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BHARAT SANCHAR NIGAM LIMITED

TENDER DOCUMENT

for

Remote Access Servers for NIB "C"Type Nodes

Tender No. BSNL/ DNW/ Tech-4601/2003

BHARAT SANCHAR NIGAM LIMITED(A Govt. of India Enterprise)

OFFICE OF THE Chief GENERAL MANAGER ( Data Networks)Lobby No – 1, 4th floor, MAHANAGAR DOOR SANCHAR SADAN,

9 CGO COMPLEX, LODHI ROAD, NEW DELHI - 110 003.

Signature of Tenderer

Tender Document No._____________________________

Issued to___________________________________

Signature of Sr.A.O.(DNW)

I N D E X.

Section No Title Page No

I Notice Inviting Tender 1

II Instructions to Bidders 2

III General Conditions of the Contract 14

IV Special Conditions of Contracts 22

Annexure-I: Details of existing equipment 27

Annexure-II : AMC 28

Annexure-III: Earnest Money Deposit Form 31

Annexure – IV: Locations 32

V Schedule of Requirements 35

VI Technical Specification 36

VII Part-I Bid Form Price Schedule 39

Part-II Price Schedule 40

VIII Earnest Money Bond Form 43

IX Performance Guarantee Bond Form 44

X Letter of Authorisation for Attending Bid Opening 46

Signature of Tendereri

(Section-I)Notice Inviting Tender

OFFICE OF ISSUE : Chief General Manager Data Networks, 4th floor, Lobby No.1, Mahanagar Doorsanchar Sadan9, CGO Complex, Lodhi Road, New Delhi-110 003.Fax:011-2432 4134, Ph: 2432 4135

DATE OF ISSUE : 26-3-2003

TENDER NO : BSNL/DNW/Tech-4601/2003

TENDER AVAILABLE FROM : Sr. A.O. % CGM Data Networks, 4th Floor, Lobby No.1, Mahanagar Doorsanchar Sadan,

9 CGO Complex, Lodhi Road, New Delhi –3.Sale of Tender Document : From 02-04-2003 to 09-05-2003

between 1000 to 1300 hrs on working daysSubmitting of Tender : Till 1500 hours on 12-05-2003 .OPENING OF TENDER : At 1530 hours on 12-05-2003.

WAX sealed tenders are invited by CGM Data Networks on behalf of CMD, BSNL for Remote Access Servers for NIB "C" Type Nodes.

Earnest Money will be Rs.20,00,000/- (Rupees Twenty Lakhs only).

Intending bidders may obtain tender document containing the commercial conditions along with relevant specifications from the Sr.A.O., Data Networks, on payment of Rs. 5,000/- (Rupees five thousand only) non-refundable. The payment will be accepted in the form of local pay order or crossed demand draft, drawn on any scheduled bank in Delhi, in favour of Sr. A.O., Data Networks, New Delhi.

Wax sealed tenders superscribed with "Tender for Remote Access Servers for NIB "C" Type Nodes” along with required documents should be submitted in Tender Box, by the due date given above at the Office of CGM Data Networks, 4 th Floor, Lobby No.1, Mahanagar Doorsanchar Sadan, 9, CGO Complex, Lodhi Road, New Delhi–3 and same shall be opened in the presence of bidders or their authorized representative on 12-05-2003 at 15.30 hrs. Tenders received without Earnest Money and required documents shall be summarily rejected. Tenders, received after the due date and time, shall not be entertained. If holiday falls on day of submission/ opening of tender then tender will be submitted / opened on next working day at 15.00 hours and 15.30 hours respectively.

The CGM Data Networks, New Delhi reserves the right to cancel the tender without assigning any reason.

DGM (HQ) Data Networks

Signature of Tenderer1

DGM Technical, 03/01/-1,


AO to check from circulars


SECTION-IIINSTRUCTIONS TO BIDDERS

A. INTRODUCTION - This Tender is called for Remote Access Servers for NIB "C" Type Nodes

1. Definitions :(i). “The Purchaser” means the Chief General Manager Data Networks, acting on

behalf of the CMD BSNL.(ii). “The Bidder” means the company which participates in this tender and

submits its bid.(iii). “The Supplier” means the company supplying the goods under the contract. (iv). “The Goods” means all the equipment, machinery, and /or other materials,

which the supplier is required to supply to the Purchaser under the contract.(v). “The Advance Purchase Order” means the intention of the Purchaser to place

the Purchase Order on the bidder.(vi). “The Purchase Order” means the order placed by the Purchaser on the

Supplier signed by the Purchaser including all attachments and appendices thereto and all documents incorporated by reference therein. The purchase order shall be deemed as “Contract” appearing in the document.

(vii). “The Contract Price” means the price payable to the supplier under the purchase order for the full and proper performance of its contractual obligations.

(viii). “Validation/ Field Trial” is a process of testing the equipment for checking the conformance to Technical specifications given at Section VI, of the equipment being supplied for use in BSNL network. Validation/ Field Trial is carried out by a specified team in field environment and includes stability reliability and environmental tests amongst others.

(ix). ‘NIT’ – means Notice Inviting Tender.(x). ‘Commissioning’ - The equipment will be considered fit for commissioning

once it successfully passes the Acceptance Testing.

2.0 ELIGIBILITY CRITERIA: 2.1 The Bidder should be a company registered & incorporated in India under the Indian Companies Act, 1956. 2.2. A Company shall be eligible to bid, if and only if, it has a minimum annual turnover of Rs.40 crores in Data Networking during each of the last two financial years.Turnover in Data Networking implies turnover on account of manufacture/ supply/ system integration of Data Networking equipment.2.3 The bidder should have a minimum experience of 3 years of having executed Data Networking projects with total minimum value of Rs 10 crore.2.4 The Bidder should have a back to back MOU/ Agreement with the Original Equipment Manufacturers (OEMs) for the items being offered.2.5 The Bidder shall not be a licensed Internet Service Provider in India and shall not become so in next one year from the date of issue of NIT.2.6 The bidder should be authorised to sell tendered equipment in India having obtained clearance from Reserve Bank of India, wherever applicable.2.7 The bidder should possess a valid ISO 9001/ 9002 certificate.


Compaq, 03/01/-1,

To redefine

The bidder shall comply with terms & conditions and Special Conditions of this tender document. The compliance shall form part of the bid.

. COST OF BIDDING -(a) The bidder shall bear all costs associated with the preparation and submission

of the bid.(b) The purchaser in no case shall be responsible or liable for these costs,

regardless of the conduct or outcome of the bidding process.

B. THE BID DOCUMENTS -4. BID DOCUMENTS

4.1 The equipment required to be supplied, the bidding procedures and contract terms and conditions are prescribed in the Bid Documents. The Bid documents includes :

i. Notice Inviting Tender ii. Instructions to Bidders

iii. General(Commercial) Conditions of Contractiv. Special conditions of Contractv. Schedule of Requirements

vi. Technical Specificationsvii. Bid Form and Price Schedules

viii. Earnest Money Formatix. Performance Security Bond Formatx. Letter of authorization to attend bid opening.

4.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid Documents. Failure to furnish all information required as per the Bid Documents or submission of the bids without complete information/enclosures in every respect will be at the bidder’s risk and the bid is liable to be rejected.

5. CLARIFICATION OF BID DOCUMENTS

A prospective bidder, requiring any clarification on the Bid Documents shall notify the Purchaser in writing or by FAX at the Purchaser’s mailing address indicated in the invitation of Bid. The Purchaser shall respond in writing to any request for the clarification of the Bid Documents, which it receives not later than 25th April 2003. Copies of the query (without identifying the source) and clarifications by the Purchaser shall be sent to all the prospective bidders who have purchased the bid documents.Any clarification issued by Data Networks in response to query raised by prospective bidders shall form an integral part of bid documents and it may amount to amendment of relevant clauses of the bid documents.

6. AMENDMENT OF BID DOCUMENTS 6.1 At any time, prior to the date of submission of Bids, the Purchaser may, for any

reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify bid documents by amendments.


6.2 The amendments shall be notified in writing or by FAX or by Email to all prospective bidders on the address, FAX No. or Email ID intimated at the time of purchase of the bid document from the purchaser and these amendments will be binding on them.

6.3 In order to afford prospective bidders a reasonable time to take the amendment into account in preparing their bids, the purchaser may, at its discretion, extend the deadline for the submission of bids suitably.

C. PREPARATION OF BIDS -

7. DOCUMENTS COMPRISING THE BID

The bid submitted by the bidder shall comprise two envelops marked “Technical cum Commercial Bid" & "Financial Bid ". Both the envelopes should be wax sealed & contain following information at the left top of the envelopes :-(i) Name of Tender.(ii) Tender No.(iii) Name and Address of the Tenderer with Telephone & FAX No., E-mail

ID.

(a). The Technical cum Commercial Bid envelope will contain the following:- (i). Covering letter, if any. (ii). Documentary evidences in accordance with clause-2 that the bidder is eligible to

bid and is qualified to perform the contract if his bid is accepted.(iii). Earnest Money furnished in accordance with Clause-12(iv). A Clause by Clause compliance as per clause-11.2 (c).(v). A copy of current Income Tax clearance certificate.(vi). All the pages of Original Tender Documents including sections (excluding

section-VII (part-I&II) & Annexures, supplied by the purchaser duly signed by authorized signatory.

(vii). Authorization letter from the bidding firm as per clause-19.2 (format at section-X).

(viii). Technical literature/ brochures as per clause-3.3(b) of section-IV indicating clearly the Make, Model & manufacturer’s part number of the item offered.

(ix) And any other document as required in this tender):-

(b). The Financial Bid envelope will contain only Section–VII (part-I & II) of tender document. the Bid form and Price Schedule completed in accordance with clause-8& 9.

8. BID FORMThe bidder shall complete the Bid form and appropriate Price Schedule furnished in section-VII of the tender Document, indicating the goods to be supplied, brief description of the goods, quantity and prices..

9. BID PRICES9.1 The bidder shall give the totoal composite price inclusive of all levies & taxes i.e. Sales

Tax, Excise Duty, Packing, Forwarding, Freight and Insurance charges etc. but exclusive of Octroi/ Entry Tax. Local taxes like Octroi & Entry Tax vary from State to State and Consignee to Consignee and the same shall be reimbursable on actual basis (wherever applicable) on presentation of documentary proof at the time of raising invoices by the bidder. The basic Unit price and all other Components of the price need to be individually indicated against the goods proposed to be supplied under the contract as per price schedule. Prices of Incidental Services should also be quoted. The


offer shall be firm in Indian Rupees. No foreign exchange shall be made available by the purchaser.

9.2 Prices indicated in the Price Schedule shall be entered in the following manner :

(i). The Basic Unit price of the goods, Custom Duty, Excise duty, Sales Tax, Freight, Forwarding, Packing, Insurance and any other Levies/Charges already paid or payable by the supplier shall also be quoted separately item wise.

(ii) The supplier shall quote as per price schedule given in section-VII for all the items

given in schedule of requirement.

