DOCS and FILES-1765249-V5-Contractor s Environmental Management Plan CEMP Guidelines for...

K-Net Doc: 1765249 UNCONTROLLED COPY WHEN PRINTEDVersion No.: 2Issue Date: March 2009Doc. Owner: Principal Environmental Officer 2 of 18

Transport Services Division

ENVIRONMENTStandards & Guidelines

Contractor’s Environmental Management Plan Guidelines for Construction –

Road, Rail and Marine Facilities

Copyright DPTI, 77 Grenfell Street, Adelaide, SA 5000

K-Net Doc: 1765249 UNCONTROLLED COPY WHEN PRINTEDVersion No.: 2Issue Date: March 2009Doc. Owner: Principal Environmental Officer 2 of 18

First Published : November 1997

Revision 1: August 2004

Revision 2: February 2009

This document has been prepared by the Environmental Group, Projects Directorate, Transport Services Division. It has been approved and authorised for use by Departmental staff and its authorised agents by:

Extracts may be reproduced providing the subject is kept in context and the source is acknowledged. Every effort has been made to supply complete and accurate information. This document is subject to continual revision and may change. To ensure you have the most up to date version of this document refer to http://cms.dpti.sa.gov.au/enviro_services/standards,_guidelines,_procedures

For information regarding the interpretation of this document please contact:

Environmental Systems Group, Contracts and Standards Section

Telephone: (08) 8343 2686 Facsimile: (08) 8343 2905

Contractor’s Environmental Management Plan Guidelines for Construction –Road, Rail and Marine Facilities

Contents

1. INTRODUCTION............................................................................................................................................ 4

1.1 BACKGROUND................................................................................................................................................ 41.2 DPTI’S ENVIRONMENTAL MANAGEMENT FRAMEWORK FOR INFRASTRUCTURE PROJECTS...................................5

2. ENVIRONMENTAL MANAGEMENT PLANNING..............................................................................................7

2.1 WHAT IS A CONTRACTOR’S EMP?.................................................................................................................. 72.2 PURPOSE OF THESE GUIDELINES..................................................................................................................... 72.3 IS A CONTRACTOR’S EMP REQUIRED FOR ALL PROJECTS?...............................................................................8

3. PREPARING THE CONTRACTOR’S EMP........................................................................................................9

3.1 RESPONSIBILITIES........................................................................................................................................... 93.2 CONTENTS OF THE CONTRACTOR’S EMP........................................................................................................9

4. IMPLEMENTATION OF THE CONTRACTOR’S EMP.....................................................................................11

4.1 THE PROCESS OF IMPLEMENTATION...............................................................................................................114.2 CONTRACTOR’S EMP REPORTING................................................................................................................. 124.3 TRAINING FOR SITE PERSONNEL.................................................................................................................... 124.4 CONTRACTOR’S EMP AUDITING....................................................................................................................12

APPENDIX A FORM AND CONTENT OF A CONTRACTOR’S ENVIRONMENTAL MANAGEMENT PLAN.......................14

APPENDIX B RELATIONSHIP BETWEEN PROJECT PHASES AND KEY ENVIRONMENTAL DOCUMENTATION……..18

K-Net Doc: 1765249 UNCONTROLLED COPY WHEN PRINTEDVersion No.: 2Issue Date: March 2009Doc. Owner: Principal Environmental Officer of 19


1. Introduction

1.1 Background

The Department of Planning Transport and Infrastructure (DPTI) is committed to environmental practice that fully complies with statutory requirements, meets community needs and achieves environmental best practice. DPTI is committed to:

“a transport system in harmony with the environment.”

DPTI contributes to the well-being of the community by enhancing our environment through:

minimising pollution sustaining ecosystems conserving our cultural heritage enhancing the amenity.

It is essential for the achievement of this goal that construction projects are managed to achieve a high standard of environmental performance. Compliance with environmental legislative requirements is essential and considered the minimum acceptable performance standard. Where possible, best practice environmental management procedures should be adopted.

To assist in meeting this goal, DPTI has developed a comprehensive, integrated system of environmental management applicable during the construction of road, rail and marine facilities. DPTI focus is upon pollution prevention and measurable continuous improvement in environment performance rather than the costly option of controlling, treating or remediating pollution after it has occurred,

prevention is better than cure.

Documents forming part of this system aimed at assisting DPTI to achieve best practice environment management during construction, include:

Environmental Code of Practice for Construction - Road, Rail and Marine Facilities

Contractor’s Environmental Management Plan Guidelines for Construction Road, Rail and

Marine Facilities

Project Environmental Management Plan Guidelines for Construction - Road, Rail and Marine Facilities

Environmental Audit Guidelines for Construction - Road, Rail and Marine Facilities

Environmental Legislation Summary – Construction.



