expenses at the rates set by the Association for volunteers may be claimed by nominated candidates on application to the National Secretary. Candidates must refrain from attending Scout County or other meetings they are invited to regarding the election.

• In the case of elections for Provincial Commissioner, nominated candidates may attend County Board meetings from within that province if they are so invited.

• All candidates may attend meetings of their own Scout County Board.

Behaviour and procedures for elections

• No Scout or Scouter is to engage in any sort of canvassing/ lobbying or advocating other members to vote for or against any particular candidate inside or in the precincts of the venue of National Council.

• Voting in elections to be held at National Council shall not open until at least 30 minutes after the start of the meeting. The Chairperson of the meeting will make the announcement of the opening of the ballot boxes.

• Whenever a change occurs in relation to the situation of candidates for election, a statement clarifying the situation will be made to National Council after the meeting has opened and before voting commences.

• A candidates name can be removed from the ballot paper up to 72 hours before the start of a National Council Meeting. A withdrawal notified after that time will result in the name of the candidate remaining on the ballot paper, however, an announcement or a statement from a candidate may be read out at the start of the National Council Meeting stating that they don’t want their name considered in the voting. This statement must be with lodged the National Secretary at least 18 hours prior to the start of National Council and must be signed by the candidate themselves.

Voting Procedures

• In the case where the National Secretary is a candidate in the upcoming election. The NMC shall appoint one of the Honorary Vice Presidents as “Elections Officer” to oversee the election process before and during the meeting of the National Council. If none of the Honorary Vice Presidents are available for this role then the


Chairperson of the NMC will propose, for approval by the NMC, a person to fulfil this role. The ‘Elections Officer’ must be appointed before the first mailing is published.

• The Elections Officer will liaise with the Chief Teller and the National Secretary as required.

• All votes for the election of positions are held by secret ballot

• The system used by Scouting Ireland is set out in SID 137.16 the Scouting Ireland System of Proportional Representation Voting for National Council elections

• The Chief Teller is appointed by the National Council having been nominated by the National Secretary. He or she shall be assisted by persons nominated by the National Secretary and approved by the National Council to stand appointed as Assistant Tellers

• When the count is complete the Chief Teller puts the result of each election into a separate sealed envelope and hands this directly to the National Secretary or Elections Officer to be conveyed to the National Secretary or Chairperson as appropriate for the announcement of the election results.

• All Candidates for election are entitled to appoint an observer to be present in the Count Room to observe the count. They have no right to comment or address the Chief Teller they are there solely as observers. The name of the Scout or Scouter the Candidate wishes to act as their observer must be given in writing to the National Secretary at least 7 days prior to the National Council Meeting. No observer will be allowed to enter the count unless his or her name is on the list provided to the Chief Teller. Observers may not be members of the National Council.

• All candidates are entitled to see the results of the election.

• The Election results shall be published on Scouting Ireland’s Website within 30 days of the election.

• In the interest of fairness to each candidate seeking election, they will be invited to join the Chief Teller and/or the Elections Officer in a private area 15 minutes before the election results are announced to the National Council. They will be given the results of the election in which they were candidates to allow them to compose themselves before the result is announced to the National Council. The elections officer will invite the candidates to re-‐join the meeting at which time the results of their particular election in which they were a candidate will be announced.

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NATIONALCOUNCILAGM2018–MOTIONS&PROPOSALS

HONORARYVICE-PRESIDENTS

HVP-1

HonoraryVicePresidents:ToelectthefollowingasHonoraryVicePresidentsofScoutingIrelandasnominatedbytheNationalManagementCommittee:

• EoghanLavelle• KennethRamsey• DonaldHarvey• MartinBurbridge• SeánFarrell• KiernanGildea

(NationalManagementCommittee)

HonoraryMembership

HM-1

ToconferthetitleofHonoraryLifeMemberofScoutingIrelandon:

• PatÓSúilleabháin(NationalManagementCommittee)

HM-2

ToconferthetitleofHonoraryLifeMemberofScoutingIrelandon:

• DamienScanlon

(18thKildare,ProsperousScoutGroup)Proposer’sExplanationSeeAppendix‘C’

Motion

M-1

Article4ThatthisNationalCouncilagreestoamendArticle4oftheConstitutiontoreadasfollows;ScoutingIrelandachievesitsAimthroughasystemofprogressiveself-education,knownastheScoutMethod,theprincipalelementsofwhichare:

a) PromiseandLaw-thecommitmenttoacodeoflivingbasedonthevaluesoftheScoutmovement;

b) PersonalProgression-aschemetosupportthe

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developmentofknowledge,skillsandattitudesinallareasandtoproviderecognitionforindividualandgroupachievements;

c) LearningbyDoing-anapproachthatprioritiseslearning

throughpractice,first-handexperience,andfrombothsuccessesandmistakes;

d) SmallGroupSystem–progressive,democraticandself-

governinggroups,usuallyof6-8youngpeople,arethebasicorganisationalstructureofScouting;

e) SymbolicFramework-providesasettingforScoutingthat

stimulatestheimaginationthroughsymbols,themesandstories;

f) NatureandOutdoors-thenaturalenvironmentisthe

primarysettingforScoutingofferinguniqueopportunitiesforthedevelopmentoftheyoungperson;

g) YoungPeopleandAdultsWorkingTogether-apartnership

modelinwhichyoungpeoplearesupportedtobecomeincreasinglyself-governingandindependent;and

h) ServiceandCommitment-recognisestheimportanceof

contributingtosocietybycaringforothersandtheworldaroundus.

a) Voluntarymembershipofagroupwhich,guidedbyadults,

isincreasinglyself-governinginitssuccessiveagegroups.b) CommitmenttoacodeoflivingasexpressedinthePromise

&Law,themeaningofwhichisexpandedasthemembergrowstowardsmaturity.

c) Theprovisionofawiderangeofattractive,constructiveandchallengingactivities,includingopportunitiesforadventureandexplorationbothindoorsandoutdoors.

d) Theprovisionofopportunitiesforleadershipandresponsibility.

e) Learningbydoing.f) Encouragementofactivityinsmallgroups.g) Anawardscheme,whichencouragesparticipationinitsfull

rangeofactivitiesandprovidesrecognitionofindividualandgroupachievements.

h) SymbolicFramework.(NationalManagementCommittee)(NoticeofmotionpassedbytheAGMoftheNationalCouncil2017)Proposer’sExplanation

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ThecurrentdescriptionoftheScoutMethodcontainselements,whichareinthesystem,butarenottheonesreferredtoingeneraldocumentsandresources.ThisNoticeofMotionistobringourConstitutioninlinewithhowwepresent,deliverandtrainmembersofScoutingIrelandinrelationtotheachievementofourAim.

M-2

Article41

ThatthisNationalCouncilagreestoamendArticle41oftheConstitutiontoreadasfollows;TheagendafortheAnnualGeneralMeetingoftheNationalCouncilofScoutingIrelandshallinclude:

a. TheappointmentofTellers.b. Theapprovaloftheminutesofthepreviousmeeting.c. TheadoptionoftheAnnualReport.d. ThelayingoftheAuditedAccountsofScoutingIreland

beforetheNationalCouncil.e. ThereadingoftheReportoftheIndependentAuditors.f. TheappointmentofAuditors.g. TheelectionoftheChiefScout,ChiefCommissioners,

NationalSecretaryandNationalTreasurerasandwhennecessary.

h. TheelectionofsuchothermembersoftheNationalManagementCommitteenominatedinaccordancewiththeRulesasrequired.

i. TheelectionoftheHonoraryVice-Presidents.j. ThereceiptoftheAnnualReportoftheTrustCompanies.k. ToappointmembersanddirectorstotheScoutFoundation

wherenominatedbyaScoutGroupCouncil,ScoutCountyBoardortheNationalManagementCommittee.

l. TheconsiderationofanymattersreferredtoitbytheNationalManagementCommittee.

m. TheconsiderationofanyotherproposalssubmittedinwritingtotheNationalSecretarynotlessthansixweeksbeforethedateofthemeetingorotherwiseinaccordancewiththeRules,byoronbehalfofanyScoutGroupCouncil,ScoutCountyBoard,oranyoftheNationalYouthFora.

n. TheconferringofthetitleofHonoraryLifeMemberonsuchindividualseithernominatedbyanyScoutGroupCouncil,anyScoutCountyBoardortheNationalManagementCommittee.

o. TheexercisingofanyotherfunctionsresultingfromthisConstitutionortheRules.

(NationalManagementCommittee)(NoticeofmotionpassedbytheAGMoftheNationalCouncil2017)

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Proposer’sExplanationSeeAppendix‘A’

M-3

Article53

ThatthisNationalCouncilagreestoamendArticle53oftheConstitutiontoreadasfollows;MovableandimmovablepropertyofScoutingIrelandshallbevestedintheScoutFoundationinaccordancewiththeRules.(NationalManagementCommittee)(NoticeofmotionpassedbytheAGMoftheNationalCouncil2017)Proposer’sExplanationSeeAppendix‘A’

M-4

Article54

ThatthisNationalCouncilagreestodeleteArticle54oftheConstitution.TheScoutFoundationisacompanyregisteredinIreland,limitedbyguaranteewithoutasharecapitalandisgovernedbyitsMemorandumandArticlesofAssociation.(NationalManagementCommittee)(NoticeofmotionpassedbytheAGMoftheNationalCouncil2017)Proposer’sExplanationSeeAppendix‘A’

M-5

Article55

ThatthisNationalCouncilagreestodeleteArticle55oftheConstitution.ThemembersanddirectorsoftheScoutFoundationshallcompriseoftheChiefScout,NationalSecretary,NationalTreasurerandfourothermembersofScoutingIrelandnominatedbyanyofthefollowingforappointmentbytheNationalCouncil:theNationalManagementCommittee,anyScoutCountyBoardoranyScoutGroupCouncil.(NationalManagementCommittee)

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(NoticeofmotionpassedbytheAGMoftheNationalCouncil2017)Proposer’sExplanationSeeAppendix‘A’

NoticeofMotion

NM-1

Article19ThatNoticeofMotionbeacceptedtoamendArticle19oftheConstitutiontoreadasfollows:Anassociatememberisanadultwhowishestobeassociatedwith,orassist,theworkoftheAssociation,forexampleasasupporter,parent,representativeofasponsoringauthority,treasurer,secretaryoradviser.AnordinaryassociatemembermaywearauniformandmayberequiredtomakethecommitmentoftheScoutpromise.AnassociatemayholdeitherLevel1associateorordinaryassociate.ALevel1associatememberisauniformedadultmemberwhomayassistscoutersindeliveringtheYouthprogrammeofScoutingIrelandunderthesupervisionofaScouter,orwhoholdsanappointment.AllLevel1associatemembersmakethecommitmentoftheScoutpromise(45thCork(Blarney)ScoutGroupCouncil)ProposersExplanationThischangewouldcreateanassociatememberequivalenttothepre-2016scouter,whocouldassistatmeetingsandeventsunderthesupervisionofascouterandwouldbecountedforsupervisionlevels.AparentorguardianofaspecialneedsyouthmembercouldalsoholdthisLevel1.

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RuleChanges–OtherCompanies

R–01

Rule116ThatRule116bealteredtoreadasfollows:AsecondnoticeoftheAnnualGeneralMeetingoftheNationalCouncilshallbeforwardedbytheNationalSecretary,tothosemembersofScoutingIrelandnotifiedwiththefirstnotice,notlessthanfourweekspriortothedateofthemeeting.Thissecondnoticeshallbeaccompaniedbythefollowing:

(a) Theagenda;(b) AllnominationsvalidlyreceivedbytheNationalSecretary;(c) AnymattersreferredtotheNationalCouncilbythe

NationalManagementCommittee;(d) AnyproposalsreceivedbytheNationalSecretarybyoron

behalfofanyScoutGroupCouncil,ScoutCountyBoardorNationalYouthForum;

(e) TheAuditedAccountsofScoutingIreland;(f) TheAnnualReportoftheTrustCompaniesandother

relevantentities;and(g) TheproposedNationalCouncilMeetingStandingOrders.

(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

R–02

Rule176

ThatRule176bealteredtoreadasfollows:Allproperty,realorpersonal,whetheracquiredthroughanyScoutGroup,ScoutCountyorScoutProvince,shallbedeemedtobeheldforthebenefitofScoutingIreland.SuchpropertyshouldbevestedintheTrustCompaniesorinappropriateTrustees.WherepropertyisvestedinpersonsotherthantheTrustCompaniesitshouldbesetoutinaformalDeclarationofTrust,whichshouldbeapprovedbytheNationalSecretary.AcopyofthedulyexecutedTrustDeedshouldbeforwardedtotheNationalSecretary.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

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R–03 Rule177 ThatRule177bealteredtoreadasfollows:

TheTrustCompaniesmayreceiveapplicationsfromScoutGroups,ScoutCountiesandScoutProvincestohavepropertyvestedinthem.AnyapplicationsshallbesubjecttotermsandconditionssetoutbytheTrustCompanies.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

R–04

Rule178

ThatRule178bedeleted:TheaccountsoftheScoutFoundationshallbeauditedannuallybytheAuditorforScoutingIreland.TheauditedaccountsshallbepresentedtotheAnnualGeneralMeetingoftheNationalCouncil.(NationalManagementCommittee)Proposer’sExplanationSeeAppendix‘A’

R-05

Rule179F

ThatRule179Fbealteredtoreadasfollows:ScoutingIrelandCampsitesandFacilitiesCLGisacompanyregisteredinIrelandlimitedbyguaranteeandnothavingasharecapitalandisgovernedbyitsConstitution.(NationalManagementCommittee)Proposer’sExplanationChangestoreflecttheConstitutionofScoutingIrelandCampsites&FacilitiesLimited

R-06

Rule179G

ThatRule179Gbealteredtoreadasfollows:ThemembersofScoutingIrelandCampsitesandFacilitiesCLGshallbetheChiefScout,NationalSecretary,theNationalTreasurer,ChiefCommissioner(YouthProgramme),ChiefCommissioner(AdultResources),Chairperson(NationalSpiritual/ReligiousAdvisoryPanel)andtwootherMembersoftheNationalManagementCommitteerecommendedforappointedbytheNationalManagementCommittee.

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(NationalManagementCommittee)Proposer’sExplanationChangestoreflecttheMemo&ArtsofScoutingIrelandCampsites&FacilitiesLimited

R-07

Rule179H

ThatRule179Hbealteredtoreadasfollows:ThetwootherMembersoftheNationalManagementCommitteerecommendedbytheNationalManagementCommitteeforappointmentasdirectorsappointedasmembersofScoutingIrelandCampsitesandFacilitiesCLGareappointedforatermofthreeyearsandareeligibleforre-appointmentforonefurthertermofthreeyearsaslongastheyremainmembersoftheNationalManagementCommittee.(NationalManagementCommittee)Proposer’sExplanationChangestoreflecttheMemo&ArtsofScoutingIrelandCampsites&FacilitiesLimited

R-08

Rule179J

ThatRule179Jbealteredtoreadasfollows:TheaccountsofScoutingIrelandCampsitesandFacilitiesCLGshallbeauditedannuallybytheAuditorforScoutingIreland.(NationalManagementCommittee)Proposer’sExplanationChangestoreflecttheMemo&ArtsofScoutingIrelandCampsites&FacilitiesLimited

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GeneralProposals

GP-01

ThatthisNationalCounciladoptsthenewuniformasoutlinedinsupportingdocumentNC2018-02-12-NewUniformProposals(NationalManagementCommittee)Proposer’sExplanationSeedocumentNC2018-02-12-NewUniformProposals

GP-02

ThatthisNationalCouncil:RequeststheNationalManagementCommitteetointroduceaformatwhichenablesanincomingCountyCommissionertoreceiveareportcontainingalloutstandingandpendingissuesforthatcountyfromoutgoingCountyCommissionerand/orrelevantProvincial,NationalOfficersofScoutingIreland(CluainTorcScoutCountyBoard)ProposersExplanationTheRoleofCountyCommissionerisanimportantcoginthesmoothrunningofScoutingIreland.InordertoenhancethisroletheProvincialCommissioner,representativefromNationalOfficeandthenewlyappointedCountyCommissionershouldmeetwithinareasonableperiodoftimewithaviewtobringingThenewCountyCommissioneruptodateonanydisputesorissuesthatmayimpactontheperformanceoftheNewCountyCommissionerandtheirteam.

GP-03

ThatthisNationalCouncil:AmendstheScouterDefinitiononPage2ofSID-AR02(AdultsWorkingwithYoungPeople)byreplacingthewords:

Scoutersmustcomplywiththemembershipapplicationprocessby,undertakingvettingbytherelevantauthorityandcompletingthe‘ThisisScouting’componentoftheTrainingScheme(whichincludesthe‘BeingAScouter’trainingcourse)orStages1and2oftheoldTrainingSchemebeforeengagingwithYouthMembers.Thereaftertheyarealsopermittedtopartakeinovernightactivitieswithyoungpeople.TheyarerequiredtopursuetheirWoodBadgetraining.

Withthewords:

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Scoutersmustcomplywiththemembershipapplicationprocessby,undertakingvettingbytherelevantauthorityandcompletingsafeguardingtrainingorStages1and2oftheoldTrainingSchemebeforeengagingwithYouthMembers.Thereaftertheyarealsopermittedtopartakeinovernightactivitieswithyoungpeople.AScouterwhohasnotcompletedthe'BeingAScouter'TrainingCourseorStage2oftheoldTrainingSchememaynotleadanactivityorovernightevent.IfaScouterhasnotcompletedthe'BeingAScouter'TrainingCourse(orStage2oftheoldTrainingScheme)withinsixmonthsofcompletingthesafeguardingtrainingtheywillceasetobepermittedtoengagewithyoungpeople.TheyarerequiredtopursuetheirWoodBadgetraining.(45thCork(Blarney)ScoutGroupCouncil)ProposersExplanationAtthemomentthereisaseverelackofspacesonthe‘BeingAScouter’courseinmanyprovinces.ThisimpactsontheabilityofScoutGroupstoincreasetheiryouthmembership.ThisproposalwillallowaScouterassistanotherScouterrunprogrammeandmeetingswhilewaitingforacoursetobecomeavailable.Itwillhelpsomegroupsminimisetheirwaitinglists.ThisproposalwillalsoensurethatScoutingIrelandcomplieswithitsobligationstosafeguardyouthmembersandadults.

GP-04

ThatthisNationalCouncil:RequeststheNationalManagementCommitteetolookatallpossibleoptionstoreducethecosttoScoutGroupsoftrainingScoutersandtoensurethatthemaximumpricetobechargedforatwodayresidentialcourseisnomorethan€100or£80perparticipant.(45thCork(Blarney)ScoutGroupCouncil)ProposersExplanationTheintroductionofthenewtrainingschemehasbroughtwithitasignificantriseinthecostsoftrainingaScouterwhichhascreatedasignificantfinancialchallengeformanyGroups.Thecurrentcostof€120/£95perparticipantisunsustainableforScoutGroups.

GP-05

ThatthisNationalCouncil:RequeststheNationalManagementCommittee/BoardofDirectors(“theNMC”)toensurethatanypersonemployedby

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ScoutingIrelandServicesand/oranypersoncontractedbyScoutingIrelandServicesforthepurposeofdealingwithsafeguardingissuesmusthavethenecessaryprofessionalexperienceinthisareaandholdappropriatequalificationsfordealingwithsuchissues.(52DublinShankillScoutGroup)ProposersExplanationThisstepisimperativeinordertoensurethatScoutingIreland'ssafeguardingpoliciesandproceduresareinkeepingwithbestpracticewithinthecharityandyouthworksectors.

GP-06

ThatthisNationalCouncil:RequeststheNationalManagementCommittee/BoardofDirectors(“theNMC”)toamendScoutingIreland’sCodeofGoodPracticeandanyotherpoliciesasappropriate,inordertoensurethatnaturaljusticeandfairproceduresareaffordedtoanymemberofScoutingIrelandwhoisthesubjectofacomplaint.(52DublinShankillScoutGroup)ProposersExplanationThisstepisimperativeinordertoensurethatScoutingIrelanddoesnotinfringeupontheConstitutionalrightsofitsmembersduringthecourseofaninvestigation.ThisisofparticularimportanceincircumstanceswhereacomplainthasbeenmadeagainstamemberofScoutingIreland.

GP-07

ThatthisNationalCouncil:RequeststheNationalManagementCommittee,produceasetofguidelinesforScoutGroupstouse,soastoascertainthattheirdenswithrespecttofiresafetyarefitforpurposeandavailableforovernightuse.(GleannnaBoinneScoutCountyBoard)ProposersExplanationAtaGeneralmeetingoftheGleannnaBoinneCountyManagementTeamheldinTrimCoMeathon16thJanuary,2018,themeetingagreedtosubmitamotiontoNationalCouncilregardingthecurrentsituationofFireSafetyatScoutDensandtheiruseforovernights.

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Thisissuehasbeenwithusforoversixmonthsnowandishavingadetrimentaleffectonprogrammeparticularlyforyoungersections.