9.3 The price quoted by the bidder shall remain fixed during the entire period of contract and shall not be subject to variation on any account. A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected.

9.4 The prices quoted by the bidder shall be in sufficient detail to enable the Purchaser to arrive at the price of equipment/system offered.. The bidder has to also quote the breakup price of the various modules, cards forming part of the equipment offered.

9.5 DISCOUNT, if any, offered by the bidders shall not be considered unless they are specifically indicated in the price schedule. Bidders desiring to offer discount shall therefore modify their offers suitably while quoting and shall quote clearly net price taking all such factors like Discount, free supply, etc, into account.

9.6 The price approved by the BSNL for procurement will be inclusive of Levies and Taxes, packing, forwarding, freight and insurance as mentioned in Para-9.1 above. Breakup in various heads like excise duty, sales tax, insurance, freight and other taxes paid/payable as per Clause-9.2 (i) is for the information of the purchaser and any change in these shall have no effect on price during the scheduled delivery period.

9.7 The tender will be evaluated and decided on the basis of “All Inclusive Lowest Price”, offered by the tenderers. The “All Inclusive Lowest Price” shall comprise of basic price, excise duty & sales tax (as applicable), freight, insurance, packing & forwarding etc. and the cost of AMC discounted @ 15% per annum for calculating the Net Present Value. However, the Octroi charges/ entry tax shall be paid extra on actuals, wherever applicable. Unloading at the consignee end and at site should be done by the supplier at his cost.

9.8 Corrections & alterations, if any in the submitted offer should be initialed otherwise the tender is liable to be rejected.

9.9 No price rise will be allowed after the bids are accepted. However, the Purchaser reserves the right to negotiate with the successful Bidders/Suppliers in case there is any decrease in market price of the similar equipments on account of reduction in excise duty or other levies after the expiry of delivery date (which shall be to the contractor’s account) or otherwise. However, benefit of any decrease in these taxes / duties shall be passed on to the Purchaser by the contractor.

9.10 The technical and other manuals/ handbooks etc. must be supplied (as specified in Section-IV) alongwith the equipment and their prices must be included in the rate for that particular equipment.



AO ?


So details not reqd.


Why details ?


why do we need detailed breakup of tax/ packing etc? Section VII to be changed.

D. DOCUMENTS ESTABLISHING BIDDER’S ELIGIBILITY AND QUALIFICATION –

10.1 The bidder shall furnish all of the following and any other documents that are required as per terms and conditions of tender Document, as part of the bid for establishing the bidder’s eligibility:-.

(i) Certificate of Incorporation.(ii) Articles and Memorandum of Association.(iii) Approval from Reserve Bank of India /SIA in case of foreign

collaboration.(iv) Latest and valid NSIC Certificate duly certified by NSIC, if applicable.(v) A certificate regarding appointment as authorised dealer/ authorisation

from OEMs/ MOU with OEMs .(vi) Certificate/ documents establishing the eligibility of the bidder as per

clause 2 above.

10.2 (i) The bidder shall furnish Annual Report and/or a certificate from its bankers as an evidence that he has financial capability to perform the contract.

(ii) The bidder shall furnish documentary evidence about technical and support capability necessary to perform the contract.

11. DOCUMENTS ESTABLISHING GOOD’S CONFORMITY TO BID DOCUMENTS

11.1 Pursuant to clause-7, the bidder shall furnish, as part of his bid, documents establishing the conformity of his bid to the Bid Documents of all goods and services which he proposes to supply under the contract.

11.2 The documentary evidences of the conformity of the “goods and services” to the Bid

Documents, in the form of literature, drawings, data etc. and the bidder shall furnish:-(a) a detailed description of goods with essential technical and performance

characteristics;(b) a list, giving full particulars including available sources and current prices of all

spare parts, special tools, etc., necessary for the proper and continuous functioning of the goods for a period of three years following commencement of use of the goods by the purchaser, and

(c) a clause-by-clause compliance on the purchaser’s Technical Specifications and Commercial Conditions demonstrating substantial responsiveness to the Technical Specifications and Commercial Conditions. In case of deviations, a statement of the deviations and exception to the provision of the Technical Specifications and Commercial Conditions shall be given by the bidder. A bid without clause-by-clause compliance of the General (Commercial) Conditions (Section-III), Special Conditions(Section-IV) and Technical Specifications (Section-VI), shall not be considered.

11.3 For the purpose of compliance to be furnished pursuant to the clause-11.2(c) above, the bidder shall note that the standards for the workmanship, material and equipment and reference to the brand names or catalogue number, designated by the Purchaser in its Technical specifications are intended to be descriptive only and not restrictive.


11.4 In order to enable the Purchaser to assess the provenness of the system offered, the bidder shall provide documentary evidence regarding the system being offered by him.

12. EARNEST MONEY -12.1 Pursuant to clause-7, the bidder shall furnish, as part of his bid, an Earnest

Money Deposit of an amount of Rs 20,00,000/- (Rupees Twenty lakhs only) in the form of D.D. or Pay Order favouring “Sr.A.O.(Cash), % CGM Data Networks, BSNL, New Delhi. The Earnest Money Deposit can also be in the form of a bank Guarantee (Proforma available at Section-VIII), issued by a scheduled bank in favour of the purchaser, valid for a period of 270 days from the date of tender opening. The bidders (small scale units) who are registered with National Small Scale Industries Corporation UNDER SINGLE POINT REGISTRATION SCHEME are exempted from payment of Earnest Money up to the amount equal to their monetary limit. In case of bidders having monetary limit as “NO LIMIT”, the exemption will be limited to Rs.50,00,000/- (Rs. Fifty Lakhs) only as per existing policy of Department of Telecommunications. A proof regarding current registration with NSIC for the TENDERED ITEMS will have to be attached along with the bid document.

12.2 The Earnest Money is required to protect the purchaser against the risk of bidder’s conduct, which would warrant the earnest money forfeiture, pursuant to para-12.7.

12.3 A bid not secured in accordance with para-12.1 shall be rejected by the Purchaser as non-responsive at the bid opening stage and returned to the bidder unopened12.4 The Earnest Money of the unsuccessful bidder will be discharged/ returned as promptly as possible but not later than 30 days after the expiry of the period of the bid validity prescribed by the purchaser pursuant to clause 13.12.5 The successful bidder’s earnest money will be discharged upon the bidder’s acceptance of the advance purchase order satisfactorily in accordance with clause-27 and furnishing the performance security. 12.6 The Earnest Money may be forfeited :

(a) If the bidder withdraws his bid during the period of bid validity specified by the bidder in the Bid form, or

(b) In the case of successful bidder, if the bidder fails :

(i) to sign the contract in accordance with clause-28 or (ii) to furnish performance security in accordance with clause-28.

12.7 The Purchaser will not be liable to pay interest on the Earnest Money or the security deposit. The Purchaser also reserves the right to forfeit the Earnest Money/ security deposit if the Bidder/Supplier fails to comply with any of the terms and conditions set out in this tender (or in any other contract or agreement which may come up as a consequence of acceptance of this tender). In such circumstances the right of cancellation of this tender/contract is also retained by the Purchaser.

13. PERIOD OF VALIDITY OF BIDS -

13.1 Bid shall remain valid for 240 days from the date of opening of bids prescribed by the purchaser pursuant to clause-19.1 . A bid valid for a shorter period shall be rejected by the purchaser as non-responsive.


DGM(HQ), 03/01/-1,

To be checked from MM – BSNL C.O.

13.2 In exceptional circumstances, the purchaser may request the consent of the bidder for an extension to the period of bid validity. The request and the response thereto shall be made in writing. The Earnest Money provided under clause-12 shall also be suitably extended. The bidder may refuse the request without forfeiting his Earnest Money. A bidder accepting the request and granted extension will not be permitted to modify his bid.

14. FORMAT AND SIGNING OF BID - 14.1 The bid shall be typed/ printed and all the pages numbers sequentially and shall be

signed by the bidder or a person or persons duly authorized to bind the bidder to the contract. The letter of authorization shall be indicated by written power -of-attorney accompanying the bid. All pages of the bid, except for unamended printed literatures, shall be signed by the person or persons signing the bid. The bids submitted shall be sealed properly.

14.2 The bid shall contain no interlineations, erasures or overwriting except as necessary to

correct errors made by the bidder in which case such corrections shall be signed by the person or persons signing the bid, or otherwise offers are liable to be rejected.

D. SUBMISSION OF BIDS -

15. SEALING AND MARKING OF BIDS -

15.1 (a) The tender will contain two separate envelopes - First envelope should contain E.M.D, tender document (excluding section-VII, part-I&II) and other relevant documents required to fulfill commercial conditions with titles “Technical & Commercial Bid”. Second envelope should contain only bid (section VII, part-I&II) with titles “Financial Bid”. The bid should be submitted in WAX sealed cover by the personal seal of the bidder.

(b) Bid must be submitted on original tender document supplied. Violation of this will lead to outright rejection of the bid.

(c) All the pages of the bid must be signed and no blank space be left unfilled.

(d) Conditional bids are liable to be summarily rejected. (e) First “Technical & Commercial Bid.” envelope will be opened and only if it

is found in order, the “Financial bid” envelope will be opened. (f) The financial bids shall contain no over writing, erasures or inter-lineations

except as necessary to correct errors made by the bidder in which case such corrections shall be signed by the person or persons signing the bid.

15.2 (a) Both the envelopes will be sealed and then placed in another envelope, which should also be sealed and The envelopes shall be addressed to the purchaser at the following address :

DGM(HQ), Data Networks,% CGM Data Networks, BSNL4th floor, Lobby No – 1, Mahanagar Doorsanchar Sadan. 9 CGO Complex Lodhi Road, New Delhi - 110003.Tel: 2432 4135 , Fax :2432 4134Email: [email protected]

(b) The envelope shall bear (the Tender name), the tender number and the words ‘DO NOT OPEN BEFORE’(due date).


(c) The inner and outer envelopes shall indicate the name and address of the bidders to enable the bid to be returned unopened in case it is declared ‘late’ or rejected.

(d) Tenders shall either be sent by registered post or delivered in person. The responsibility for ensuring that the tenders are delivered in time would vest with the bidder.

(e) Bids delivered in person shall be delivered to SDE Data Networks % CGM Data Networks, BSNL, 4th floor, Lobby No – 1, Mahanagar Doorsanchar Sadan, 9 CGO Complex Lodhi Road, New Delhi–3 on or before 15.00 hrs. of due date. The purchaser shall not be responsible if the bids are delivered elsewhere.

15.3 If both the envelopes are not sealed and marked as required at paras-15.1 and 15.2, the bid shall be rejected.

16. SUBMISSION OF BIDS -

16.1 Bids must be received by the Purchaser at the address specified under para-15.2 not latter than 15.00 hrs. on due date.

16.2 The Purchaser may, at its discretion ,extend this deadline for the submission of bids by amending the Bid Documents in accordance with clause-6 in which case all rights and obligations of the purchaser and bidders previously subject to the deadline will thereafter be subjected to the deadline as extended.

