DOCUMENT NUMBER: REVISION: DOCUMENT TITLE...ficat For the first four weeks the emppy gloyee is...

DOCUMENT NUMBER: REVISION: DOCUMENT TITLE:

DHF NUMBER: DHF REVISION:

DOCUMENT TYPE

COMMAND MEDIA GUIDANCE DOCUMENTProcedure Program Description Desktop Instruction Design Guide

Policy Manual Engineering Standard Guide

Plan

ACTION

New Page Change Notice Cancelled Superseded

Revision – Non-Intent

Revision – Minor Intent

Revision –Major Intent

REQUIRED REVIEW

Acquisition Services Construction Criticality, Facility, Nuclear Safety, Fire Protection

Emergency Mgmt

Field Procurement Engineering IS&T ES&H

Purchasing Human Resources Maintenance Radiological Control

Subcontracts Legal/Subcontracts Operations Environmental

Supplier Quality O&AS Quality Construction Safety

Prime Contracts DMC Requirements Mgmt Industrial Hygiene

Production Facilities Quality Assurance, BNI Medical Services

Project Controls Procedures Quality Assurance, CNS

Safeguards & Security

Project Management Startup Training

Project Management, BNI

Project Management, CNS

ADDITIONAL REVIEWERS:

UPF-CP-102 5 Orientation, Training and Development

DHF-UPF-CP-102-05 0

Lisa Hawkins, Jamie Horning, Greg Vaughn, Steve Sawa, R. Huddleston, Scott Baxter Hayes, Dave Ross, J. HowanitzNot QA Implementing (no QA review required)

UCN-23284 (06-22-18) Y15-95-235 Y15-95-236

Page1 of 3

UPF DOCUMENT HISTORY FILEAND CHECKLIST

UCN-23284 (06-22-18) Y15-95-235 Y15-95-236

Page1 of 3

DHF-UPF-CP-102-05 1 of 36

This document has been reviewed by a Y-12 DC / UCNI-RO and has been determined to be UNCLASSIFIED and contains no UCNI. This review does not constitute clearance for Public Release.

Name:________________________ Date:__________01/14/19A. L. Glover

RC-UPF DMC

01/15/19 08:52

CHECKLIST

CONTENT VERIFICATION (Check All That Apply):Correct Format Responsibilities Defined

Interfaces/Handoffs Identified Correct Level of Detail

Records Identified with Quality Level Designation References and Forms Identified

ASSOCIATED DOCUMENTS READY FOR ISSUANCE (Check All That Apply):

Forms/Documents Needed to Execute (List Associated Documents):

No Associated Documents

All Documents Ready for Issuance

CROSS-FUNCTIONAL VERIFICATION:

Yes No Cross-Functional Interface Exists and Included in Review

Yes No Cross-Functional Organizations Affected by Document Have Been Notified

List Affected Organizations:

TRAINING EVALUATION AND COMMUNICATION

CONSIDER THE FOLLOWING ACTIONS THAT MAY POTENTIALLY BE NEEDED:

1. Training Program Description (TPD) changes

2. Position Assignment Form (PAF) changes

3. Training Method Needed

APPLICABLE TRAINING METHOD (Check All That Apply):

Classroom Newly Assigned Required Reading No Training Required

Web Based No Change From Previous Revision

Briefing

Date: No Training Contact Information Needed

Training Contact Name:

KEY DATESSENT FOR REVIEW COMMENTS DUE COMMENTS RECEIVED COMMENTS RESOLVED DATE ISSUED

UCN 23305, UCN 23307A, UCN 23307B, UCN 23307C, UCN 23305D. Add: CFN 1159 and "Responsibilites and Expectations" (needs a new form number) to the Records generated table in Section 8.0.

Construction, Training

9/10/2018 9/24/2018 9/25/2018 12/4/2018 1/8/2019

UCN-23284 (06-22-18) Y15-95-235 Y15-95-236

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UCN-23284 (06-22-18) Y15-95-235 Y15-95-236

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DOCUMENT HISTORY DETAIL

DOCUMENTS TO INCLUDE IN DHF PACKAGE:

All Document Types Command Media ONLY

UPF Document History File and Checklist(UCN-23284)

Email Notification of Document Review – Including Distributed Document

Training Notification – If Applicable CRF (UCN-23207) or Other Documentation of Comments and Comment Resolution

Procedure/Document Awareness Notification APA Form (UCN-23183) – If Applicable

Native Files Saved in ProjectWise PCN Form (UCN-23182) – If Applicable

PERIODIC REVIEW FREQUENCY REQUIRED

1 Year(QAPD Only)

2 Years(CM Affecting Safety Basis)

3 Years(Other CM)

5 Years(Guidance Documents)

COMMENTS

APPROVAL

PROJECT PROCEDURE COORDINATOR

Printed Name/Signature Date

DOCUMENT PREPARER:


RESPONSIBLE MANAGER:


N/A

Linda Bailey

Sherri Powell

Jamie Horning

UCN-23284 (06-22-18) Y15-95-235 Y15-95-236

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UCN-23284 (06-22-18) Y15-95-235 Y15-95-236

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.

.01/09/19

01/14/19

.

.01/14/19

From: UPFProceduresTo: Hawkins, Lisa; Hagan, Gary; Horning, Jamie; Vaughn, Greg; Huddleston, Rosie; Sawa, Stephen; Howanitz, John P; Ross, Walter D; Hayes, BaxterCc: Kelley, Edward; Priest, Kelly K; UPFProcedures; UPF FormsSubject: Action Due 09/24/2018 - Review/Comment UPF-CP-102, Orientation, Training and DevelopmentDate: Monday, September 10, 2018 4:35:51 PMAttachments: image001.png

Please review and comment on this document, using the link below:

Document Number: UPF-CP-102, Rev 5

Document Title: Orientation, Training and Development

Form(s) created or revised UCN-23334, UPF Responsibilities and Expectations

Training requirements

YesRequired ReadingWeb-BasedClassroomBriefingNo Change in Training

Comments Due 9/24/2018

Link UPF-CP-102_REV_5\

Comment types must be added by the commenter on the comment by adding the type in parentheses at the very beginning of the comment i.e. “(C)”,“(A)” or “(S)”. (C) Conflict – missing or invalid req’t – include reference. Example: (C)Conflict with Y15-95-999, change to this other way. (S) Suggestion. Example: (S)This is a suggestion. (A) Administrative – Grammar, type, formatting. Example: (A)”Manger” should be “Manager”. Refer to this one page guide:SD-EY-801768-A051

on how to review and comment, using kolLaberation. Thank you,UPF Command Media/Procedures


UPF-CP-102 Revision 5 Page 1 of 12

ES&H Orientation, Training, and Development

Preparer:

Edward P. KelleySr. ES&H Representative

Date

Approval:

Jamie HorningBNI UPF ES&H Manager

Date

Gary HaganUPF ES&H Manager

Date

Dave RossUPF Construction Manager

Date

James W. SowersActing UPF Quality Assurance Manager, CNS

Date

John P. HowanitzSenior Vice President & UPF Project Director

Date

Effective Date




REVISION LOG

Revision Description

Inte

nt

Non

Inte

nt

5

Minor changes to Section 2.0, Construction ES&H Orientation, to delete a duplicate recommended training item and to clarify the expectations for submitting completed New Employee ES&H Continuing Education and Development Checklists.