GP-08

ThatthisNationalCouncil:RequeststheNationalManagementCommitteetoengagewithWOSMontacklingglobalwarmingandclimatechangewiththevisiontotakeonaleadershiproleofyouthempowerment.(CillMhantainScoutCounty)ProposersExplanationForover100yearsScoutinghasanincredibletrackrecordatintroducingkidstonatureandthegreatoutdoors.Weunderstandthatcontactwithnatureanddevelopinganemotionalattachmentwithitisavitalcomponentincreatingenvironmentalawareness.Butlikemanyaspectsofmodernsocietyourstructuresandprocedureshavebeendevelopedinatimeperiodwhentheirimpactontheplantwasnotaconcern.WenowknowofthecatastrophicimplicationsofGlobalWarmingandClimateChangeifmeaningfulactionisnottakennow.Invaluesbasedorganizationwiththemotto“BePrepared”thisshouldbebotheasyandrewardingandgivesustheopportunitytobeLeadersratherthanLaggards.BurweneedthatleadershipNOW.

GP-09

ThatthisNationalCouncil:RequeststheNationalManagementcommitteetosetupasub-committeetoconsiderthefollowingpointsandreportbacktotheNMC

• Developapolicyfortheassociationonourresponsetoclimatechange

• Setupanadvisorygrouptohelpmanagementassesstheassociation’sactionsandstructuresintermsofhowtheyneedtochangetoreducetheirimpactonGlobalwarming.

• SetupateamofpracticalprogrammentorstoprovidehelpfuladvicetoNationalProgrammeteams,NationalEvents,CampsitesandFacilitiesandScoutGroupsetc.astohowtheycanchangetobestpracticeintermsofreducingtheimpactonclimatechangeoftheirprogramsandactivities.

(CillMhantainScoutCounty)ProposersExplanationForover100yearsScoutinghasanincredibletrackrecordat

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introducingkidstonatureandthegreatoutdoors.Weunderstandthatcontactwithnatureanddevelopinganemotionalattachmentwithitisavitalcomponentincreatingenvironmentalawareness.Butlikemanyaspectsofmodernsocietyourstructuresandprocedureshavebeendevelopedinatimeperiodwhentheirimpactontheplantwasnotaconcern.WenowknowofthecatastrophicimplicationsofGlobalWarmingandClimateChangeifmeaningfulactionisnottakennow.Invaluesbasedorganizationwiththemotto“BePrepared”thisshouldbebotheasyandrewardingandgivesustheopportunitytobeLeadersratherthanLaggards.BurweneedthatleadershipNOW.

GP-10

ThatthisNationalCouncil:RequeststheNationalManagementCommittee/BoardofDirectors(NMC)toimplementapolicyinrelationtotheTermofaContractofemploymentforaChiefExecutiveOfficer(CEO)beforeanynewcontractofemploymentisenteredinto.ThetermofthisemploymentcontractshouldnotexceedthetermofanyelectedmemberoftheNMC,thatiscurrently3years,withanoptiontorenewforafurthertermof3years.Withthisinmind,andinthecaseoftheCEO,theContractshouldbefor3yearsandisrenewableforafurther3yearsafterafullreviewofperformance,bothinternallyandexternally,toScoutingIreland.Oncethisreviewiscompleteandshoulditbethecasethatthereviewagreestorecommendthatafurther3-yearcontractisproposed.Ifnot,theJobistobeadvertisedandtheappointmentofanewCEOisundertaken.AnyappointmentofanewCEO,shouldbeoverseenwithexternal,independentoversight.(2ndWexford(CliffordStreet)ScoutGroup)ProposersExplanationTheroleoftheCEOisanever-growingroleinrelationtotheimportanceofhowScoutingIrelandisrepresentedatGovernmentlevel,andwithothercharitiesinoursector.Wecanonlyexpecttogetthebestfromanindividualintheroleforalimitedtime,beforetheirthinkingandactionsbecomestaleandoutofdate.ManyofourBrotherandSisterScoutAssociationshavealreadyadoptedthispolicy,toensurethattheyremainrelevantandintouchwiththeirownmembership,atthisseniorlevel.

GP-11

ThatthisNationalCouncil:Recognisesthatagrouptentcomprisedofmodernmaterialsrequiresapatroltoworktogethereffectivelyasateaminordertoerectandsafelymaintainitinacompetentmanner.

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ThisproposaldoesnotseektodisplacetheIcelandictent,ratherthatScoutingIrelandencouragegroupsfromeconomicallydisadvantagedareasbyallowingthemtocompeteatcountyandnationalcompetitionwithagrouptentcomprisedofmodernmaterials.(4thOffaly(Edenderry)ScoutGroup)ProposersExplanation4thOffaly(Edenderry)ScoutGroupdoesnothaveourowncanvasIcelandicten,norhasiteverownedone.Wedonothaveourowndenoradequatestorage,oralargesecurespacefordrying/airinganIcelandictent.Edenderryiseconomicallydisadvantaged.Thisistrueofthetowngenerallyandthereareareasofextremeeconomicdisadvantage.Thismakesfundraisingexceptionallydifficultanddoesnotallowustosquandergroupfundsoniconicidealsunsuitedtoourneeds.Therefore,weareappealingtothisNationalCouncil2018andNMCtoacknowledgetheleadershipskillsandteamworkdemonstratedbyapatrolresponsibleforerectingalargegrouptentofmodernconstruction.InsodoingtheprecedentsetatthePhoenixChallenge2017wouldremaininplace.Wedonotseektoremovethe“iconic”emblematicrent(whichhasbeensohotlydebated)fromeithercountyeventsorthePhoenixChallenge.NordoweseektoproscribetoScoutCountieswhattheymayornotdointheirco-ordinationofcountyqualifyingevents.WhatwedohopetoachievebyenteringthisdebateforathirdtimeistopromoteequalopportunitiestoallScoutsregardlessoftheireconomicstatus.

GP-12

ThatthisNationalCouncil:1.Notes

a.TheenactmentoftheChildrenFirstAct2015intheRepublicofIrelandb.theupdatebytheNorthernIrelandDepartmentofHealth,SocialServicesandPublicSafetyof

i.Co-operatingtoSafeguardChildrenandYouthPeopleinNorthernIrelandin2017ii.SaferOrganisations:SaferChildrenin2016

c.thattheScous.ieWebsitemakesnoreferencetotheseupdatesd.thatthecurrentversion(2014)ofTheScoutingIrelandCodeofGoodPractise(SID-39-05)refersto

i.ChildrenFirst:NationalGuidancefortheProtectionWelfareofChildren(2011)whichformedthebasisoftheChildrenFirstActii.the2003versionofCo-operatingtoSafeguardChildrenandYoungPeopleinNorthernIreland

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iii.the2002versionofSaferOrganisations:SaferChildren

2.AskstheNationalManagementCommittee,giventheimportanceofSafeguarding,toensurethattheCodeofGoodPractice,TrainingmaterialsandScout.ieWebsiteareupdatedtocomplywithcurrentlegislation,stateagencyguidelinesandYouthWorkgoodpractice.(9th10thDublinScoutGroup)Proposer’sExplanationSeeAppendix‘B’

GP-13

ThatthisNationalCouncil:1.Notes

a.TheenactmentoftheChildrenFirstAct2015intheRepublicofIrelandb.theupdatebytheNorthernIrelandDepartmentofHealth,SocialServicesandPublicSafetyof

i.Co-operatingtoSafeguardChildrenandYouthPeopleinNorthernIrelandin2017ii.SaferOrganisations:SaferChildrenin2016

c.thattheScous.ieWebsitemakesnoreferencetotheseupdatesd.thatthecurrentversion(2014)ofTheScoutingIrelandCodeofGoodPractise(SID-39-05)refersto

i.ChildrenFirst:NationalGuidancefortheProtectionWelfareofChildren(2011)whichformedthebasisoftheChildrenFirstActii.the2003versionofCo-operatingtoSafeguardChildrenandYoungPeopleinNorthernIrelandiii.the2002versionofSaferOrganisations:SaferChildren

2.AskstheNationalManagementCommittee,giventheimportanceofSafeguarding,toensurethattheCodeofGoodPractice,TrainingmaterialsandScout.ieWebsiteareupdatedtocomplywithcurrentlegislation,stateagencyguidelinesandYouthWorkgoodpractice.(TolkaScoutCounty)Proposer’sExplanationSeeAppendix‘B’

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GP-14

ThatthisNationalCouncil:RequeststheChiefCommissionerYouthProgrammeandNationalYouthProgrammeCommitteetorecommendagerangesforeachyouthprogrammesection,andthattheserecommendedagesarepublishedandavailabletoProgrammeScoutersineveryScoutGroup.(NorthCorkScoutCounty)ProposersExplanationWehavenocleardefinitionofagerangesforsections,withtheexceptionofthelowerageforBeaversandupperforRoversandthecutoffVenturestoRovers(18)duetomembersbecomingadults.Thisallowsacertainoverlapbetweensectionstoaccommodatethelinkupatvarioustimesduringtheyeartoaccommodatelocalgroupconditions,andthespecificneedsofindividualswhomaybenefitfromflexibilityinthelinkupdate.Thepublishingoftherecommendedagelimitslinksintothepreviousmotion,butisnotbindingfortheongoingoperationofthesectionsandonlyisbindingforNationalCompetitiveEvents.dtoNationalCouncil2018inordertocorrectaninterpretationofmotionGP.01ofthe2017meeting,whenitrelatestoNationalCompetitions.ThisinterpretationbythehighestlevelsoftheNationalYouthProgrammeCommitteehashadtheeffectofexclusionofsomeofthevalidmembersofasectionbeingexcluded.Becauseofthefollowing31-Augustagelimitforbeingunderageontheevent,thiseliminatesallthosewhoreachtheupperagelimitbirthdayaftertheeventbutbefore31-Augustdate.ThishascometolightwiththeNationalCubChallenge2018.WhichisoverbyJune17th.2018,2.5monthsbeforetheoldercubsreachthecurrentunderstoodupperagelimitforthesection,butareexcludedfromcompetingintheeventduetotheinterpretationofGP.01of2017NationalCouncil,bytheNationalYouthProgrammeCommitteeEventsTeam.ThismotionandthefollowingmotionwillnoteffectthedeadlineforsubmissionsforChiefScoutawardsetc.

GP-15

ThatthisNationalCouncil:RequeststheChiefCommissionerYouthProgrammetoensurethataScoutingIrelandPolicy(SID)isadoptedtoensurethatallnationalyouthprogrammecompetitiveeventshaveanagelimitwhichisinclusiveforallmembersoftherelevantsection(s)toparticipateoncetheyarewithintherecommendedagerangeforthesection(s)onthefinaldateoftheevent.

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(NorthCorkScoutCounty)ProposersExplanationThismotionissubmittedtoNationalCouncil2018inordertocorrectaninterpretationofmotionGP.01ofthe2017meeting,whenitrelatestoNationalCompetitions.ThisinterpretationbythehighestlevelsoftheNationalYouthProgrammeCommitteehashadtheeffectofexclusionofsomeofthevalidmembersofasectionbeingexcluded.Becauseofthefollowing31-Augustagelimitforbeingunderageontheevent,thiseliminatesallthosewhoreachtheupperagelimitbirthdayaftertheeventbutbefore31-Augustdate.ThishascometolightwiththeNationalCubChallenge2018.WhichisoverbyJune17th.2018,2.5monthsbeforetheoldercubsreachthecurrentunderstoodupperagelimitforthesection,butareexcludedfromcompetingintheeventduetotheinterpretationofGP.01of2017NationalCouncil,bytheNationalYouthProgrammeCommitteeEventsTeam.ThismotionandthefollowingmotionwillnoteffectthedeadlineforsubmissionsforChiefScoutawardsetc.

GP-16

ThatthisNationalCouncil:RequeststheNationalManagementCommitteetoreviewandupdateformsandpoliciesinlightofanincreaseinthenumberofyouthmemberswithspecialneeds.WefeelareviewofSID104/13Equality,DiversityandInclusivenessPolicyisrequiredandthatSIF11/05ActivitiesConsentformshouldincludeatickboxforparentstoconfirmifachildhasbeendiagnosedwithaspecificspecialneedsuchasAutism,Asperger’s,ADHDetc.(GalwayScoutCounty)ProposersExplanationWefeelareviewoftheabovepoliciesandformsneedstobecarriedouttoensuretheseareuptodateandaccommodatingtochildrenwithspecialneedsandtoScouterssupportingchildrenwithspecialneedswiththeirjourneythroughScouting.WefeelScoutersarenotalwaysinformedofadiagnosisandhavingsuchatickboxwouldhelpencouragemoreopencommunicationinthisareawhichwillbenefityouthmembers,parentsandScouters.

GP-17

ThatthisNationalCouncil:CallsontheNationalManagementCommitteetodiscusswithandlookatthepossibilityofenteringintoapartnershipwiththePsychologicalSocietyofIrelandandthelocaldirectoroftheHSEPsychologicalDepartmentsoastolookatmakingavailablesupport

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andtrainingtoScouterstoensureScoutersareequippedwiththenecessarybasicrequirementstosupportyouthmemberswithspecialneeds.(GalwayScoutCounty)ProposersExplanationWefeelasScoutersthatthereisaneedforScoutertrainingintheareaofspecialneeds.Wefeelsuchtrainingwillhelpsupportyouthmemberswithspecialneedsandwillbenefitbothouryouthmembersandadultssoastoensureallmembersaresupportedasmembersoftheorganisation.WeunderstandthatoccupationaltherapistsandsocialworkersrecommendScoutingasanextracurricularactivityandwefeelitwouldbegoodtohaveapartnershipintheseareas.

GP-18

ThatthisNationalCouncil:CallsontheNationalManagementCommitteetowriteintothenewdisputespolicythatwherethemembershipofanactivememberistobedeletedthatareasonableattempttoinformthemcandemonstrablybemade.Furthermore,whereaScouterdisputesagroupleadersdecisiontoremovethemthattheycantakethematterupwiththeDisputesResolutionandAppealspanelwhoshouldinvestigatethereasoningbehindsuchanactionwithouttheneedforadeletedmembertosubmitaformalcomplaint.(GalwayScoutCounty)ProposersExplanationWefeelmembershipoftheorganisationisbasedonmutualrespectforoneanotherandthatallmembersgivetheirtimefreelyandstrivetodotheirbest.WefeelthemembershipofnopersonshouldbedeletedwithoutfirstmakingareasonableattempttoconsultwiththeScouter.Atthemoment,aGroupLeadercandeletemembersfornoreasonandwithoutnoticeanditwouldappeartheonlyavenueopentoaddressthisoutsidethegroupistosubmitaformalcomplaint.WeareaskingthataScouterwhodisputesbeingdeletedfromthedatabasecanaskthePaneltoinvestigatethiswithouthavingtosubmitaformalcomplaint.

GP-19

ThatthisNationalCouncil:CallsontheNationalManagementCommitteetorequesttheScoutShoptoconductafeasibilitystudyintoopeningaScoutShopintheWesternProvincebeingtheonlyProvincewithoutaScoutShopand

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toletmembersoftheProvinceknowwhatplansareinplacetoopenashopintheWestandthatthisbecommunicatedtothembytheendofSeptember2018.(GalwayScoutCounty)ProposersExplanationWearedelightedtoseetherecentexpansionoftheScoutShopwiththeopeningofashopinLimerickwhichweverymuchwelcome.WewouldwelcomefurtherexpansionandwouldlovetoseeScoutshopsinallProvincesandlookforwardtohearingwhenashopintheWesternProvincemaybeapossibility.

GP-20

ThatthisNationalCouncil:CallsontheNationalTreasurertoexaminethecosttodateofrentingtheProvincialOfficeintheWesternProvinceforstaffuseonlyversusrentingamulti-usespacethatisaccessibletobothstaff,theworkoftheCountiesandthepromotionofScoutingandtoshowwhichwouldbethebetteruseofmembersmoney.Thesefindingsshouldissuebywayofareporttothemembershipby30thSeptember2018.(GalwayScoutCounty)ProposersExplanationWebelievethemoneybeingspentonasingleuseofficeforstaffuseonlymaynotbethebestuseofmembersmoneyandthatthismoneymaybebetterspentonrecruitinglocalstafftosupporttheworkoftheProvinceinthefirstinstanceandiffinanciallyfeasible,tospendadditionalmoniesonamulti-useofficespace.Wefeelhavinganofficespacewhichisopentothemembershipandthepublictodropin,pickuppromotionalmaterials,meetothermemberswouldmakebiggerandbetteruseofmembersmoneyandwouldhelppromoteScoutingintheWestandincreasemembership.WealsofeelspendingGalwaymembershipmoneyonanofficeinGalwaywhenthereisalackofstaffsupportinGalwayissomethingwhichseriouslyneedstobeaddressed.

GP-21

ThatthisNationalCouncil:CallsontheNationalManagementCommitteetowriteintothenewcomplaintsprocedureasystemwhichallowsforallpartiestoacomplaintordisputetobeprovidedwithawrittenexplanationifintheeventadisputeorcomplaintbeinginvestigatedataNationallevelisnotinitiatedorprogressedinatimelyfashioninlinewith

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procedure.(GalwayScoutCounty)ProposersExplanationVolunteersmakeupthecomplaintspanelandwiththebestwillintheworldtimelinescanrunoverthroughnofaultoftheirown.BeinginvolvedinadisputeisadistressingsituationandwearesimplyaskingthattheNationalSecretaryand/ortheDisputesResolutionandAppealsPanelensurethatdialogueismaintainedthroughouttheprocessifadelayoccurs.

GP–22

ThatthisNationalCouncil:CallsontheNationalManagementCommitteetoworkwiththeSafeguardingTeamandputinplaceasystemtoensurethatcomplaintsordisputesofasafeguardingnatureareclosedoutbywayofawrittenreportofthefindingstoallthosepersonsinvolvedinthecomplaintordisputeandthatthisbeputinplaceasamatterofurgency.(GalwayScoutCounty)ProposersExplanationWebelievethatcomplaintsordisputesofanykindcancauseconsiderablestresstoallthoseinvolved,especiallythoseofasafeguardingnatureandthattimelyandproperclosureofanytypeofdisputeorcomplaintisnecessarytoallowallthoseinvolvedtomoveon.

GP-23

ThatthisNationalCouncil:CallsontheNationalManagementCommitteetoputinplaceaCharterforEffectiveVolunteeringforthebenefitofbothVolunteersandtheorganisationasawholeandthatthisbeputinplaceby31stOctober2018.(GalwayScoutCounty)ProposersExplanationToquotefromthewebsiteofVolunteeringIreland“Volunteeringisatwo-wayrelationship,onethatshouldbenefitboththevolunteerandtheorganisation.Asinanyrelationshipbothpartieswillhaveexpectationsoftheother.Bybeingawareoftheseexpectationsbothvolunteersandorganisationsaremorelikelytohavea

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successfulpartnership”.ItisourbeliefthathavingsuchaCharterinplacewillhelpensuretrustandrespectforoneanotherismaintainedwithintheorganisation.WeareawarethatMutualAgreementsandReviewsareconductedlocallybutwealsofeelthereisaneedtohaveaVolunteerCharterbetweentheNationalManagementCommitteeandVolunteerswithintheorganisationandthatsuchaCharterwillfurtherenhancetheMutualAgreementProcessandallowforthecontinuedrespectandtrustofoneanother.WebelievethatitiswidelyrecommendedthatallVolunteerorganisationshavesuchaCharterinplace,soastoensurethevalueofVolunteersandtheworkthattheydoisacknowledgedandappreciated.

GP-24

ThatthisNationalCouncil:CallsontheNationalManagementCommitteetoputinplaceaVolunteerAgreementoutliningtheroleandexpectationsofVolunteersintheorganisationinadditiontooutliningwhatVolunteerscanexpectfromScoutingIrelandwhilstcarryingouttheirVolunteerrole.ThisagreementshouldbeendorsedbywayofsignaturesofboththeVolunteerandadelegateoftheNationalManagementCommitteesoastodemonstratemutualacceptancefrombothparties.WeunderstandhavingsuchanagreementinplaceisrecommendedbyVolunteeringIrelandandisnormalpracticeinVolunteeringorganisations.WecallontheNationalManagementCommitteetoputthisinplaceby31stOctober2018.(GalwayScoutCounty)ProposersExplanationWebelieveitisimportanttooutlineexactlywhatisexpectedofaVolunteerasamemberofScoutingIrelandandinturnexactlywhataVolunteercanexpectinreturnwhencarryingouttheirVolunteeringroleandthatthisbemutuallyacceptedandagreeduponbetweentheVolunteerandScoutingIrelandbywayofasigneddocument.WedonotbelieveanadultapplicationexplainstheroleofaVolunteerandfeelbyhavingsuchaVolunteeragreementinplacewillhelpcementtherelationshipbetweentheorganisationandtheVolunteerbyclearlyoutliningwhatisexpectedfrombothparties.

GP-25

ThatthisNationalCouncil:CallsontheNationalManagementCommitteetoputinplaceaBullying,HarassmentandVictimisationpolicyspecifictoadultVolunteerswithintheorganisationforthebenefitofalladultvolunteerswithintheorganisationandthatthisbeputinplaceasamatterofurgencybutnolaterthan31stOctober2018.

