Document management 101 slideshare
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Transcript of Document management 101 slideshare
![Page 1: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/1.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Document Management 101 – Basics & Benefits
.
![Page 2: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/2.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
About ICM Document Solutions
22 years delivering document solutions
Document Lifecycle Management
Compliance and Risk Mitigation
800 customers globally
Microsoft® Certified Partner
ISO 9001:2008 Compliant
![Page 3: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/3.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Agenda
• DMS: Document Management • Features• Collaboration• Cost• Compliance and Risk Mitigation• Security and Disaster Recovery• Deployment• Scalability
![Page 4: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/4.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Solution
Corporate Offices
Finance
VendorsCustomers
HumanResources
Connect your organizations using electronic bridges . . .
![Page 5: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/5.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Document Management System
1.W!. Willkhpoierpaiepotri
• Paperless• Process Compliance & Compliance
Process• Reduce overall costs• Enhance collaboration• Streamline organization• Risk mitigation
![Page 6: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/6.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Document Management System
1.W!. Willkhpoierpaiepotri• Types• Function• Features• Benefits• Considerations
![Page 7: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/7.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Adding Documents
• Paper Documents• Electronic Documents
![Page 8: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/8.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
![Page 9: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/9.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Search and View
Search ability• Ease of use
![Page 10: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/10.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Electronic Collaboration
Have you ever –
• Edited the wrong version of a document?
• Wiped out someone else's changes?
• Opened and saved the wrong file?
![Page 11: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/11.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Cost of Manual Document Management
PeopleCost of filingLost filesEquipmentFootprintCustomer Service/SatisfactionInternal collaborationTotal costs
PeopleCost of filingLost filesEquipmentSpace/FootprintCustomer Service/SatisfactionInternal collaborationIntellectual Property
Finance
Engineering
Cust Svc
S/R
CEO/President
HR
Q/A
Sales
Marketing
IT
ProductionCosts
Profi
t
Proc
esse
s
![Page 12: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/12.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Compliance: Documents are Compliance
• FAA• HIPAA• SAS 70• SOX• OSHA• Customs• DoD• ISO 27000
• State• IRS• ITAR• EEOC• FDA• FBI• ISO
“If you think compliance is expensive, try noncompliance.”
Former Deputy US Attorney General Paul McNulty
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Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Risk Mitigation: Why we have Processes
Fraud Penalties Shareholder value Prison
think Enron, WorldCom
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Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Security: A Necessity for DMS
Intellectual PropertyPersonnel RecordsRoles & PermissionsAudit trailRetention policiesSecurity Certifications
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Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Deployment: Enterprise, Dept., Hosted
DeploymentSaaSIn-house serversTechnical resources
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Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Scalability
Scalability• New Departments• New Locations• New Users• Integration points
![Page 17: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/17.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Real ROI
• Time• Value• Results
![Page 18: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/18.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Solution
Corporate Offices
Finance
VendorsCustomers
HumanResources
Connect your organizations using electronic bridges . . .
![Page 19: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/19.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
Summary
• DMS needs to meet your Department and Organizational needs.
• Compliance to processes and risk management are factors
• Customize to each Department needs and users, compliance drives this.
• Features are for users to have collaboration, easier, reduce costs and
• DMS can be a big ROI
![Page 20: Document management 101 slideshare](https://reader033.fdocuments.in/reader033/viewer/2022042501/54c3ebe34a7959302b8b45c3/html5/thumbnails/20.jpg)
Corporate Office: 4320 E. Cotton Center Blvd, Suite 106 | Phoenix, AZ 85040 © 2010 ICM Document Solutions, All Rights Reserved.P. 602.678.1978 • F. 602.678.1985 • T.F. 800.676.4261 • www.icmdocs.com
For More Information
P: 602.678.1978TF: [email protected]
To request a copy of this presentation or for an invitation to next week’s webinar, please email: [email protected]
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