Form numbers CFN-1159, Leadership Interview Scoresheet, and UCN-23334, UPF Responsibilities and Expectations, were added to Section 8.0, Records.

X

4

Reformatted into Command Media and Guidance Document Template. No longer an adopted procedure.

Revisions include alignment with Y90-95-027, UPF Training Program, and general update throughout the document to reflect current practices.

Based on extent of revision, revision bars are not shown.

X

Previous revisions On record




CONTENTS1.0 INTRODUCTION ............................................................................................................... 4

1.1 Purpose ................................................................................................................... 4

1.2 Scope ...................................................................................................................... 4

2.0 CONSTRUCTION ES&H ORIENTATION.......................................................................... 4

3.0 SUPERVISORS’ LEADERSHIP INTERVIEW ................................................................... 5

4.0 NEW EMPLOYEE CONTINUING ES&H EDUCATION & DEVELOPMENT (WEEKS 1-4)..................................................................................... 6

4.1 Buddy System.......................................................................................................... 7

4.2 Assessment/Evaluation............................................................................................ 7

5.0 VISITORS & VENDORS.................................................................................................... 7

6.0 SPECIALIZED TRAINING................................................................................................. 7

7.0 RETRAINING .................................................................................................................... 8

8.0 RECORDS ........................................................................................................................ 8

9.0 REFERENCES.................................................................................................................. 9

9.1 Source References .................................................................................................. 9

9.2 Interfacing References............................................................................................. 9

10.0 SUPPLEMENTAL INFORMATION ................................................................................... 9

APPENDIX A Acronyms and Definitions............................................................................... 10

APPENDIX B Leadership Interview Questionnaire Handout (Optional Scenario Questions for Craft Supervision)................................................. 11




1.0 INTRODUCTION

1.1 Purpose

This procedure describes the contents of and the process for Construction Environment Safety & Health Orientation, on-going new employee Environment, Safety, and Health (ES&H) orientation process, and examples of project specific ES&H training. This procedure complements requirements of Y90-95-027, UPF Training Program.

1.2 Scope

This procedure is applicable to the Uranium Processing Facility (UPF) construction site personnel, subcontractors, vendors, and visitors during the course of the Project.

2.0 CONSTRUCTION ES&H ORIENTATION

All Project personnel assigned to the Construction Support Building and Project construction areas will receive, at a minimum, a Construction ES&H Orientation.

The Construction ES&H Orientation is intended to be a formal session that provides an understanding of ES&H and Project requirements. It is designed to:

Provide the employee with the knowledge and information necessary to identify the hazards in his/her work environment and apply preventive measures and techniques to eliminate or reduce risk of illness and injury.Provide the employee with the knowledge of environmental requirements, mitigation practices, and ES&H and sustainability policies. Promote the “Zero Incident Philosophy” by introducing all employees to this concept, and how it can be achieved on the Project.

The Construction Manager (CM) or designee participates in each new hire orientation by beginning or closing it with a statement championing the ES&H process and expressing his/her expectations.

A UPF ES&H Handbook that contains environmental, safety, and health information and requirements, or an equivalent document (e.g., Pocket Points), will be issued to all new employees and thoroughly discussed.

Each employee shall confirm receipt of training by signing an acknowledgement page or an equivalent sign-in document for the training session.

The ES&H Orientation will provide a standardized level of awareness training to the new employee. Typical topics discussed at the ES&H Orientation may include:

Management commitmentES&H behavior overviewGeneral Project/facility rulesEmergency proceduresDrug and alcohol policyPersonal protective equipmentFire prevention and protectionLadders/safe access to elevated work areas


s an

All Project personnel assigned to the Construction Support Building a ct

.

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Hazard communicationHousekeepingBarricadesHand and power tool safetyWaste managementChemical managementSpill prevention and controlErosion and storm water controlSustainabilityIncident investigation injury/illness reportingSafety Task Analysis Risk Reduction Talk (STARRT)/Job Hazard Analysis (JHA)ES&H Toolbox meetingsConfined spacesCompressed gas cylindersBack injury preventionFall protection/preventionLock Out/Tag Out (LO/TO)Excavations and trenchingIndustrial Hygiene (noise, dust, mist, fumes) Where applicable, all training shall be provided in the language spoken by the workforce, and a test (oral or written) given to measure retention.

For the first four weeks the employee is assigned to the field, the Supervisor will meet with the new employee and discuss the items listed in the forms UCN-23307A, B, C, and D, New Employee ES&H Continuing Education & Development Checklists, which are compiledin the table in Section 8.0 of this procedure. The Supervisor will complete these forms and return them to the Project Training Department.

The Supervisor is responsible for ensuring that all employees reporting to him/her receive the Construction ES&H Orientation. If the new employee is assigned to the work area prior to the Construction ES&H Orientation, the Supervisor must contact the ES&H Manager/Supervisor to arrange for a condensed version of the orientation. The employee is then scheduled to attend the next scheduled orientation.

In accordance with Y90-95-027, the UPF Training Department will develop a process to verify the training has been understood. Verification can be done either orally or in writing, but must be documented and kept on file.

3.0 SUPERVISORS’ LEADERSHIP INTERVIEW

Each construction field-based Supervisor, regardless of level in the organization, will receive a Supervisors’ Leadership Interview upon promotion, hire, or transfer. Refer to Appendix B for instructions to the Leadership Interview Questionnaire Handout.

This orientation will outline the duties and responsibilities of the Supervisor with regard to ES&H, and provide guidance on how to handle violations of Project work rules.


ininficat

For the first four weeks the employee is assigned to the field, the Supervisor will meet with p y g , pthe new employee and discuss the items listed in the forms UCN-23307A, B, C, and D,p yNew Employee ES&H Continuing Education & Development Checklists, which are compiledp y g p , pin the table in Section 8.0 of this procedure. The Supervisor will complete these forms andpreturn them to the Project Training Department.



The Supervisors’ Leadership Interview will be conducted by the ES&H Manager/Supervisor or by his/her designee.

The CM or designee will participate in each Supervisors’ Leadership Interview by opening or closing with a statement championing the ES&H process and expressing his/her expectations.

Items discussed at the Supervisors’ Leadership Interview may include:

“Zero Incident Philosophy”People (behavior) based safety process New employee orientation processSupervisor ES&H meetingsEmployee ES&H committeeEmergency proceduresFirst aid and medical treatment processIncident reporting and investigationsSafe work practices/areasProject procedure familiarizationSafe work assignments and practicesEnvironmental compliance and mitigationSTARRT and JHAES&H site inspection and documentationES&H performance recognitionConsequences for violating work rulesQuality assurance and awareness

A Supervisor’s interview checklist, form number UCN-23305, interview scoresheet, and Responsibilities and Expectations for UPF Supervisors’ forms shall be used to ensure that each Supervisor receives the required ES&H information. When completed, these documents will be submitted to the UPF Training group for filing.

4.0 NEW EMPLOYEE CONTINUING ES&H EDUCATION &DEVELOPMENT (WEEKS 1-4)

The optional continuing education and development process for new employees is designed to provide them with the knowledge and information necessary to perform work in keeping with ES&H requirements. It also reinforces comprehension and retention regarding ES&H practices and procedures through the use of multiple contact sessions.