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(GalwayScoutCounty)ProposersExplanationWebelievethatScoutingIrelandshouldbeoperatinga“BestPracticePolicy”toensurethehealth,safetyandwelfareofourVolunteerssoastocomplywiththeSafety,HealthandWelfareatWorkAct2005.WeappreciateourCodeofGoodConductdetailshowtomanagebullying,butwefeelthispolicyismainlyspecifictoouryouthmembersandnottheadultsamongstus.UnfortunatelybullyingcanoccurwithallagesandwebelievethatScoutingIrelandshouldputinplaceaCodeofGoodConductspecificfortheadultvolunteerswithintheorganisation.WedonotbelieveourDisputesProcedureseffectivelycoverthisarea.Thelawprotectsemployeesfrombullying,harassmentandindeedvictimisation.WebelieveScoutingIrelandshouldtreatallitsadultmembersequally.ScoutingIrelandasemployershaveadutyofcaretoprotectbothitsStaffanditsVolunteersintheworkplaceandataminimumshouldoperateaBestPracticePolicy.

GP-26

ThatthisNationalCouncil:CallsontheNationalManagementCommitteetoconfirmifthepolicysetupanumberofyearsagotofundthelegalcostsofVolunteersshouldspuriouscomplaintsorissuesarisestillexists.Ifnot,thattheNationalManagementCommitteeissueareportbythe30thJune2018explainingwhythispolicyisnolongerinforceandtoincludeinthisreportdetailsofwhatfinancialsupportsareavailabletoVolunteersiflegalsupportisrequiredoutsidethatwhichiscoveredundertheexistingScoutingIrelandinsuranceinplace.(GalwayScoutCounty)ProposersExplanationItisourunderstandingthatVolunteersareonlyinsuredagainstphysicalinjuryandagainstbeingpersonallysuedintheeventachildinjuresthemselveswhilstintheircare.WealsounderstandthattheNationalManagementCommitteehavethesupportoflegaladvicewherenecessaryandthatthisisfundedbymembershipfees.WebelieveBestPracticewouldallowforallmemberstoavailoflegaladvicewhenandifnecessaryandthatallmembersshouldbesupportedequallyintheirroles.WeappreciatethatsomemembersoftheorganisationcanavailoftheEmployeeAssistanceProgramme,butthisservice,althoughwelcomed,isnotasbeneficialashavingaccesstofacetofacelegaladviceandsupportifsuchlegalsupportisrequired.Volunteers

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withinScoutingIrelandgivetheirtimefreelyandwithoutremunerationandataminimumshouldfeelconfidentthattheyhaveprotectionintheirrolesshoulddifficultsituationsarisethatrequiresoutsidesupport.

GP-27

ThatthisNationalCouncil:CallsontheNationalTreasurertoissueareportby30thJune2018explainingwheretheportionofmembersannualfeepaidfromGalwayCountyforProvincialStaffsupporthasbeenreallocatedtoointheannualspendoverthelastthreeyearsandthattheNationalManagementCommitteeensurethissupportisreinstatedasamatterofurgencybutnolaterthan1stSeptember2018sothattheVolunteersinGalwayarefullysupportedintheirrolesgoingforward.(GalwayScoutCounty)ProposersExplanationGalwayCountyhavecontinuedtopayfullmembershipfeeforallmembersofGalwayCountytowardsstaffsupport.OurGSFwasreallocatedtoNationalOfficeoverthreeyearsagoandnoreplacementhasbeenputinplace.WefeelthelossofthissupportstructurehasimpactedontheworkbeingdoneinGalwayandhasimpactedonthoseVolunteerswhoaresupportingtheworkofaGSFinadditiontotheworkrequiredoftheminthenormalcourseoftheirVolunteeringroles.ScoutingIrelandhasadutyofcaretoitsVolunteerstoensuretheirhealth,safetyandwelfareatworkandshouldtakecognisanceofthefactthatoverloadingtheworkofVolunteerscouldbringwithitunduestressandanexcessiveworkloadwhichcouldbeharmfultothosecarryingoutthiswork.

GP-28

ThatthisNationalCouncil:CallsontheNationalManagementCommitteetoissueareportexplainingwhyallprovincesarenotbeingtreatedthesamewhenitcomestoallocationofstaffresourcesandthatthisreportbeissuedtothemembershipnolaterthan30thJune2018.(GalwayScoutCounty)ProposersExplanationTheWesternProvincehashadnoGroupSupportFacilitorforoverthreeyears.ItwasagreedthatstaffrecruitmentwouldcommenceJanuary2017.ThishasnothappenedandtheProvinceiswithoutthissupportregardlessofthefacttheycontinuetohelppaytowardsthissupportthroughtheirannualCensus.Webelievethe

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WesternProvinceshouldbetreatednodifferentlythananyotherProvinceandshouldhavefairandequalsupportstoallotherProvincesintheorganisation.

GP-29

ThatthisNationalCouncil:CallsontheNationalTreasurertoissueareporttothemembershipwithinfourweeksofthisNationalCouncilshowingaclearbreakdownofthefeepaidbyNationalOfficetooutsidemediatorMartinBrennanofProactiveManagement,CorkaspaymentforconductingaprocessofMediationthattookplaceinrelationtoStaffVolunteerissuesinGalwayandtoshowhowthesemonieswereaccountedforintheannualaccountsof2014.(GalwayScoutCounty)ProposersExplanationItistheunderstandingofthosewithinGalwayScoutCountywhowereinvolvedinaprocessofmediationputinplacebyNationalOffice,thatthecostofthisprocesswasinexcessofe20k.Wefeelthemembershipareentitledtoknowhowthismembershipmoneywasspentandtoseetheresultsofthatspending,especiallygiventheMediatorwasinformednofinalreportwouldbenecessary,whichresultedinnofindingstoshowtheoutcomeofthisspend.

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AppendixA–OtherCompaniesTrustCompanies(TheScoutFoundation,ScoutAssociationofIrelandTrustCorporationLimited,ScoutingTrustPropertyLimited)Articles41j.and53arebeingamendedtoreflectthefactthattherearecurrently3TrustCompaniesandnotTheScoutFoundationalone.Articles41k.and55oftheConstitutionprovidedfortheinclusionontheagendaoftheNationalCounciloftheappointmentofmembersanddirectorstoTheScoutFoundation.Legallythiswasincorrect.ItisnotlegallypossibleforScoutingIrelandtoappointmembersanddirectorstotheCompanybutsince2004ithasbeeninterpretedbyallconcernedthatScoutingIrelandwouldnominateindividualsforappointmentbyTheScoutFoundation.TheScoutFoundation(andindeedalloftheTrustCompaniesare)isacompanylimitedbyguarantee.Currentlythesameindividualsserveasmembersofthecompanyanddirectorsofthecompany.FollowingagovernancereviewoftheTrustCompanies(includingTheScoutFoundation)theBoardsoftheTrustCompaniesconcludedthatitwouldbepreferabletocreateadistinctionbetweenthemembersofthecompanyandthedirectorsoftheCompany.ThemembersoftheCompanywouldattendtheAnnualGeneralMeetingsoftheTrustCompanies,approvetheAnnualReportsandappointDirectorstotheBoard.Whiletheroleofthememberisimportantitisinvariablynottimeconsuming(meetingsoftheAGMoftheTrustCompaniesrarelylastmorethan10minutes!).AmechanismforthegenerationofmembersoftheTrustCompanieshadtobedevised.ItwasresolvedthatthemembersoftheCompanywouldbeindividualswhohadservedfulltermsasNationalOfficersormembersoftheNationalTeamforPolicyImplementationandCo-ordination.SuchamechanismwouldgeneratenewmembersautomaticallywhileensuringthatthesenewmemberswereindividualswhohadbeenelectedbytheNationalCounciltohighofficeinScoutingIreland.TheproposalwasconsideredbytheNationalManagementCommitteewhoagreedthatthegovernancechangewasinaccordancewithbestpracticeandbestservedtheinterestsoftheAssociationintheTrustCompanies.Accordingly,theNationalManagementCommitteeproposestheamendmenttotheConstitutiontoreflectthechangeswhichhavealreadybeenimplementedbytheTrustCompaniestoensurethattheConstitutionaccuratelyreflectswhatexists.Article54oftheConstitutionisproposedtobedeletedasitisastatementoffactonly.ItissuperfluousandtheNationalManagementCommitteeproposesitsdeletionaspartofaprogrammetotidyuptheConstitution.Rules114,116,176,177&178arebeingalteredtogiveeffecttomotionstochangetheconstitution.

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AppendixB–ChildrenFirstAct2015https://www.scouits.ie/Scouter/Management-Resources/Policies-Procedures/All-Official-Policies/SID-39-05-Code-of-Good-Practice.pdfhttp://www.tusla.ie/children-firsthttp://www.tusla.ie/services/child-protection-welfare/children-firsthttp://www.tusla.ie/children-first/children-first-guidance-and-legislationhttps://www.hse.ie/eng/services/list/2/primarycare/childrenfirst/whatischildrenfirst/https://www.health-ni.gov.uk/publications/co-operating-safeguard-children-and-young-people-northern-irelandhttps://www.health-ni.gov.uk/publications/safer-organisations-safer-children

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AppendixC–DamienScanlonHavingjoinedScoutingwiththe43rdDublinin1964,DamiencontinuestobeasenthusiasticandcommittedandisstillveryactivewithinourOrganisation.Heisbusilyinvolvedinthe18thKildareGroupandactivelyparticipatinginhiking,campingandGroupactivities.Damienisco-organiserofCairdeacampforallsectionsScoutingHistoryDamienhasheldmanypositionswithinScoutingincluding:

• ChiefCommissionerCSI/NationalOfficer• NationalCommissionerforScouts• MemberofNationalExecutiveBoard• BoardMemberofScoutFoundation• BoardMemberofScoutlink• MemberofNationalHeritagegroup• GroupLeader/Scouter• CountyCommissioner/TrainingCo-Ordinator/Treasurer

Awards

• OrderoftheSilverWolfhound,HonoraryCuChulainn.ThreeBeadsasaTrainer• AwardedtheGold,silverandbronzemedalsofMerit.25Years’ServiceMedal,• FoundersAward(SAI),ChiefScoutsCommitmentAward• AndSecurityIndustryPersonofTheYearAwardforoutstandingcontributiontotheCommunity

throughScoutingBecauseofhislongcommitmenttoScoutingDamientrulydeservingbeingAwardedHonorarymembershipofScoutingIreland

NationalCouncil2018-ProposedStandingOrders Page1of4

AGMoftheNationalCouncil2018ProposedStandingOrders

1. TheMeetingofNationalCouncilwillbeheldinaccordancewiththeConstitutionandRulesandtheseStandingOrders

2. ChairpersonofNationalCouncilwillbeinaccordancewiththeConstitutionandRules3. AdoptionofStandingOrders

3.1. StandingOrdersshouldbeproposedatthestartofNationalCouncilbyamemberoftheNationalManagementCommitteeandshallbeadoptedbyasimplemajorityofmemberspresentandvoting.

3.2. IntheeventoftheproposedStandingOrdersnotbeingadopted, theStandingOrdersadoptedforthepreviousmeetingoftheNationalCouncilshallbedeemedtobeadopted.

3.3. Amendments totheproposedStandingOrdersmaybeproposedandsecondedbyany

memberofNationalCouncilexceptthosewhoaremembersoftheNationalManagement Committee. Amendments canonlybeproposedatthestartofthemeeting.Anychangesshallbeadoptedbyasimplemajority.

4. RulesofDebate

4.1. Eachmemberoncommencingtospeakshallannouncehisorhernameandthename

ofthebodythatappointedhimorher.MembersshalladdresstheChair.

4.2. Amotionmaybeproposedonlybyadelegateofthebodythatsubmittedit.

4.3. Theproposerofamotionshallhavetherighttospeakbeforeallotherspeakersonthatmotionandwillbeallowedrebuttalonceallspeakershavefinished. SpeakerswillnotbeallowedfurthercommentunlessonapointoforderandwiththepermissionoftheChair.

4.4. TheChairmaylimitthenumberofspeakersonanymotion.

4.5. Amemberwhopersistsinirrelevanceorrepetitionindebateorwho,intheopinionof

theChair,isspeakingforthepurposeofobstructingbusinessmaybedirectedbytheChairtodiscontinuehisorherspeech.

4.6. Intheeventofanamendmenttoamotionbeingproposed,thevotingonsuch,shall

takeplacebeforethevotingonthesubstantivemotiontowhichtheamendmentrelates.

4.7. Ifamotiontoproceedtothenextbusiness isproposed, theproposerofthemotion

underdebateshallhavetherighttospeakbriefly inopposition theretoandthemotionmustthenbeput.Ifthemotion iscarried, thedebateontheoriginalmotionshallbe



abandoned andthemeetingshallproceedtothenextbusinessontheagenda. Ifthemotionislost,thedebateontheoriginalmotionshallberesumed.

4.8. Amotionthatthequestionbenowputmustbeproposed, secondedanddecided

withoutdebate. Ifthemotion iscarried, theoriginalmotionshallbeputanddecidedwithout furtherdebateotherthan,atthediscretionoftheChair,abriefreplybytheproposeroftheoriginalmotion. Ifthemotion islost,thedebateontheoriginalmotionshallberesumed.

4.9. TheChairmustnotacceptamotionifitappearstohimorherthatthemotionisan

infringementoftherightsofaminorityorthatthemotionisotherwiseanabuseoftheseStandingOrders.

4.10. Aftertheproposerhasbeencalledupontoconclude thedebate,ordoesnotclaimthe

righttospeakagain,nofurtherdiscussion shalltakeplaceonamotionoramendmentandtheChairshallcallforavote.

4.11. ThedecisionoftheChair, inallmatters, shallbefinal.

5. Suspension ofStandingOrders

5.1. StandingOrdersmaybesuspended ormodified ineffectforaparticularpurposeby

motionproposedandsecondedbyanymemberandpassedwiththesupportofasimplemajorityofthememberspresentandvoting.Noproposal toamendorrepealtheConstitution ortosuspendormodifytheeffectofthisOrdermaybeproposedbywayofamotionunderthissection.

5.2. Thetimeforwhichsuspension isrequired isspecifiedwithinthemotion.6. VotingProcedures

6.1. NoScoutorScouteristoengageinanysortofcanvassing/lobbyingortryingtopersuade

othermemberstovotefororagainstanyparticularcandidateinsideorintheprecinctsofthevenueofNationalCouncil.

6.2. VotinginelectionstobeheldatNationalCouncilshallnotopenuntilatleast30minutesafterthestartofthemeeting.TheannouncementoftheopeningoftheballotboxeswillbemadebytheChairpersonofthemeeting.

6.3. Wheneverachangeoccursinrelationtothesituationofcandidatesforelection,a

statementclarifyingthesituationwillbemadetoNationalCouncilafterthemeetinghasopenedandbeforevotingcommences.

6.4. Acandidatesnamecanberemovedfromtheballotpaperupto72hoursbeforethestartof

aNationalCouncilMeeting.Awithdrawalnotifiedafterthattimewillresultinthenameofthecandidateremainingontheballotpaper,however,anannouncementorastatementfromacandidatemaybereadoutatthestartoftheNationalCouncilMeetingstatingthattheydon’twanttheirnameconsideredinthevoting.Thisstatementmustbewithlodged



theNationalSecretaryatleast18hourspriortothestartofNationalCouncilandmustbesignedbythecandidatethemselves.

6.5. Allvotesfortheelectionofpositionsareheldbysecretballot

6.6. TheChiefTellerisappointedbyNationalCouncilhavingbeennominatedbytheNational

Secretary.HeorsheshallbeassistedbypersonsapprovedbytheNationalCounciltostandappointedasAssistantTellers

6.7. WhenthecountiscompletetheChiefTellerputstheresultofeachelectionintoaseparate

sealedenvelopeandhandsthisdirectlytotheElectionsOfficertobeconveyedtotheNationalSecretaryfortheannouncementoftheelectionresults.

6.8. AllCandidatesforelectionareallowedtoappointanobservertobepresentintheCount

Roomtoobservethecount.TheyhavenorighttocommentoraddresstheChiefTellertheyaretheresolelyasobservers.ThenameoftheScoutorScoutertheCandidatewishestoactastheirobservermustbegiveninwritingtotheNationalSecretaryatleast7dayspriortoNationalCouncilMeeting.NoobserverwillbeallowedtoentertheCountRoomunlesstheirnameisonthelistprovidedtotheChiefTeller.

6.9. Allcandidatesareentitledtoseetheresultsoftheelection.

6.10. Intheinterestoffairnesstoeachcandidateseekingelection,theywillbeinvitedtojointhe

ChiefTellerand/ortheElectionsOfficerinaprivatearea15minutesbeforetheelectionresultsareannouncedtotheNationalCouncil.TheywillbegiventheresultoftheelectioninwhichtheywereacandidatetoallowthemtocomposethemselvesbeforetheresultisannouncedtotheNationalCouncil.Theelectionsofficerwillinvitethecandidatestorejointhemeetingatwhichtimetheresultsoftheirparticularelectioninwhichtheywereacandidatewillbeannounced.

6.11. Allmembers oftheNational Council areentitled toonevote. Allvoting shallbeby

openshow ofvoting cardsexceptwhere:• Anelection forany Appointment(exceptfortheappointmentofhonoraryvice

president’s)by theNational Counciltakes place;or• Aproposalfrom the floor tohold asecret ballot isacceptedbyatleastone thirdof

thosememberspresent andvoting.

6.12. All elections,save wherethereis one candidatefor a position,shall bebyproportionalrepresentationbysingle transferablevote.Where there isonlyone candidate seekingelection, thecandidateshallonly bedeemedelectedif theyreceivefiftypercentplusonevoteof thevotescast.Thevotescast shall include anyspoiledvotes cast.

6.13. Intheeventofanequality ofvotes theChairshallhaveacasting votewhether ornot

theChairpersonexercisedanoriginal vote.Motionsshall bepassed byasimplemajoritysavewhere otherwiseprovidedforintheConstitutionandRules.

6.14. DuringthevotingonMotionsmembers areaskedtostayinthesameplaceuntilthe

Chairperson declaresaresult.Onceavotehasbeencalled,nooneispermitted toenterorexitfromthemeetingroomuntiltheChairdeclaresaresult.



7. Countingofvotes

7.1. TheChiefTellerisappointed byNationalCouncilhavingbeennominated bythe

NationalSecretary. HeorsheshallbeassistedbypersonsapprovedbytheNationalCouncil tostandappointed asAssistantTellers.

7.2. ItshallbethedutyoftheChiefTellertoarrange forthecountingandrecordingofthevotesoneveryoccasiononwhichadivision istaken.Hisorherdecisionastothenumbers recordedonanyvoteshallbefinalsavethat,wheretwoormoretellersdisagreeonavote,theChairmayorderarecountofthatvote.

7.3. Nopersonwhoisacandidate inanyelectionattheNationalCouncilshallbeappointed

aChieforAssistantTeller.8. ElectionResults

8.1. Theresultsofallelectionsareannounced assoonastheChiefScout'sclosingaddress is

completed.

8.2. AnymemberoftheNationalManagementCommitteewhoisacandidateforelectionforanypositionorwhosetermofofficehasfinishedshallvacatethepodiuminadvanceoftheelectionresultsbeingannounced.

8.3. Allcandidateswhotookpartintheelectionareentitled toseetheresultsofthe

election count.

8.4. Election resultswillbepublishedontheScouting Irelandwebsitewithinthirty(30)daysoftheresultsbeingannounced.

9. Conclusion oftheMeeting

9.1. Themeeting shallbeformally closedbytheChair.

THE SCOUT FOUNDATION

THE SCOUT ASSOCIATION OF IRELAND TRUST CORPORATION COMPANY LIMITED BY GUARANTEE

SCOUTING TRUST PROPERTY COMPANY LIMITED BY GUARANTEE

(ALL COMPANIES LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL)

ANNUAL REPORTS

FOR THE YEAR ENDED 31 AUGUST 2017

2

OFFICERS AND OTHER INFORMATION BOARD OF DIRECTORS Annette Byrne Jimmy Cunningham (to 24 Jan 2017) Michael Devins Mark E Doyle, Chairman Peter Garrad Ollie Keogh (30 Nov 2016 to 12 July 2017) Charles McGuinness Mark O'Callaghan John Reid Niall Walsh SECRETARY AND REGISTERED OFFICE Mark O'Callaghan Larch Hill Dublin 16 SOLICITORS Actons Newmount House 22 - 24 Lower Mount Street Dublin 2 Chris van der Lee & Associates 9-10 Eustace Street Dublin 2 INDEPENDENT AUDITORS Grant Thornton 24 – 26 City Quay Dublin 2

3

SUMMARY DIRECTORS' REPORT FOR THE YEAR ENDED 31 AUGUST 2017

PRINCIPAL ACTIVITY

The principal activity of each company is to act as a vehicle to hold property in trust for Scouting. BOARD MEETINGS The Board of the Company met on 5 occasions: 28th September 2016, 30th November 2016, 24th January 2017, 5th April 2017 and 12th July 2017. The directors agreed to the vesting of properties and other transactions, as trustee, on behalf of the beneficiaries as was requested and required to facilitate the acquisition, holding and management of properties held in trust by the companies. A number of Scout Groups availed of the services of the companies throughout the year. ACCOUNTS Accounts for the Company are prepared annually and audited. The Company does not trade on its own account and receives no income or incurs no expenditure. It relies on Scouting Ireland in that regard. The audited accounts for each company are available and attached hereto. SPECIAL MATTER As a result of a decision by Scouting Ireland that each Scout Group would register separately as a Charitable Organisation or Charity with the CRA or the CCNI as appropriate the Board of the Company is preparing a brief for a legal opinion on any possible consequences, adverse or otherwise for the Company. ON BEHALF OF THE BOARD

COMPANIESACT1963TO2009COMPANYLIMITEDBYGUARANTEE

ANDNOTHAVINGASHARECAPITAL

MEMORANDUMOFASSOCIATION

OFSCOUTINGIRELANDSERVICES

(ASAMENDEDBYSPECIALRESOLUTIONON8thAPRIL2017)

Page1of40

1. Thenameofthecompany('theAssociation')isScoutingIrelandServices.

2. TheAimofScoutingIrelandistoencouragetheSocial,Physical,Intellectual,Character,EmotionalandSpiritualdevelopmentofyoungpeoplesothattheymayachievetheirfullpotentialand,asresponsiblecitizens,toimprovesociety.