The Contractor’s Environmental Management Plan (Contractor’s EMP) guidelines are designed to assist the construction contractor to plan, document and implement effective site-specific strategies that will minimise the environmental impacts associated with delivery of the project.

1.2 DPTI’s Environmental Management Framework for Infrastructure Projects

DPTI’s generic Project Management Model identifies five project phases in the project delivery process, namely:

initiation planning implementation hand-over operations and maintenance.

Key environmental documentation for a project includes:

Environmental Impact Assessment (EIA) Project Environmental Management Plan (Project EMP) Contractor’s Environmental Management Plan (Contractor’s EMP) Environmental Audit Guidelines and Reports.

Responsibilities, interactions and roles of project team members vary in accordance with the requirements of the distinct project phases and should be nominated in the Contractor’s EMP.

DPTI’s environmental management framework for infrastructure projects, showing the interaction and relationship between project phases and key environmental documentation, is presented in Appendix B. This is outlined in more detail for the process of letting and managing a construction contract in Figure 1.

The shaded area of the flow chart highlights the contractor’s key responsibility areas and nominates the key guideline documents. These documents will assist in complying with DPTI’s environmental management requirements and mitigating the construction impacts.

The key document in this process is the Contractor’s EMP, which is an implementation plan based on the requirements of the Project EMP. The Contractor’s EMP details how the contractor will implement the project’s environmental management requirements.



Figure 1DPTI’s Environment Management Framework for Infrastructure Project

GUIDELINE ENVIRONMENTAL PROJECT MANAGEMENT DOCUMENTS MANAGEMENT PHASES


PEMPGUIDELINES

ENVIRONMENTALMANAGEMENT PLAN

DESIGN & PRE-CONSTRUCTION ACTIVITIES

ENVIRONMENTALCLAUSES FOR

MASTERSPECIFICATION

MASTERSPECIFICATION

TENDERDOCUMENTATION

PEMP GUIDELINES CONTRACTOR’SENVIRONMENTAL

MANAGEMENTPLAN

CONTRACT AWARD& PROJECT TEAM

PARTNERING

ENVIRONMENTALCODE OF PRACTICE

SITE VERIFICATION &AUDITING

CONSTRUCTION

ENVIRONMENTALAUDIT GUIDELINES HAND-OVER

OPERATIONS &MAINTENANCE PHASE


2. Environmental Management Planning

2.1 What is a Contractor’s EMP?

The Contractor’s Environmental Management Plan (Contractor’s EMP) is a project-specific document prepared by the contractor. The Contractor’s EMP details how the environmental management requirements, as identified in the Project EMP, will be implemented and managed on site. The Contractor’s EMP will detail how the contractor will mitigate construction impacts and documents the contractor’s response to inspecting, monitoring, verifying, internal auditing and correcting or improving environmental performance.

2.2 Purpose of these guidelines

The primary purpose of these guidelines is to enable effective Contractor’s EMPs to be planned, developed, implemented and maintained to ensure mitigation of project impacts as well as minimising the impacts of construction on the environment.

This process can assist in demonstrating that DPTI is meeting it’s legislative “duty of care” as well as undertaking environmental best practice.

Such management systems assist DPTI in the achievement of its environmental objectives.

The Contractor’s EMP focus is to prevent adverse environmental impacts rather than controlling, treating or remediating as a result of a harmful incident.

Construction sites are constantly changing and systems must be in place to review and modify control measures to maintain their effectiveness. Therefore, frequent inspection, verification, monitoring and auditing is required to maintain and improve the effectiveness of on-site management plans.

This document provides those responsible for the preparation and maintenance of Contractor’s EMPs, the information required to comply with DPTI’s requirements.



2.3 Is a Contractor’s EMP required for all projects?

The contract documents prepared by DPTI will specify the requirement for a Contractor’s EMP.

DPTI will prepare a Project EMP for the delivery of all major projects, and those projects assessed as having significant environmental impact. The scope and content of each Project EMP will be a function of the significance of the potential impact and environmental significance of the project. As such, the contractor’s response to the Project EMP in the form of the Contractor’s EMP will also vary.

The Project EMP will highlight the key environmental management requirements to be addressed and will determine the content of the Contractor’s EMP response as to how these requirements will be implemented and managed during the construction contract.

If a Contractor’s EMP is not required for a project, contractors will still be required to comply with DPTI’s Environmental Code of Practice for Construction - Road, Rail and Marine Facilities and all contract specifications.