Continuing education shall be used where the Project incorporates specific high-risk tasks, such as in the nuclear or chemical/refinery industry.

The following are steps in implementing the four-week continuing education and development process:

All new employees will be issued a sticker after receiving the construction orientation. This sticker will be unique to new employees only and will not be used for other contractors. The sticker will be placed on the new Project employee’s hardhat, where it is visible to other employees on the UPF construction site.

DHF-UPF-CP-102-05 10 of 36

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Upon satisfactory completion of Week Four of the orientation process, the Supervisor or designee will remove the sticker that signified the employee was new on the Project.

4.1 Buddy System

At any time during the orientation process, the Supervisor may assign the new employee to work directly with a veteran employee to facilitate the transition into the workplace.

This provides the new employee with an opportunity to validate his/her progress, and also an atmosphere in which to build constructive working relationships.

4.2 Assessment/Evaluation

The Supervisor or designee will interview, coach, and mentor the new Project employee through the ES&H Orientation process. Based on feedback from the worker’s Buddy orother veteran employee, the Supervisor and ES&H Manager may recommend further training for the new employee prior to continued employment in the workplace.

The areas needing improvement should be repeated. An evaluation can be done one week later.

5.0 VISITORS & VENDORS

All visitors and vendors must comply with applicable site rules and regulations concerning ES&H. Visitors and vendors who are to be on site for more than five days will be required to attend a full Construction ES&H Orientation.

Visitors or vendors who are on site from one to five days will be required to attend the Construction Visitor Briefing.

6.0 SPECIALIZED TRAINING

Personnel at the Project or facility may require special training and certification, where necessary, in addition to the Construction ES&H Orientation. Special training may include:

Respirator ProtectionWork in Confined SpacesSpotter/Flagger for Traffic and EquipmentSafety/Fire WatchScaffold Operations (Erecting/Dismantling) and UsersHazardous Waste ManagementPeople Based Safety/Human Performance Initiative First Aid/Cardiopulmonary Resuscitation/Automatic Electric DefibrillatorBlood-borne Pathogens (General Employee Training)LO/TOCranes and Material Handling AwarenessExcavations and TrenchingSuspended Personnel PlatformsArticulating Work Platforms Forklift Operation

DHF-UPF-CP-102-05 11 of 36

er pr

p y pp g gVisitors and vendors who are to be on site for more than five days will be required to

attend a full Construction ES&H Orientation.

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Non-Destructive Testing Powder-Actuated Tools Rigging MethodsSteel Erection Hearing ConservationSpill Prevention and ControlMaterial Specific Hazard CommunicationEmergency ResponseDrug and Alcohol Awareness (General Employee Training)

7.0 RETRAINING

Retraining shall be provided in accordance with the requirements of Y90-95-027.

8.0 RECORDS

Records generated by this procedure shall be maintained in accordance with Y15-95-800, UPF Document Management. Record types for documents submitted to the UPF Document Management Center (DMC) are identified in ML-PS-801768-A001, Uranium Processing Facility Project Master Document Type List. Quality Type is listed as Quality-Lifetime (QA-L), Quality-Nonpermanent (QA-NP), or Non-Quality (Non-QA).

Records generated during the performance of this procedure include:Record Number Record Title Record

HolderSystem/Location

Quality Type

UCN-23305 UPF Supervisor’s Orientation Checklist UPF DMC InfoWorks QA-NP

UCN-23307AUPF New Employee Continuing ES&H Education and Development Checklist - Week No. 1

UPF DMC InfoWorks QA-NP

UCN-23307BUPF New Employee Continuing ES&H Education and Development Checklist - Week No. 2


UCN-23307CUPF New Employee Continuing ES&H Education and Development Checklist - Week No. 3


UCN-23307D UPF New Employee Continuing ES&H Education and Development Checklist - Week No. 4


UCN-23334 UPF Responsibilities and Expectations UPF DMC InfoWorks QA-NPCFN-1159 Leadership Interview Scoresheet UPF DMC InfoWorks QA-NP

DHF-UPF-CP-102-05 12 of 36

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9.0 REFERENCES

9.1 Source References

4SM-6BH-F0001, Bechtel NS&E, ES&H Manual

Bechtel NS&E 102, Orientation, Training and Development

RIM Procedure 1, Records Retention (2PP-P700-00013)

9.2 Interfacing References

ML-PS-801768-A001, Uranium Processing Facility Project Master Document Type List

Y15-95-800, UPF Document Management

Y90-95-027, UPF Training Program

10.0 SUPPLEMENTAL INFORMATION

Appendix A, Acronyms and Definitions

Appendix B, Leadership Interview Questionnaire Handout (Optional Scenario Questions for Craft Supervision)

DHF-UPF-CP-102-05 13 of 36



APPENDIX AAcronyms and Definitions

ACRONYMS:CM Construction ManagerCWP Construction Work PackageDMC Document Management CenterES&H Environment, Safety, and HealthJHA Job Hazard AnalysisLO/TO Lock Out/Tag OutSTARRT Safety Task Analysis Risk Reduction TalkUPF Uranium Processing Facility

DEFINITIONS:

None

DHF-UPF-CP-102-05 14 of 36



APPENDIX BLeadership Interview Questionnaire Handout

(Optional Scenario Questions for Craft Supervision)

(Page 1 of 2)

Scenario #1

You were asked to fill in for the Supervisor and will need to get the shift started. Here is a list of issues that arise before the shift begins:

In the pre-job briefing, people seem not to be paying attention. The task you have been assigned will require a lot of coordination with other groups.

You have a Lock Out that was required to have been placed during the previous shift.A scaffold had to be erected to allow access. The welder has asked whether anything has changed from yesterday. The welder also said he was putting down a lot of sparks below his work area and was not sure about the effect he was having on others. One of your new crew members acknowledges he/she is not comfortable using the new tool issued to him/her yesterday.

You get the overall comment from the group: “We know what we are doing. Just sit back and do our timecards.”

Questions

1. Pre-job briefing and STARRT card engagement are key components to a healthy safety culture. How will you ensure that each member of your work staff/crew is engaged in the pre-job process, and how will you address this situation/individuals who seemed to be disengaged? How do you get them engaged?

2. How will you address the coordination issues?a. LO/TOb. Scaffoldc. Worksite changesd. Falling sparkse. New tool concerns

3. What do you expect from your staff/crew when they experience changes in the worksite, tools, Construction Work Package (CWP), etc.?

4. Do you evaluate the strengths and weaknesses of the team when you’re assigning work? Does this factor in when you assign specific tasks?

5. Now that these concerns have been brought up, how do you provide feedback? How often? Do you encourage a “questioning attitude”?

6. How do you determine whether the issue needs to be elevated? What if the issue doesn’t get resolved to your satisfaction? What about the crew’s satisfaction?

7. In the situation above, a LO/TO was required. Do you proceed with work “as-is”? What about the welding from heights? Do you allow the work to continue?

DHF-UPF-CP-102-05 15 of 36



APPENDIX BLeadership Interview Questionnaire Handout

(Optional Scenario Questions for Craft Supervision)(Page 2 of 2)

8. What if the new tool is not covered in the JHA? What if it is, but it requires special training? How do you verify whether the crew is cleared to work with the tool? Could this be a change in CWP scope, and if so, how would you verify that?