3. InfurtheranceofthemainobjectbutnototherwisetheAssociationshallhave

power:

a. toundertakeanyactivitiesaswillassistitinachievingitsaiminencouragingthedevelopmentofyoungpeopleandpromotingthedevelopmentofyoungpeopletoothers;

b. topurchase,takeon,leaseorinexchange,hireorotherwiseacquireanyreal,leaseholdorpersonalestatewhichmayappearconvenient;

c. toconstruct,maintain,manageandalteranyhalls,campsites,buildings,equipmentorinstallations;

d. toreceivedonations,contributions,grants,subscriptionsandbequests,toacceptanygiftofproperty,whethersubjecttoanyspecialbustornot,foranypurposewithinthemainprincipalobject;

e. toenterintoanycontractsorestablishandmaintainlinksorotherarrangementswithandmakesubmissionstoanyGovernments,StateAgenciesorAuthorities,supreme,municipal,localorotherwiseortakesuchstepsbypersonalorwrittenappeals,publicmeetingsorotherwiseasmayseemexpedientforthepurposeofprocuringcontributionstothefundsorproperty,realorpersonal,oftheAssociationthatmayseemconducivetotheattainmentoftheAssociation'smainobjectoranyofthem;

f. toprintandpublishanynewspapers,periodicals,booksorleafletsandengageinanypublicityforthepurposesoffosteringtheobjectsoftheAssociation;

g. topromote,commenceoropposeanyproceedingsorapplicationsasmayseemnecessarydirectlyorindirectlytoadvanceorprejudicetheinterestsoftheAssociation;

h. tosell,lease,mortgageorotherwisedealwithalloranypartofthepropertyoftheAssociation;

i. toborrowandraisemoneyandsecureitsrepaymentinanymannerandtogiveguaranteesforpersons,companies,orotherassociationsorbodieswheresuchisinfurtheranceofthemainobjectoftheAssociation;

j. toinvestthefundsoftheAssociationinoruponsuchinvestments,securitiesorpropertyasmaybethoughtfit.Priorpermissiontobeobtainedfromthe

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RevenueCommissionerswhereitisintendedtoaccumulatefundsforaperiodinexcessoftwo(2)years;

k. toemploysuchpersonnelastheAssociationmaythinkdesirableornecessaryforthefurtheranceofitsmainobject;

l. toaccept,undertakeandexecuteanytrustsoranyagencybusinesswhichmayseemconducivetoitsmainobject;

m. tosubscribetoanylocalorothercharities,andtograntdonationsforanypublicpurposeortoenterintoanyarrangementforco-operationorreciprocalconcessionwithanyperson,localauthority,company,bodyorassociation,forthepurposeofadvancing,directlyorindirectly,anymainobjectoforanybusinesscarriedonorintendedtobecarriedonbytheAssociation;

n. toestablishandsupport,andtoaidintheestablishmentandsupportanyotherassociationformedtopromoteitsmainobject;

o. toamalgamatewithanycompanies,institutions,societiesorassociationshavingmainobjectwhollyorinpartsimilartothoseoftheAssociation;

p. topurchaseorotherwiseacquireandundertakealloranypartoftheproperty,assets,liabilitiesandengagementsofanybodywithwhichtheAssociationisauthorisedtoamalgamate;

q. totransferalloranypartoftheproperty,assets,liabilitiesandengagementsoftheAssociationtoanybodywithwhichtheAssociationisauthorisedtoamalgamate;

r. todevise,adopt,amendandsuspendsuchrulesandregulationsasmayberequiredfortheefficientorganizationoftheactivitiesoftheAssociationanditsmembers;

s. todoallsuchotherlawfulthingsasareincidentalorconductivetothepursuittotheattainmentofitsmainobject.

4. TheincomeandpropertyoftheCompanyshallbeappliedsolelytowardsthepromotionif

itsmainobjectsassetforthinthisMemorandumofAssociation.NoportionoftheCompany’sincomeandpropertyshallbepaidortransferreddirectlyorindirectlybywayofdividend,bonusorotherwisehowsoeverbywayofprofittomembersoftheCompany.NoDirectorshallbeappointedtoanyofficeoftheCompanypaidbysalaryorfees,orreceiveanyremunerationorotherbenefitinmoneyormoney’sworthfromtheCompany.However,nothingshallpreventanypaymentingoodfaithbythecompanyof:

a. reasonableandproperremunerationtoanymember,officerorservantofthecompany(notbeingaDirector)foranyservicesrenderedtotheCompany:

b. interestataratenotexceeding5%perannumonmoneylentbyDirectorsorothermembersoftheCompanytotheCompany:

c. reasonableandproperrentforpremisesdemisedandletbyanymemberofthecompany(includinganyDirector)tothecompany:

d. reasonableandproperoutofpocketexpensesincurredbyanyDirectorinconnectionwithattendancetoanymatteraffectingtheCompany:

e. fees,remunerationorotherbenefitinmoney’sworthtoanyCompanyofwhichaDirectormaybeamemberholdingnormorethanonehundredthpartoftheissuedcapitalofsuchCompany.

5. TheAssociationisavoluntary,uniformed,non-formaleducationalmovementforyoung

people.Itisindependent,non-political,opentoallwithoutdistinctionoforigin,race,creed,gendersexualorientationorability,inaccordancewiththepurpose,principlesandmethodconceivedbytheFounder,RobertBaden-PowellandasstatedbytheWorldOrganisationoftheScoutMovement.

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6. TheAssociationachievesitsaimthroughaofprogressiveselfeducation,knownastheScoutMethod,theprincipalelementsofwhichare:

• Voluntarymembershipofagroupwhich,guidedbyadults,isincreasinglyself-

governinginitssuccessiveagegroups.• CommitmenttoacodeoflivingasexpressedinthePromise&Law,themeaningof

whichisexpandedasthemembergrowstowardsmaturity.• Theprovisionofawiderangeofattractive,constructiveandchallengingactivities,

includingopportunitiesforadventureandexplorationbothindoorsandoutdoors.• Theprovisionofopportunitiesforleadershipandresponsibility.• Learningbydoing.• Encouragementofactivityinsmallgroups.• Anawardscheme,whichencouragesparticipationinitsfullrangeofactivitiesand

providesrecognitionofindividualandgroupachievements.• SymbolicFramework

7. TheprinciplesoftheAssociationareenshrinedintheScoutPromiseandtheScoutLawand

theyinclude:

• Adherencetospiritualprinciples,loyaltytothefaiththatexpressesthemandacceptanceofthedutiesresultingtherefrom.

• Loyaltytoone'scommunityinharmonywiththepromotionofpeace,understandingandco-operation.

• Responsibilityforthedevelopmentofone'sself.• Participationinthedevelopmentofsocietywithrecognitionandrespectforthe

dignityofone'sfellowbeingsandfortheintegrityofthenaturalworld.• Useofamethodofprogressiveself-education,knownastheScoutMethod,

comprisingprogrammesadaptedtothevariousagegroups.

8. TheScoutPromise:OnmyhonourIpromisethatIwilldomybest,todomydutytoGod,toservemycommunity,tohelpotherpeopleandtolivebytheScoutLaw.

GealltanasnanGasóg:Geallaimarm’onóirgondéanfaidhmémodhícheall,modhualgasdoDhiaachomhlíonadh,fónamhadhéanamhdomophobal,cabhrúledaoineeileagusDlínanGasógachoimeád

ORthefollowingvariationOnmyhonourIpromisethatIwilldomybesttofurthermyunderstandingandacceptanceofaSpiritualReality,toservemycommunity,tohelpotherpeopleandtolivebytheScoutLaw.

Geallaimarm’onóirgondéanfaidhmémodhícheall,mothuiscintagusmoghlacadhdenRéaltachtSpioradáltaachurchuncinn,fónamhadhéanamhdomophobal,cabhrúledaoineeileagusDlínanGasógachoimeád.ORthefollowingvariation

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OnmyhonourIpromisetodomybest,toupholdourScoutPrinciples,toservemycommunity,tohelpotherpeopleandtolivebytheScoutLaw.Geallaimarm’fhocalagusarm’fhírinne,gondéanfaidhmémodhícheallárbprionsabailGasógachaomhnú,fónamhadhéanamhdomophobal,cabhrúledaoineeileagusseasamhleDlínanGasóg.

9. TheScoutLaw:

1. AScoutistobetrusted.2. AScoutisloyal.3. AScoutishelpfulandconsideratetoall.4. AScouthascourageinalldifficulties.5. AScoutmakesgooduseoftimeandiscarefulofpossessionsandpossession.6. AScouthasrespectforselfandothers.7. AScoutrespectsnatureandtheenvironment

DlínanGasóg:

1. BíonnGasógiontaofa.2. BíonnGasógdílís.3. BíonnGasógcabhrachagustuisceanachdochách.4. BíonnmisneachagGasógingachdeachracht.5. BaineannGasógleasasac(h)uidamaagustugannaired’airíagusdomhaoin.6. BíonnmeasagGasógair/uirthiféinagusardaoineeile.7. BíonnmeasagGasógarandúlraagusarantimpeallacht.

10. IfuponthewindingupordissolutionoftheCompanythereremainsafterthesatisfactionof

allitsdebtsandliabilities,anypropertywhatsoever,thesameshallnotbepaidtoordistributedamongthemembersoftheCompanybutshallbegivenortransferredtosomeothercharitableinstitutionorinstitutionshavingmainobjectssimilartothemainobject(s)oftheCompanyandwhichshallprohibitthedistributionofitsortheirincomeandpropertyamongitsortheirmemberstoanextentatleastasgreatasimposedonthecompanyunderorbyvirtueofClause4hereof,suchinstitutionorinstitutionstobedeterminedbythemembersoftheCompanyatorbeforethetimeofdissolution,andifandsofaraseffectcannotbegiventosuchprovision,thentosomecharitableobject

11. Theliabilityofmembersislimited.

12. Noamendmentsofanykindshallbemadetotheprovisionsofclauses4and10ofthe

MemorandumofAssociationandnoamendmentsshallbemadetotheMemorandumandArticlesofAssociationtosuchextentthatwouldaltertheeffectofclauses4and10oftheMemorandumofAssociation,suchthattherewouldbenon-compliancewiththerequirementsofSection24(1)(a)and(b)oftheCompaniesAct1963.

13. AnnualauditedaccountsshallbekeptandmadeavailabletotheRevenueCommissionerson

request.

14. AnyamendmentstothisMemorandumofAssociationshallrequireapprovaloftwo-thirdsmajorityofthemembersoftheNationalCouncilpresentandvotingattheAnnualGeneral

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MeetingofScoutingIrelandoratanExtraordinaryGeneralMeetingoftheNationalCouncilofScoutingIreland.NoamendmenttothisMemorandumofAssociationshallbemadebytheNationalCouncilotherwisethanonNoticeofMotiondulygivenandacceptedbyasimplemajorityatthemeetingoftheNationalCouncilimmediatelypriortothemeetingatwhichtheMotionistobemoved.

15. NoalterationmaybemadetoClauses1,2,5,6,7,8or9inclusivewithoutthewritten

consentoftheWorldScoutCommittee.

16. EachmemberundertakestocontributetotheassetsoftheAssociationintheeventofitsbeingwoundupwhileitisamemberorwithinoneyearthereafterforthepaymentofthedebtsandliabilitiesoftheAssociationcontractedbeforeitceasestobeamember,andofthecost,chargesandexpensesofwindingupandfortheadjustmentoftherightsofthecontributoriesbetweenthemselves,suchamountasmayberequiredandnotexceeding€1.

WE,thepersonswhosenamesandaddressesaresubscribed,wishtobeformedintoacompanyinpursuanceofthisMemorandumofAssociationNAMES,ADDRESSES,ANDDECRIPTIONSOFSUSCRIBERSMartinBurbridge,AccountantofWestward,Derryvarogue,Donadea,Naas.MarkO’Callaghan,Solicitor,of11,TheBrambles,PembrokeWood,PassageWest.NiallWalsh,Accountantof213BartonRoadEast,DundrumDublin16.BrendanMcNicholas,FireOfficer,of9BrookwoodRoad,ArtaneDublin5.KiernanGildea,CivilServany,of28TempleCourt,PalatineSquare,Dublin7.PeterKehoe,Priest,ofTheCarmelitePriory,Knocktopher,Co.Kilkenny.ChristyMcCann,BuildingContractor,ofBurrowRoad,Portrane,Co.Dublin.NoelMcCartney,Journalist,of32WoodviewCrescent,Lisburn,NorthernIreland,BT28ILF.JulieMalone,HomeMaker,of23CorrovorrinGrove,Ennis,Co.Clare.JoeMarken,CommunityServicesSupervisor,of8GlenEastonDrive,Lexlip,Co.Kildare.MichaelJShinnick,CompanyDirector,ofMoneen,Glanworth,Co.Cork.DerrickWatson,NationalSalesManager,ofBallymacaw,DunmoreEast,Co.Waterford.PaulFalvey,ClerkofWorks,ofForestPark,Brookhill,Glanmire,Co.Cork.AnnGeraldineFoley,MarketingExecutive,of15AlbertCollegeDrive,Glasnevin,Dublin9.OrlaMcCarthy,Teacher,of4SelskarCourt,Skeries,Co.Dublin.JohnMaher,Student,of30BrandonCrescent,DillonsCross,Cork.AmandaMerriman,Teacherof18HarbourView,Maynooth,Co.Kildare.PatMurphy,CompanyDirector,of33BlenheimHeights,Waterford,Co.Waterford.GarrettFlynn,MarketingManager,of1ArdmoreDrive,CityWest,Dublin24WitnessedBy:EamonnLynchChiefExecutiveOfficer5,OldRectoryPark,TaneyRoadDundrumDublin14Date:13/11/04

COMPANIESACTS,1963TO2009COMPANYLIMITEDBYGUARANTEE

ANDNOTHAVINGASHARECAPITAL

ARTICLESOFASSOCIATION

OFSCOUTINGIRELANDSERVICES

(ASAMENDEDBYSPECIALRESOLUTIONON8thAPRIL2017)

Page6of40

DEFINITIONS:

1. IntheseArticles:

"Constitution"meantheMemorandumofAssociationoftheCompanyandPartAoftheArticlesofAssociationoftheCompany.

"ConstitutionandRules"meanstheMemorandumofAssociationandtheseArticlesofAssociationoftheCompanytogether.

"Member"meansanindividualwhowishestopromotethemainobjectoftheCompany-ScoutingIrelandServicesandhasbeenregisteredasamemberinaccordancewiththeRulesbutwhoisnotentitledtovoteataGeneralMeetingoftheCompanyunlesshe/sheisalsoamemberoftheNationalCouncil.

"NationalCouncil"meansthebodycomprisingthemembersoftheCompanyforthetimebeingandfurtherdefinedherein.

"Rules"meansPartBoftheseArticlesofAssociationoftheCompany.

"ScoutingIrelandServices"meanstheAssociationasdefinedintheMemorandumofAssociationortheCompany-ScoutingIrelandServices.

PARTAAMENDMENTS

2. AnyamendmentstothisConstitutionshallrequireapprovaloftwo-thirdsmajorityofthemembersoftheNationalCouncilpresentandvotingattheAnnualGeneralMeetingofScoutingIrelandoratanExtraordinaryGeneralMeetingoftheNationalCouncilofScoutingIreland.NoamendmenttothisConstitutionshallbemadebytheNationalCouncilotherwisethanonNoticeofMotiondulygivenandacceptedbyasimplemajorityatthemeetingoftheNationalCouncilimmediatelypriortothemeetingatwhichtheMotionistobemoved.

3. NoalterationmaybemadetoArticle5withoutthewrittenconsentoftheWorldScout

Committee.

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INTERPRETATION

4. ThedetailonorclarificationofanymatterreferredtointhisConstitutionshallbecontainedintheRules.IntheeventofanyconflictbetweenthisConstitutionandtheRulesofScoutingIreland,thisConstitutionshallprevail.

THESCOUTPROMISE

5. TheNationalManagementCommitteemay,whereappropriate,allowtheuseofdifferentformsoftheScoutPromiseanddifferentformsoftheScoutLawtosuitdifferentagerangesandfaithsprovidedanysuchadaptationisinaccordancewiththepolicyoftheWorldOrganisationoftheScoutMovementandisapprovedbytheWorldScoutCommittee.

GENERAL

6. ScoutingIrelandrecognisesthesafetyandwelfareofitsmembersandleadersasaforemostpriority.

7. ScoutingIrelandshallmakethePrinciplesandProvisionsoftheUnitedNationsConvention

ontheRightsoftheChildwidelyknown,byappropriateandactivemeans,toadultsandyouthmembers.

8. ThemembersofScoutingIrelandwearauniform.

9. ThemottoofScoutingIrelandis'BiUllamh'or'BePrepared'.

10. TheemblemofScoutingIrelandshallbeusedinaccordancewiththeRules.

11. TheflagofScoutingIrelandshallbeusedinaccordancewiththeRules.

INTERNATIONAL

12. ScoutingIrelandisamemberoftheWorldOrganisationoftheScoutMovement.MEMBERSHIP&APPOINTMENTS

13. ScoutingIrelandshallhavethefollowingcategoriesofmembers:

i. Scouts;ii. Scouters;iii. HonoraryScoutersiv. Associatemembers;v. HonoraryLifemembers.

14. AnHonoraryScouterisanadultmemberwhowishestobeassociatedwiththeworkofthe

AssociationwhoisretiringfromanAppointmentorPositionandwhowillnolongerdelivertheYouthProgrammeofScoutingIrelandorholdanAppointmentorPositioninScoutingIreland.

15. AScoutisauniformedyouthmemberwhoreceivestheYouthProgrammeofScouting

Ireland.AllScoutsmakethecommitmentoftheScoutPromise.

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16. AScouterisauniformedadultmemberwhodeliverstheYouthProgrammeofScouting

IrelandorwhoholdsanAppointment.AllScoutersmakethecommitmentoftheScoutPromise.

17. AnAssociatememberisanadultwhowishestobeassociatedwiththeworkofthe

Association,forexampleasasupporter,parent,representativeofasponsoringauthority,treasurer,secretaryoradviser.AnAssociatememberdoesnotwearauniformandisnotrequiredtomakethecommitmentoftheScoutPromise.

18. AnHonoraryLifeMemberisanindividualwhomtheNationalCouncilhasrecognisedas

havinggivenexceptionalsupporttotheAssociation.AnHonoraryLifememberisnotrequiredtomakethecommitmentoftheScoutPromise.

19. RegistrationofmembershipandTerminationofmembershipshallbeinaccordancewiththe

Rules

20. TheAppointmentsandPositionsinScoutingIrelandareestablishedinaccordancewiththeConstitutionandRules.WhereapersonisappointedorelectedtoanappointmentorpositionwithinScoutingIrelandtheirtermofofficeshallbedeemedtocommenceeitheronthedateofnomination,inthecaseofanappointment,orinthecaseofanelectionitshallcommenceattheendoftheAnnualGeneralMeetingatwhichapersoniselectedtotheappointmentorpositionbytheparticularbodyandshallexpireattheendoftheAnnualGeneralmeetingoftheparticularbodyeitherinthefollowingyearorthethirdyearafterelectionasapplicabletotheparticularappointmentorpositionsubjecttotheincumbentcontinuingtoholdofficeuntilhis/hersuccessorisnominatedfororelectedtooffice.

21. AnyAppointmentsorPositionsmadearesubjecttotherightofScoutingIrelandtohave

suchAppointmentscancelled,withdrawnorsuspendedasnecessary.

22. Anymemberdissatisfiedwithadecisiontocancel,withdraworsuspendhisorherAppointmentorPositionmayappealsuchcancellation,withdrawalorsuspensioninaccordancewiththeproceduressetoutintheRules.

ORGANISATION

23. ScoutingIrelandisorganisedonthefollowingbasis:

i. ScoutGroupsii. ScoutCountiesiii. ScoutProvincesiv. National

THESCOUTGROUP

24. TheScoutGroupisthelocalandprimaryleveloforganisationinScoutingIreland.

25. TheScoutGroupisregisteredinaccordancewiththeRules.TheNationalManagementCommitteemaysuspendorcanceltheregistrationofaScoutGroupwhereaScoutGroupfailstocomplywiththeConstitutionandRulesoftheAssociation.