16.3 The bidder shall submit his bid offer against a set of bid documents purchased by him for all the systems/equipment as per requirement of the Bid Documents. He may include alternate offer, if permissible as per the bid. However not more than one independent and complete offer shall be permitted from the bidder.

17. LATE BIDS -

Any bid received by the purchaser after the deadline for submission of bids prescribed by the purchaser pursuant to clause-16, shall be rejected and returned unopened to the bidder.

18. MODIFICATION AND WITHDRAWAL OF BIDS

18.1 The bidder may modify or withdraw his bid after submission provided that the written notice of the modification or withdrawal is received by the purchaser prior to the deadline prescribed for submission of bids.

18.2 The bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched as required in the case of bid submission in accordance with the provision of clause-15. A withdrawal notice may also be sent by FAX but followed by the signed confirmation copy by post, marked not later than the deadline for submission of bids.

18.3 No bid shall be modified subsequent to the deadline for submission of bids except as specified in clause-20,.


E. BID OPENING AND EVALUATION -

19. OPENING OF BIDS BY PURCHASER

19.1 Bids will be accepted up to time mentioned in NIT. Bids will not be accepted after the time limit and even if received will not be considered. The purchaser shall open bids in the presence of bidders or their authorized representatives who chose to attend, at 15.30 hrs on due date at the address given at para 15.2(a) above. The bidder’s representatives who are present shall sign in an attendance register. Authority letter to this effect shall be submitted by the bidders before they are allowed to participate in bid opening. (A Format is given in Section-X ).

19.2 Only one representative for any bidder shall be authorized and permitted to attend the bid opening.

19.3 The bidder’s names, Bid prices, modifications, bid withdrawals and such other details, as the purchaser may consider appropriate, will be announced at the opening.

20. CLARIFICATION OF BIDS -

To assist in the examination, evaluation and comparison of bids, the purchaser may, at its discretion ask the bidder for the clarification of its bid. The request for the clarification and the response shall be in writing. However, no post bid clarification at the initiative of the bidder shall be entertained.

21. PRELIMINARY EVALUATION -

21.1 Purchaser shall evaluate the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids are generally in order.

21.2 Arithmetical error shall be rectified on the following basis. If there is a discrepancy between the unit price and total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected by the purchaser. If there is a discrepancy between words and figures, the amount in words shall prevail. If the supplier does not accept the correction of the errors, his bid shall be rejected.

21.3 Prior to the detailed evaluation, pursuant to clause-22, the Purchaser will determine the substantial responsiveness of each bid to the Bid Document. For purposes of these clauses, a substantially responsive bid is one which conforms to all the terms and conditions of the Bid Documents without material deviations. The purchaser’s determination of bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence.

21.4 A bid, determined as substantially non-responsive will be rejected by the purchaser and shall not, subsequent to the bid opening, be made responsive by the bidder by correction of the non-conformity.

21.5 The Purchaser may waive any minor infirmity or non-conformity or irregularity in a bid which doesn’t constitute a material deviation, provided that such waiver doesn’t prejudice or effect the relative ranking of any bidder.


22. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS

22.1 The Purchaser shall evaluate in detail and compare the bids previously determined to be substantially responsive pursuant to clause-21.

22.2 The evaluation and comparison of responsive bids shall be on the price of the goods offered inclusive of all Levies & Charges as indicated in column-15 of the Price Schedule in Section-VII, Part II of the Bid Document.

22.3 To assist in the examination, evaluation and comparison of bids, the Purchaser may, at its discretion ask the bidder for the clarification of its bid. The request for clarification and response shall be in writing. However, no post bid clarification at the initiative of the bidder shall be entertained. a) Purchaser shall evaluate the bids to determine whether they are complete,

whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids are generally in order.

b) Arithmetical errors shall be rectified as specified in clause 21.2c) Prior to the detailed evaluation, pursuant to Clause-21.5 the Purchaser will

determine the substantial responsiveness, for each bid as specified in clause 21.3

d) A bid, determined as substantially non-responsive will be rejected as specified in clause 21.4

e) The Purchaser may waive minor infirmity or nonconformity or irregularity in a bid as specified in clause 21.5

f) The Purchaser shall evaluate in detail and compare the bids previously determine to be substantially responsive pursuant to clause-21.1 to 21.4.

g) The comparison for evaluation shall be done as per procedure stated in Clause-9.7.

23. CONTACTING THE PURCHASER -

23.1 Subject to Clause-20 no bidder shall try to influence the Purchaser on any matter relating to its bid, from the time of the bid opening till the time the contract is awarded.

23.2 Any effort by a bidder to modify his bid or influence the purchaser in the purchaser’s bid evaluation, bid comparison or contract award decision shall result in the rejection of the bid.

F AWARD OF CONTRACT -

24. AWARD OF CONTRACT -

a) The Purchaser shall consider placement of orders of supplies on those bidders whose offers have been found technically, commercially and financially acceptable and whose Goods are considered suitable as per specifications given in the bid document.

b) The Purchaser reserves the right to accept or reject any bid, and to annul the bidding process as specified in clause 26.

c) The Purchaser reserves the right at the time of award of contract to increase or decrease by upto 50% and 25% respectively, of the value of goods


specified in Section-V, without any change in unit price of the ordered quantity or other terms and conditions.

d) For the purpose of award of contract, the Purchaser shall issue Advance Purchase Order to the selected bidder in accordance with clauses-27.1 & 27.2

e) After approval is given by purchaser in favour of a particular firm in the form of advance P.O. it will be converted into P.O.

f) After the receipt of the acceptance of the bidder alongwith the performance security, final Purchase Order shall be issued. The issue of Purchase Order shall constitute the award of contract on the bidder.

In continuation of clause “Award of Contract” and “Validity of contract” the Purchaser reserves the right to place order of the quantity of Goods specified in Section – V in phases and not in one lot during the validity period of the contract.

After the expiry of the validity period of contract, it will be open for the Purchaser and the Supplier to extend the validity of contract by mutual consent either on the same terms and conditions or differing terms as agreed

25. PURCHASER’S RIGHT TO VARY QUANTITIES AT THE TIME OF AWARD -

The Purchaser reserves the right at the time of award of contract or within a period of one year thereafter to increase or decrease the value by up to 50% and 25% respectively, of the total quantity of goods and services specified in the schedule of requirements without any change in unit price of the offered quantity or other terms and conditions. The additional quantity may be required at locations other then those specified in this document.

26. PURCHASER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS

The Purchaser reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the grounds of purchaser’s action.

27. ISSUE OF ADVANCE PURCHASE ORDER -

27.1 The issue of an Advance Purchase Order shall constitute the intention of the Purchaser to enter into contract with the bidder.

27.2 The bidder shall within 14 days of issue of the advance purchase order, give his acceptance along with performance security in conformity with Clause-4 of section-III and as per the format in section-IX provided with the bid document.

28. SIGNING OF CONTRACT -

28.1 The issue of Purchase order shall constitute the award of contract on the bidder.

28.2 Upon the successful bidder furnishing of performance security pursuant to clause-4.1 of Section-III, the Purchaser shall discharge the Earnest Money in pursuant clause-12.


29. ANNULMENT OF AWARD

Failure of the successful bidder to comply with the requirement of clause-28 shall constitute sufficient ground for the annulment of the award and the forfeiture of the performance security in which event the Purchaser may make the award to any other bidder at the discretion of the purchaser or call for the new bids.

30. QUALITY ASSURANCE REQUIREMENTS

The supplier shall have to submit Quality Assurance Certificate issued from the manufacturer.

G. REJECTION OF BID -

31. While all the conditions specified in the Bid documents are critical and are to be complied, special attention of bidder is invited to the following clauses of the bid documents. Non-compliance of any one of these shall make the bid liable for rejection of the bid.

(i) Clause-15.1 of Section-II : The bids will be recorded unopened, if covers are not properly sealed with ‘ PERSONAL SEAL ‘ of the bidder.

(ii) Clauses-12.1, 12.3 & 13.1 of Section-II : The bids will be rejected at opening stage if Earnest Money is not submitted as per Clauses- 12.1 & 12.3 and bid validity is less than the period prescribed in Clause-13.1 mentioned above.

(iii) Clause-2 & 10.1 to 10.4 of Section-II: If the eligibility condition as per clause-2 of Section-II is not met and/or documents prescribed to establish the eligibility as per Clause-10.1 to 10.4 of section-II are not enclosed, the bids will be rejected without further evaluation.

(iv) Clause-11.2 (c) of Section-II : If clause-by-clause compliance and deviation statements as prescribed are not given, the bid will be rejected at the stage of primary evaluation. In case of no deviations, a statement to that effect must be given.

(v) Section-III General (Commercial) conditions, Section-IV Special Conditions of Contract & Section-VI Technical Specifications : Compliance if given using words like “Noted, Understood”, “Noted & Understood” shall not be accepted as compliance. Mere “Complied” will also be not sufficient, reference to the enclosed documents showing compliance must be given.

(vi) Section-VII Price Schedule : Prices are not filled in as prescribed in price schedule. (vii) Clause-9.5 of Section-II on discount which is reproduced below:

“Discount, if any, offered by the bidder shall not be considered unless they are specifically indicated in the price schedule. Bidders desiring to offer discount shall therefore modify their offer suitably while quoting and shall quote clearly net price taking all such factors like Discount, free supply, etc. into account”.


SECTION-III

GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT

1. APPLICATION The general condition shall apply in contracts made by the purchaser for the

procurement of goods.

2. STANDARDS

The goods supplied under this contract shall conform to the standards prescribed in the Technical Specifications mentioned in section-VI.

3. PATENT RIGHTS

The supplier shall indemnify the purchaser against all third-party claims of infringement of patent , trademark or industrial design rights arising from use of the goods or any part thereof in Indian Telecom Network.

4. PERFORMANCE SECURITY

4.1 The supplier shall furnish performance security to the purchaser for an amount equal to 5% of the value of each purchase order upto first four Crore Rupees and thereafter at the rate of 2% for every additional crore Rupees of purchase value limited to a maximum of one crore Rupees within 14 days after the receipt of the Advance Purchase Order by the Supplier.

4.2 The proceeds of the performance security shall be payable to the Purchaser as compensation for any loss resulting from the supplier’s failure to complete its obligations under the contract.

4.3 The performance security Bond shall be in the form of Bank Guarantee issued by a

scheduled Bank and in the form provided in ‘Section-IX’ of this Bid Document.

4.4 The performance security Bond will be discharged by the Purchaser after completion of the supplier’s performance obligations, including any warranty obligations, under the contract.

5. ACCEPTANCE TESTS

5.1 The Purchaser or his representative shall have the right to inspect and test the goods as per prescribed test schedules for their conformity to the specifications. Where the Purchaser decide to conduct such tests on the premises of the supplier or its subcontractor(s), all reasonable facilities and assistance like Testing instruments and other test gadgets including access to drawings and production data shall be furnished to the inspectors at no charge to the purchaser.