9. How often are you willing to coach/correct someone before you elevate it up to your Supervisor? What if the behavior continues? Are there any items in the above scenario that you feel would require elevation? What if the behavior is not in accordance with the site work rules? What are your responsibilities?

NOTE: This material may be given to the interviewee prior to the interview.

DHF-UPF-CP-102-05 16 of 36

Leadership Interviewer Score Sheet

CFN-1159 (08-15) Page 1 of 1

Name of Individual Interviewed: ___________________________________________ Discipline: ____________________ Job Function: ____________________________

Interview Questions:

1. How will you ensure that each member of your work staff/crew are engaged in the pre job briefs? Score: ____ Comment: __________________________________________

2. What do you expect from your staff/crew when they have been assigned and briefed on changes?2 Score: ____ Comment: __________________________________________

3. Do you consider the strengths and weaknesses of the employee/craftsmen you’re assigning work before assigning them a task? Score: ____ Comment: __________________________________________

4. How often does your staff/crew bring up concerns to you and how do you provide feedback to them for all of their concerns? (Example-daily, weekly, never) Score: ____ Comment: __________________________________________

5. Please give an example of a concern that you resolved? Also, give an example of a concern that you needed to elevate to get resolved? Who did you bring it to? Score: ____ Comment: __________________________________________

6. On a daily basis, how do you know the safety requirements for your work? (Supervisors direction, procedures, safety representative, training, etc) Score: ____ Comment: __________________________________________

7. Does your Supervisor give you what you need to do the work safely? Score: ____ Comment: __________________________________________

8. How often are you willing to coach/correct someone before you bubble it up to your supervisor? Score: ____ Comment: __________________________________________

9. What are your responsibilities when you encounter behavior that is not in accordance with the jobsite rules? Score: ____ Comment: __________________________________________

Interviewers Name: _____________________________________________________ Date: _______________

Interviewer scores questions 1 to 5 based on the following criteria: 5-Excellent 4-Good 3-Acceptable 2-Marginal 1-Unacceptable

Note: All score sheets given to the Construction ES&H Manager for tabulation.

DHF-UPF-CP-102-05 17 of 36

UPF SUPERVISOR’S ORIENTATIONCHECKLIST

Page 1 of 1 UCN-23305 (0 -18)UPF CP-102

Supervisor’s Name: Badge No.: Date:

Orientation Conducted by:

Upon completion of this checklist, the supervisor shall sign their names in the designated space, indicating that the following information was reviewed during a supervisor orientation session.

SAFETY AND HEALTH STANDARDSThe safety and health Standards of the Owner (Y-12) are integrated within the UPF BNI ES&H Execution Plan andassociated policies, plans and procedures. It is the supervisor's responsibility to ensure that these standards, as they apply to the work under his/her direction, are properly considered. It is important that supervisors have a general knowledge of these standards in order to plan their work activities.

SUPERVISOR SAFETY MEETINGSSupervisor safety meetings are conducted weekly. Attendance of these meeting is mandatory and attendance records shall be kept on file. During these meetings, the safety information relative to employee safety meetings must be reviewed. These meetings are conducted by the CSM, or designee, and the ES&H lead/manager.

BECHTEL SAFETY POLICYThe safety policy of Y-12 and BNI revolves around the premise that all accidents, unusual events, and injuries are preventable. Each supervisor shall apply this principle during the course of his/her work.

EMERGENCY PROCEDURESEach supervisor must be familiar with the emergency procedures developed so that they may provide the leadership required to cope with serious injuries, fires, evacuations, and other such circumstances or emergencies.

GENERAL SAFETY & HEALTH RESPONSIBILITIESThe first-line supervisor has a key role in the administration and execution of the systems of the safety and health process. It is the responsibility of each supervisor to plan safety into his/her work activities each day to ensure that all steps are taken to provide employees with the knowledge and work environment to perform activities without incident or injury. Review Life Critical Policy.

INCIDENT INVESTIGATIONSSupervisors are required to participate actively in the investigation of any accident that results in:1. Personal injury to an employee under their supervision.2. Equipment or property damage in their area of responsibility.3. Near miss incidents. Supervisor/management and other

representatives, as required, will investigate major incidents jointly.

DISCIPLINARY ACTIONSThe first-line supervisor is responsible for correcting unsafe acts and conditions. This includes taking disciplinary actions with employees as necessary, per Work Rule guidance.

FIRST-AID AND MEDICAL SERVICESSupervisors shall ensure that all employees are aware of their obligations to immediately report all injuries, however minor, to their supervisor and medical personnel.

ZERO ACCIDENTSThe "Zero Accidents Philosophy" means that all accidents/injuries are preventable and that Bechtel is committed to achieving and sustaining “Zero Accident Performance” through continuous improvement practices.

FIRE PROTECTION AND PREVENTIONSupervisors are expected to maintain a constant awareness of the fire potential in their area of responsibility. If a potential fire hazard is noted, the supervisor shall initiate corrective action and report the incident to their supervisor.

SAFETY IN THE WORK PLACE (Stop/Pause Work)Each supervisor is expected to be familiar with the working conditions within his/her area of responsibility. Supervisors are charged with communicating deficiencies and issues of non-conformance to their immediate supervisor. In situations where an accident or injury is imminent because of an action or condition, the supervisor has the authority to cease work activities regardless of where the incidence occurs.

EMPLOYEE PRE-BRIEFS/STAART PROCESSSupervisors must conduct daily safety meetings with the employees under their supervision. These meetings must include information regarding work plans, potentially hazardous operations, accident prevention methods, accident statistics, and other such accident prevention techniques. These meetings should promote a positive attitude and provide an opportunity for open discussion with employees.

SAFE WORK PRACTICESWhen making work assignments, the supervisor must include instructions regarding safe practices, work methods, and use of personal protective equipment. The supervisor is responsible for ensuring employees have the proper personal protective equipment and employees under their supervision utilize suitable tools.

SAFETY MEETING QUALITY SURVEYVarious members of Bechtel management team will attend the daily employee safety meetings as observers. The objective of the observation is to ensure that matters concerning safety and health are communicated effectively to employees.

JOB HAZARD ANALYSISSupervisors are responsible for participating in the JHA process.

OWNER FACILITIESSupervisors must be familiar with Y-12 Safety, Health and Environmental Standards that apply to the scope of work being performed.

OTHER

DHF-UPF-CP-102-05 18 of 36

UPF NEW EMPLOYEE CONTINUING ES&H EDUCATION AND DEVELOPMENT CHECKLIST

WEEK NO. 1

Page 1 of 3 UCN-23307A ( -18)UPF CP-102

Employee Name: Date:Badge No.: Supervisor:

This form is to be completed by the first-line supervisor with the employee during the employee’s first week of employment. Upon completion of the orientation session, initial the form in the designated areas indicating the information was reviewed to the satisfaction of the employee and supervisor. Return to the Training Department upon completion.