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26. TheScoutGroupconsistsofanynumberofProgrammeSectionsandisadministeredbytheScoutGroupCouncil,whosemembership;functionsandresponsibilitiesaresetoutintheRules.

27. ProgrammeSectionsoperateyouthprogramme(s)developedbyScoutingIrelandfor

appropriateageranges.SCOUTCOUNTY&PROVINCIALORGANISATION

28. AScoutCountycomprisesofanumberofScoutGroupsandissupportedbyaScoutCountyBoardandadministeredbytheScoutCountyManagementCommittee.TheNationalManagementCommitteedeterminesthegeographicalboundaryofeachScoutCounty.

29. TheScoutCountyManagementCommitteeshallconvenemeetings(includingtheAnnual

GeneralMeeting)oftheScoutCountyBoardtowhichtheScoutCountyManagementCommitteeshallreport.

30. AScoutProvincecomprisesofanumberofScoutCountiesandissupportedbytheProvincial

Management/SupportTeam.TheNationalManagementCommitteedeterminesthegeographicalboundariesoftheScoutProvince.

NATIONALORGANISATION–NATIONALCOUNCIL

31. TheNationalCouncilisthegoverningauthorityofScoutingIrelandandshallexerciseallpowersconferredonitbytheConstitution.

32. TheNationalCouncilmeetsatleastonceeachyearattheAnnualGeneralMeetingof

ScoutingIreland.

33. OthermeetingsoftheNationalCouncilarecalledbytheNationalSecretarywhentheNationalSecretaryreceivesarequestinwritingwhichclearlystatesthebusinesstobeconsideredbyanyoneofthefollowing:

i. TheNationalManagementCommitteeii. FiveScoutCountyBoardsiii. TenScoutCountyManagementCommitteesiv. TenScoutCountyYouthForabutsubjecttotheRulesv. Thirty-fiveScoutGroupCouncils

34. NoticeofallmeetingsoftheNationalCouncilisinaccordancewiththeRules.

35. ThequorumformeetingsoftheNationalCouncilotherthantheAnnualGeneralMeetingof

ScoutingIrelandis100members.IntheabsenceoftherequiredquorumtheChairpersondissolvesthemeeting.

36. ThemembersoftheNationalCouncilare:

(a) ChiefScout(Chairperson)(b) AllothermembersoftheNationalManagementCommittee(c) TheHonoraryVice-Presidents(d) TheProgrammeCommissioners

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(e) TheTrainingCommissioner(f) TheCountyCommissioners,CountyOfficers,tworepresentativesfromthe

ScoutCountyYouthForumfor;(i) Scouts,(ii)VentureScoutsand(iii)RoverScouts

(g) FourdelegatesnominatedbytheScoutGroupCouncilofeachregisteredScoutGroup,atleastoneofwhommustbearegistered Scout.

(h) Ninerepresentativesof;(i)theNationalYouthForumforScouts;(ii)theNationalYouthForumforVentureScoutsand(iii)theNationalYouthForumforRoverScouts.

37. EachmemberoftheNationalCouncilshallhaveonevote.

38. TheChiefScoutistheChairpersonoftheNationalCouncil.WhentheChiefScoutisnot

chairingthemeetingoftheNationalCouncilaChiefCommissionershallassumethechair.NATIONALORGANISATION–THEANNUALGENERALMEETINGOFNATIONALCOUNCIL

39. TheagendafortheAnnualGeneralMeetingoftheNationalCouncilofScoutingIrelandshallinclude:

i. TheappointmentofTellersii. Toapprovetheminutesofthepreviousmeetingiii. ToadopttheAnnualReportiv. TheAuditedAccountsofScoutingIrelandtobelaidbeforetheNationalCouncilv. TheReadingoftheReportoftheIndependentAuditorsvi. TheappointmentofAuditorsvii. ToelecttheChiefScout,ChiefCommissioners,NationalSecretary,National

Treasurerasandwhennecessaryviii. ToelectsuchothermembersoftheNationalManagementCommitteenominatedin

accordancewiththeRulesasrequiredix. ToelectHonoraryVice-Presidentsx. ToreceivetheAnnualReportoftheScoutFoundationxi. ToappointmembersanddirectorstotheScoutFoundationwherenominatedbya

ScoutGroupCouncil,ScoutCountyBoardortheNationalManagementCommittee.xii. ToconsideranymattersreferredtoitbytheNationalManagementCommitteexiii. ToconsideranyotherproposalssubmittedinwritingtotheNationalSecretarynot

lessthansixweeksbeforethedateofthemeetingorotherwiseinaccordancewiththeRules,byoronbehalfofanyScoutGroupCouncil,ScoutCountyBoard,oranyoftheNationalYouthFora.

xiv. ToconferthetitleofHonoraryLifeMemberonsuchindividualsnominatedbyanyScoutGroupCouncil,anyScoutCountyBoardorbytheNationalManagementCommittee.

xv. ToexerciseotherfunctionsresultingfromthisConstitutionortheRules.

40. YouthForashallbeestablishedinaccordancewiththeRules.

41. TheHonoraryVice-PresidentsareelectedbytheNationalCouncilbyasimplemajorityforatermofoneyearonthenominationoftheNationalManagementCommittee.

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NATIONALORGANISATION–THENATIONALMANAGEMNTCOMMITTEE

42. TheNationalManagementCommitteeshallexerciseallpowersoftheNationalCouncilduringtheperiodsbetweenmeetingsoftheNationalCouncilprovidedthatitshallnotbeempoweredtoamendthisConstitutionortheRulesnoractinrespectofanymattersspecificallyreservedtotheNationalCouncil.

43. ThemembersoftheNationalManagementCommitteeare;

i. TheChiefScout(Chairperson)ii. ChiefCommissioner(YouthProgramme)iii. ChiefCommissioner(AdultResources)iv. NationalSecretaryv. NationalTreasurervi. Chairperson(NationalSpiritual/ReligiousAdvisoryPanel)vii. ProvincialCommissionersviii. InternationalCommissionerix. CommunicationsCommissionerx. SixmembersofNationalCouncilelectedinaccordancewiththeRulesxi. OthersinaccordancewiththeRules.

TheChiefExecutiveOfficershouldattendmeetingsoftheNationalManagementCommitteeandhasarighttocontributetothedeliberationsoftheCommittee.

44. TheNationalManagementCommitteeshallhavethepowertocreatesub-committeesfor

suchpurposesandforsuchduration,asitdeemsnecessary.

45. TheNationalManagementCommitteeshallhavefourstandingcommitteesasfollows:

i. TheNationalTeamforPolicyImplementationandCo-ordinationii. TheNationalYouthProgrammeCommitteeiii. TheNationalAdultResourcesCommitteeiv. TheNationalSpiritual/ReligiousAdvisoryPanel

46. TheChiefScoutisthePresidentofScoutingIrelandandiselectedbytheNationalCouncilfor

atermofthreeyearsandiseligibleforre-electionforonefurthertermofthreeyears.

47. TheChiefCommissioner(YouthProgramme),ChiefCommissioner(AdultResources),NationalSecretaryandNationalTreasurerareelectedbytheNationalCouncilforatermofthreeyearsandareeligibleforre-electionforonefurthertermofthreeyears.

48. AScoutermaybenominatedforelectionasChiefScout,ChiefCommissioner(Youth

Programme),ChiefCommissioner(AdultResources),NationalSecretaryorNationalTreasurerbyaScoutGroupCouncil,aScoutCountyBoardorbytheNationalManagementCommittee.

49. TheAppointmentofChiefScout,ChiefCommissioner(YouthProgramme),Chief

Commissioner(AdultResources),NationalSecretaryorNationalTreasurermaybecancelled,withdrawnorsuspendedbytheNationalCounciloritmaybesuspendedbytheNationalManagementCommitteependingameetingoftheNationalCouncil.

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50. WhereavacancyoccursintheNationalTeamforPolicyImplementationandCo-ordination

theNationalManagementCommitteeshallbeempoweredtoappointaScoutertothevacantpositionwhoshallholdsuchappointmentuntilthenextmeetingoftheNationalCouncil.

PROPERTY&FINANCE

51. MovableandimmovablepropertyofScoutingIrelandshallbevestedintheScoutFoundationinaccordancewiththeRules.

52. TheCompanyshallberegisteredinIrelandandshallbegovernedbyitsMemorandumand

ArticlesofAssociation.

53. ThemembersanddirectorsoftheCompanyshallcompriseoftheChiefScout,NationalSecretary,NationalTreasurerandfourothermembersofScoutingIrelandnominatedbyanyofthefollowingforappointmentbytheNationalCouncil:theNationalManagementCommittee,anyScoutCountyBoardoranyScoutGroupCouncil.

54. BeforeaScoutGroup,ScoutCountyorScoutProvinceisformallydissolvedinaccordance

withtheRules,theScoutGroupCouncil,theScoutCountyManagementCommitteeortheProvincialManagement/SupportTeamasappropriatemustinformandseekinstructionsinrelationtoallpropertyofanykind,includingbankaccounts,heldorvestedinoronbehalfofaScoutGroup,ScoutCountyorScoutProvinceasapplicablefrom,inthecaseoftheScoutGroup,theCountyCommissioner,inthecaseoftheScoutCounty,theProvincialCommissionerandinthecaseoftheScoutProvince,theNationalTreasurer.TheScoutGroupCouncil,theScoutCountyManagementCommitteeortheProvincialManagement/SupportTeamasappropriateshallthentakeallstepsasdirectedtodealwithsuchproperty.

55. TheAccountsofScoutingIrelandshallbeauditedannuallybytheAuditorsappointedfor

thatpurposebytheNationalCouncil.TheAuditedAccountsshallbepresentedtotheNationalCouncil.

THESEAL

56. ThesealofScoutingIrelandshallbeusedonlybytheAuthorityoftheNationalManagementCommitteeorofasub-committeeorStandingCommitteeoftheNationalManagementCommitteeauthorisedbyitandeveryinstrumenttowhichthesealisfixedshallbesignedbytwomembersoftheNationalManagementCommitteeoneofwhomistheNationalSecretaryoranothermemberoftheNationalTeamforPolicyImplementationandCoordination.

PROFESSIONALSTAFF

57. TheNationalManagementCommitteeshallemployaChiefExecutiveOfficerasamemberoftheprofessionalstaffofScoutingIreland.

58. TheNationalManagementCommittee:

i. shallappointsuchprofessionalstaffasitmaydeemnecessaryfromtimetotime;ii. hasthepowertodismissprofessionalstaffasnecessary;

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iii. definesthetermsandconditionsofserviceofprofessionalstaff.

ThesefunctionsmaybedelegatedtotheNationalSecretaryandtheChiefExecutiveOfficeractingjointly.

PartBGENERALUniform

59. TheuniformofScoutingIrelandisdeterminedbytheNationalCouncilontherecommendationoftheNationalManagementCommittee.

Mottos

60. TheNationalManagementCommitteemayauthorisetheuseofadditionalmottoesintheYouthProgrammeproducedbyScoutingIreland.

Emblem

61. TheEmblemofScoutingIrelandisdeterminedbytheNationalCouncilontherecommendationoftheNationalManagementCommittee.Votingontheemblemshallbeconductedbyproportionalrepresentation.

62. TheEmblemofScoutingIrelandmaybeusedasfollows:

i. OnofficialLetterheadedpaperofScoutingIrelandii. OntheuniformofScoutingIrelandiii. OnmembershipbadgesofScoutingIrelandiv. OnanypublicationofScoutingIrelandv. WiththewrittenpermissionoftheNationalSecretary

Flag

63. TheFlagofScoutingIrelandisdeterminedbytheNationalCouncilontherecommendationoftheNationalManagementCommittee.

64. TheFlagofScoutingIrelandmaybeusedasfollows:

i. ByanyScoutGroup,ScoutCountyorScoutProvinceatanymeeting,camporactivity

ofScoutingIreland;ii. OnotheroccasionsauthorisedbytheNationalManagementCommittee.

65. NationalFlagsofallcountriesshallberespectedandwhenusedbymembersofScouting

Irelandshouldbeaccordedduehonourandusedinaccordancewithcorrectprotocol.

66. AnyflagdesignedforusebyaScoutGroupissubjecttotheapprovaloftheScoutCountyManagementCommittee.AnyflagdesignedforusebyaScoutCountyissubjecttotheapprovaloftheScoutCountyManagementCommittee.

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TheScoutSign

67. Thethumbonthenailofthelittlefingeroftherighthand,theotherthreefingersjoinedandextendedpalmtothefrontistheScoutSign.

68. TheScoutSignisprimarilyusedbyaScoutoraScouterinuniformduringthemakingofthe

ScoutPromise.TheScoutSalute

69. TheScoutSaluteismadebyholdingthefingersoftherighthandasfortheScoutSign,bringingyourhandsmartlytoyourforehead,followedimmediatelybybringingitstraightdowntoyourside.ScoutsandScoutersgivetheScoutSaluteonthefollowingoccasions:

i. AsagreetingtootherScoutsandScouters;ii. AsagreetingtomembersofotherScoutandGuideassociations;iii. OnpublicoccasionswhenaNationalFlagisraisedorwhenaNationalAnthemis

played;iv. WhencalledtoalertbyaScouterwhosalutes.

TheScoutHandshake

70. ScoutsandScoutersusethelefthandshakeasagreetingtootherScoutsandScouters.APPOINTMENTS

71. TheNationalCouncildeterminestheagelimitforayouthmemberofScoutingIreland

72. AnindividualmakesanapplicationtobeayouthmemberofScoutingIrelandbypresentinghim/herselftoaGroupScouterorcompletingtheappropriateapplicationformandgivingsametoaGroupScouter.TheGroupScoutertakesthenecessarydetailsandiftheapplicationissuccessfuladdsthedetailstotheRegistermaintainedbytheScoutGroup.

73. TheGroupLeaderforwardsnewadditionstotheGroupRegisterofmemberstotheNationalSecretarybyaddingthenewmembersdetailstotheScoutingIrelandDatabasewithinsixweeksofadditionofthenewmembersdetailstotheGroupRegister.

74. AnindividualmakesanapplicationtobeanadultmemberofScoutingIrelandinaccordance

withtheprocedureapprovedbytheNationalManagementCommittee.

75. ThegeneralminimumagerequirementforanAppointmentinScoutingIrelandis18years.TheagerequirementfortheProgrammeScouterAppointmentmustbegreaterthanthemaximumageforyouthmembersintherelevantProgrammeSection.

76. ThetitleofHonoraryMembershipisconferredinspecialrecognitionofthepatronage,

encouragementandsupportofanindividualtoScoutingIreland.

77. AnapplicantforanAppointmentmustmakeacommitmenttoTrainingassetoutinthePoliciesofScoutingIrelandasadoptedbytheNationalManagementCommittee

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TheAppointmentsofScoutingIrelandare:

ScoutGroup: GroupScouter:ProgrammeScouters,GroupLeader,DeputyGroupLeader,GroupSpiritual/ReligiousAdvisor/Chaplain,GroupQuartermaster/Bo’sun,GroupTrainer.

ScoutCounty: CountyCommissioner,

DeputyCountyCommissionerCountySpiritual/ReligiousAdvisor/Chaplain,CountyProgrammeCo-ordinator,CountyTrainingCo-ordinator,

ScoutProvince: ProvincialCommissioner,

ProvincialTrainingCo-ordinator,ProvincialInternationalCo-ordinator.ProvincialAdultResourcesRepresentativeProvincialYouthProgrammeRepresentativeProvincialTreasurer

National: ProgrammeCommissioner,

TrainingCommissionerInternationalCommissionerCommunicationsCommissionerCampChief:NationalCampsite/ScoutCentreTeamLeaderCampsites/FacilitiesNationalSecretaryNationalTreasurerChiefCommissioner(AdultResources)ChiefCommissioner(YouthProgramme)ChiefScout

OtherPositionsinScoutingIrelandinclude:

GroupChairperson,GroupSecretary,GroupTreasurer,CountyChairperson,CountySecretary,CountyTreasurer,ProvincialSecretary.MembersoftheNationalSpiritual/ReligiousAdvisoryPanel,OfficersofaCampsiteManagementCommittee.

78. HoldersofaNationalappointmentunderArticle78maynotholdmorethanoneNational

Appointmentatanyonetime.

79. AmemberregisterseachyearbycompletingorbeingincludedinaRegistrationFormandforwardingtheformwithmembershipfeestotheNationalSecretary.

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80. NotwithstandingthespecificprovisionsintheseRulesallAppointmentsand/orPositions

withinScoutingIrelandmaybecancelled,withdrawnorsuspendedbytheNationalManagementCommitteebutexcludingfromitsmembershipforsuchdecision,theNationalSecretary(ortheChiefScoutwheretheAppointmentforconsiderationisthatoftheNationalSecretary).

80A.AMemberbyagreementmaytemporarilywithdrawfromanyAppointmentorPositiontheyholdforanagreedperiodoftime.

TerminationofMembership

81. MembershipofScoutingIrelandmaybeterminated;

i. Byexpulsionii. Byresignationiii. Bynon-paymentofmembershipfeeiv. Byfailuretoregisterasamemberannually

82. Thegroundsforcancellation,withdrawalorsuspensionofanAppointmentorPosition

include,interalia,wheretheholderoftheAppointmentorPositionfailstorendersatisfactoryservicetoScoutingIrelandorbecomesunfittohavechargeofyouthmembers.

83. AnindividualmaybeexpelledfrommembershipofScoutingIrelandonthegroundsof

misconductoractsnotinaccordancewiththeScoutPromiseorbreachofanytermsorconditionsattachingtomembershipofScoutingIreland.Expulsionshouldbebynoticeinwritingtothatmemberandservedpersonallyortothelastknownpostaladdressofthemember.ExpulsionproceedingswillbeissuedinaccordancewithScoutingIreland’sDisputesProcess.

RighttoAppeal

84. Anymemberdissatisfiedwithadecisionmadetocancel,withdraworsuspendhisorherAppointmentorPositioninScoutingIrelandorterminatehisorhermembershipofScoutingIrelandmayappealsuchcancellation,withdrawal,suspensionortermination,inwritingtotheNationalSecretaryorinthecasewheretheNationalSecretaryistheappellanttheChiefScoutwithin21daysofnotificationofsuchcancellation,withdrawal,suspensionortermination.AppealswillbeconductedandconcludedinaccordancewithScoutingIreland’sDisputesProcess.

DISPUTES&ARBITRATIONDisputes

85. Intheeventofadispute,everyeffortshallbemadetosettlethematterlocally.ScoutingIrelandsDisputesProcessshallbeusedtofacilitatearesolution.

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Arbitration

86. AfterallproceduressetoutintheseRulesforresolvingdisputesanddifferenceshavebeenexhausted,alldisputesanddifferenceswhatsoeverarisingoutoforinconnectionwiththeConstitutionandRulesofScoutingIrelandaresubjecttothearbitrationofasingleArbitratorwho,failingagreement,shallbeappointedbythePresidentorVice-PresidentforthetimebeingoftheCharteredInstituteofArbitratorsundertherulesoftheIrishBranchofthesaidInstitute.EachpartyshallbearitsowncostsandthecostsoftheArbitratorshallbebornebythepartiesequally.InrelationtoallmattersreferredtoarbitrationunderthisRuletherighttoappealisherebyexcluded.

ORGANISATION–LOCALLEVELTheScoutGroupFirstRegistrationofaScoutGroup

87. AScoutGroupshallberegisteredbeforeitcommencesScoutingandshallcomplywiththeprovisionsoftheScoutingIrelandScoutGroupCharter.

88. AnapplicationforfirstregistrationismadebyamemberonbehalfoftheproposedScout

GroupCounciltotheCountyCommissioner.

89. TheCountyCommissionermayaccepttheapplicationsubjecttothepoliciessetdownbytheNationalManagementCommitteeincludingtheundertakingoftheappropriateLeaderTraining,astheCountyCommissionerdeemsappropriate.

90. TheCountyCommissionermaymaketemporaryGroupAppointmentsasrequired.Such

temporaryGroupAppointmentsare,whenissued,validforamaximumperiodofthreemonthsandexpireoncetheholder’sapplicationforaGroupAppointmentisapproved.

91. MembersholdingtemporaryGroupAppointmentsmayformtheScoutGroupCounciland

bemembersoftheScoutGroupCouncilwhiletheyholdsuchtemporaryGroupAppointments.

FirstRegistrationofaProgrammeSection

92. EachProgrammeSectionmustberegisteredbeforeitcommencesScouting.

93. TheScoutGroupCouncilmakesanapplicationforthefirstregistrationofaProgrammeSectiontotheCountyCommissioner.

94. NoapplicationforthefirstregistrationofaProgrammeSectionwillbeacceptedunlessthe

applicationfulfilstheconditionsrequiredforapplicationandismadebyaGroupScouteronbehalfoftheScoutGroupCouncilorbyamemberofScoutingIrelandholdingatemporaryGroupAppointmentonbehalfoftheScoutGroupCouncil.

AnnualRegistrationofaScoutGroupanditsProgrammeSection(s)

95. AScoutGroupregisterseachyearbycompletingtheannualregistrationFormandforwardingsametogetherwiththeappropriateregistrationfeestotheNationalSecretary.