5.2 Should any inspected or tested goods fail to conform to the specifications the purchaser may reject them and the supplier shall either replace the rejected goods or make all alterations necessary to meet Specification requirements free of cost to the purchaser.

5.3 Notwithstanding the pre-supply tests and inspections prescribed in clause-5.1 & 5.2 above, the equipment and accessories on receipt in the Purchaser’s


premises will also be tested by supplier in the presence of Node Incharge in accordance with the procedure and performa provided by purchaser in due course during and after installation/ commissioning before “take over” and if any equipment and part thereof is found defective, the same shall be replaced free of all cost to the purchaser as laid down in clause-5.4 below.

5.4 If any equipment or any part thereof, before it is taken over under clause-5.5, is found defective or fails to fulfill the requirements of the contract, the inspector shall give the Supplier notice setting forth details of such defects or failure and the supplier shall make the defective equipment good, or alter the same to make it comply with the requirements of the contract forthwith and in any case within a period not exceeding one month of the initial report. These replacements shall be made by the supplier free of all charges at site. Should it fail to do so within this time, the purchaser reserves the discretion to reject and replace at the cost of the supplier the whole or any portion of equipment as the case may be, which is defective or fails to fulfil the requirements of the contract. The cost of any such replacement made by the purchaser shall be deducted from the amount payable to the supplier.

5.5 When the performance tests called for have been successfully carried out, the inspector/ ultimate consignee will forthwith issue a Taking Over Certificate. The inspector /ultimate consignee shall not delay the issue of any “taking Over Certificate” contemplated by this clause on account of minor defects in the equipment which do not materially affect the commercial use thereof provided that the supplier shall undertake to make good the same in a time period not exceeding six months. The Taking Over Certificate shall be issued by the ultimate consignee within six weeks of successful completion of tests. In this case BCPC (Bills Copy Payable Challan) shall be equivalent to “Taking Over Certificate”, issuance of which shall certify receipt of goods in safe and sound condition. However, they shall not discharge the supplier of their warranty obligation. BCPC in respect of last consignment against the purchase order will be equivalent to “Taking Over Certificate”.

The Acceptance Tests shall be carried out by a team specified by the purchaser.

5.6 Nothing in clause-5 shall in any way release the Supplier from any warranty or other obligations under this contract.

6. DELIVERY AND DOCUMENTS

6.1 Delivery of the goods and documents shall be made by the supplier in accordance with the terms specified by the purchaser in its schedule of requirements and special conditions of contracts, and the goods shall remain at the risk of the supplier until delivery has been completed. The delivery of the equipment shall be to the ultimate consignee as given in the purchase order.

6.2 The delivery of the goods and documents shall commence immediately on placement of purchase order on vendor and thereafter be completed as per clause in Section-IV of Bid Documents. The actual delivery schedule will be given in purchase order.

6.3 All Technical assistance for installation, commissioning and monitoring of the equipment shall be provided by the bidders at no extra cost during validation/field trial, if any.


7. TRAINING

7.1 The supplier shall provide an operational training to 150 BSNL officers for a period of one day on the installation, operation, maintenance and software of the equipment free of cost to purchaser representatives at Delhi, Mumbai, Bangalore & Kolkata before installation of the equipment.

7.2 The selected bidder should have/create adequate training infrastructure for this purpose in India at no additional cost.

7.3 Travel expenses and boarding/lodging of the trainees shall be borne by purchaser.

7.4 The bidder shall provide all training material and documents.

8. INCIDENTAL SERVICES The supplier may be required to provide any or all of the following services : (a) Performance or supervision of on-site assembly and/or start-up of the

supplied Goods; (b) Furnishing of tools required for assembly and/or maintenance of supplied

Goods;

(c) Performance of supervision or maintenance and/or repair of the supplied Goods, for a period of time agreed by the parties provided that this service shall not relieve the supplier of any warranty obligations under this contract.

9. SPARES

9.1 The supplier shall be required to provide a list of the following material and notifications pertaining to spare parts manufactured or distributed by the supplier of spares including cost and quantity considered for arriving at the price of spares in section-II, clause-9.

(a) Such spare parts as the purchaser may elect to purchase from the supplier

provided that such purchase shall not relieve the supplier of any warranty obligation under the contract.

(b) In the event of termination of production of the spare parts :i) advance notification to the purchaser of the pending termination (not

less than 2 years), in sufficient time to enable the purchaser to procure life time spare;

andii) following such advance intimation of termination, furnishing at no

cost to the purchaser, the blue prints, drawings and specifications of spare parts, if and when requested.

9.2 Over a period of three years starting from the date of effective commissioning , the supplier shall supply, at his own cost, all necessary spares which have not been included in offer as part of the requirement. These spares should be supplied within a maximum period of 30 days from the notification by the purchaser of his need.

10. WARRANTY

10.1 The contractor shall warrant that the stores to be supplied shall be new and free from all defects and faults in materials used, workmanship and manufacture and shall be of the


Compaq, 03/01/-1,

Meaning is not clear. Can be deleted.

highest grade and consistent with the established and generally accepted standards for materials of the type ordered and shall perform in full conformity with the specifications and drawings. The contractor shall be responsible for any defect that may develop under the conditions provided by the contract and under proper use, arising from faulty material, design or workmanship such as corrosion of the equipment , inadequate quantity of material to meet equipment requirements, inadequate contact protection, deficiencies in circuit design and/or otherwise and shall remedy such defects at his own cost when called upon to do so by the Purchaser who shall state in writing in what respect the stores are faulty. This warranty shall survive inspection or payment for / and acceptance of goods, but shall expire (except in respect of complaints notified prior to such date) after such time as specified in warranty clause in section-IV and after the stores have been taken over under clause-5.5 above.

10.2 If it becomes necessary for the contractor to replace or renew any defective portion/portions of the equipment under this clause, the provisions shall apply to the portion / portions of the equipment so replaced or renewed or until the end of the above mentioned period, whichever may be later. If any defect is not remedied by the contractor within a reasonable time, the Purchaser may proceed to get the defects remedied from other supplier etc., at the contractor’s risk and expenses, but without prejudice to any other rights which the purchaser may have against the contractor in respect of such defects.

10.3 Replacement under warranty clause shall be made by the contractor free of all charges at site including freight, insurance and other incidental charges.

11. PAYMENT TERMS - 11.1 Payment of 80% of the price shall be made on successful Validation/Field Trial and

after receipt of goods by consignee.. For claiming this payment the following documents are to be submitted to the paying authority.

(i) Invoice(ii) Delivery Challan(iii) Clear RR/Goods carrier receipt(iv) Supplier certificate for dispatch(v) Excise Gate pass/ Bill of Landing. (vi) Inspection certificate of QA issued by manufacturer’s factory.(vii) Consignee receipt in case of despatch by Road.(viii) The sea freight receipt as per the rates approved by the Ministry of

Water and Surface Transport.(ix) Report/certificate of successful validation/field trial.

11.2. The balance 20% on successful installation, commissioning and integration with the existing network & performing satisfactorily for 45 days from the Effective date of commissioning. In those cases where such shortages/ damages are intimated to the supplier in writing, the balance payment shall be released only after the cases are settled in accordance with the provision of the P.O.

11.3 (i) Any increase in taxes and other statutory duties/levies after expiry of the

delivery date shall be to the contractor’s account. However, benefit of any decrease in these taxes/duties shall be passed on to the Purchaser by the supplier.

(ii) No payment will be made for goods rejected at the site on testing.


12. PRICES -12.1 (i) (a) Prices charged by the supplier for goods delivered and services

performed under the contract shall not be higher than the prices quoted by the Supplier in his Bid.

(b) In the case of revision of Statutory Levies/Taxes during the finalization period of tender the Purchaser reserves the right to ask for reduction in the prices.

(ii) (a) Prices once fixed will remain valid during the schedule delivery period. Increase and decrease of Taxes and other statutory duties will not affect the price during this period.

(b) In case of delayed supplies after delivery period the advantage of reduction of tax/ duty would be passed on to the purchaser and no benefit of increase in price will be permitted to the supplier if there is any increase in tax/duty.

13. CHANGES IN PURCHASE ORDERS -

13.1 The purchaser may , at any time, by a written order given to a supplier, make changes within the general scope of the contract in any one or more of the following:

(a) Drawings, designs or specifications, where Goods to be furnished under the contract are to be specifically manufactured for the Purchaser;

(b) the method of transportation or packing;(c) the place of delivery; or(d) the services to be provided by the supplier.

13.2 If any such change causes an increase or decrease in the cost of, or the time required

for the execution of the contract an equitable adjustment shall be made in the contract price or delivery schedule, or both, and the contract shall accordingly be amended. Any proposal by the supplier for adjustment under this clause must be made within thirty days from the date of the receipt of the change in order.

14. SUBCONTRACTS -

The Supplier shall notify the Purchaser in writing of all subcontracts awarded under this contract if not already specified in his bid. Such notification, in his original bid or later shall not relieve the supplier from any liability or obligation under the Contract.

15. DELAYS IN THE SUPPLIER’S PERFORMANCE -

15.1 Delivery of the Goods and performance of the services shall be made by the Supplier in accordance with the time schedule specified by the purchaser in its purchase order. In case the supply is not completed in the stipulated delivery period, as indicated in the Purchase Order, purchaser reserves the right either to short close /cancel this purchase order and/or recover liquidated damage charges. The cancellation/short closing of the order shall be at the risk and responsibility of the supplier and purchaser reserves the right to purchase balance un-supplied item at the risk and cost of the defaulting supplier.

15.2 Delay by the Supplier in the performance of its delivery obligations shall render the Supplier liable to any or all of the sanctions namely forfeiture of its performance


security, imposition of liquidated damages, and/or termination of the contract for default.

15.3 If at any time during the performance of the contract, the supplier or subcontractor(s) should encounter condition impending timely delivery of the goods and performance of service, the Supplier shall promptly notify to the Purchaser in writing the fact of the delay, its likely duration and its causes (s). As soon as practicable after receipt of the supplier’s notice, the Purchaser shall evaluate the situation and may at its discretion extend the period for performance of the contract after mutual discussion with the supplier.

16 LIQUIDATED DAMAGES -

16.1 The date of delivery of the stores stipulated in the acceptance of the tender should be deemed to be the essence of the contract and delivery must be completed not later than the dates specified therein. Extension will not be given except in exceptional circumstances. Should, however, deliveries be made after expiry of the contracted delivery period, without prior concurrence of the purchaser and be accepted by the consignee, such delivery will not deprive the purchaser of his right to recover liquidated damage under clause-16.2 below. However, when supply is made within 21 days of the contracted original delivery period, the consignee may accept the stores and in such cases the provision of clause-16.2 will not apply.