3. Preparing the Contractor’s EMP

3.1 Responsibilities

DPTI’s responsibilities are to:

prepare the Project EMP for inclusion in the tender documents

update the Project EMP as necessary for any changes in scope of contract

consider, review and if appropriate accept the Contractor’s EMP

externally audit the effectiveness of the Contractor’s EMP in achieving environmental best practice, statutory compliance and community assurance.

The contractor’s responsibilities are to:

prepare a Contractor’s EMP for all contracts as part of the Contractor’s Project Management Plan

assume full responsibility for the Contractor’s EMP under the contract

submit the Contractor’s EMP for the Contract Manager’s acceptance

update the Contractor’s EMP as necessary (and as required) as a result of any changes to the Project EMP, any identified corrective actions arising from audit non-conformances and as a result of identified improvement areas ensure the Contractor’s EMP is fully implemented and maintained, including all requirements for management review and approval, auditing of effectiveness, induction and training, record keeping and reporting.

Specifically the contractor will identify person(s) responsible for the preparation, management, implementation and maintenance of the Contractor’s EMP.

3.2 Contents of the Contractor’s EMP

The Contractor’s EMP should be integrated with the contractor’s overall Project Management Plan.

The Contractor’s EMP component of the Project Management Plan should address and include:

a brief project description

the contractor’s environmental objectives

a description of the role of the Contractor’s EMP and how it will be utilised during the contract

a description of the contractor’s environmental management system including documented policies, work procedures, document control and corrective action and review procedures



the specific requirements of the Project EMP, contract specifications and statutory provisions, including legislation, standards, codes of practice

strategies to manage environmental issues nominated in the Project EMP a schedule of environmental management requirements for each identified issue including

reference to the:

- item number as identified in the corresponding Project EMP schedule- action required to implement the Project EMP measure- inspection frequency- test frequency- acceptance criteria- evidence- contractor’s personnel responsible.

The form and content of a Contractor’s EMP, including an example of a Contractor’s EMP Schedule for the issue of run-off, erosion and sediment control, is presented in Appendix A.



4. Implementation of the Contractor’s EMP

4.1 The process of implementation

The successful implementation of the Contractor’s EMP is dependent upon clearly defining and documenting responsibilities and procedures.

The Contractor’s EMP, its implementation and management should be subject to the same quality assurance and audit procedures that apply to the total project as specified in the Project Management Plan.

The “monitoring and auditing” of the environmental performance of a project during construction will occur generally as follows:

monitoring, reporting and auditing by the contractor during the construction period as specified in the Contractor’s EMP

monitoring, reporting and auditing by DPTI during the construction period

The contract documents will include any requirements for audit of specific environmental matters by qualified environmental specialists.

In addition, complaints by members of the public, either directly or via the EPA, may require a non-conformance report.

In the event of detecting a non-conformance with the Contractor’s EMP the following activities will be undertaken:

inspection of the non-conformance on site

investigation of the reasons for non-conformance

development of appropriate measures to correct the non-conformance

implementation of corrective action to prevent recurrence

submission of non-conformance report to DPTI

adjustment of the Contractor’s EMP, if required, to reflect the approved corrective action requirements.

Figure 2 illustrates the proposed non-conformance and corrective action requirements and their relationship. It also highlights the contractor’s responsibilities and role in monitoring construction activities and taking appropriate corrective action to minimise environmental impacts.



4.2 Contractor’s EMP reporting

The contractor will be required to provide DPTI’s Contract Manager with a regular status report on the implementation of the Contractor’s EMP during the currency of the contract. Reports are to include details of all environmental aspects of the project including: construction update summary; environmental issues; mitigation measures implemented; effectiveness of control measures; maintenance of controls; results of monitoring against project criteria; audit results and corrective action; environmental induction and training; complaints summary; and other relevant information in relation to environmental management of the project.

4.3 Training for site personnel

The contractor is responsible for informing employees and subcontractors of their environmental obligations, and for ensuring that employees are adequately experienced and properly trained to conduct the works in a manner to minimise environmental impact.

Prior to commencing site works, employees and subcontractors should attend an environmental briefing. The briefing should be conducted by the contractor to ensure details of the project’s environmental requirements, and how they are to be implemented, are known and understood. The contractor will be required to provide induction and training for site personnel. Where necessary, suitably qualified and experienced individuals or organisations should be used by construction contractors for training purposes.

Records of all briefing and training sessions including a list of attendees should be retained by the contractor.

4.4 Contractor’s EMP auditing

The Contractor shall conduct internal audits to ensure the Contractor’s EMP is implemented effectively and that the environmental objectives of the project are being met.