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WhereaGroupfailstocompletetheregistrationprocessandpaytheannualfeesinaccordancewiththeproceduressetdownbytheNationalManagementCommittee,theNationalManagementCommitteemaysuspendorcanceltheregistrationoftheScoutGrouportakeotherreasonablestepstoensurecomplianceoftheprocedures.

ClosureofaScoutGroup

96. TheScoutGroupCharterisrenewedeachyearaftertheScoutGrouphassuccessfullycompletedtheannualregistrationprocedure.WhereaScoutGroupfailstocompletetheannualregistrationprocedure,andpaytheannualfees,orfailstocomplywiththeprovisionsoftheScoutGroupCharter,theNationalManagementCommitteemaysuspendorcanceltheScoutGroup’sCharterandtheregistrationoftheScoutGrouportakesuchotherreasonablestepsasitdeemsappropriate.

ClosureofaProgrammeSection

97. TheGroupLeaderor,intheabsenceofaGroupLeader,theScoutGroupCouncilmustnotifytheCountyCommissioneroftheclosureofaProgrammeSection.

TheScoutGroupCouncil

98. TheScoutGroupCouncilisresponsiblefortheadministrationandsupportofScoutingintheScoutGroup.

98A.ThemembersoftheScoutGroupCouncilshallbe:

a) TheGroupLeader;b) TheGroupChairperson;c) TheGroupSecretary;d) TheGroupTreasurer;e) TheGroupQuartermaster/Bo’sun;andf) UptotwoothermembersofScoutingIrelandovertheageof18years.

99. TheScoutGroupCouncilshallconveneanAnnualGeneralMeetingoftheScoutGroup.

100. TheScoutGroupCouncilshallmeetatleastfourtimesayear.

101. ThefunctionsoftheScoutGroupCouncilshallbeprescribedbytheNationalManagement

Committee

101A.TheNationalManagementCommitteemayprovideforotherorganisationalstructuresfortheScoutGrouptosupporttheScoutGroupandit’sProgrammeSectionsinthedeliveryoftheYouthProgrammeandtheimplementationoftheYouth&AdultInvolvementPolicyofScoutingIreland.

TheAnnualGeneralMeetingoftheScoutGroupCouncil

102. TheAgendafortheAnnualGeneralMeetingoftheScoutGroupshallconsistofthe

following:

I. TheapprovalofthereportoftheGroupLeader.

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II. TheapprovalofthereportoftheGroupSecretary.III. TheapprovaloftheaccountspreparedbytheGroupTreasurer.IV. TheapprovalofthereportoftheGroupQuartermaster/Bo’sun.V. TheelectionoftheGroupChairperson,GroupSecretary,GroupTreasurer,Group

Spiritual/ReligiousAdvisor/ChaplainandGroupQuartermaster/Bo’sun,whennecessary.

VI. ThenominationoftheGroupLeaderandtheDeputyGroupLeader(s),whennecessary.

VII. AnyotherrecommendationstotheScoutGroupCouncil.

MeetingsoftheScoutGroupCouncil

103. TheScoutGroupCouncilwillagreeasetofStandingOrders.

104. EverymemberoftheScoutGroupCouncilshallhaveonevote.Thechairpersonholdsacastingvote.

MembershipoftheScoutGroup

105. ThoseentitledtoattendandvoteattheAnnualGeneralMeetingoftheScoutGroupshall

include:

I. TheGroupLeader;II. TheDeputyGroupLeader(s);III. UptothreeProgrammeScoutersfromtheBeaverScouts,CubScouts,Scouts,

VentureScoutsandthreememberselectedbytheRoverScouts;IV. TheGroupChairperson;V. TheGroupSecretary;VI. TheGroupTreasurer;VII. TheGroupSpiritual/ReligiousAdvisors/Chaplains;VIII. TheGroupQuartermaster/Bo’sun;IX. UptothreeotherrepresentativesoftheParents&FriendsSupportGroup,whoare

membersofScoutingIreland,subjecttotheapprovaloftheScoutGroupCouncil;X. TheGroupTrainer;XI. ArepresentativefromtheScoutSection;XII. ArepresentativefromtheVentureScoutSection;XIII. ArepresentativefromtheRoverScoutSection;

GroupScouters

106. ThefollowingindividualAppointmentsarecollectivelyknownasGroupScouters:

i. TheGroupLeader;ii. DeputyGroupLeader;iii. ProgrammeScouter.iv. GroupTrainer

TheGroupLeader

107. TheGroupLeader isaScouternominatedbytheScoutGroup, recommendedby the

County Commissioner and appointedbytheChiefCommissioner(AdultResources),on

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behalfofthe NationalManagementCommittee,foratermofthreeyears,and is eligibleforreappointmentbytheChiefCommissioner(Adult Resources),onbehalfof theNationalManagementCommittee,upon thenominationoftheScoutGroupandrecommendationof theCountyCommissionerforonefurthertermofthreeyears.Onthe expiryofthesecondthree-yearterm,theGroupLeadermaybereappointedbytheChiefCommissioner(AdultResources),onbehalfof theNationalManagementCommittee,forsubsequentone-yeartermssubjecttotheapprovaloftheScoutGroupandtheCountyCommissioner.

108. [Deleted18thApril2015]

109. TheAppointmentofGroupLeadermaybecancelled,withdrawnorsuspendedbytheChief

Commissioner(AdultResources)onbehalfoftheNationalManagementCommitteeontherecommendationoftheScoutGroupCouncilortheCountyCommissionerorwheretheGroupLeaderfailstoundertaketherelevantGroupLeaderTraining assetoutbytheNationalAdultResourcesCommittee.

110. ThedutiesandfunctionsoftheGroupLeaderinclude:

i. ToensurethattheScoutGroupCouncil,theProgrammeSectionsandtheGroup

meetsit’sresponsibilitiestoScoutinginthecommunity;ii. TomanagetheGroupresources;iii. ToensurethattheGroupmeetsitsresponsibilitiestoScoutingIrelandandcarries

outit’sfunctionsassetoutintheseRulesandinaccordancewiththeConstitution;iv. TorepresenttheScoutGroupCouncilatmeetingsoftheScoutCountyManagement

Committee;v. Toco-ordinateandsupporttheYouthProgrammeinoperationbytheProgramme

sectionstoachieveacontinuityintheyouthprogrammeofferedbytheScoutGroup;

vi. ToapprovethenominationbytheScoutGroupCouncilofProgrammeScoutersforappointmentbytheCountyCommissioner.

TheDeputyGroupLeader

111. ADeputyGroupLeaderisaScouternominatedbytheScoutGroupCouncil,recommended

bytheCountyCommissionerandappointedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommittee.

112. TheDeputyGroupLeaderholdshis/herAppointmentconcurrentlywiththeGroupLeaderin

officeatthetimeofAppointment.

111A.TheAppointmentofDeputyGroupLeadermaybecancelled,withdrawnorsuspendedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeontherecommendationoftheScoutGroupCouncilortheCountyCommissionerorwheretheDeputyGroupLeaderfailstoundertaketherelevanttrainingassetoutbytheNationalAdultResourcesCommittee.

113. TheDeputyGroupLeaderassistsaGroupLeaderincarryingoutthedutiesandfunctionsofa

GroupLeaderinadditiontoanyotherdutiesandfunctionsasdirectedbytheScoutGroupCouncil.

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114. TheGroupTrainerholdshis/herAppointmentconcurrentlywiththeGroupLeaderinofficeatthetimeofAppointment

ProgrammeScouters

115. ProgrammeScoutersareScoutersnominatedbytheScoutGroupCouncil,approvedbythe

GroupLeaderandappointedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommittee.

116. ThenameofthepartoftheYouthProgramme,whichtheScouterdelivers,willappearon

theAppointment.

117. AnychangeofAppointmentofaGroupScouterfromoneProgrammeSectiontoanotherorfromtheroleofDeputyGroupLeaderorGroupTrainerissubjecttotheapprovaloftheGroupLeader.

118. TheCountyCommissionermaycancel,withdraworsuspendtheAppointmentof

ProgrammeScouterfromaScoutereitherontherecommendationoftheGroupLeaderorotherwise.

TheGroupChairperson,GroupSecretary,GroupTreasurerandtheGroupQuartermaster/Bo’sun

119. TheScoutGroupCouncilappointstheGroupChairperson,theGroupSecretary,theGroup

Treasurer,theGroupQuartermaster/GroupBo’sun.

120. TheGroupSecretaryistheSecretaryoftheScoutGroupandinteraliahasthefollowingduties:

i. TokeeparegisterofallmembersoftheScoutGroupandensuresthattheScout

GroupanditsmembersareregisteredwithScoutingIreland.ii. TorecorddecisionsmadebytheScoutGroupCouncil.iii. ToensurethatmeetingsoftheScoutGroupCouncilareproperlysummonedin

accordancewiththeStandingOrdersoftheScoutGroupCouncil.

121. TheGroupTreasureristheTreasureroftheScoutGroupCouncilandpreparestheaccountsoftheGroup.

122. TheGroupQuartermaster/Bo’sunisresponsibleforthemaintenanceofequipment

belongingtotheScoutGroupandkeepsaRegisterofallequipment.

123. TheScoutGroupCouncilinassociationwiththeScoutCountyManagementCommitteesetsoutotherdutiesoftheGroupSecretary,theGroupTreasurerandtheGroupQuartermaster/Bo’sun.

TheGroupSpiritual/ReligiousAdvisor/Chaplain

124. TheScoutGroupCouncilshouldappointGroupSpiritual/ReligiousAdvisors/Chaplains.

125. TheGroupSpiritual/ReligiousAdvisor/Chaplainassistswiththespiritualdevelopmentofthe

ScoutthroughtheYouthProgrammedeliveredbytheScoutGroup.

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TheParents&FriendsSupportGroup

126. TheParents&FriendsSupportGroupshallprovidesupportandassistancetotheScoutGroupandisresponsibletotheScoutGroupCouncil.

127. TheParents&FriendsSupportGroupshallholdanAnnualGeneralMeetingforallparentsof

membersandfriendsoftheScoutGroup.

128. TheGroupTreasureristheTreasureroftheParents&FriendsSupportGroup.

SponsoredGroups

129. ScoutGroupsarepermittedtohaveasponsoringauthoritywhowillassistwiththeprovisionofScoutingtothelocalcommunity.

130. TheNationalManagementCommitteeshallestablishaprotocolfortheinvolvementof

sponsoringauthoritieswithScoutGroupsofScoutingIreland.

ORGANISATION–SCOUTCOUNTYLEVEL

TheScoutCounty

131. IndeterminingtheboundariesoftheScoutCountytheNationalManagementCommitteeshalltakeintoaccounttheLocalAuthorityareaswithinIreland. WhenchangingtheboundariesofexistingScoutCounties,agreementoftheeffectedScoutGroupsmustbeobtainedbeforethechangeisapprovedbytheNationalManagementCommittee.

132. ScoutCountieswithinLocalAuthorityareasshallco-operateforanycommonpurposes

withinthatLocalAuthorityarea.MeetingsoftherelevantCountyCommissionerswillfacilitatethiscooperation.WherenecessarythesemeetingsmaybechairedbytheProvincialCommissioner.

TheScoutCountyBoard

133. TheScoutCountyBoardmeetsatleastonceayear.Wherethereisonlyonemeetinginthe

yearitistheAnnualGeneralMeetingoftheScoutCounty.

134. TheScoutCountyBoardwillagreeasetofStandingOrdersformeetingsoftheScoutCountyBoard.

135. AllmembersoftheScoutCountyBoardshallhaveonevote.

MembersoftheScoutCountyBoard

136. ThemembersoftheScoutCountyBoardareasfollows:

i. AllmembersoftheScoutCountyManagementCommittee;ii. AllGroupScouters;iii. FourrepresentativesfromeachoftheCountyYouthFora.iv. OneregisteredScoutfromeachregisteredScoutGroup.

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TheAnnualGeneralMeetingoftheScoutCountyBoard

137. TheagendafortheAnnualGeneralMeetingoftheScoutCountyBoardshallinclude,interalia,thefollowing:

i. Approvaloftheminutesofthepreviousmeetingii. ReportoftheCountyCommissioneriii. AdoptionoftheAnnualScoutCountyReportaspreparedbytheCountySecretaryiv. AdoptionoftheAccountsoftheScoutCountyaspreparedbytheCountyTreasurerv. AdoptionoftheReportsoftheCountyProgrammeCo-ordinatorandtheCounty

TrainingCo-ordinatorvi. ToreceiveareportfromeachScoutGroupintheScoutCountyvii. ThenominationoftheCountyCommissionerforappointment,whenappropriateviii. TheelectionoftheCountyChairperson,theCountySecretaryandtheCounty

Treasurer,whenappropriateix. Toconsiderforapprovalproposals,includingproposalstotheNationalCouncil,

reportsandsubmissionssubmittedinwritingtotheCountySecretarynotlessthantwoweekspriortothedateofthemeetingbyanymemberoftheScoutCountyBoard.

x. TopresenttheprogrammeofeventstosupporttheScoutGroupsoftheScoutCounty.

xi. ThenominationoftheDeputyCountyCommissionerforappointment,whenappropriateandiftheCountyBoarddecidestofillthisrole.

Allreports,proposalsorsubmissionstobesubmittedinwritingtotheCountySecretarynotlessthantwoweekspriortothedateofthemeetingtofacilitatecirculationinadvanceofthemeeting.

TheScoutCountyYouthFora

138. TheScoutCountyYouthForaprovidefortheexpressionofviewsandformulationof

recommendations,recognisingthatsuchForainScoutingprovideadualopportunityforyoungmemberstodiscussissuesofinteresttothemandtomakerecommendationsonthese;andtolearntheskillsnecessarytoempowerthemtotakepartindecisionmakingintheAssociation.

139. TheScoutCountyManagementCommitteeisresponsiblefortheorganisationofScout

CountyYouthForainaccordancewiththeNationalYouth&AdultInvolvementPolicy.

140. TheScoutCountyYouthForainexercisingitsfunctionsunderArticle35oftheConstitutionmusthaveaquorumoftwentymemberspresentandvoting.

TheScoutCountyManagementCommittee

141. TheScoutCountyManagementCommitteeconsistsofthefollowing:

i. TheCountyCommissionerii. TheCountyOfficers:iii. TheCountyChairpersoniv. TheCountySecretaryv. TheCountyTreasurer

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vi. TheCountySpiritual/ReligiousAdvisor/Chaplainvii. AllGroupLeaderswithintheScoutCountyviii. TheCountyProgrammeCo-ordinatorix. TheCountyTrainingCo-ordinatorx. Notmorethanthreepersonsco-opted,iftheCommitteeseesfit,toholdofficeuntil

themeetingfollowingthenextAnnualgeneralmeetingoftheScoutCountyBoard.Suchco-opteesshallnothaveavote.

xi. TwoRepresentativesfromxii. theScoutCountyScoutYouthForumforScouts;xiii. theScoutCountyScoutYouthForumforVentureScouts;andxiv. theScoutCountyScoutYouthForumforRoverScoutsxv. TheDeputyCountyCommissioner

142. ADeputyGroupLeader(orinhis/herabsenceorwherethereisnoDeputyGroupLeader,

anotherGroupScouter)mayrepresenttheGroupLeaderintheeventthattheGroupLeadercannotattendameetingoftheScoutCountyManagementCommittee.

TheCountyCommissioner

143. TheCountyCommissionerisaScouternominatedbytheScoutCountyBoardandappointed

bytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeforatermofthreeyearsandiseligibleforre-appointmentbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeuponthenominationoftheScoutCountyBoardforonefurthertermofthreeyears.

144. TheScoutCountyBoard,subjecttotheapprovaloftheNationalManagementCommittee,

determinesthedutiesandfunctionsoftheCountyCommissioner.

145. IntheeventofaScoutGroupnotfunctioningsatisfactorilytheCountyCommissionermaydirectandsupporttheaffairsofsuchScoutGroup.

146. TheCountyCommissionermayattendmeetingsofanyScoutGroupintheScoutCounty.

147. TheappointmentoftheCountyCommissionermaybecancelled,withdrawnorsuspended

bytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeinaccordancewiththeRules.

TheScoutCountyDeputyCountyCommissioner

148. TheDeputyCountyCommissionerisaScouternominatedbytheScoutCountyBoard,recommendedbytheCountyCommissionerandappointedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommittee.

149. TheDeputyCountyCommissionerholdshis/herAppointmentconcurrentlywiththeCounty

CommissionerinofficeatthetimeofAppointment.

150. TheDeputyCountyCommissionerassistsaCountyCommissionerincarryingoutthedutiesandfunctionsofaCountyCommissionerinadditiontoanyotherdutiesandfunctionsasdirectedbytheScoutCountyManagementCommittee.

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151. TheappointmentoftheDeputyCountyCommissionermaybecancelled,withdrawnorsuspendedbytheChiefCommissioner(AdultResources)onbehalfoftheNationalManagementCommitteeinaccordancewiththeRules.

TheScoutCountyOfficers

152. TheScoutCountyOfficersareelectedbytheScoutCountyBoardforatermofthreeyears

andareeligibleforre-electionforonefurtherperiodofthreeyears.TheCountyChairpersonshallchairmeetingsoftheScoutCountyBoardandtheScoutCountyManagementCommittee.

153. ThefunctionsoftheCountySecretaryinclude:

i. TheconveningmeetingsoftheScoutCountyManagementCommitteeandtheScout

CountyBoardinaccordancewiththeStandingOrders;ii. RecordingtheminutesofthemeetingsoftheScoutCountyBoardandtheScout

CountyManagementCommittee;iii. DealingwithalladministrativemattersoftheScoutCounty.

154. ThefunctionsoftheCountyTreasurerinclude:

i. DealingwiththefinancialaffairsoftheScoutCounty;ii. ThepreparationofthebudgetfortheScoutCountyfortheapprovaloftheScout

CountyManagementCommitteeiii. ThepreparationoftheaccountsoftheScoutCountyfortheapprovaloftheScout

CountyBoard.iv. SupportofScoutGroupswhererequiredinthepreparationoftheirAnnual

Accounts.v. ThecollectionofAnnualAccountsfromeachScoutGroupintheScoutCounty.

155. TheScoutCountyManagementCommitteemayaddtothefunctionsoftheCountyOfficers,

asitconsidersappropriate.

156. TheScoutCountyManagementCommitteeshouldappointaCountySpiritual/ReligiousAdvisor/Chaplainforatermofthreeyearsandiseligibleforre-appointmentforonefurthertermofthreeyears.

157. TheScoutCountySpiritual/ReligiousAdvisor/Chaplainassistswiththespiritualdevelopment

oftheScoutthroughtheYouthProgrammesdeliveredbytheScoutCounty.

TheScoutCountyProgrammeCoordinatorandtheScoutCountyProgrammeTeam.

158. TheScoutCountyProgrammeCoordinatorshallbeappointedbytheScoutCountyManagementCommitteeonthenominationoftheCountyCommissioner.TheCountyProgrammeCoordinatorshallleadaScoutCountyProgrammeTeam(consistingofanAssistantCountyProgrammeCoordinatorperProgrammeSection)toassisthim/herinsupportingtheYouthProgrammedevelopedandproducedbyScoutingIrelandandprovidingassistanceandguidanceonitsdeliverytotheScoutGroupsandtheirProgrammeSectionswithintheScoutCounty.TheCountyProgrammeTeamwillbeappointedbytheCountyProgrammeCoordinatorwiththeapprovaloftheCountyCommissioner.

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159. TheCountyProgrammeCoordinatorandtheCountyProgrammeTeamshallconvenemeetingsofProgrammeScoutersandotherswithintheScoutCountyasrequiredtofulfilltheirfunctionanddutieswithintheScoutCounty.

160. TheScoutCountyManagementCommitteesetsoutthefunctionsanddutiesoftheCounty

ProgrammeCoordinator.

161. TheCountyProgrammeCoordinatorsshallholdofficeconcurrentlywiththeCountyCommissionerbywhomhe/sheisnominated.

TheScoutCountyTrainingCoordinator

162. AScoutCountyTrainingCoordinatorshallbeappointedbytheScoutCountyManagement

CommitteeonthenominationoftheCountyCommissionertoensurethemanagementanddeliveryofAdultLeaderTrainingdevelopedandproducedbyScoutingIreland.

163. TheScoutCountyManagementCommitteesetsoutthefunctionsanddutiesoftheCounty

TrainingCoordinator.

164. TheCountyTrainingCoordinatorshallholdofficeconcurrentlywiththeCountyCommissionerbywhomhe/sheisnominated.

ORGANISATION-SCOUTPROVINCIALLEVEL

TheScoutProvince

165. ThereshallbeaProvincialManagement/SupportTeamwhosefunctionsshallbe:

i. Tomobiliseandco-ordinatethecombinedresourcesoftheScoutCountieswithin

theScoutProvinceforthegreaterbenefitofscoutingatlocallevel,ii. Toensuretheimplementationofthepoliciesandprogrammesdevelopedat

NationallevelwithintheScoutProvincethroughtheScoutCounties,iii. ToprovideinputtothedevelopmentofpoliciesandprogrammesatNationallevel,iv. Leaderrecruitmentandtraining,v. Membershipretentionandexpansion,vi. Tofacilitatebywayofprovisioninsofaraspossiblespecialisttypeservicesdirectto

LocalScoutingspearheadedbyfull-timeprofessionalstaff.Suchservicesmayinclude,butshallnotbelimitedto,LeaderTraining.

vii. AnyotherdutiesandfunctionssetoutbytheNationalManagementCommittee.