FIRE & EMERGENCY RESPONSE REQUIREMENTSExplain location of fire alarms and what to do in the event of fire or other emergency. Cover the following:

How to identify a emergency/fire or emergency alarmShutting down work ( welding, electrical, tools)Evacuation of areaLocation of designated muster areasIdentification of muster point coordinators

Point out the location of fire extinguishers, fires hoses and other fire-fighting equipment. Explain their intended purpose. Explain the following:

Maintaining access to fire-fighting equipmentReporting fires and other emergenciesWhere to return empty fire extinguisher

Show employee where to locate emergency telephone numbers and how to use the emergency system.

INCIDENT REPORT REQUIREMENTSStress the necessity of reporting near miss incidents, accidents and/or injuries when they occur.Emphasize that early reporting and early treatment will help to reduce the severity of an injury.Explain that failure to report an injury when it occurs may result in disciplinary action. Explain that reporting all incidents is a key to developing and implementing methods to prevent reoccurrence.Emphasize that there will be NO retaliation measures taken against any employee who reports a work-related injury/illness in accordance with injury/illness procedures.Discuss the Near Miss Incident ReportExplain how to obtain authorization to seek medical treatment forwork-related injuries.Show employee where to report for medical treatment and how to get emergency assistance or help immediately.

FACILITIES INFORMATION/REQUIREMENTSCover the location and use of restrooms and wash facilities. Explain:

The smoking/open flame restrictionsUse of Y-12 facilities, including restrictions of entryReview the use of lunchroom facilities. Point out where thefacilities are located.

HOUSEKEEPING BASICSReview the importance of good housekeeping and what is expected of each employee during the course of the work day. Explain:

Maintaining a clean work environmentClean up at the end of each work dayClean up when a work assignment is completeProper disposal of trash and unused materials

TOOLS AND EQUIPMENT (If Applicable)Define the use of tools and indicate where the tool room facilities are located. Review the following:

How to obtain tools from the tool roomSystem for repairing toolsUse of tools in restricted areasRemoval of tool guards and safety devices (Live CriticalViolation)Use of tools for their intended purposeColor code system and reporting defective tools

LIFE CRITICAL REQUIREMENTSReview Life Critical Requirements

ES&H: ESSENTIAL INFORMATIONReview the following:

Location of the safety staff and services provided by theES&H DepartmentHow to obtain protective clothing and its proper useHow to obtain respiratory equipment and its proper useRequirements regarding the use of personal protectiveequipment (PPE) including safety glasses, fall protectionequipment, protective footwear, special protective clothing,hearing protection, gloves, hard hats, face shields, goggles,and welding/cutting equipmentCautions regarding long hair, beards, and jewelry aroundoperating machineryReview the smoking policy

OTHER:Name of Buddy/Veteran:

The following is a summary of the information discussed during the meeting with employee:

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WEEK NO. 1

Page 2 of 3 UCN-23307A ( -18)UPF CP-102

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WEEK NO. 1

Page 3 of 3 UCN-23307A (0 -18)UPF CP-102

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WEEK NO. 2

Page 1 of 1 UCN-23307B (0 -18)UPF CP-102


This form is to be completed by the first-line supervisor during the employee’s second week of employment. Upon completion of the session, initial in appropriate space provided and return to the Training Department.

COMPRESSED GAS CYLINDERSShow employee where compressed gas cylinders are stored and the proper use of safety chains to secure gas cylinders in the upright position. Cover the following:

Proper separation of fuel gas and oxidizing cylindersReplacement of cylinder caps when not in use, stored, ortransportedReporting defective cylinders to the tool room personnel andthe supervisorProper use, transport and storage of cylinders in the uprightposition. Cylinders must be transported in handcarts designedto ensure cylinders remain in an upright positionRemoval of cutting torches and gauge assemblies fromcylinders when not in use and at the end of the work dayFrequent inspection of hoses, gauges, and bottles for defectsRemoval of any dirt or foreign material in cylinder valves bycracking the valve open to remove such material. Ensure thatvalve, hoses connections, and other parts of the systems arenot contaminated with oil or other petroleum based materials.

MATERIAL HANDLING REQUIREMENTSDefine the methods to use for securing loads on trucks, wagons, forklifts, and other equipment used to transport materials. Include in the discussion:

Methods for transporting pipe and other supplies ten feet ormore in lengthForklifts are not allowed to be used to transport pipe, metal orother materials which are longer than ten feet (10') on streetsForklifts must have a flashing light in operation while insidebuildings or other enclosures; or one employee must be infront of and to the rear of the forklift while in operation insidebuildings or enclosures.Explain the proper method of moving cranes from location tolocation.Explain the proper use of Genie Lifts, scissors lifts, man-lifts,and man-baskets. Include the following:o Lifting equipment shall not be used as an elevator.

Employees may not ascend or descend on a piece oflifting equipment and exit onto a work level.

o The controls of lifting equipment shall not be abandonedwhile the equipment is in use.

o Equipment operators must be qualified authorizing themto operate lifting equipment.

USE OF TOOLS AND EQUIPMENTEnsure that employee understands what special training and licenses are required for the use or operation of tools, equipment, and machinery. Vehicles such as trucks are not to be operated without proper licenses.Explain the importance of properly using and maintaining company-supplied equipment and tools. Emphasize the importance of reporting damaged or defective tools and equipment.Discuss methods to avoid hand injuries and provide examples of pinch points and other "hand traps.”

Disconnecting electrical tools from their power source when not in useHanging electrical cords and temporary electricalsystems at least seven feet above the floor on insulatedhangers designed for this purposeExplain how to perform a pre-operational inspection onmotorized and electrical equipment prior to their use.(Include gas-powered tools in this discussion, ifapplicable).

FALL PROTECTION AND PREVENTIONFall Protection required at unprotect heights of 6 feet orgreaterSecure fall protection or fall arrest at an approved anchorpointInspect fall protection equipment before use and verify colorcode is correct.Open holes shall be barricaded and demarcated.


FIRE PREVENTION & PROTECTIONReview the importance of using welding shields, fire blankets, and other fire prevention systems during grinding, welding, and cutting operations.Ensure employee understands that special permits are required to perform work which generates sparks or open flames. Explain the mandatory use of a fire watch while performing such operations.


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WEEK NO. 3

Page 1 of 1 UCN-23307C (0 -18)UPF-CP-102


This form is to be completed by the first line supervisor during the employee’s third week of employment. Upon completion of the session, initial in appropriate space provided and return to the Training Department.

Indicate the importance of maintaining a clear access to electrical equipment. Ensure employee is aware of how to report electrical equipment problems.

Caution employee not to perform work if they feel they have not been given sufficient instruction or training. Explain how to receive additional instructions if they do not understand the proper procedures or methods to perform their work. All work must be performed in a safe manner.

Review the importance of obeying project/facility speed limits and traffic signs.

Explain what is expected of employees and the actions that may take place if they fail to follow instructions.

Show employee how to obtain SDSs (in JHA’s or work package).

Generally review purpose of following all safety rules, regulations, and procedures, and stress that the safety of employees and teamwork is of prime importance.

Review the importance of properly storing chemicals and the hazards involved with storing flammable materials and aerosol cans on or near welding operations.

INDUSTRIAL HYGIENE REQUIREMENTS

When job task requires a respirator (e.g. silicaexposure) medical clearance , fit test, and training requirement Utilize proper hearing protection when posted, in JHA,or noted on STAART cardStop/pause work if unsure concerning chemicalPersonal Protective Equipment (PPE) requirements

Explain potentially hazardous conditions and chemicals in the employees assigned work areas.

