Do you really need the latest office equipment in order to get your job done?

You’d think that on a site like this we’d be advocating the use of as much office equipment as possible in an attempt to get you parting with your hard earned cash to increase our sales, but sometimes you have to step back and wonder if the latest and greatest is really what you need in order to push your business forward.

For example, you’d have no doubt heard of, if not actually seen, the latest in interactive white boards that can be bought with all kinds of features.

They’re particularly high-tech these days and rather than just being somewhere to jot your doodles only to be wiped away later, you can save what you’ve written to a USB stick or even print them off.

Plus Electronic Copyboard USB with LED Status Window Slim W1143x63x688mm 8.5kg

I’m not talking ‘Minority Report’ style things where you wave your hands across the screen and see everything move, although that’s possible on other equipment (yes, these days you can do that, I’ve done it, it’s ace), but even the ability to print off your scrawling spider-drawings means you can make the meeting a lot more interactive and maybe get something done after it.

But do you need it?

How about a flip-chart?

Same thing – you can write as much as you like and then take the paper away with you. OK, not everybody can get a copy, but you can always make notes later and email them on to everyone. But there’s the time element involved.

5 Star Flipchart Pad Perforated 40 Sheets A1 Plain [Pack 5] 5 Star Mobile Executive Easel Magnetic Mobile on 5 Castors

for Pads A1 and Euro

Nobo Classic Flipchart Easel Drywipe W590-711xH905mm

Meeting Chart Self Adhesive Repositionable 30 Sheets A1 [Pack 2]

Basically, you need to make a justification in the amount of time used when you don’t have this equipment compared to when you do.

That’s the clincher.

Consider monitors. I’m sure you’ve seen in many offices that some people have HUGE monitors.

I mean monster things that make you wonder if the person sitting behind it is a real-live incarnation of Mr. Magoo.

What’s the benefit? Well a few studies have actually found that in some instances a larger monitor can improve productivity drastically.

This is down to the reduced amount of fiddling around with windows. Now, that’s in some cases.

You might not need to fiddle around with windows all day and so it would be pointless having a large monitor, but for some, maybe graphic artists etc. it may be very useful and the increased productivity and time saved may well more than make up for the cost of a super-size screen.

So there you go. Office equipment shouldn’t actually be seen as a cost, more of an investment and if you do your sums right you might make it easier to justify that investment to the boss.

Just remember who explained it all, eh?

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