16.2. Should the tenderer fail to deliver the store or any consignment thereof within the period prescribed for delivery, the purchaser shall be entitled to recover 0.5 % of the value of the delayed supply for each week of delay or part thereof for a period up to 10 (TEN) weeks and thereafter at the rate of 0.7% of the value of the delayed supply for each week of delay or part thereof for another TEN weeks of delay. In the case of package supply where the delayed portion of the supply materially hampers installation and commissioning of the systems, L/D charges shall be levied as above on the total value of the concerned package of the Purchase Order. Quantum of liquidated damages assessed and levied by the purchaser shall be final and not challengeable by the supplier.

17. FORCE MAJEURE -

17.1 If, at any time, during the continuance of this contract, the performance in whole or in part, by either party, of any obligation under this contract is prevented or delayed by reasons of any war, or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, or act of God (hereinafter referred to as events) provided notice of happenings of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any claim for damages against other in respect of such non-performance or delay in performance, and deliveries under the contract shall be resumed as soon as practicable after such an event come to an end or cease to exist, and the decision of the Purchaser as to whether the deliveries have been so resumed or not shall be final and conclusive. Further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may, at its option, terminate the contract.

17.2 Provided, also that if the contract is terminated under this clause, the Purchaser shall be at liberty to take over from the supplier at a price to be fixed by the purchaser,


which shall be final, all unused, undamaged and acceptable materials, bought out components and stores in course of manufacture which may be in possession of the supplier at the time of such termination or such portion thereof as the purchaser may deem fit, except such materials, bought out components and stores as the contractor may with the concurrence of the purchaser elect to retain.

18 TERMINATION FOR DEFAULT -

18.1 The Purchaser may, without prejudice to any other remedy for breach of contract, by written notice of default, sent to the supplier, terminate this contract in whole or in part:

a) if the supplier fails to deliver any or all of the goods within the time period(s) specified in the contract, or any extension thereof granted by the purchaser pursuant to clause-15 above;

b) if the supplier fails to perform any other obligation(s) under the Contract; and

c) if the supplier, in either of the above circumstances, does not remedy his failure within a period of 30 days (or such longer period as the purchaser may authorize in writing) after receipt of the default notice from the purchaser.

18.2 In the event the purchaser terminates the contract in whole or in part pursuant to para 18.1 above, the purchaser may procure, upon such terms and in such manner as it deems appropriate, goods similar to those undelivered and the supplier shall be liable to the Purchaser for any excess cost for such similar goods. However the supplier shall continue the performance of the contract to the extent not terminated.

19. TERMINATION FOR INSOLVENCY -

The Purchaser may at any time terminate the Contract by giving written notice to the Supplier, without compensation to the supplier if the supplier becomes bankrupt or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the purchaser.

20. ARBITRATION -

In the event of any question, dispute or difference arising under this agreement or in connection therewith (except as to the matters, the decision to which is specifically provided under this agreement), the same shall be referred to the sole arbitration of the CGM Data Networks or in case his designation is changed or his office is abolished, then in such cases to the sole arbitration of the officer for the time being entrusted (whether in addition to his own duties or otherwise) with the functions of the CGM Data Networks or by whatever designation such an officer may be called (hereinafter referred to as the said officer), and if the said officer is unable or unwilling to act as such, then to the sole arbitration of some other person appointed by the said officer. The agreement to appoint an arbitrator will be in accordance with the Arbitration and Conciliation Act 1996.

There will be no objection to any such appointment on the ground that the arbitrator is a Government Servant or that he has to deal with the matter to which the agreement relates or that in the course of his duties as a Government Servant he has expressed his views on all or any of the matters in dispute. The award of the arbitrator shall be final and binding on both the parties to the agreement. In the event of such an


arbitrator, to whom the matter is originally referred, being transferred or vacating his office or being unable to act for any reason whatsoever, the said officer shall appoint another person to act as an arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to proceed from the stage at which it was left out by his predecessors.

The arbitrator may from time to time with the consent of both the parties enlarge the time frame for making and publishing the award subject to the aforesaid, Arbitration and Conciliation Act, 1996 and the rules made thereunder. Any modification thereof for the time being in force shall be deemed to apply to the arbitration proceeding under this clause.

The venue of the arbitration proceeding shall be the office of the CGM, Data Networks, New Delhi or such other places as the arbitrator may decide.

21 SET OFF -

Any sum of money due and payable to the supplier (including security deposit refundable to him) under this contract may be appropriated by the purchaser or the BSNL or any other person or persons contracting through the BSNL and set off the same against any claim of the Purchaser or BSNL or such other person or persons for payment of a sum of money arising out of this contract or under any other contract made by the Contractor with the Purchaser or the Govt. or such other person or persons contracting through the BSNL.


SECTION-IV

SPECIAL CONDITIONS OF CONTRACT 1. The special conditions of the contract shall supplement the ‘Instructions to the Bidders’

as contained in Section-II & “General (Commercial) Conditions of the Contract” as contained in Section-III and wherever there is a conflict, the provisions herein shall prevail over those in Section II and Section III.

2. Date fixed for opening of bids is, if subsequently, declared as holiday by the Government of India, the revised schedule will be notified. However, in absence of such notification, the bids will be opened on next working day, time and venue remaining unaltered.

3.1 Scope of work :

The successful tenderer will be required to perform the following work –a) To supply all Hardware, software and accessories as mentioned in Schedule of

requirement (Section- V) to the consignees (address would be intimated at the time of P.O.) of the locations mentioned at Annexure IV. The list of locations may get slightly changed.

b) To keep the NIB Circle Coordinators informed about the delivery of equipment in that Circle. The successful tenderer would be provided with the list of NIB Circle Coordinators along with P.O.

c) To install and get the validation/field trial of the equipment done at 3 locations(one of each type low, medium and high capacity) within 45 days from the date of P.O..The equipment for validation/field trial should be supplied within 3 weeks from the date of P.O. The locations will be decided by Data Networks at the time of P.O. The team for validation/field trial will comprise representatives from T&D, Data Networks, Circle/Node-in-charge and TEC. The successful tenderer will provide the list of tests, at the time of Acceptance of APO, which are proposed to be conducted. during the validation/field trial to test the conformance of the equipment to the Technical Specifications .The details of tests to be conducted during the validation/field trial will be finalised by Data Networks and TEC.

d) To deliver the equipment at the other locations within 75 days of the date of P.O. However the delivery shall not start prior to the successful completion of validation/field trial. In case the deliveries are effected prior to the successful completion of validation/field trial and subsequently in validation/field trial, the equipment fails then all the liability shall be of the supplier.

e) To install and get the equipment Acceptance Tested (A/T) at all other locations within 120 days from the date of P.O. The Acceptance Testing will be conducted by a team comprising Node-in-charge and Circle A/T as per the Test Schedule finalised by Data Networks. The A/T will start after the successful completion of the validation/field trial for that type of equipment. The successful tenderer will coordinate with respective NIB Circle Coordinators for the installation and testing.

f) To provide operational training to the officers of the BSNL (as per clause 3.8), warranty support during the period of warranty (as per clause 3.7) & AMC support including signing of AMC agreement (as per clause 17- 18 & Annexure-II)

3.2 The purchaser reserves the right to encash Earnest Money Deposit/ Performance Security of bidder whose equipment fails in validation/field trial or who fails to adhere to the scope of work indicated above.


3.3 Standards :a) The goods supplied under this tender shall conform to the Technical Specifications

as outlined in Section-VI.b) The tenderer shall submit information indicating clearly the make, model &

manufacturer’s part number of the items offered for supply c) The malpractice of “Local integration” is strictly prohibited.d) The supplier has to submit a Quality Assurance certificate from the Original

Equipment Manufacturer of the equipment being supplied.e) The equipment being offered must have interface approval from TEC. Copy of TEC

certificate must be enclosed along with the bid.

3.4 Delivery period : All the equipment shall be delivered at the sites as per the consignee list within 75 days from the date of issue of PO subject to clause 3.1(d)

3.5 Inspections & Acceptance Test :

(i). In case the equipment does not conform to the Technical Specifications and fails in the validation/ field trial at any one of the chosen locations, the supplies are liable to be rejected.

(ii). No payment will be made for equipment rejected at site during validation/ Field Trial/Acceptance Testing

3.6 Packing, Forwarding & Delivery :

a) The supplier shall ensure that the goods are securely and adequately packed to ensure safe arrival at the destination withstanding all hazards during transit.

b) The material should be properly insured.by the supplier.

c) Intimation of dispatch of goods should be sent to the ultimate consignee well within time.

3.7 Warranty period :a) Two years comprehensive Warranty (free of cost ) onsite from the date of

commissioning of equipment should be provided. The date of warranty shall be counted from the date of commissioning of equipment at the last node or as declared by CGM, Data Networks. This date shall be referred as the effective date of commissioning for all the nodes.

b) During the warranty the bidder shall perform all the functions as enunciated under the AMC free of cost

c) Replacement of any part should be done with the approval of NIB Circle Coordinator/ Node Incharge and a record is to be maintained with the Node in charge. The supplier will also maintain a locationwise and circlewise consolidated list of faults occurred, parts replaced etc. which can be demanded by the purchaser.

d) All the penalty clauses of AMC (Annexure-II) shall be applicable during the warranty period.

3.8 Training :

(i). The supplier shall provide an operational training to 150 officers of BSNL for a period of one day each on the installation, operation, and maintenance of the equipment supplied free of cost at Delhi, Mumbai, Bangalore & Kolkata at its premises before installation of equipment.



Eqpt can be supplied by Auth dealers/ SIs with back to back MOU


Whether to delete this clause

(ii). Travel expenses and boarding/lodging of the trainees shall be borne by purchaser.

(iii). The supplier shall provide all training material and documents free of cost.

3.9 Software Upgrade :- The software upgrades for all the equipment supplied including software for Modem, RAS , etc will have to be done free of cost for a period of 5 years from the effective date of commissioning. The supplier shall always keep the softwares updated at all the locations. This should be done as soon as possible but not later than every 6 months.

3.10 The supplier shall carry out all necessary changes/repairs of software etc. for the equipment supplied to ensure trouble free operation free of cost for a period of 5 years from the effective date of commissioning.

3.11 Proveness

3.11.1 The supplier’s RASes must have been in operation in India for atleast 2 years in two large ISP networks having at least 1 lakh customers each.3.11.2 At least 10,000 dialup ports of supplier’s RASes must have been installed in India in 2 ISP networks (combined).3.11.3 At least 2000 dialup ports of the RASes offered, must have been in operation in India . Relevant documents in this regard must be submitted along with the bid.

3.12 InteroperatibiliyThe equipment being supplied must be able to interwork with the existing equipment like Routers, RASes, Switches etc. including RADIUS and other servers and the Telecom network for E1-R2/ E1-PRI, WAN links etc.. The equipment should also be able to integrate with the existing services being provided/ intended to be introduced like ISDN dial backup, dial VPN etc over NIB. The details of the existing network is given at Annexure-1

3.13 Configuration of RASesThe bidder has to provide the details of the modules like Modem Card, Router Port, Ethernet Card, Power supply etc. forming the RAS alongwith the Technical Bid. These details have to be given for each of the 15 types/ configuration of RAS listed in Section-V.