WASTE REQUIREMENTS

Properly dispose of waste - show containers/binsSegregation of waste may be required, plan disposalaccordinglyStop/pause if unsure of waste requirements

Discuss the value of keeping work area clear of unsafe equipment or materials.

Review in detail the importance of locking out equipment and other energy systems prior to starting any work. Emphasize that only Y-12 personnel are allowed to operate permanent plant valves, switches and other plant equipment.


EXCAVATION SAFETYDo not enter excavation without competent personinspection report signed/verifiedExcavations access and egress must be maintained ina safe manner.Understand the controls on an Excavation Permit.


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WEEK NO. 4

Page 1 of 1 UCN-23307D (0 -18)UPF-CP-102


This form is to be completed by the first line supervisor during the fourth week of employment. Upon completion of the session, initial in appropriate space provided and return to the Training Department.

SCAFFOLD REQUIREMENTSExplain the scaffolding procedures and the scaffold tagging system. Include:

Working on defective or incomplete scaffoldsModification of systems by authorized personnel

EYE PROTECTIONReview the requirements regarding eye protection.

Emphasize that industrial grade (ANSI Z-87 or equivalent)safety glasses are required at all times, even whileperforming welding operations.Explain that certain tasks require additional eyeprotection. While using a side grinder, use of face shieldand safety glasses is mandatory.

BARRICADE REQUIREMENTSReview the barricades and barricade tape procedures. Explain the meaning of:

Yellow and Black – CautionRed and Black – DangerYellow and magenta – No entry – NDE work

BASICS OF BACK INJURY PREVENTIONExplain the basic elements of the Bechtel Back Injury Prevention Program, including:

Using proper lifting techniques when lifting materials byhand.The importance of obtaining additional help to lift heavy orawkward loads.Bechtel’s continued and frequent emphasis on back injuryprevention (e.g., through Tool Box Talks, Safety Meetings,Newsletters, etc.)Use of the morning stretching exercises.

HAZARDOUS WORK PERMITSDefine when and where entry and work permits are required. Explain:

The definition of a "confined space."Conditions defined as “hot work.”Reasons for Excavation/Trenching permits OTHER:

Name of Buddy/Veteran:

USE OF FALL PROTECTIONExplain how to inspect safety harness and lanyards prior to use, how lanyards should be tied off to a substantial object located overhead, and correct use of the D-ring.

USE OF LADDERS & SCAFFOLDSReview the general use of ladders.

Explain that ladders are color coded to show when theywere inspected.Only ladders with a current inspection shall be used.Emphasize that all ladders must be secured at all timeswhen in use. They may be secured by tying them off witha safety rope, by someone holding them while in use, orthey may be secured with safe-t-legs if so equipped.No one is allowed to work at any level above the secondstep from the top of a ladder.Stepladders shall not be used in a folded position as astraight ladder.The use of tables, chairs, cement blocks, wire reels, etc.,as ladders is strictly prohibited.


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UPF RESPONSIBILITITES AND EXPECTATIONS

Page 1 of 1 UCN-23334 (MM-DD-18) UPF-CP-102

The leadership demonstrated by all Bechtel Non-Manuals directly influences the craft attitudes.

1. Safety - All Non-Manuals/Supervisors must lead by example for the execution of work without injury and in accordance with all core processes.

a. Be a safety leader and endorse the Zero Accident philosophyb. Be visible and out in the field ensuring compliance to the safety core processes and encouraging safe behaviors at all

times.c. Provide oversight and leadership ensuring all necessary ES&H procedures are in place and being practiced

(e.g., JHA, lift plans, confined space, hot work, excavation permits, quarterly inspections) d. Participate in safely speaking communications each week, attend the Site Safety Walk Downs and rotate between

crews STARRT cards each day for the work groups which you interact with.e. Plan safety into all work activities and effectively communicate these to all involved with work tasks.f. Provide positive recognition to all personnel working safelyg. Constantly monitor work behaviors and correct all unsafe acts immediately and check that work areas are safe prior

to start of work and upon completion.h. Ensure housekeeping requirements are being met and notify Superintendents in charge of work with deficiencies.i. Always provide consistent and unwavering leadership towards all ES&H related itemsj. Verify and enforce compliance to all ES&H procedures and wearing of PPE with inclusion of the crafts frontline

supervision and Superintendent.k. Immediately notify your supervisor and ES&H of all incidents and/or near misses and provide support in determining

proper corrective actions.l. Engage in all investigations on each event you have involvement or at the request of ES&H m. Provide support to and enforce the Life Critical requirementsn. Provide support and interact with the Zero Accident, People Based Safety, and Safety Champion Teams.o. Ensure firm, fair and consistent application of the Jobsite Work Rules to all manual and non-manual personnel

regarding ES&H.2. Quality - All Non Manuals/Supervisors must ensure construction of the plant per the design with a high standard

of quality.a. Lay out clearly expectations of building to design drawings and specifications; actively communicate daily withb. Superintendent and craft to ensure specifications are being metc. Lead the expectation of zero tolerance and zero defects; communicate expectations with Superintendent. d. Support the People Based Quality (PBQ) Team.e. Responsible for firm, fair and consistent application of the Jobsite Work Rules to manual and non-manual personnel

regarding Quality.3. Productivity - All Non Manuals/Supervisors are responsible for cost and schedule of activities for which they are

involved with.a. Understand and communicate in advance Scope of Work in detail with each Supt.b. Provide ownership and continually strive for betterment of schedulec. Monitor the 4 week look-ahead schedule and communicate with superintendentsd. Set specific and challenging weekly and 4 weekly installation goals with Superintendents.e. Responsible for firm, fair and consistent application of all Jobsite Work Rules to manual and non-manual personnel

regarding all Bechtel Policies, Processes, and Procedures.4. Security - All Non Manuals/Supervisors are responsible for the proper control of Controlled Unclassified

Information (CUI) a. Understand the requirements for using and managing CUI material in the field.b. Provide oversight and leadership ensuring all Security policies are being followed and practiced.c. Empowers work crews and individuals to bring up security questions and concerns when they arise in the field.

INTERVIEWEE: Printed Name/Signature Date

SUPERVISORPrinted Name/Signature Date

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1

Powell, Sherri

From: Ptacek, JohnSent: Wednesday, October 03, 2018 1:28 PMTo: UPFProcedures; Hawkins, Lisa; Grace, Tonya; Perry, NickeyCc: Lane, Kenneth ASubject: RE: Action - Review Form Only by C.O.B. Today 10/3rd - APA-UPF-PROCUREMENT-SQ

(UPF-Supplier Quality Manual)Attachments: APA-UPF-PROCUREMENT-SQ.PDF

This APA satisfactorily resolves CR No.25774 000 GCA GAM 00907, Action #1 to correct SQ record designation to QA NP(vs QA L) to match BSQM, Y30 95 802, and DMC Master Document Type List.

Note that this APA (Rev 3) continues the 8/23/2017 UPF adoption of BSQE SQM rev 002 dated May 30, 2017 which wasexecuted by APA Rev 2. APA Rev 2 documented the change of UPF’s adoption of SQM from Rev 001 to Rev 002. Thelanguage of APA Rev 3 is essentially correct but use of present tense vs past tense implies that revision 002 of the SQMoccurred recently.