DPTI will audit the contractor’s performance in accordance with the requirements of the Contractor’s EMP. Audits will be conducted as detailed in DPTI’s Environmental Audit Guidelines for Construction - Road, Rail and Marine Facilities. Prior notice will be provided to the contractor’s representative of the audit plan and schedule. The contractor must facilitate the audit by providing all necessary assistance.



Figure 2Proposed non-conformance and corrective action requirements and relationshipDOCUMENTATION REQUIREMENT

PROJECT EMP

CONTRACTOR’S EMP

CONTRACTOR’S EMPSTATUS REPORT

MINOR

NON-CONFORMANCE- REGISTERED MAIL

CORRECTIVE ACTION- REGISTERED MAIL

CONTRACTOR’S EMP


DPTIENVIRONMENTAL

MANAGEMENT PLAN

ENVIRONMENTALMANAGEMENT

PLAN PREPAREDBY CONTRACTOR

REGULAR MONITORINGBY CONTRACT

NON-CONFORMANCE

REPORT TOCONTRACTOR’S

MANAGER

IMPLEMENTAPPROPRIATE

MEASURES TO CORRECTNON-CONFORMANCE

PREPARENON-CONFORMANCE

REPORT

IMPLEMENT ANDMONITOR CORRECTIVE

ACTION TO AVOIDRECURRENCE OF NON-

CONFORMANCE

ADJUSTMENT TO CONTRACTOR’S EMP

REPORT TO THEAGENCY’S CONTRACT

MANAGEMENT

REPORT TO THE EPA*

* IF REQUIRED UNDER SECTION 83 OF THE

ENVIRONMENT PROTECTION ACT, 1993

MAJOR


APPENDIX AFORM AND CONTENT OF A CONTRACTOR’S ENVIRONMENTAL MANAGEMENT PLAN (for guidance only)

1. INTRODUCTION

The introduction of the Contractor’s EMP should include: a brief description of the project the contractor’s environmental objectives an explanation of the role of the Contractor’s EMP and how it will be used during construction to achieve the project’s environmental objectives.

2. ENVIRONMENTAL MANAGEMENT SYSTEM

The contractor shall provide details of the environmental management system to apply during the contract.

The basic elements of the contractor’s environmental management system to be detailed are likely to include:

2.1 Contractor’s environmental policy

Include a copy of the policy document and an explanation of how the policy will apply to the project.

2.2 Project organisation chart

An organisational chart showing the reporting/responsibility relationships, position titles and personnel, including subcontractors, should be included. The personnel with specific site environmental management responsibility should be highlighted.

2.3 Training, awareness and competence

Describe how the organisation training policy will apply to this contract to ensure that all employees and subcontractors are aware of and adequately trained to discharge their environmental responsibilities. A specific site briefing prior to commencement of works shall occur.

2.4 Environmental management system documentation

Provide documented details of the system, if available, including any manuals, standard report sheets, checklists, etc.

2.5 Document control

Describe the document control system to apply to the contract.



2.6 Checking and corrective action

Describe the procedures to apply to inspection, monitoring and auditing including non-conformance and corrective action.

Procedures applicable for these basic elements should be documented. Existing quality assurance procedures may already respond to issues such as document control and corrective action.

3. CONTRACTOR’S EMP SCHEDULE

Schedules may be presented under two categories, namely:

specific response to the Project EMP best practice response.

Best practice responses should be detailed, particularly when a project-specific Project EMP is not developed.

Plans can either be issue based or activity based. The Environmental Code of Practice for Construction - Road, Rail and Marine Facilities is issue based with headings such as Flora and Fauna Protection, Air Quality Controls and Water Quality Protection.

An activity based plan would be likely to have headings such as vegetation clearance, excavation, topsoil removal, demolition, dredging and drainage works, etc.

An example of a typical Contractor’s EMP response to Project EMP requirements is provided in Table 1 for the issue of run-off, erosion and sediment control.

The contractor shall include an inspection, monitoring and audit plan based on the Contractor’s EMP Schedules. These are essential in order to establish if the contractor’s performance has achieved the project objectives. The Contractor’s EMP must be relevant to the site activities and effectively implemented and managed. Inspections, monitoring and auditing will provide the basis to implement corrective action and to ensure the environmental outcomes are achieved. Resultant action may involve upgrading the Contractor’s EMP, changing procedures, training staff or providing additional or repositioning controls.



Table. 1 Example of a Contractor’s EMP ScheduleEMP Schedule for run-off, erosion and sediment control (example only)

The following Contractor’s EMP schedule for run-off, erosion and sediment control is based on, and relates to, the corresponding schedule in Appendix B of the Project EMP Guidelines.