4. The small scale Industries registered with National Small Scale Industries Corporation(NSIC) under single point registration scheme and desirous of claiming concessions available to such units inclusive of Earnest Money should submit documents in respect of their monetary limit and financial capability duly certified by NSIC.

5. The consignees while clearing the equipment/ stores shall strictly adhere to the package discipline. Supplies made in full, as per Purchase Order, of all the packages during delivery period only will be deemed to have been supplied within the scheduled delivery period.

6. The Purchaser reserves the right to counteroffer price(s) against price(s) quoted by any bidder.

7. Purchaser reserves the right to blacklist a bidder for a suitable period in case he fails to honour his bid without sufficient grounds.



How frequently and

8. The bidder should furnish the name of his partner/collaborator (if applicable), of products offered in the tender. The technical literature of the product should be submitted. No change in either technology or product shall be permitted after opening of bids.

9. Tender will be evaluated as a single package of all the items given in “A” & “B” of the Price Schedule (i.e. Part-II of Section VII).

10. It is mandatory to give the price of the main modules forming part of the RAS being offered e.g. the Power supply module, control module, modem card, cards with ports, chassis etc as mentioned in "C" of Part-II of Section VII., Bids without quoting prices for the modules shall be rejected.

11. The bidder shall be ready to give presentation of his proposal at a short notice of one week, if desired by the Purchaser.

12. Diagrams & Manuals for installation, Operation and Maintenance should be supplied along with the equipment for each location.

(a) One set of Hard copy.(b) One set of Soft Copy.

In addition, one set each shall be supplied to TEC & NMC, Data Networks, New Delhi and Bangalore.

13. The bidder shall have to guarantee that the spares for the equipment being offered for supply will continue to be available for a period of 5 years from 1st September 2003. The bidder will also certify that the equipment being offered (including its parts) for supply has not entered into any of the phases of end of life including end of sale and will not enter into any of such phases in the next one year from 1st September 2003.

14. Supplier will be required to furnish proper Quality Assurance Certificate of all Hardware items from the manufacturer of the product. Vendor should clearly mark the manufacturer details , model no. etc. Reports will be examined by BSNL officers at the site of supply. The vendor should submit following documents :

14.1 The equipment has been designed/developed and manufactured in accordance with the prevailing International quality standards. A quality manual describing the QA system, shall be submitted. 14.2 The field performance data of similar equipment already supplied to other major customers for enabling assessment of the reliability of performance.

15 All the softwares supplied shall be with appropriate license and there shall not be any payment required to be made by BSNL to the supplier for any renewals etc.

16. (i) All the clauses of the Technical Specifications and relevant clauses of the mentioned GR are mandatory except stated otherwise and must be unconditionally complied. The bid shall be rejected if equipment does not comply to any of the mandatory clauses.

(ii) The vendor shall submit clause-by-clause compliance for all the clauses of bid document, including annual maintenance contract, and the relevant clauses of the GR as mentioned in the Technical Specifications as specified in Section-VI.



to be seen

(iii) Bidder shall write “complied” against each item and clause in the compliance statement. Any other word like “Noted” “agreed” “understood” etc. will be treated as not complied.

17. The supplier shall quote for a comprehensive Annual maintenance Contract for 3 years to be signed at the end of warranty period. The normal day to day operations and diagnosis to the extent possible will be done by BSNL. The cost of AMC shall be quoted as a lumpsum including visits of the engineers as and when required.

18. The terms and conditions for AMC are given in Annexure-II. No separate charges shall be paid for visit of engineers or attending to faults and repairs of spare parts. The cost of the AMC will be added to the basic quotation for the evaluation discounted @ 15% per annum.

19. The bidder with the lowest evaluated price will be considered for 100% of the tendered quantity.

20. Type of bidding/validation : The bidders whose bids are found technically, commercially responsive and evaluated as L1 shall at their own cost provide, install, test and commission all systems at all the locations (as per Annexure- IV). The compliance of shortcomings pointed out by the consignee is mandatory.

21. VALIDITY OF CONTRACT -Further to Award of Contract it should be understood that the rates once approved and accepted by the Supplier shall remain valid and operative for a period of one year from the date of Purchase order. The purchaser reserves the right to place order of the quantity of goods specified in the Schedule of Requirement (Section-V) in phases and not in one lot during the validity of the contract. The purchaser reserves the same right for the increased/ decreased quantity of orders as per para 22(c) below.

22. GENERAL CONDITIONS -

A) The Purchaser reserves the right to reject any bid at any stage either before acceptance or after acceptance without assigning any reason. Further, the Purchaser reserves the right to cancel any order at any stage, placed on the Supplier on the basis of the accepted tender.

B) The Purchaser reserves the right to suspend any schedule item of the tender temporarily or permanently at any stage.

C) The purchaser reserves the right to increase the value of order by 50% or decrease the value of order by 25% at the approved rates. The increased quantity may have to be Installed , A/Ted and provided warranty/ AMC support at the additional locations.

D) Canvassing in connection with tenders is strictly prohibited and the bids submitted by the contractors who resort to canvassing are liable to rejection.

Signature & Address of tendererTel No…………FAXNo…………



The rate to be checked by A.O

Annexure-I

Details of Existing Network & Equipment at the locations for which RAS is being ordered

RASes are being procured for 134 locations as per the details given in Annexure-IV and these locations are spread among 21 Telecom circles. Out of these 21 circles, 15 circles are having Cisco equipment and 6 circles are having Ericsson equipment.

The locations with Cisco equipment are having either 2511, AS5300 or AS5800 RAS.

The locations having Ericsson equipment are having Tigris AXC711 RAS.

These nodes are of three categories namely C1, C2 and C3. Most of the locations of C2 and C3 type are not having a LAN switch and the new equipment will be required to inter-operate with the existing RAS even without a LAN i.e. by using a cross cable.

The new equipment should also work with the existing servers including the RADIUS server which is of ‘Merit’.


ANNEXURE –II

AMC

SCOPE & TERMS :

1. The Annual Maintenance Contract shall start immediately after warranty period ends. The comprehensive Annual Maintenance Contract (hereinafter called AMC) shall be for 3 years.

2. During the period of AMC the successful bidder (hereinafter called the Contractor) shall:-

(i) Diagnose the hardware & software faults.(ii) Rectify the hardware/software fault detected.(iii) Maintain the stock of spares, printed Circuit board, sub assemblies and

accessories.(iv) Repair/replace the faulty PCB and any other part etc. of the equipment.(v) Carry out the periodic preventive maintenance.(vi) Upkeep the software periodically.(vii) Upgrade the software version.

3. The bidder shall provide service/maintenance to the purchaser, in the presence of user, at the locations where Hardware and Software products will be installed. The main conditions/ penalties for the AMC are given below:-

CONDITIONS : (i) The new cards/chassis shall have to be permanently sign-written by the

supplier so as to avoid any issues of mixing up. The name of the supplier and the PO date has to be mentioned on the cards/chassis.

(ii) The bidder shall, at the time of submitting the bid, submit the proposal specifying the fault control center locations and how bidder proposes for carrying out repair under AMC. He shall also indicate what spares will be kept in different locations. The infrastructure planned to be created by the bidder to meet his obligations under AMC and his action plan to deal with the various situations arising out of hardware & software faults shall be clearly indicated.

(iii) The BSNL field units will report the faults on telephone/ FAX/E-MAIL to the fault control centre of the contractor. In response to the complaint, the contractor will immediately issue a fault docket number but not later than in one hour. It will be the contractor’s responsibility to ensure that his personnel are accessible on telephone/ Fax/ email.

(iv) The AMC charges shall be paid by the purchaser to the contractor on quarterly basis at the end of the respective quarter subject to deduction of penalties, Income Tax etc. and contractor shall submit a performance Bank guarantee for the amount of AMC at the time of signing of the AMC agreement.

(v) The contractor shall maintain spares/stock of printed Circuit board, sub-assemblies and accessories for the purpose of rectifying the faults and shall keep an upto date record. The bidder will also indicate while submitting their bids the details in this regard. The same shall be liable for inspection by a BSNL team.

(vi) The faults will be classified as Major faults and Minor faults. Any fault will be considered as a Major fault if it affects the quality of service/ availability of service of more than:


Compaq, 03/01/-1,

New addition

20% customers working from the supplied equipment at a Low capacity node

10% customers working from the supplied equipment at a Medium capacity node

5% customers working from the supplied equipment at a High capacity node

Other faults will be termed as Minor faults.

(vii) All Major faults shall be rectified within the following duration of its reporting to the contractor: 12 hours for High capacity nodes 24 hours for Medium and Low capacity nodes

All Minor faults shall be rectified within the following duration of its reporting to the contractor: 72 hours for minor faults

(viii)In case of delay in rectification of faults beyond the above time limit, the contractor shall be charged penalty at the following rates:- For Major faults @ Rs 10,000/- (Rupees Ten Thousand only) per 12

hours for 72 hours (3 days) and beyond that @ Rs 40,000/- (Rupees forty thousand only) per 24 hour.

For minor faults @ Rs. 10,000/-(Rupees Ten Thousand Only) per 24 hour for 168 hours (7 days), and beyond that @ Rs40,000/- (Rupees forty Thousand only) per 24 hour.

(ix) After the expiry of annual maintenance contract, it will be optional for BSNL not to enter the AMC contract further, with the same contractor. In such circumstances, the contractor will be bound to hand over the spare parts/sub assemblies/printed circuit boards, etc. to BSNL. For this reason the bidder shall quote, in the bid, the price of these parts/sub-assemblies/PCBs to be paid by BSNL at that time. The cost of the AMC will be added to the basic quotation for the evaluation at the discount rate of 15% per annum. However, if additional spare parts are needed, the bidder shall supply them at the same rate.

(x) The contractor shall prepare the schedule of preventive maintenance for each quarter and shall submit the same to BSNL in advance. The preventive maintenance shall not affect the normal functioning of the system.

(xi) The contractor shall maintain a consolidated Log Book at its central location and also at each node (to be kept with BSNL) wherein the corrective/preventive maintenance undertaken by the contractor shall be entered and the same be countersigned by the user.

(xii) Replacement of any part should be done with the approval of NIB Circle coordinator/ Node incharge and a record is to be maintained with the Node in charge. The supplier will also maintain a locationwise and circlewise consolidated list of faults occurred, parts replaced etc. A consolidated report in this regard has to be provided on Quarterly Basis to NIB Circle Coordinators with a copy to Data Networks Circle.


Compaq, 03/01/-1,

A O

4. The successful bidder shall be solely responsible for the maintenance and repair of the software/hardware systems, equipment and parts, thereof and BSNL shall not be liable to interact with any of the partners/collaborators or sub-contractors of the Contractor.

5. Termination Clause : If the purchaser is not satisfied with the performance of the contractor during AMC he should be able to terminate the AMC during its currency, after giving One month notice to the contractor and in such an event the contractor will hand over all the spares as indicated at clause-9 of Section-III.