Not considered an impediment to signature – but if a revision is being prepared in response to Tonya’s comment, then atweak to the above language should be considered..

John W. PtacekBechtel National, Inc UPF Quality Engineer [email protected](865) 574-4689 Office

From: UPFProceduresSent: Wednesday, October 03, 2018 10:17 AMTo: Hawkins, Lisa <[email protected]>; Grace, Tonya <[email protected]>; Ptacek, John<[email protected]>; Perry, Nickey <[email protected]>Cc: UPFProcedures <[email protected]>; Lane, Kenneth A <[email protected]>Subject: Action Review Form Only by C.O.B. Today 10/3rd APA UPF PROCUREMENT SQ (UPF Supplier Quality Manual)

This review is for updating the attached Form only and not the document.Since there is a CR against it that is closing today (CR No.25774 000 GCA GAM 00907 Minor SQ and Project RecordsDiscrepancies (IAR QA 801768 FY18 002), request is to please review and provide your comments by C.O.B. 10/3/2018.

Please provide any comments you might have by replying to this email.

Thank you – Regards, UPF Command Media/Procedures SPowell

DHF-UPF-CP-102-05 26 of 36

of 1UCN-23207 (01-18)APA-UPF-3DP-G04B-00025Y15-95-235Y15-95-236

Comment Types: CRF Number:

(C) Conflict Missing or invalid req’t (including tech. errors); include specific source reference if possible (i.e. page & paragraph) Revision Number: 0(S) Suggestion Technical inconsistencies within doc; best practices (if current design doesn’t meet standard practice); constructability

(A) Administrative Grammatical, typographical, formatting errors; non-technical preferences

UPF COMMENT RESOLUTION FORMDocument Number/Revision Document TitleUPF-CP-102 Rev 5 Orientation, Training and DevelopmentDocument Preparer : Date: Reviewer/Commenter (Name & Organization): Date:Ed Kelley- by Chrisana Mayes/Kelly Priest 10/9/2018 Larry Craze 10/9/2018

ITEM NUMBER

REFERENCE SECTION COMMENTS TYPE RESOLUTION

1 UPF-CP-102,4 Excellent intention, but this has not been practiced consistently.

C Completed set by Kelly K. Priest ([email protected])Ed says this is part of the Bechtel orientation process & will be left in document.

ATTACHMENTS:DOCUMENT NUMBER REVISION DOCUMENT TITLE

UPF-CP-102

NOTE 1: If no additional comment or attachment is provided, the remaining cells may be blankNOTE 2: For Engineering Document Reviews only – per APA-UPF-3DP-G04B-00025, UPF Engineering Interface Control, any comments not based on requirements

do not require concurrence to be obtained.

DHF-UPF-CP-102-05 27 of 36





UPF COMMENT RESOLUTION FORMDocument Number/Revision Document TitleUPF-CP-102 Rev 5 Orientation, Training and DevelopmentDocument Preparer : Date: Reviewer/Commenter (Name & Organization): Date:Ed Kelley- by Chrisana Mayes/Kelly Priest 10/9/2018 Lisa Hawkins [Project Procedure Coordinator] 10/9/2018

ITEM NUMBER REFERENCE SECTION COMMENTS TYPE RESOLUTION

1 CFN-1159_Current_JIT,1 Recommend putting the interviewer name at date at the top of the score sheet so all metadata on the sheet is in one place.

S Completed set by Kelly K. Priest ([email protected])Ed agreed. Change will be made.

2 CFN-1159_Current_JIT,1 Recommend putting the scoring scale at the top of the form, before the questions.

S Completed set by Kelly K. Priest ([email protected])Ed agreed. Will make the change.

3 UCN-23305_Current_JIT,1 No comment. A Completed set by Kelly K. Priest ([email protected])Thank you.

4 UCN-23307A_Current_JIT,1 No comment. A Completed set by Kelly K. Priest ([email protected])Thank you.

5 UCN-23307B_Current_JIT,1 No comment. A Completed set by Kelly K. Priest ([email protected])Thank you.

6 UCN-23307C_Current_JIT,1 No comment. A Completed set by Kelly K. Priest ([email protected])Thank you.

7 UCN-23307D_Current_JIT,1 No comment. A Completed set by Kelly K. Priest ([email protected])Thank you.

8 UCN-23334_Draft_New,1 No comment. A Completed set by Kelly K. Priest ([email protected])Thank you.

DHF-UPF-CP-102-05 28 of 36


ITEM NUMBER REFERENCE SECTION COMMENTS TYPE RESOLUTION

9 UPF-CP-102,1 Conflict with Y15-95-235 - this procedure does not implement quality requirements - remove Jim Sowers from signature page.

C None set by Kelly K. Priest ([email protected])Ed agreed. Tried to remove, but lines still remain. Please adjust.

10 UPF-CP-102,8 Alphabetize this list. A Agreed11 UPF-CP-102,8 Conflict with this procedure -

you are never told when to use UCN-23334 or CFN-1159.

C Agreed. Will be added into text in section 3.0.Agreed. Document numbers will be added to section 3.0.


CFN-1159_Current_JIT UCN-23305_Current_JIT UCN-23307A_Current_JIT UCN-23307B_Current_JIT UCN-23307C_Current_JIT UCN-23307D_Current_JIT UCN-23334_Draft_New UPF-CP-102



DHF-UPF-CP-102-05 29 of 36





UPF COMMENT RESOLUTION FORMDocument Number/Revision Document TitleUPF-CP-102 Rev 5 Orientation, Training and DevelopmentDocument Preparer : Date: Reviewer/Commenter (Name & Organization): Date:Ed Kelley/ by Chrisana Mayes/Kelly Priest 10/9/2018 Scott Hayes 10/9/2018

ITEM NUMBER


1 UPF-CP-102,4 Visitors to the site are required to brief and acknowledge JHA-041 for site access and complete a MyZone acknowledgement form separately of this procedure. If a visitor is only coming for a day, this process seems to be redundant with that process.

C Completed set by Kelly K. Priest ([email protected])Ed agreed. Complete

2 UPF-CP-102,5 Again, is this the intent to have all CSB occupants perform this task who do not routinely visit field activities or UPF active construction work sites - from the language, this is a requirement for all personnel assigned to the CSB.

C Completed set by Kelly K. Priest ([email protected])Ed agreed and changed. Complete

3 UPF-CP-102,6 Construction-based employees C Agreed word "new" will be deleted. '¨Add "construction based employees". Completed by Chrisana Mayes, 10/8/18.

4 UPF-CP-102,6 Re-consider this example - as the UPF project has no future intention of chemical/refinery industry tasks. The use of "shall" coupled with a vague "high-risk" tasks is a requirement statement coupled to a nebulous driver.

C Agreed. Cut and paste this statement in front of first paragraph. Completed by Chrisana Mayes, 10/8/18.

DHF-UPF-CP-102-05 30 of 36


ITEM NUMBER


5 UPF-CP-102,7 Remove "his/her" - nature dictates that this will be one or the other, no need to use gender-specific descriptors...validate progress is a good statement.

C Agreed. Completed by Chrisana Mayes, 10/8/18.