TheProvincialManagement/SupportTeam

166. TheProvincialManagement/SupportTeamconsistsofthefollowing:

i. TheProvincialCommissionerii. TheProvincialSecretary,asappointedbytheProvincialManagement/SupportTeamiii. TheProvincialTreasurer,asappointedbyTheProvincialManagement/Support

Teamiv. AllCountyCommissionerswithintheScoutProvincev. TheYouthProgrammeCommitteerepresentativevi. TheAdultResourcesCommitteerepresentative

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vii. TheProvincialTrainingCoordinatorviii. TheProvincialInternationalCoordinatorix. TheChairpersonoftheProvincialYouthForumforScouts,theProvincialYouth

ForumforVentureScoutsandtheProvincialYouthForumforRoverScouts.x. OthersasmaybeappointedbytheTeamxi. TheDeputyCountyCommissionermayattendintheabsenceoftheCounty

Commissionerifdelegatedtodoso.

OnememberoftheProfessionalStaffandothersasrequestedshouldattendmeetingsoftheProvincialManagement/SupportTeamandhasarighttocontributetothedeliberationsoftheTeam.

167. TheProvincialTrainingCoordinatorshallbeappointedbytheProvincialManagement

SupportTeamonthenominationoftheProvincialCommissionerinconsultationwiththeNationalTrainingCommissioner.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialTrainingCoordinatorshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.

168. TheProvincialInternationalCoordinatorshallbeappointedbytheProvincialManagement

SupportTeamonthenominationoftheProvincialCommissionerinconsultationwiththeInternationalCommissioner.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialInternationalCoordinatorshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.

169. TheProvincialAdultResourcesrepresentativeshallbeappointedbytheProvincial

ManagementSupportTeamonthenominationoftheProvincialCommissionerinconsultationwiththeChiefCommissionerAdultResources.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialAdultResourcesrepresentativeshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.

170. TheProvincialYouthProgrammerepresentativeshallbeappointedbytheProvincial

ManagementSupportTeamonthenominationoftheProvincialCommissionerinconsultationwiththeChiefCommissionerYouthProgramme.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialYouthProgrammerepresentativeshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.

171. TheProvincialTreasurershallbeappointedbytheProvincialManagementSupportTeamon

thenominationoftheProvincialCommissioner.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialTreasurershallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.

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172. TheProvincialSecretaryshallbeappointedbytheProvincialManagementSupportTeamonthenominationoftheProvincialCommissioner.His/hertermofofficeshallbeconcurrentwiththetermofofficeoftheProvincialCommissionerinofficeatthetimeoftheappointment.ShouldtheProvincialCommissionerresignorberemovedfromoffice,theProvincialSecretaryshallremaininofficeuptotheformalvoteofanewProvincialCommissionerbutshallstepdownpriortothevote.

173. TheCountyCommissionermayberepresentedbyaCountyOfficerintheeventthatthe

CountyCommissionerisunabletoattendameetingoftheProvincialManagement/SupportTeam.

174. TheProvincialManagement/SupportTeamshallmeetatleastfourtimesperannum.

175. TheProvincialManagement/SupportTeamisresponsiblefortheorganisationofScout

ProvinceYouthForainaccordancewiththeYouth&AdultInvolvementPolicy.

176. TheProvincialYouthForaprovidefortheexpressionofviewsandformulationofrecommendations,recognisingthatsuchForainScoutingprovideadualopportunityforyoungmemberstodiscussissuesofinteresttothemandtomakerecommendationsonthese;andtolearntheskillsnecessarytoempowerthemtotakepartindecisionmakingintheAssociationandintheircommunities.

TheProvincialCommissioner

177. TheProvincialCommissionerisaScouternominatedbyaScoutGroupCounciloraScout

CountyBoardfromwithintheScoutProvinceandelectedbythemembersofNationalCouncilfromthatScoutProvinceforatermofthreeyearsandiseligibleforre-electionforafurthertermofthreeyears.WhereaProvincialCommissionervacatesofficetheProvincialManagement/SupportTeamwillappointaProvincialCommissioneruntilsuchtimeasaProvincialCommissionercanbeelectedinaccordancewiththisRule.

178. TheProvincialCommissionershallco-ordinatetheworkofthemembersoftheProvincial

ManagementSupportTeamand,wherenecessary,theworkoftheOfficersoftheScoutCountyManagementCommittee/swithintheProvince.

179. TheAppointmentofProvincialCommissionermaybecancelled,withdrawnorsuspendedby

theNationalManagementCommitteeontherecommendationoftheProvincialManagement/SupportTeamorotherwise.

180. ThefunctionsoftheProvincialTreasurerinclude:

i. DealingwiththefinancialaffairsoftheScoutProvince;ii. ThepreparationofthebudgetfortheScoutProvincefortheapprovalofthe

ProvincialManagement/SupportTeam;iii. ThepreparationoftheaccountsoftheScoutProvincefortheapprovalofthe

ProvincialManagement/SupportTeam.

ORGANISATION-NATIONALLEVEL

NationalCouncil

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181. AllmembersoftheNationalCouncilshallbenotifiedofthetime,dateandvenueoftheAnnualGeneralMeetingoftheNationalCouncilatleasteightweeksinadvanceofthedateofthemeetingandatleastfourweeks inadvanceofthedateofthemeetingforanyothermeetingoftheNationalCouncil.NotificationshallbeconsideredtobeeffectiveonaScoutGroup,ScoutCountyorScoutProvinceandYouthForumdelegateifitissentbyordinarypre-paidpostorbyelectronicmailtoeachGroupLeader,CountyCommissioner,ProvincialCommissionerandChairpersonsoftheYouthForumaswellasdirectlytopersonswhoaremembersoftheNationalCouncilbyvirtueoftheappointmentorpositiontheyhold.

182. TheNationalYouthForashallbeheldpriortothedeadlineforthesubmissionofmotionsfor

NationalCouncil.

183. ThenoticeoftheAnnualGeneralMeetingoftheNationalCouncilshallbeaccompaniedbythefollowing:

i. Thedraftminutesofthepreviousmeeting;ii. TheAnnualReporttobeadopted;iii. InvitationforproposalstotheNationalCouncil;iv. NominationformsforcompletionforthefollowingAppointmentswhennecessary:v. ChiefScoutvi. ChiefCommissioner(YouthProgramme)vii. ChiefCommissioner(AdultResources)viii. NationalSecretaryix. NationalTreasurerx. CommunicationsCommissionerxi. InternationalCommissionerxii. ProvincialCommissionerxiii. Nominationformsforcompletionfortheelectionofsixothermemberstothe

NationalManagementCommittee;xiv. NominationformsforcompletionformembersanddirectorsoftheScout

Foundationandotherrelevantentities;xv. NominationformsforcompletiontoconferthetitleofHonorarymembership.

184. AllcompletednominationformsmustbesubmittedtotheNationalSecretaryatleastsix

weekspriortothedateofthemeetingoftheNationalCouncil.

185. AsecondnoticeoftheAnnualGeneralMeetingoftheNationalCouncil shallbeforwardedbytheNationalSecretarytothosemembersofScoutingIrelandnotifiedwiththefirstnoticenotlessthanfourweekspriortothedateofthemeeting.Thissecondnoticeshallbeaccompaniedbythefollowing:

i. TheAgenda;ii. AllnominationsvalidlyreceivedbytheNationalSecretary;iii. AnymattersreferredtotheNationalCouncilbytheNationalManagement

Committee;iv. AnyproposalsreceivedbytheNationalSecretarybyoronbehalfofanyScoutGroup

Council,ScoutCountyBoardorNationalYouthForum.v. TheAuditAccountsofScoutingIreland.vi. TheAnnualReportoftheScoutFoundationandotherrelevantentities;vii. TheproposedNationalCouncilMeetingStandingOrders.

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186. ThenoticeforanyothermeetingoftheNationalCouncilshallbeissuedbytheNationalSecretaryandaccompaniedbythefollowing:

i. TheAgenda;ii. Thedraftminutesofthepreviousmeeting;iii. Theproposalsormotionssubmittedonthebusinesstobeconductediv. TheproposedNationalCouncilMeetingStandingOrders.

VotingProcedures

187. AllmembersoftheNationalCouncilareentitledtoonevote.

188. Allvoting,apartfromvotinginanelectionforanyAppointmentbytheNationalCouncil,

shallbebyopenshowofvotingcardsorbyusinganelectronicvotingsystem.Ifthevoteistakenbyopenshowofvotingcardsthevotemaybetakenbysecretballotwhereaproposalforsuchisacceptedbyonethirdofthosememberspresentandvoting.

189. Allelections,savewherethereisonecandidateforaposition,shallbebyproportional

representationbysingletransferablevote.Wherethereisonlyonecandidateseekingelection,thecandidateshallonlybedeemedelectediftheyreceivefiftypercentplusonevoteofthevotescast.Thevotescastshallincludeanyspoiledvotescast

190. IntheeventofanequalityofvotestheChairpersonshallhaveacastingvotewhetherornot

theChairpersonexercisedanoriginalvote.

191. MotionsshallbepassedbyasimplemajoritysavewhereotherwiseprovidedintheConstitutionandbytheseRules.

TheNationalManagementCommittee

192. TheNationalManagementCommitteeshallmeetatleastfivetimesayear.

193. NotwithstandingthegeneralityofthefunctionoftheNationalManagementCommitteeset

outintheConstitutionthefunctionoftheNationalManagementCommitteeshallinclude:

i. TheprovisionofastrategyfortheimplementationoftheAimandPrinciplesofScoutingIreland;

ii. TherepresentationofScoutingIrelandbothnationallyandinternationally;iii. TheprovisionofsupporttoallmembersofScoutingIrelandthroughtheproduction

anddevelopmentofyouthprogrammesandmaterialtosupportthemanagementofadultresources;

iv. TheapprovalofthebudgetasproposedbytheNationalTreasurer;v. TheestablishmentofoperationalproceduresandguidelinesforScoutingIreland;vi. ThemakingofproposalsinrelationtoadditionsorchangestotheConstitution

and/orRulesforconsiderationbytheNationalCouncil.

194. TheStandingOrdersoftheNationalManagementCommitteeshallbeagreedbytheCommittee.

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195. ThequorumformeetingsoftheNationalManagementCommitteeshallbesixmembersincludingatleasttwomembersoftheNationalTeamforPolicyImplementationandCo-ordination.

196. Anysub-committeecreatedbytheNationalManagementCommitteeshallceasetoexist

unlessitisre-appointedatthefirstmeetingoftheNationalManagementCommitteeaftertheAnnualGeneralMeetingoftheNationalCouncil.

NationalTeamforPolicyImplementationandCo-ordination

197. TheChiefScoutistheChairpersonoftheNationalTeamforPolicyImplementationandCo-

ordinationandco-ordinatestheworkofitsmembers.ThefunctionsanddutiesoftheNationalTeamforPolicyImplementationandCo-ordinationshallinclude:

i. EnsuringthefullimplementationofdecisionsanddirectivesoftheNational

ManagementCommittee;ii. Co-ordinatingtheworkoftheStandingCommitteesandSubCommittees.

198. ThemembersoftheNationalTeamforPolicyImplementationandCoordinationareas

follows:

i. ChiefScout;ii. NationalSecretaryiii. NationalTreasureriv. ChiefCommissioner(YouthProgramme)v. ChiefCommissioner(AdultResources)vi. Chairperson,NationalSpiritualReligiousAdvisoryPanel

199. TheChiefExecutiveOfficershouldattendmeetingsoftheNationalManagementCommittee

andhasarighttocontributetothedeliberationsoftheCommittee.

200. TheChiefScoutistheChairpersonoftheNationalManagementCommitteeandco-ordinatestheworkofitsmembers.TheChiefScouttakesonsuchotherfunctionsanddutiesasdirectedbytheNationalManagementCommittee.AChiefCommissionermaydeputisefortheChiefScoutasrequired.

201. TheChiefCommissioner(YouthProgramme)shallchairandcoordinatetheworkofthe

NationalYouthProgrammeCommittee.

202. TheChiefCommissioner(AdultResources)shallchairandco-ordinatetheworkoftheNationalAdultResourcesCommittee.

203. TheNationalSpiritual/ReligiousAdvisor/ChaplainprovidesguidanceonSpiritual/Religious

matterstoalloftheStandingCommitteesandProgrammeTeams.

204. TheNationalSecretaryistheSecretaryofScoutingIreland,theNationalCouncilandtheNationalManagementCommitteeandisresponsiblefortheadministrativefunctionsofscoutingIrelandandtakesonsuchdutiesastheNationalManagementCommitteemaydirectfromtimetotime,andmayformateam(s)toassistwiththedischargeofhis/herduties.

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205. TheNationalTreasurerisresponsibleforthefinancialandtreasuryfunctionsofScoutingIrelandandtakesonsuchdutiesastheNationalManagementCommitteemaydirectfromtimetotimeandmayformteamstoassistwiththedischargeofhis/herduties.

NationalYouthProgrammeCommittee

206. ThefunctionsoftheNationalYouthProgrammeCommitteeshallinclude:

i. Theco-ordinationofYouthProgrammeinScoutingIrelandonbehalfoftheNational

ManagementCommittee;ii. Theco-ordinationandmonitoringoftheProgrammeTeams;iii. TheappraisalandfurtherdevelopmentoftheYouthProgramme.iv. ThedevelopmentoftheYouthProgrammefordeliverybyProgrammeSectionsat

locallevel;v. OthertasksdelegatedbytheNationalManagementCommitteefromtimetotime.

207. ThemembersoftheNationalYouthProgrammeCommitteeareasfollows:

i. TheChiefCommissioner(YouthProgramme)ii. ProgrammeCommissionersiii. Threerepresentativesofiv. TheNationalYouthForumforScouts;v. TheNationalYouthForumforVentureScoutsandvi. TheNationalYouthForumforRoverScouts.vii. TheProvincialYouthProgrammerepresentativesviii. TheInternationalTeamrepresentativeix. UptothreeothersasmaybeappointedbytheNationalManagementCommitteeas

recommendedbytheChiefCommissioner(YouthProgramme)

NationalAdultResourcesCommittee

208. ThefunctionsoftheNationalAdultResourcesCommitteeshallinclude:

i. Theco-ordinationofAdultResourcesinScoutingIrelandonbehalfoftheNationalManagementCommittee;

ii. Theco-ordinationandmonitoringoftheTrainingTeam;iii. TheappraisalandfurtherdevelopmentofAdultResources;iv. TheprovisionofresourcesforthedevelopmentofAdultsinScouting:v. OthertasksdelegatedbytheNationalManagementCommitteefromtimetotime.

209. ThemembersoftheNationalAdultResourcesCommitteeareasfollows:

i. TheChiefCommissioner(AdultResources)ii. TheTrainingCommissioner;iii. ProvincialAdultResourcesRepresentatives;iv. TheInternationalTeamrepresentative.v. UptothreeothersasmaybeappointedbytheNationalManagementCommitteeas

recommendedbytheChiefCommissionerAdultResources.

NationalSpiritual/ReligiousAdvisoryPanel

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210. TheNationalSpiritual/ReligiousAdvisoryPanelprovidesguidanceonmattersofspirituality/religionincludingadherencetospiritualprinciples,loyaltytothefaiththatexpressesthemandacceptanceofthedutiesresultingtherefrom.ThePanelprovidesresourcesto:

i. TheNationalYouthProgrammeCommitteeandtheProgrammeTeamsinthe

developmentofthespiritualaspectsoftheyouthprogrammesproducedbyScoutingIreland.

ii. TheNationalAdultResourcesCommitteeandtheTrainingTeaminthedevelopmentanddeliveryofspiritualaspectsoftheyouthprogrammethroughadultleadertraining.

211. MembershipofthePanelwillbeopentoarepresentativeofeachsuchFaith/Spiritual

interestwhowishestohaverepresentationonthePanelsubjecttotheapprovaloftheNationalManagementCommittee.Membershipisrenewedonanannualbasis.

212. ThePanelwillelectaChairperson(theNationalSpiritual/ReligiousAdvisor/Chaplain)from

withinitsmembership.ThetermofofficefortheChairpersonisoneyearandcanberenewedfortwofurtherterms.

213. ThefunctionsofthisindividualaretorepresenttheNationalSpiritual/ReligiousAdvisory

PanelatmeetingsoftheNationalManagementCommitteeandtoprovideguidanceonSpiritualandReligiousmatterstoallStandingCommittees.

TheProgrammeTeams

214. ProgrammeTeamsforthedevelopmentofyouthprogrammesofScoutingIrelandshallbe

establishedbytheNationalManagementCommitteethroughtheNationalYouthProgrammeCommitteeandtheProgrammeCommissioner.

215. ThefunctionsoftheProgrammeTeamshallinclude:

i. Thecontinuousdevelopment,monitoringandevaluationoftheYouthProgramme

withtheapprovaloftheNationalYouthProgrammeCommittee;ii. ToassistandsupporttheScoutProvincesinthedeliveryoftheYouthProgramme;iii. TosetouttheelementsoftheprogrammetotheTrainingTeamforthe

developmentofanadulttrainingcoursetoaidthedeliveryoftheprogramme;iv. AnyotherfunctionsassetfromtimetotimebytheNationalYouthProgramme

Committeeand/ortheNationalAdultResourcesCommittee.

TheProgrammeCommissioner

216. AProgrammeCommissionerisprimarilyresponsibleforthecoordinationoftheworkoftheProgrammeTeamandanyotherdutiesorfunctionsasdirectedbytheNationalManagementCommitteethroughtheNationalYouthProgrammeCommitteefromtimetotime.

217. AProgrammeCommissionershallbeappointedbytheNationalManagementCommittee

andshallholdofficeconcurrentlywiththeChiefCommissioner(YouthProgramme).He/shemaybenominatedforthepositionby:

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i. AScoutGroupCouncilii. AScoutCountyManagementCommitteeiii. AnymemberoftheNationalManagementCommitteeiv. TheAppointmentofaProgrammeCommissionermaybecancelled,withdrawnor

suspendedbytheNationalManagementCommittee.

TheTrainingTeam

218. ATrainingTeamforthedevelopmentofAdultLeaderTraininginScoutingIrelandshallbeestablishedbytheNationalManagementCommitteethroughtheNationalAdultResourcesCommittee.

i. TheTrainingTeamincludesthefollowingmembers:ii. TheTrainingCommissioner;iii. ArepresentativefromeachUptothreerepresentativesfromtheNationalYouth

ProgrammeCommitteeiv. ProvincialTrainingCo-ordinatorasappointedbytheProvincialCommissioner.v. UptothreeothersasmaybeappointedbytheNationalManagementCommitteeas

recommendedbytheNationalTrainingCommissioner.

219. ThefunctionsoftheTrainingTeamshallinclude:

i. ThedevelopmentofAdultLeaderTrainingforthepurposesofsupportingthedeliveryofyouthprogrammeaccordingtotheelementssetoutbytheappropriateProgrammeTeamasdirectedbytheNationalAdultResourcesCommittee;

ii. ThedevelopmentofsuchAdultLeaderTrainingforpurposesasdirectedbytheNationalAdultResourcesCommittee;

iii. ToassistandsupporttheScoutProvincesinthedeliveryoftheAdultLeaderTraining;

iv. ThemonitoringandevaluationoftheAdultLeaderTraining;v. AnyotherfunctionsassetoutfromtimetotimebytheNationalManagement

CommitteethroughtheNationalAdultResourcesCommittee.

TheTrainingCommissioner

220. ThereshallbeaTrainingCommissionerwhoshallberesponsibleforthedevelopmentandimplementationofadultleadertrainingformembersofScoutingIrelandforthepurposeofprovidingtherequiredsupporttodelivertheyouthprogrammesdevelopedbyScoutingIreland.

221. TheTrainingCommissionerisprimarilyresponsibleforthecoordinationoftheworkofthe

TrainingTeamandotherdutiesandfunctionsasdirectedfromtimetotimebytheNationalManagementCommitteethroughtheNationalAdultResourcesCommittee.

222. TheTrainingCommissionerisappointedbytheNationalManagementCommitteeandshall

holdofficeconcurrentlywiththeChiefCommissioner(AdultResources).He/shemaybenominatedforthepositionby:

i. AScoutGroupCouncilii. AScoutCountyManagementCommitteeiii. AnymemberoftheNationalManagementCommittee

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iv. TheAppointmentofTrainingCommissionermaybecancelled,withdrawnorsuspendedbytheNationalManagementCommittee.

TheInternationalTeam

223. TheNationalManagementCommitteeshallestablishanInternationalTeamtopromoteand

developtheInternationaldimensionofScoutingIreland.

224. TheInternationalTeamincludesthefollowingmembers:

i. TheInternationalCommissioner;ii. ProvincialInternationalCoordinatorsasappointedbytheInternational

Commissioner;iii. TherepresentativestotheNationalYouthProgrammeCommitteeandtheNational

AdultResourcesCommittee;iv. TworepresentativesoftheNationalYouthForum.v. UptothreeothersasmaybeappointedbytheNationalManagementCommitteeas

recommendedbytheInternationalCommissioner.

