Document management projects dashboard display
-
Upload
al-masa-ilama-business-services-llc -
Category
Documents
-
view
536 -
download
1
Transcript of Document management projects dashboard display
Document Management MIR Status
Customer Assessment Medupi Kusile Ingula 765kV
DocMan Process Training 90% 80% 15% 45%
SPF System Training 80% 40% 40% 60%Hyperwave System Training 0% 30% 50% 50%Compliance 60% 45% 60% 75%General Support Satisfaction 50% 70% 63% 45%
Documentation Management Authorised Draft Authorised Under Review To be revisedProcess 50 4 20 3Procedure 10 4 0 2Guideline 0 1 0 0Standard 0 3 0 0Policy 10 2 5 3Template 2 1 1 1
DocMan Process Training SPF System Training Hyperwave System Train-ing
Compliance General Support Satisfac-tion
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Customer Satisfaction Index
Medupi
Kusile
Ingula
765kV
Process Procedure Guideline Standard Policy Template0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
50 1010
2
44
1 32
1
200
5 1
32 3 1
Documentation Management
To be revised
Authorised Under Review
Draft
Authorised
Document Management Status on Medupi Project
Reports Menu
Legend: Performance assessment Legend: Trend of KPI Score
0 - 49%
>50 - 69% Area of Concern
>70 - 100% Good
No data Not Measured
Document Management KPI DashboardKey Performance Indicators Achieved KPI Score Required score Performance assessment Trend of KPI Score
KPI 1: DocMan Process Training 4.5 3 Good
KPI 2:SPF Training 2.905 3 CrisisKPI 3: MIR Documentation 3 3 ConcernKPI 4: Compliance 2 3 Crisis
KPI 5: General Support Satisfaction 4 3 Concern
KPA Measurement
DocMan Process Training 90%SPF System Training 40%
DocMan Process Training 80%
MIR Documentation 60%
Compliance 45%
General Support Satisfaction 50%
MIR Document Management Good Concern Crisis
Up to date for all packages 75% 0% 25%
Reflecting incomming and outgoing transmittals 90% 0% 10%
Documentation Duplication (UI, DRG no) 0% 60% 40%
Reflects hardcoppy storage / location of records. 0% 55% 45%
SPF Documentation Management Good Concern CrisisUpdate,load document into SPF & attached workflow 0% 55% 45%Review,consolidate, include comments, submite for transmital 70% 0% 30%Internal Eskom drawings and documentation approval time 70% 0% 30%External Eskom drawings and documentation approval time 75% 0% 25%SPF index register report 0% 65% 35%
Crisis situation - needs urgent attention
Upwards trend compared to historic data
Even trend (no change) compared to historic data
Downwards trend compared to historic data
SPF System TrainingDocMan Process
Training MIR DocumentationCompliance
General Support Sat-isfaction
0%
10%
20%
30%
40%
50%
60%
70%
80%
40%
80%
60%
45% 50%
Documentation Management
Up
dat
e,lo
ad d
ocu
men
t in
to S
PF
& a
ttac
hed
wo
rkfl
ow
Rev
iew
,co
nso
lid
ate,
in
clu
de
com
men
ts,
sub
mit
e fo
r tr
ansm
ital
Inte
rnal
Esk
om
dra
win
gs
and
do
cum
enta
tio
n a
pp
rova
l ti
me
Ext
ern
al E
sko
m d
raw
ing
s an
d d
ocu
men
tati
on
ap
pro
val
tim
e SP
F i
nd
ex r
egis
ter
rep
ort
0%
20%
40%
60%
80%
100%
55% 65%
45%30% 30% 25% 35%
70% 70% 75%
SPF System
Up to date for all packages Reflecting incomming and outgoing transmittals
Documentation Duplication (UI, DRG no)
Reflects hardcoppy storage / location of records.
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
75%90%
25%10%
40% 45%
60% 55%
MIR Document Management
CrisisConcernGood
Document Management Status on Kusile Project
90%
80%
60%
40%
50%
75%
Customer Satisfaction Index
DocMan Process Training
SPF System Training
Quality of Work
Alignment to URS needs
General Support Satisfaction
Hyperwave Training
Document Management Status on Kusile Project
90%
80%
60%
40%
50%
75%
Customer Satisfaction Index
DocMan Process Training
SPF System Training
Quality of Work
Alignment to URS needs
General Support Satisfaction
Hyperwave Training
Document Management Status on Kusile Project
CSI
DocMan Process TrainingSPF System TrainingQuality of WorkAlignment to URS needsGeneral Support SatisfactionHyperwave Training
90%
80%
60%
40%
50%
75%
Customer Satisfaction Index
DocMan Process Training
SPF System Training
Quality of Work
Alignment to URS needs
General Support Satisfaction
Hyperwave Training
Ingula Processes
PRZ201-496 ProcessPRZ201-497 ProcessPRZ201-487 ProcessPRZ201-488 ProcessPRZ201-489 ProcessPRZ201-498 ProcessPRZ201-491 Process
DESIGN CONTRACT PROCESS (AS-IS)DESIGN CONTRACT PROCESS (TO-BE)CONTRACTORS DESIGN /ALTERNATIVE DESIGN SUBMISSION PROCESS (INGULA)DRAWING/DESIGN REVIEW PROCESS (LOT A-E) (INGULA) FABRICATION DRAWINGS ISSUE PROCESS (LOT A-E)CONSTRUCTION DRAWINGS ISSUE PROCESS (CIVIL)CONSTRUCTION DRAWINGS REVIEW PROCESS (CIVIL)
28-Apr-09 1 Authorised 28-Apr-09 1 Authorised 28-Apr-09 1 Authorised 28-Apr-09 1 Authorised 28-Apr-09 1 Authorised 28-Apr-09 1 Authorised 28-Apr-09 1 Authorised
765 Processes
PRZ201-467 ProcessPRZ201-468 ProcessPRZ201-469 ProcessPRZ201-470 ProcessPRZ201-471 ProcessPRZ201-472 ProcessPRZ201-476 ProcessPRZ201-477 ProcessPRZ201-478 ProcessPRZ201-479 ProcessPRZ201-480 ProcessPRZ201-481 Process
Manage project contractual documentation process (As-Is)Submit Contractor DocumentsProcess (TO-BE)Issue Technical Documents Process (TO-BE)ISSUE REQUEST FOR CHANGES WITHIN SCOPE OF WORK (AS-IS)Issue Proposed Field Technical ChangeProcess (AS-IS)ISSUE NON-CONFORMANCE (AS IS)Submit Contractor DocumentsProcess (TO-BE)Issue Proposed Field Technical Change (TO-BE)Issue Non-ConformanceProcess (TO-BE)PROCUREMENT PROCESSISSUE REQUEST FOR CHANGES WITHIN SCOPE OF WORK (TO-BE)MANAGE PROJECT CONTRACTUAL DOCUMENTATION PROCESS (TO-BE)
Document Management Status on Medupi Project
18-May-09 0 Authorised 18-May-09 0 Authorised 18-May-09 0 Authorised 18-May-09 0 Authorised 18-May-09 0 Authorised 18-May-09 0 Authorised 18-May-09 0 Authorised 18-May-09 0 Authorised 18-May-09 0 Authorised 18-May-09 0 Draft18-May-09 0 Authorised 18-May-09 0 Authorised
Document Management Status on Medupi Project