6. FORCE MAJEURE -

Neither the BSNL nor the system maintenance firm shall be liable to the other for any delay in or failure of performance of their respective obligations under the agreement caused by occurrences beyond the control of the BSNL. Or the system maintenance firm (as the case may be) including but not limited to fire, acts of God, acts of the public enemy, wars, insurrections, riots, strikes, lock-outs, sabotage, any law, statute or ordinance, thereof or any other local authority, or any compliance therewith or any other causes, contingencies of circumstances similar to the above. Either party shall promptly but not later than twenty days thereafter notify the other of the commencement; and cessation of such contingency, and if such contingency continues beyond three months, both parties agree upon the equitable solution for termination of this agreement or otherwise decide the course of action to be adopted.


ANNEXURE - III

EARNEST MONEY DEPOSIT FORM

A. DD/Pay Order Details.

i) DD/Pay Order amount :ii) Number :iii) Issuing Bank :

B. NSIC Registration details.

i) Registration No. :ii) Registration Office :iii) Registration valid upto. :(Copy of valid registration certificate be attached )

C. Bank Guarantee -(i) Name of Bank and its Address(ii) Bank Guarantee No.(iii) Guarantee valid up to


ANNEXURE - IV

LOCATIONSS No Circle Locations Type RAS type

(RAS ports)1 AP ANANTHAPUR C2 1202 AP TIRUPATI. (CHI) C1 1203 AP CUDDAPAH C2 604 AP RAJAMUNDRY(EG) C1 1205 AP GUNTUR C1 2406 AP KARIMNAGAR C2 607 AP KHAMMAM C2 608 AP KARNOOL C2 2409 AP MEHBOOBNAGAR C3 60

10 AP NALGONDA C3 6011 AP NELLORE C2 6012 AP NIZAMABAD C2 6013 AP ONGOLE(PRAK) C3 6014 AP SRIKAKULAM C3 6015 AP VIZANAGARAM C3 3016 AP WARANGAL C1 12017 AP ELURU(WG) C1 12018 Assam DIBRUGARH C3 6019 Assam TINSHUKIA C3 12020 Assam SILCHAR C2 6021 Assam JORHAT C2 6022 Assam SHIBSAGAR C3 6023 Jharkhand RANCHI C1 48024 Jharkhand HAZARIBAGH C3 6025 Jharkhand BOKARO C3 6026 Gujarat BHAVNAGAR C1 27027 Gujarat BHUJ C2 24028 Gujarat SEN NAGAR C2 9029 Gujarat VALSAD C2 27030 Haryana HISAR C2 6031 Haryana SIRSA C2 6032 Haryana YAMUNANAGAR C2 6033 HP SOLAN C3 3034 HP DHARMASALA C3 15035 HP MANDI C3 3036 HP KULLU C3 3037 KTK BAGALKOT C3 3038 KTK BELLARY C2 12039 KTK BIDAR C3 3040 KTK BIJAPUR C3 6041 KTK CHIKMAGALUR C3 3042 KTK CHITRADURGA C3 3043 KTK DHARWAD C1 15044 KTK HAVERI C3 3045 KTK KODAGU C3 6046 KTK KOLAR C3 3047 KTK KOPPAL C3 30


48 KTK MANGALORE C1 15049 KTK RAICHUR C3 3050 KTK UTTAR KANNADA C2 12051 Kerala PATHANAMTHITA C2 12052 Kerala KOTTAYAM C1 30053 Kerala TRICHUR C1 60054 Kerala PALGHAT C2 24055 Kerala KANNUR C1 30056 MH AKOLA C2 18057 MH AMRAVATI C2 12058 MH AURANGABAD C1 15059 MH BHANDARA C3 3060 MH CHANDRAPUR C2 9061 MH DHULE C3 6062 MH GOA(PANJIM) C1 96063 MH JALGAON C1 9064 MH KALYAN C1 9065 MH KOLHAPUR C1 21066 MH LATUR C3 9067 MH MARGAO C2 39068 MH NANDED C1 9069 MH NAVAPUR(NANDURBAR) C3 3070 MH RATNAGIRI C3 9071 MH SANGLI C1 15072 MH SATARA C2 18073 MH SAWANTHWADI C3 3074 MH SOLAPUR C1 21075 MP BETUL C3 3076 MP CHHATARPUR C3 3077 MP CHHINDWARA C3 6078 MP GUNA C3 3079 MP HOSHANGABAD C3 3080 MP KHANDWA C3 6081 MP KHARGONE C3 3082 MP MANDSEUR C3 6083 MP REWA C2 C2 6084 MP SAGAR C2 6085 MP SATNA C2 6086 MP SHAHDOL C3 3087 MP SIDHI C3 3088 CHG RAIPUR C1 15089 CHG BILASPUR C3 3090 CHG KORBA C3 6091 CHG JAGDALPUR C3 3092 NE-1 AGARTALA C2 15093 NE-1 AIZWAL C2 15094 NE-2 IMPHAL C2 15095 Orissa ROURKELA C2 21096 Orissa BALASORE C3 3097 Orissa DHENKANAL C3 3098 Orissa KORAPUT C3 3099 Punjab PATIALA C1 30


100 Punjab BATHINDA C2 30101 Punjab HOSHIARPUR C2 30102 Punjab FEROZAPUR C3 30103 Punjab PATHANKOT C3 90104 Punjab SANGRUR C3 30105 Rajasthan AJMER C1 150106 Rajasthan ALWAR C1 150107 Rajasthan BANSWARA C3 150108 Rajasthan CHITTORGARH C3 150109 Rajasthan UDAIPUR C3 150110 TN NAGARCOIL C1 150111 TN TRICHY+TRICHY OLD C1 150112 TN TUTICORIN C1 150113 TN TIRUNELVELI C1 150114 TN VELLORE C1 150115 UP-E FAIZABAD C3 30116 UP-E GORAKHPUR C1 150117 UP-E JHANSI C2 60118 UP-W BAREILY C2 60119 UP-W MATHURA C2 60120 UP-W MORADABAD C2 120121 UP-W ALIGARH C2 120122 Uttaranchal DEHRADUN C1 360123 Uttaranchal HALDWANI C3 150124 Uttaranchal UDAM SINGHNAGAR C3 30125 Uttaranchal HARDWAR C2 60126 WB SILIGURI C2 360127 WB DURGAPUR C3 390128 WB MALDA C3 60129 WB BERHAMPORE C3 60130 WB HALDIA C3 60131 WB GANGTOK C3 120132 WB KHARAGPUR C3 120133 WB JALPAIGURI C3 60134 WB KRISHNANAGAR C3 60


SECTION-V

SCHEDULE OF REQUIREMENTS

S N

o

Mod

em p

orts

in

RA

S

RA

S Ty

pe

Qua

ntity

No.

of

Ingr

ess

Port

s

(E1/

R2,

E1

/PR

I)

No.

of W

AN

Po

rts

requ

ired

for

back

haul

Remarks

1 960 H 1 34 4

** Solution in Multiple chassis (upto 3) without control card redundancy is allowed if suitable single chassis solution, as per specification, is not available

2 600 * H 1 22 3

** Solution in Multiple chassis (upto 2) without control card redundancy is allowed if suitable single chassis solution as per specification, is not available

3 480 * H 1 18 2


4 390 * H 2 14 2


5 360 M 2 13 2Only Single chassis solution allowed as per specification







12 120 L 14 4 2Only Single chassis solution allowed as per specification




* For the RAS having modem ports from 390 to 720, the scalability shall be upto atleast 32 E1 ports (900 modem ports)

** In case of multiple chassis: modem ports, Ingress ports, WAN ports should be equally distributed and each chassis must have a minimum of 2 WAN ports and 2 Ethernet ports.

H- High range; M- Middle range; L- Low range


SECTION-VI

TECHNICAL SPECIFICATIONS

The Remote Access Servers should conform to the relevant clauses of TEC GR No.G/RAS-01/01 June 2000 subject to the Modifications/ Additions to the clauses given below:-

Modifications/Additions in TEC GR No. G/RAS-01/01.June.2000S.No Para Remark1. 1.1.2 Not Applicable2. 1.2.2 Not Applicable3. 1.3.1 (i) New Clause to read as “ The equipment shall be mountable in a

standard 19 inch rack.”4. 1.3.2 (f) Optional for Narrowband RAS -Low Range and Middle Range5. 1.3.2 (g) Optional for Narrowband RAS -Low Range and Middle Range6. 2.1.1 (a) Optional for Narrowband RAS – Middle Range7. 2.1.1 (b) Optional for Narrowband RAS – Middle Range8. 2.1.1 (c) The table should be read as given below at Table-19. 2.1.1 (d) For both High and Middle Range the Packets Forwarding Rate in PPS

should be read as "Minimum 70 PPS per modem port"10. 2.1.2 (a) The table should be read as given below at Table-211. 2.1.2 (b) The Packets Forwarding Rate in PPS should be read as "Minimum 70

PPS per modem port"12. 2.1.2 (c) The clause should be read as “The RAS shall be capable of working

with -48 V DC (Negative 48 V DC) with a voltage variation – 40 V to – 57 V D.C ”

13. 2.2.8 New Clause to be read as “Flexibility in DSP: The RAS shall support any service on any ports. The DSP Modems shall be flexible enough to get automatically configured to any of the services like analog call, ISDN call, VoIP call or Fax over IP call. The DSP modems shall also be configured to any modem protocols, ITU-T H.323 supported codec protocols depending upon the requirements”

14. 2.3.1 (a) Optional for Narrowband RAS – Middle Range15. 2.3.1 (d) Optional for Narrowband RAS – Middle Range16. 2.3.2 (a) Optional17. 2.3.2 (h) New clause to be read as “The RAS shall support adequate memory

capability to support the requirements specified in this GR.”18. 2.4.1 All references of SNMP v1 to be replaced with SNMP v319. 2.4.7 All references of FTP are optional20. 2.5.1 The table should be read as given below at Table-321. 2.5.2 Should be read as “ Software requirements: The RAS shall support

the following IP routing features and WAN protocol support.”22. 2.5.3 (a) V.90 and V.92 should be added23. 2.5.3 (c) V.44 should be added24. 2.5.5.2 FTP support is optional25. 2.7 Should be read as “Security Requirements: The RAS shall support

the following security requirements: ”26. Chapter 3 Not Applicable


Table-1Sl. No Type of RAS No. of E1-R2/E1-PRI ports

Minimum Scalable upto atleast1. High Range 15 E1 ports (390

modem ports) 42 E1 ports ( 1200 modem ports) *

2. Middle Range 6 E1 ports (150 modem ports)

16 E1 ports (450 ports)

* For the RAS having modem ports from 390 to 720, the scalability shall be upto atleast 32 E1 ports (900 modem ports)

Table-2Sl. No Type of RAS No. of E1-R2/E1-PRI ports

Minimum Scalable upto atleast1. Low Range 2 E1 ports (30 modem

ports) 6 E1 ports ( 150 modem ports)

Table-3

Sl. No.