The contractor should insert the corresponding objective from the Project EMP schedule, ie ‘to minimise the quantity of soil lost during construction and to maintain the quality of stormwater entering drainage systems’. The actions to be taken on-sit in response to the measures in the Project EMP should be described.

The Contractor’s EMP schedule relates only to those items designated under the construction stage of the project.

Project EMP measures Action Inspection frequency

Test requirement

Test

Frequency

Acceptance

Criteria

Evidence Contractor’s personnel responsible

Item 3: provision of swale drainage at chainage 0.500m

Provide swale drains at chainage 0.500m

Weekly N/A N/A As per contract documents

Agency acceptance/sign off

Site Engineer

Item 4: Construction of sediment detention basins at chainage 500m and 1250m. Construction required prior to mulching of completed areas.

Construct sediment detention basins prior to earthworks.

N/A N/A N/A As per contract documents


Construction manager

Item 5: Progressive mulching of completed areas

Mulch areas completed and approved by contract manager

Ongoing N/A N/A As per contract documents


Contractor’s landscape manager

Item 6: Provision of catch or diversion drains to divert surface flow from upslope catchments around disturbed areas prior to commencement of major works. Mandatory hold point (MHP) prior to earthworks

Provide diversion drains in accordance with SEDMP

MHP prior to earthworks

N/A N/A As per contract documents


Construction Manager.

Item 7: Provision of level spreaders at channel or drain outlets to convert a concentrated, potentially erosive outflow into non-erosive sheet flow.

Ensure run-off, ie not concentrated by diversion drains. Adjust as required as a result of monitoring.

During rainfall events

N/A N/A No evidence of erosion in vicinity of drains and outlets


Site foreman.




Test requirement

Test

Frequency

Acceptance

Criteria



Test requirement

Test

Frequency

Acceptance

Criteria


Item 8: Provision and maintenance of stabilised waterways to reduce scour along drainage lines by installation of silt fences, hay bales, etc.

Provide silt fences and hay bales to control sediment

Daily during rainfall events

Water quality

of off-site discharges

Weekly. Daily during rainfall events

100mg/L suspended solids

Test results Site environmental officer

Item 9: Monitor suspended solids at the discharge of the sediment detention basis at the nominated locations (chainage 500m and 120m as shown on the concept plans) in according with the monitoring scheduled.

Water quality monitoring at outlets from the sediment detention basins at chainage 500m and 1250m

Daily during rainfall events.

Water quality at outlets

At time of discharge

100 mg/L suspended solids

Test results Site environmental officer

Item 10: Inspect water quality of all off-site discharges and adjust management measures to meet applicable standards

Adjust or install additional control devices as a result of test results

At time of discharge

N/A N/A - Inspection and corrective action records

Site environmental officer.

Item 11: Ensure that contingency plans are in place for major storm events

Prepare and ensure all site personnel are aware of contingency plans for major storm events

N/A N/A N/A - Document available on request

Training induction records

Site environmental officer

Item 12: Locate stockpiles away from all drainage lines

Plan and agree stockpile sites with contract manager

N/A N/A N/A - Inspection Site engineer

Item 13: Prevent spillage of construction materials and tracking of sediments during cartage

Shaker ramps will be install at relevant site entry/exit points

Regular clean-up of any spillage will be undertaken

Quarry products will be covered during

Ongoing N/A N/A N/A Inspection records

Diary notes

Site engineer.




Test requirement

Test

Frequency

Acceptance

Criteria


transportation



Appendix B

RELATIONSHIP BETWEEN PROJECT PHASES AND KEY ENVIRONMENTAL DOCUMENTATION

Planning Phase

Implementation

Hand-Over Phase

Operations and

Maintenance Phase

Key Environmental Documentation

Land AcquisitionAccommodation WorksServiceAuthoritiesContract DocumentationConstruction

Acceptance by Regional Manager transfer of project and other deliverables to the owner by Project Manager (accountability from Owner to Region)


Prepare ProjectManagement Proposal

Prepare PlanningApproach

Develop FeasibleAlternatives

Select PreferredAlternatives

EnvironmentalImpact Assessment

Community Involvement

Finalise Recommended Solution

Council Acceptance

Prepare Project Definition Report

EnvironmentalClearance

Draft PROJECT

EMP

Final PROJECT

EMP

Establish ProjectImplementation Plan

Negotiated ServiceAgreements

Pre-constructionActivities

Detailed designand

documentation

PROJECTEMP

CallTenders CONTRACT-

OR’S EMPConstruction Hand-over

Operations &Maintenance

PROJECTEMP

Audit GuidelinesAnd Reports

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