Do Don’t & Respectful...the OSHA Response Team Identify who will manage the OSHA Inspection and...
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Dos and Don’ts of an OSHA Inspection. © 2019 Optimum Safety Management™ Do Be Polite & Respectful Stay calm and represent the organization well. Introduce yourself and inform the Inspector you will notify the appropriate persons. Don’t Wait to Inform the OSHA Response Team Identify who will manage the OSHA Inspection and make sure the response team is informed. See back for a list of OSHA Response Team Members. Do Ask to See the Officer’s Credentials Before the inspection begins, ask the officer for his/her credentials. Take down important information and ask for the nature of the inspection. Don’t Volunteer Information If the Inspector doesn’t ask for it, don’t say it. Answer only the question being asked at the time. Do Expect an Opening Conference Any inspection should begin with an opening conference. The inspector will state reasons for their visit and ask preliminary questions. Don’t Leave the Inspector Alone Have a representative stay with the Inspector for the duration of their time. Pay attention to the inspector. If they take a picture, take a picture as well. Do Answer Questions Factually When asked a question, answer it to the best of your ability and avoid judgmental comments. Don’t Immediately Hand Over Documents If the inspector asks for documents, ask he/she to submit a document request and record which documents were requested. Do Expect a Closing Conference or Comments During the closing conference, the inspec- tor will report his/her findings. Take good notes and immediately transmit those notes to the office for records. Don’t Wait to Prepare For an Inspection Start today by identifying your OSHA Response Team. This team should include key contact within the company, a third-party safety professional and an attorney. with Find Space to Identify Your OSHA Response Team on the Back.
Transcript of Do Don’t & Respectful...the OSHA Response Team Identify who will manage the OSHA Inspection and...
Dos and Don’ts of anOSHA Inspection.
© 2019 Optimum Safety Management™
Do Be Polite & Respectful
Stay calm and represent the organization well. Introduce yourself and inform the Inspector you will notify the appropriate persons.
Don’t Wait to Inform the OSHA Response Team
Identify who will manage the OSHA Inspection and make sure the response
team is informed. See back for a list of OSHA Response Team Members.
Do Ask to See the O�cer’s Credentials
Before the inspection begins, ask the officer for his/her credentials. Take down important information and ask for the nature of the inspection.
Don’t Volunteer Information
If the Inspector doesn’t ask for it, don’t say it.
Answer only the question being asked at the time.
Do Expect an Opening Conference
Any inspection should begin with an opening conference. The inspector will state reasons for their visit and ask preliminary questions.
Don’t Leave the Inspector Alone
Have a representative stay with the Inspector for the duration of their time.
Pay attention to the inspector. If they take a picture, take a picture as well.
Do Answer Questions Factually
When asked a question, answer it to the best of your ability and avoid judgmental comments.
Don’t Immediately Hand Over DocumentsIf the inspector asks for documents,
ask he/she to submit a document request and record which documents
were requested.
Do Expect a Closing Conference or Comments
During the closing conference, the inspec-tor will report his/her findings. Take good notes and immediately transmit those notes to the office for records.
Don’t Wait to Prepare For an Inspection
Start today by identifying your OSHA Response Team. This team should include key
contact within the company, a third-party safety professional and an attorney.
with
Find Space to Identify Your OSHA Response Team on the Back.
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Preparation ActivitiesA proactive approach to safety management ensures you are well beyond ready for OSHA.
Here are four ways your organization can build a culture of safety:
1 Engage all employees through an Engagement-Based Safety™ approach.
2 Develop supervisors to become safety leaders with leadership development workshops, hazard recognition training, and Safety Leadership Teams.
3 Formalize the safety process to manage risk with a safety management system.
4 Establish a foundation of regulatory compliance through a fully-implemented compliance program.
Name: ________________________________________
Title: _________________________________________
Phone #: ____________________________________
Safety Consultant|Optimum Safety ManagementP | 630.759.9908Safety Professional Name:E | [email protected]
Attorney|Matt Horn, SmithAmundsenP | 312.894.3322 E | [email protected]
OSHA Response TeamUse this space to determine who will be notified should an OSHA Inspector arrive.
Name: ________________________________________
Title: _________________________________________
Phone #: ____________________________________
Name: ________________________________________
Title: _________________________________________
Phone #: ____________________________________
Name: ________________________________________
Title: _________________________________________
Phone #: ____________________________________
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