6 UPF-CP-102,7 This exemption needs to be moved up in the procedure so it appears readily to

C Completed by Chrisana Mayes, 10/8/18.

7 UPF-CP-102,7 Move to 1.2, Scope, so this exemption is clear.

C Agreed. Completed by Chrisana Mayes, 10/8/18.

8 UPF-CP-102,7 This section illustrates the different types of training which may be required - but does not offer any driver as to when it may be required, such as JHA specific hazard controls, Training Position Description, etc. Suggest removing this section (and Section 7.0) and deferring to our Training procedure / JHA procedure (-027/-823exclusively.

C Agreed. Leave as is. Completed by Chrisana Mayes, 10/8/18.

9 UPF-CP-102,8 Retraining needs to specify to which document (those listed in the records section) that apply. The training procedure speaks to retraining requirements currently - suggest combining Sections 6, 7, and 8 to defer to Training's -027 procedure.

C Combine sections 6.0 and 7.0. The records in section 8.0 apply to construction ES&H orientation and safety leadership interview process. Prefer to leave section 8.0 as is. Completed by Chrisana Mayes, 10/8/18.


UPF-CP-102



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UPF COMMENT RESOLUTION FORMDocument Number/Revision Document TitleUPF-CP-102 Rev 5 Orientation, Training and DevelopmentDocument Preparer : Date: Reviewer/Commenter (Name & Organization): Date:Ed Kelley- by Chrisana Mayes/Kelly Priest 10/9/2018 Jamie Horning 10/9/2018

ITEM NUMBER


1 UPF-CP-102,1 Update title- ESH Lead S Completed set by Kelly K. Priest ([email protected])Ed agreed. Change made.

2 UPF-CP-102,4 Employee throughout the document needs to be vetted. "personnel" is normally better as Subcontractors, visitor, UPO, CNS and BNI are scoped under this procedure.

S Completed set by Kelly K. Priest ([email protected])Ed agreed. Replaced most areas, where fitting, from employee or employees to "personnel".

3 UPF-CP-102,4 Suggest meeting with Scott and Greg to align verbiage with intent.

S Completed set by Kelly K. Priest ([email protected])Ed discussed with Greg Vaughn.

4 UPF-CP-102,4 Suggest ending sentence after employee. S Completed set by Kelly K. Priest ([email protected])Ed agreed and changed.

5 UPF-CP-102,6 Suggest meeting with Greg Vaughn and Tim Sigmon for alignment on wording.

S First Bullet will have wording changed to read "All BNI employees and direct hire employees" Delete the word "new".

6 UPF-CP-102,7 Reference the Construction Site Access procedure and move sentence as Greg suggests.

S Agreed

7 UPF-CP-102,7 Agree with S Hayes' comment if there are no gaps. Consult with Greg Vaughn.

S Agreed

8 UPF-CP-102,8 Agree with Scott's comments if Y90... addresses retraining.

S Agreed

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UPF-CP-102



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UPF COMMENT RESOLUTION FORMDocument Number/Revision Document TitleUPF-CP-102 Rev 5 Orientation, Training and DevelopmentDocument Preparer : Date: Reviewer/Commenter (Name & Organization): Date:Ed Kelley- by Chrisana Mayes/Kelly Priest 10/9/2018 Greg Vaughn 10/9/2018

ITEM NUMBER


1 UPF-CP-102,4 Assigned brings up some questions about what assigned means. We need to think about the multiple groups that this might affect. 1. BNI personnel Workforce "assigned" 2. CNS personnel Workforce "assigned" 3. UPO personnel Workforce 4. BNI Subcontractors - Don't know who is "Assigned". That training expectation needs B2 proforma Tim Sigmon owns. We also hand them the suite of safety documents which includes this CP. Project personnel that visit the CSB are faced with the same hazards as occupants like HR, administrate personnel, etc. The audience for this course should be geared to personnel working on the active construction site.

S Completed set by Kelly K. Priest ([email protected])Ed spoke with Greg and made changes.

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ITEM NUMBER


2 UPF-CP-102,5 Suggest this wording. Successful completion of the Construction ES&H Orientation requires completion of a knowledge verification. This means we need to develop and incorporate a knowledge check in the course. Can do but let's make sure that we provide a sufficient time interval between approval of this procedure and the effective date. We'll need 30 days to implement. We won't go back and test personnel who have already been through prior to the approval of this revision. Agreed?

S Completed set by Kelly K. Priest ([email protected])Ed says current ES&H Orientation has incorporated an oral knowledge check at the end of the presentation. This has been in existence since the beginning of the course, since Sept. 2017. Added above suggested statement to written text. Thanks.

3 UPF-CP-102,6 Not sure why we need to say here what other "Contractors" or in our case "subcontractors" will use or not use to designate their new employees.

S Agreed. Remove "it will not be used for other contractors".

4 UPF-CP-102,7 What is the Construction visitor briefing? Is this new? Is this tracked in the training system or somewhere else?

S The construction visitor briefing includes general site JHA briefing and STAART card briefing with visitorsbeing escorted by qualified personnel.

5 UPF-CP-102,7 I would strike the phrase General Employee Training.

S Agreed

6 UPF-CP-102,8 The checklists should be combined into one form. This reduces the paper pushingalot. We don't want to split this up.

S Not accepted. Forms are provided by corporate, andthese are the forms we will use. Weekly forms have different procedures associated with each form associated with supervisor and employee.


UPF-CP-102



DHF-UPF-CP-102-05 35 of 36

1

Powell, Sherri

From: UPFProceduresSent: Tuesday, January 08, 2019 4:37 PMTo: UPF One TeamCc: UPFProceduresSubject: UPF Procedure/Document Awareness Notification (P/DAN) – Close of Business,

Tuesday - January 08, 2019

Procedure/Document Awareness Notification (P/DAN)

This e mail provides notification of changes to Command Media, Guidance Documents, or Forms issued during thisbusiness day.

Please review the documents for applicability.

Document Revision TitleEffective

DateChange

TypeAPA-UPF-WELD-CONTROL-MANUAL

4 UPF Weld Control Manual 1/8/2019 Revision

CFN-1159 NA Leadership Interviewer Score Sheet 1/8/2019 Revision

DI-QA-801768-A004 2 UPF Causal Analysis 1/8/2019 Revision

UCN-23332 NA UPF Subcontractor Quality Assurance Program Requirements Checklist (RS/Q)

1/8/2019 Issued

UCN-23334 NA UPF Responsibilities and Expectations 1/8/2019 Issued

UPF-CP-102 5 ES&H Orientation, Training, and Development 1/8/2019 Revision

WR-33 NA Nondestructive Examination Report Visual Examination (WR-33)

1/8/2019 Issued

WR-43 NA NDE Education & Training Resume / NDE Experience Resume

1/8/2019 Issued

WR-43INST NA Instructions for WR-43 – NDE Education & Training Resume

1/8/2019 Issued

Y15-636 12/27/2018 Y-12 Integrated Safety Management 12/27/2018 Issued

LOCATION: Command Media and Guidance Documents can be found on the UPF Procedures webpage and inInfoWorks. Forms can be found on the UPF Just in Time Forms Webpage.

CONTACT: If you have any questions, please contact your supervisor or UPFProcedures.

DHF-UPF-CP-102-05 36 of 36

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