225. ThefunctionsoftheInternationalTeamshallinclude:

i. ResponsibilityfortheinternationalrelationsofScoutingIreland;ii. ThepromotionoftheinternationaldimensionofScoutingIreland.

TheInternationalCommissioner

226. ThereshallbeanInternationalCommissionertopromoteanddeveloptheInternational

dimensionofScoutingIreland.

227. TheInternationalCommissionerisamemberofScoutingIrelandelectedbytheNationalCouncilonthenominationofaScoutGroupCouncil,aScoutCountyBoardortheNationalManagementCommitteetoserveasamemberoftheNationalManagementCommitteeforatermofthreeyearsandiseligibleforreelectionforafurthertermofthreeyears.

228. TheAppointmentofInternationalCommissionermaybecancelled,withdrawnorsuspended

bytheNationalManagementCommittee.

227A.WheretheInternationalCommissionervacatesofficetheNationalManagementCommitteeshallbeempoweredtoappointaScoutertothevacantpositionwhoshallholdtheappointmentuntilthenextmeetingoftheNationalCouncil.

TheCommunicationsCommissioner

229. ThereshallbeaCommunicationsCommissionerwhosedutiesandfunctionsshallinclude:

i. Themanagementandco-ordination,onbehalfoftheNationalManagement

Committee,oftheexternalandpublicrelationsofScoutingIrelandthroughallformsofmedia;

ii. ThedevelopmentandmaintenanceofacommunicationsprogrammeandstrategysuitablefortheneedsofScoutingIreland.

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iii. ConsultationwiththerelevantgroupsofNationalYouthRepresentativespriortotheimplementationofinitiativesregardingtheportrayalofScoutinginthemedia.

iv. TheCommunicationsCommissionerisamemberofScoutingIrelandelectedbytheNationalCouncilonthenominationofaScoutGroupCouncil,aScoutCountyBoardortheNationalManagementCommitteetoserveasamemberoftheNationalManagementCommitteeforatermofthreeyearsandiseligibleforre-electionforafurthertermofthreeyears.

230. TheAppointmentofCommunicationsCommissionermaybecancelled,withdrawnor

suspendedbytheNationalManagementCommittee.

229A.WheretheCommunicationsCommissionervacatesofficetheNationalManagementCommitteeshallbeempoweredtoappointaScoutertothevacantpositionwhoshallholdtheappointmentuntilthenextmeetingoftheNationalCouncil.

NationalManagementCommittee-OtherMembers

231. SixmembersoftheNationalCouncilwillbeelectedbytheNationalCouncilonthe

nominationofaScoutGroupCounciloraScoutCountyBoardtoserveasmembersoftheNationalManagementCommitteefoeonetermofthreeyearsandareagaineligibleforelectionafteraperiodofthreeyears'absencefromtheNationalManagementCommittee.Threeofthesesixmembersshallbeundertwenty-sixyearsofageonthedayoftheirelection.

232. MembersoftheNationalManagementCommittee,electedunderRule225,maynothold

concurrentlyaNationalAppointmentasoutlinedunderRule78-National.

TheNationalYouthFora

233. TheNationalYouthForaprovidefortheexpressionofviewsandformulationoftherecommendations,recognisingthatsuchForainScoutingprovideadualopportunityforyoungmemberstodiscussissuesofinteresttothemandmakerecommendationonthese;andtolearntheskillsnecessarytoempowerthemtotakepartindecisionmakingintheAssociationandintheircommunities.

234. TheNationalManagementCommitteeisresponsiblefortheorganisationofNationalYouth

ForainaccordancewiththeNationalYouth&AdultInvolvementPolicy.

235. TheNationalYouthForashallelectCommitteesinaccordancewiththeirStandingOrderstoactontheirbehalfbetweeneachsittingoftheFora.

PROPERTY&FINANCE

236. Groupsareexpectedtobeself-supporting.

237. AllmoniesreceivedbyanymemberonbehalfofScoutingIrelandshallbelodgedtoan

accountheldbyarecognisedfinancialinstitutionbearingthenameoftherelevantCouncilorCommitteeandthewords'ScoutingIreland'.EveryaccountoperatedonbehalfofScoutingIrelandshallhaveatleasttwosignatorieswhoshouldbemandatedbytherelevantCouncilorCommittee.

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238. ItisthepolicyofScoutingIrelandthateachScoutGroupshallhaveatleastoneaccountheldbyarecognisedfinancialinstitution.NootheraccountsforthepurposesoftheadministrationoftheScoutGroupshallbeopenedwithouttheconsentoftheScoutGroupCouncil.TheGroupTreasurershallasignatoryonallsuchaccounts.

239. AllCouncilsandCommitteesshallprepareaccountsannually.

240. TheNationalTreasurershallprepareaccountsannuallyforScoutingIreland.Theaccounts

shallbeauditedbyAuditorsappointedbytheNationalCouncilandmadeavailabletotheRevenueCommissionersonrequest.

241. Noaddition,alterationoramendmentshallbemadetotheseRulesfoethetimebeingin

forceunlessthesameshallhavebeenpreviouslyapprovedinwritingbytheRevenueCommissioners.

242. Clauses4and10oftheMemorandumofAssociationrelatingtotheIncomeandProperty,

andWindingupofthecompanyshallhaveeffectasiftheprovisionsthereofwererepeatedintheseArticles.

243. EveryScoutGroupCouncil,throughitsGroupTreasurer,mustsubmititsannualaccountsto

theCountyTreasurer.

244. EveryScoutCountyManagementCommitteeshallcomplywiththeproceduresadoptedbytheNationalManagementCommitteeinrelationtoAnnualReports,AnnualBudgeting,OperationalPlans,andFinancialControlsfortheScoutCounty.

245. EveryScoutProvince,throughitsProvincialTreasurer,mustsubmititsannualaccountsto

theNationalTreasurer.

TRANSITIONALPROVISIONSINTERIMNATIONALMANAGEMENTCOMMITEE

246. AnInterimNationalManagementCommitteeofScoutingIrelandwillberesponsibleformanagingthetransitionfromScoutingIreland(CSI)andScoutingIrelandS.A.I.toScoutingIrelandandwillactinaccordancewiththeProposedConstitutionandRulesofScoutingIrelanduponitsappointmentuntilsuchtimeaselectionsareheldbytheNationalCouncilofScoutingIrelandforappointmentstotheNationalManagementCommittee.

247. TheNationalExecutiveBoardofScoutingIreland(CSI)andtheManagementCommitteeof

ScoutingIrelandS.A.I.shallappointthemembersoftheInterimNationalManagementCommitteenolaterthan1stJuly2003.

248. ThemembersoftheInterimNationalManagementCommitteeshallbemembersofthe

NationalCouncilofScoutingIreland.

NAMESADDRESSESANDDESCRIPTIONSOFTHESUBSCRIBERS

1. MartinBurbridge,AccountantofWestward,Derryvarogue,Donadea,Naas.2. MarkO’Callaghan,Solicitor,of11,TheBrambles,PembrokeWood,PassageWest.3. NiallWalsh,Accountantof213BartonRoadEast,DundrumDublin16.4. BrendanMcNicholas,FireOfficer,of9BrookwoodRoad,ArtaneDublin5.

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5. KiernanGildea,CivilServant,of28TempleCourt,PalatineSquare,Dublin7.6. PeterKehoe,Priest,ofTheCarmelitePriory,Knocktopher,Co.Kilkenny.7. ChristyMcCann,BuildingContractor,ofBurrowRoad,Portrane,Co.Dublin.8. NoelMcCartney,Journalist,of32WoodviewCrescent,Lisburn,NorthernIreland,BT28

ILF.9. JulieMalone,HomeMaker,of23CorrovorrinGrove,Ennis,Co.Clare.10. JoeMarken,CommunityServicesSupervisor,of8GlenEastonDrive,Lexlip,Co.Kildare.11. MichaelJShinnick,CompanyDirector,ofMoneen,Glanworth,Co.Cork.12. DerrickWatson,NationalSalesManager,ofBallymacaw,DunmoreEast,Co.Waterford.13. PaulFalvey,ClerkofWorks,ofForestPark,Brookhill,Glanmire,Co.Cork.14. AnnGeraldineFoley,MarketingExecutive,of15AlbertCollegeDrive,Glasnevin,Dublin

9.15. OrlaMcCarthy,Teacher,of4SelskarCourt,Skeries,Co.Dublin.16. JohnMaher,Student,of30BrandonCrescent,DillonsCross,Cork.17. AmandaMerriman,Teacherof18HarbourView,Maynooth,Co.Kildare.18. PatMurphy,CompanyDirector,of33BlenheimHeights,Waterford,Co.Waterford.19. GarrettFlynn,MarketingManager,of1ArdmoreDrive,CityWest,Dublin24.

WitnessedBy:EamonnLynchChiefExecutiveOfficer5,OldRectoryPark,TaneyRoadDundrumDublin14Date:13/11/04

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DetailsofAmendmentsNationalCouncilAGM2017

ArticlesAmended ArticlesAdded ArticlesDeletedMemorandum2 Article98A Article83 Article101A Article84 Article85 Article87 Article96 Article99 Article100 Article101 Article102 Article105 Article107 Article244

NationalCouncilAGM2016

ArticlesAmended ArticlesAddedArticle181 Article185 Article186

NationalCouncilEGM2015

ArticlesAmended ArticlesAddedMemorandum8


ArticlesAmended ArticlesAddedArticle36(g) Article107 Article108 Article109 Article111 Article111A Article136(iv) Article148 Article177


ArticlesAmended ArticlesAddedArticle107

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Article109 NationalCouncilAGM2013

ArticlesAmended ArticlesAddedArticle80A Article111AArticle110 Article150Article114 Article142 Article146 Article147 Article148 Article149 Article187


ArticlesAmended ArticlesAddedArticle25 Article80(A)Article36 Article227(AArticle73 Article229(A)Article82 Article84 Article85 Article130 Article176 Article196(ii) Article217(ii)

National Council Ticket Instructions Delegate - Group

1. Step 1: The Group leader/County Commissioner will receive an email invitation from ([email protected]) inviting you to register for National Council Tickets. The email will be sent to your email address that is listed on the Database. If you do not receive this email please check your spam or junk folder.

2. Step 2: The email will have a link that brings you to the Eventbrite Ticket Page for National Council. If you cannot click on the link in the email please make sure you click the button to display images and links and then try click again.

3. Step 3: When you click the link, the National Council page will open up

on the Eventbrite website, you will need to click the green “Tickets” button to the right hand side of the page. You will then be asked for an access code. The access code is the email address that received the initial invite from Eventbrite.

4. Step 4: You will have the option to choose up to 4 tickets. Choose how

many tickets you need for your Group’s Delegates. Please note at least one delegate must be a registered youth member.

5. Step 5: Fill in the details for the delegates who will be getting the

tickets to National Council. Please wait until you have the correct names against all tickets before finalising your order.

6. Step 6: Each Delegate will receive a confirmation email with their ticket

attached as a PDF. Please ensure the email address you enter for each delegate is correct. Delegates will also have the option to store their ticket on a “smart-phone”; if you decide to go with this option then you do not need to print your ticket. Just make sure you have your smart-phone charged for the day of National Council. Please note the Group Leader will also receive a copy of the group delegate’s tickets by email.

7. Step 7: The ticket must be presented at check in on the morning of

National Council. Your ticket will be scanned at check in and depending on what ticket you have; you will then receive the relevant National Council paperwork i.e. voting card and ballot paper(s).

National Council Ticket Instructions Delegate - County Commissioner and County Youth Representative

1. Step 1: The County Commissioner will receive an email invitation from

([email protected]) inviting you to register for National Council Tickets. The email will be sent to your email address that is listed on the Database. If you do not receive this email please check your spam or junk folder.


3. Step 3: When you click the link, the National Council page will open up

on the Eventbrite website, you will need to click the green “Tickets” button to the right hand side of the page. You will then be asked for an access code. The access code is the email address that received the initial invite from Eventbrite.

4. Step 4: Choose how many tickets you need for your Delegates ie

County Commissioner/County Youth Representatives.

5. Step 5: Fill in the details for the delegates who will be getting the tickets to National Council. Please wait until you have the correct names against all tickets before finalising your order

6. Step 6: Each Delegate will receive a confirmation email with their ticket

attached as a PDF. Please ensure the email address you enter for each delegate is correct. Delegates will also have the option to store their ticket on a “smart-phone”; if you decide to go with this option then you do not need to print your ticket. Just make sure you have your smart-phone charged for the day of National Council. Please note the County Commissioner will also receive a copy of the County Youth Representative’s tickets by email.



National Council Ticket Instructions Delegate - Single ie, County Appointment (County Treasurer, County Chairperson, County Secretary, National Appointment, Programme Commissioner,

National Management Committee

1. Step 1: You will receive an email invitation from ([email protected]) inviting you to register for National Council Tickets. The email will be sent to your email address that is listed on the Database. If you do not receive this email please check your spam or junk folder.


3. Step 3: When you click the link, the National Council page will open up on the Eventbrite website, you will need to click the green “Tickets” button to the right hand side of the page. You will then be asked for an access code. The access code is the email address that received the initial invite from Eventbrite.

4. Step 4: Select your ticket.

5. Step 5: Fill in your details.

6. Step 6: You will receive a confirmation email with your ticket attached

as a PDF. You will also have the option to store your ticket on a “smart-phone”; if you decide to go with this option then you do not need to print your ticket. Just make sure you have your smart-phone charged for the day of National Council.



Frequently Asked Questions

1. What do I do if I have not received the email inviting me to register for National Council Tickets? Please check your spam or junk folder if you cannot locate the email invitation from Eventbrite. If you have not received the email then please send an email [email protected]

2. Do I need to bring my ticket on the morning of National Council? Yes you will need either; your printed ticket or your e-ticket on your smart-phone. You will not be allowed to enter National Council without your ticket.

3. Am I able to change the name on the ticket to another member of my group? Yes up until 24 hours before the event start time; you will be able to change the name on the ticket. To do this, please send an email to [email protected]. However, we strongly advise you to wait until you have the correct names against all tickets before you order them. Please note Appointed County/National tickets are non-transferrable.

4. Where do I check in? You need to check in at the relevant desk as indicated by your ticket. There will be signs at the check in area to guide you to the correct desk.

5. What do I do if I have not received my tickets? If you have not received your tickets, please send an email to [email protected]

6. What is the cut-off date for registering for my ticket to National Council? You must register before Sunday the 08/04/2018 at 20:00. At 20:00 on the 08/04/2018 Registration for National Council Tickets will be closed.

Scouting Ireland

Uniform proposals

12th March 2018

Scouting Ireland uniform proposals 12th March 2018

Introduction

At our National Council in 2016 the following motion was

passed:

Motion GP-21

“That this National Council instructs the National Management

Committee to implement the promised uniform review and to

present a report on its findings to next year’s National Council.”

In January 2017 the National Management Committee set up a

Uniform Review Committee headed by the Communications

Commissioner. The terms of reference were agreed and the

committee set about their work having launched the review at

National Council 2017.

Over the following months the team - through numerous

meetings, roadshows, questionnaires, national events and

conferences - interacted with over 8,000 members, parents and

interested parties. We challenged viewpoints, answered

questions, proposed solutions, and most importantly, listened.

Scouting Ireland has a proud tradition of wearing uniform. The

vast majority of respondents want us to have a uniform that

shows that we are scouts and that they would be proud to

wear.

From all our interaction the big issues with the current uniform

related primarily to fit and comfort.

Having listened to and compiled the results of all our

interactions the team are proposing changes that we believe

achieve the main objectives of being fit for purpose:

Improved fit

Value for money

Low maintenance

Practical (for activities and for ceremonies)

Non-wrinkle & colour fast fabrics

Increase wearing of uniform

Appealing external image of Scouting

Most importantly we want to portray Scouting as an active youth

movement. We asked ourselves what a measure of success in

this project might be. If more of our members wear the uniform,

and wear it more often with pride, then that is surely the

measure.

Adventures Begin Here!

Kieran Cody

Communications Commissioner

On behalf of the Uniform Review Committee

Fit for purpose

1. Improved fit and cut

2. Quality of fabrics – low maintenance

3. Suitable for activities and ceremonies

4. Reflect an active youth movement

5. A better uniform that will be worn more often


Our current uniform


Approved by National Council in October 2004

New Uniform Proposals

The following pages describe the proposed new uniform for all sections and for Scouters.

We referenced scout uniforms from other National Scout Organisations and also a wide range of garment and fabric

samples. A set of bronze samples were made up in December & January, working with three different garment

manufacturers, which have informed this presentation.

A set of silver samples are currently being prepared and will be displayed at National Council. These will simulate

final details and fabrics in so far as possible but will not perfectly match production.

May to October 2017 – Surveys, research & consultations and a detailed review of apparel & scout uniform

September to December 2017 – Develop proposals, compile feedback, draw up specifications for Bronze samples.

January to February 2018 – Review full suite of Bronze samples and update all specifications for Silver samples.

March to April 2018 – Present proposals to the membership.

Proposed uniform


Navy base colour, WOSM badge and Scouting Ireland embroidery/badge across the board.

New Zip Top for Beaver Scouts & Cub Scouts with distinguishing coloured panels.

Redesigned shirt for Scouts, Venture Scouts, Rover Scouts & Scouters – an alternative colour for Scouts was rejected by the

respective Youth Forums. Better fit, fabric and simplified detailing.

New section and Sea Scouting badges to be worn opposite the Scouting Ireland badge.

Zip Top alternative for Scouts, Venture Scouts, Rover Scouts & Scouters.

Choice in relation to lower garment – ref. page 14

The following pages describe the new proposals in more detail.

Beaver Scout & Cub Scout Top

1. Durable polyester fabric

2. Half zip with stand up collar

3. Distinctive side panels

4. Reflective tape seams at back

5. Shaped hem and square cuffs

Photos show first sample of top

All details to be refined

Zip Tops

New Zip Tops for Beaver Scouts and Cub Scouts – coloured panels to identify section

Shaped hem, side panels and reflective tape seams at back.


Zip Tops

Distinctive panels to identify sections

WOSM badge sewn on

Embroidered Scouting Ireland emblem

Proven durable fabrics


Shirt fabric

1. Cotton/Polyester mix

2. Square weave texture for feel and durability

3. Mid weight for comfort

Photo shows first sample of shirt

All details to be refined


Shirts

FEMALE

Internal pockets

Shaped waist and hem

WOSM badge sewn on

Scouting Ireland emblem badge sewn on

Proven durable fabrics – Cotton/Poly mix

Can be worn tucked in or out

UNISEX

External pockets

Shaped hem – drop at back

WOSM badge sewn on

Scouting Ireland emblem badge sewn on

Proven durable fabrics – Cotton/Poly mix

Can be worn tucked in or out


Shirts

Same colour for Scouts, Venture Scouts, Rover Scouts and Scouters

Distinguishing badge above left pocket for each section – ref. next page

Simplified cut and details taking cues from current trail shirt design

Suitable for active wear and for ceremonies


Section badges

A badge for each section can be sewn above the left pocket

Adult awards would be worn in this location by Scouters

Sea Scouting badges as follows: ‘SEA SCOUT’ and ‘GASÓGA MARA’

Designs shown subject to amendment


Zip Tops

FEMALE

Shaped waist and hem

WOSM badge sewn on

Embroidered Scouting Ireland emblem & name

Proven durable fabrics – polyester

Dark Navy side panels

UNISEX

Shaped hem – drop at back

WOSM badge sewn on

Embroidered Scouting Ireland emblem & name

Proven durable fabrics – polyester

Dark Navy side panels


Zip Tops

Same colour for Scouts, Venture Scouts, Rover Scouts and Scouters

Distinguishing badge may be worn on upper left chest for each section and by Sea Scout Groups

Unisex/Male and Female cuts

Suitable for active wear and ceremonies

Sized to be worn over the shirt or with a base layer


Trousers

A clear majority of the participants in all surveys

and consultations chose to allow the wearing of an

appropriate navy lower garment by its members as

agreed and defined by the relevant scout group.

An official pattern of dark navy Pull-Up trousers and

Female & Male trousers to be available from The

Scout Shop for individuals and Scout Groups to

wear if that is their preference.

(to be worded in detail in a revised uniform policy

and guideline).


Scouting Ireland badge

The above variation (name in English only) will be

provided as an alternative if required.

Emblem centred.


The Scouting Ireland emblem and name in English

and ‘As Gaeilge’ will be featured on all uniform

shirts and tops.

On the Zip Tops it is proposed to embroider the

above graphic - as shown in the illustrations on the

previous pages.

On shirts it will be a woven badge without an

overlock, sewn on in the factory, and in a colour to

match the shirt – similar to the photo on page 9.

Time Line

If the uniform motion is passed by National Council, the National Management Committee will amend the Uniform Policy to reflect

the proposals. The current policy will remain in effect ‘in parallel’ for a period of three years to allow members to change over as

they change sections, to avoid unnecessary cost.

If passed the new zip tops, including the Beaver Scout and Cub Scout tops, will be available from Autumn 2018, with the new shirt

& trousers available early in 2019.

There will be a further review of the proposals in September 2020 to assess members’ views on the new garments.

If the uniform motion is rejected the current Uniform Policy remains in place.

Thank You


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