Type of RAS

Interface Details

1. High Range

LAN 10/ 100 Base Tx. auto sensing; IEEE 802.3u compliant, full duplex. (Minimum 2 Ports)

WAN Synchronous Serial up to 2 Mbps, with support for G.703 Interface. In case of V.35 interface suitable DC powered (-48 V DC) interface converter (of size less than 3U) to change to G.703 can be considered. (Minimum 2 Ports scalable upto atleast 4)

PSTN Channelized E1/PRI and E1/R2, 120 ohm, G.703.

All E1 ports shall be independently configurable as PRI and R2.

The E1/R2 (Indian standards) shall comply with TEC GR No. G/LLT-01

The E1/PRI interface as per Indian standards as defined in TEC document No. S/ISN-01

2. Middle Range

LAN 10/ 100 Base Tx. auto sensing; IEEE 802.3u compliant, full duplex. (Minimum 2 Ports)

WAN Synchronous Serial up to 2 Mbps, with support for G.703 Interface. In case of V.35 interface suitable DC powered (-48 V DC) interface converter (of size less than 3U) to change to G.703 can be considered. (Minimum 2 Ports )





3. Low LAN 10 Base T / 100 Base Tx auto sensing ; IEEE


Range 802.3u compliant, full duplex. (Minimum 2 Ports)WAN Synchronous Serial up to 2 Mbps, with support for

G.703 Interface. In case of V.35 interface suitable DC powered (-48 V DC) interface converter (of size less than 3U) to change to G.703 can be considered. (Minimum 2 Ports)






SECTION-VII

PART-I

BID FORMTo

DGM (HQ)O/o CGM Data Networks, BSNL,4th Floor, Lobby No. 1,Mahanagar Doorsanchar Sadan,9. CGO Complex Lodhi Road, New Delhi. 110 003.

Dear sir,1. Having examined the conditions of contract and specifications, the receipt of which is

hereby, duly acknowledged, we undersigned offer to supply “Remote Access Servers for NIB "C" Type Nodes” in the various locations (as per Annex.-IV) in conformity with the said conditions of contract and specifications for the same for (total Bid Amount in words and figures).________________________________________________________________________Or such other sums as may be ascertained in accordance with the schedule of prices attached herewith and made part of this Bid.

2. We undertake that if our Bid is accepted, we will complete delivery of all the items specified in the contract within the specified time mentioned in the tender document calculated from the date of issue of purchase order.

3. If our Bid is accepted, we will obtain the guarantees of a scheduled Bank for a sum not exceeding 10% of the contract sum for the due performance of the contract.

4. We agree to abide by this Bid for a period of 240 days from the date fixed for Bid opening and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

5. Until a formal purchase order of contract is prepared and executed, this Bid together with your written acceptance thereof in your notifications of award shall constitute a binding contract between us.

6. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement.

7. We understand that you are not bound to accept the lowest or any bid, you may receive.

Dated this _______________________day of _________________________ 2003.Signature of (Name)_____________________

Signature of Bidder.

In capacity of___________________________Duly authorised to sign the bid for and on behalf of __________________________.

Witness _______________________________.

Address. _______________________________.

Signature _______________________________.



CAO to see/ comment

SECTION-VII

PART-II

PRICE SCHEDULE for different RAS es

A. Procurement of Remote Access Servers for NIB "C" Type Nodes

Sl.N

o.

Item

Des

crip

tion

Qua

ntity

Pric

e Ex

Fac

tory

per

uni

t

Pric

e pe

r Uni

t CIF

Custom -Duty

Sale

s Ta

x (C

once

ssio

nal a

gain

st

Form

‘C’)

Oth

er le

vies

if a

ny

Pack

agin

g &

Inl

and

frei

ght

Oth

er c

harg

es

UN

IT P

rice

FOR

site

incl

usiv

e of

al

l tax

es/ l

evie

s an

d ot

her c

harg

es

((5+

7+8+

9+10

+11)

but

exc

lusi

ve

of O

ctro

i and

Ent

ry ta

x.

Tota

l Pric

e (1

2 *

3)

Dis

coun

t off

ered

, if a

ny

Pric

e af

ter d

isco

unt

% Amt.

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15)1. RAS (30 modem ports) 342. RAS (60 modem ports) 373 RAS (90 modem ports) 84 RAS (120 modem ports) 145 RAS (150 modem ports) 216 RAS (180 modem ports) 27 RAS (210 modem ports) 38 RAS (240 modem ports) 4


9 RAS (270 modem ports) 210 RAS (300 modem ports) 211 RAS (360 modem ports) 212 RAS (390 modem ports) 213 RAS (480 modem ports) 114 RAS (600 modem ports) 115 RAS (960 modem ports) 1

B. Rate for AMC (per unit of RAS) for repair/ replacement of RAS, as under

Sl.No.

Item Description Rate for AMC Charges Item wise ( inclusive of all taxes)(Service tax, if any, to be indicated separately)*

For 1st year of AMC For 2nd year of AMC For 3rd year of AMC1. RAS (30 modem ports)2. RAS (60 modem ports)3. RAS (90 modem ports)4. RAS (120 modem ports)5. RAS (150 modem ports)6. RAS (180 modem ports)7. RAS (210 modem ports)8. RAS (240 modem ports)9. RAS (270 modem ports)10. RAS (300 modem ports)11. RAS (360 modem ports)12. RAS (390 modem ports)13. RAS (480 modem ports)14. RAS (600 modem ports)


15. RAS (960 modem ports)

*Rate of Service Tax, if any, included in the above Charges ………………………….

C Price Details of the main modules forming part of the RAS.

The bidder has to give the price of the main modules forming part of each type of RAS being offered e.g. the Power supply module, control module, modem card, cards with ports, chassis etc.The bidder has to list out the items and give their rate which should be inclusive of all taxes, levies, freight, insurance etc..

Signature & Address of tendererT.No……………FAX No…………………


SECTION-VIII

EARNEST MONEY (BID SECURITRY) BOND FORM

Whereas M/s.................................. (hereinafter called “the Bidder”) has submitted its bid dated............for Remote Access Servers for NIB "C" Type Nodes vide Tender No……………………dated............KNOW ALL MEN by these presents that We ....................... Of .................... having our registered office at ……………………………….................... (hereinafter called “the Bank”) are bound unto Bharat Sanchar Nigam Ltd. (hereinafter called “the Purchaser”) for the sum of Rs 20,00,000/- for which payment will and truly to be made of the said Purchaser, the Bank binds itself, its successors and assigns by these present.

THE CONDITIONS of the obligation are :

1. If the Bidder withdraws his bid during the period of bid validity specified by the Bidder on the Bid form or

2. If the Bidder, having been notified of the acceptance of his bid by the Purchaser during the period of bid validity.

(a) fails or refuses to execute the Contract, if required; or (b) fails or refuses to furnish the Performance Security, in accordance with the

instructions to Bidders.

We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand, without the purchaser having to substantiate its demand, provided that in its demand, the purchaser will note that the amount claimed by it is due to it because of the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force as specified in clauses-12 and 28.2 of section-II of the Bid Document upto and including THIRTY (30) days after the Period of bid validity and any demand in respect thereof should reach the Bank not later than the specified date/dates.

Signature of the Bank Authority.

Name Signed in Capacity of Name & Signature of witness Full address of BranchAddress of witness Tel No. of Branch

Fax No. of Branch


Compaq, 03/01/-1,

So EMD bond for 240+30 days

Compaq, 03/01/-1,

Not clear?

SECTION-IX

PERFORMANCE SECURITY GUARANTEE BOND

In consideration of the having agreed to exempt ___________________ (hereinafter called “the said contractor(s)’) from the demand under the terms and conditions of an agreement/(Purchase Order) No ________________ dated ____________ made between _____________________ and __________________ for _______________________ for the supply of _______________________ (hereinafter called “the said agreement ”), of security deposit for the due fulfillment by the said contractor (s) of the terms and conditions contained in the said Agreement, on production of the bank guarantee for _____________________________________we, (name of the bank) _________________________ ( hereinafter refer to as “the bank”) at the request of ___________________________________ (contractor(s)) do hereby undertake to pay to the BSNL an amount not exceeding ___________________ against any loss or damage caused to or suffered or would be caused to or suffered by the government by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the said Agreement.

2. We (name of the bank) ____________________ do hereby undertake to pay the amounts due and payable under this guarantee without any demure, merely on a demanded from the BSNL stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the BSNL by reason of breach by the said contractor(s)’ of any of the terms or conditions contained in the said Agreement or by reason of the contractors(s)’ failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee where the decision of the BSNL in these counts shall be final and binding on the bank. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs___________________________________.

3. We under take to pay to the Government any money so demanded notwithstanding any dispute or disputes raised by the contractor(s)/supplier(s) in any suit or proceeding pending before any court or tribunal relating thereto our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be valid discharge of our liability for payment thereunder and the contractor(s)/supplier(s) shall have no claim against us for making such payment.

4. We( name of the bank)_________________________ further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all the dues of the BSNL under or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till ________________________(office/Department) Ministry of ______________________ certifies that the terms and conditions of the said Agreement have been fully or properly carried out by the said contractor(s) and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the expiry of TWO/TWO AND HALF/THREE YEARS (as specified in A.P.O) from the date hereof, we shall be discharged from all liabilities under this guarantee thereafter.

5. We (name of the bank)_________________________ further agree with the BSNL that the BSNL shall have the fullest liberty without our consent and without affecting in any manner our obligations thereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the BSNL against the said Contractor(s) and to forbear or enforce any of the terms and conditions


relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Contractor(s) or for any forbearance, act or omission on the part of the BSNL or any indulgence by the BSNL to the said Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s)/supplier(s).

7. We (name of the bank) ____________________ lastly undertake not to revoke this guarantee during its currency except with the previous consent of the BSNL in writing.

Dated the ________________ day of _______

for __________________________________ (indicate the name of bank)

Dated the ______________________ day of _______

For________________________ ( indicate the name of the Bank)

Signed and delivered by the Constituted Attorney for and on behalf of the Bank in presence of :

1_______________________________________

2._______________________________________

Signed and delivered by the Constituted Attorney for and on behalf of the Bank in presence of :


SECTION-X

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING( To reach DGM(HQ) Data Networks before date of bid opening )

The DGM(HQ),% CGM Data Networks4th Floor, Lobby No.1,Mahanagar Doorsanchar Sadan9, CGO Complex, Lodhi Road, New Delhi – 110003.

Subject : Authorisation for attending bid opening on____________________(date) in the Tender of “Remote Access Servers for NIB "C" Type Nodes.”

Following person is hereby authorised to attend the bid opening for the tender mentioned above on behalf of __________________________________________________________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

I.

II.

AlternateRepresentative

Signatures of bidder Or

Officer authorised to sign the bidDocuments on behalf of the bidder.

Note : 1. Normally, one representative will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened, may be refused in case authorisation as prescribed above is not received.


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