Dlp Proponent Meeting

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    s r u on o quor ro ecNRFP SATP-301

    Proponents Meeting

    May 10, 2012

    Panel introductions

    Roger Bissoondatt - Chief Financial Officer

    Gord Hall - Director, Corporate Policy

    Richard Poutney - Executive Lead

    Pelle Agerup Senior Director of Procurement

    Mike Kishimoto - Director Leigh Martin - Project Director

    Frank Catala Financial Advisor

    George Macauley - Fairness Monitor 2

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    Agenda

    Time Item

    Before 9 AM Sign in

    9:00 11:00 Presentations followed by questions and answers

    11:00 - 11:45 Tour of the warehouse (Ken and Donna)

    11:45 12:00 Any questions from the tour

    3

    Transcription

    A transcript of todays meeting will beposted in the proponents VDRs

    Our court reporter today is: Kari Dickinson

    - - -

    4

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    Before Stage 1

    VDR

    Proponents meeting and site tour

    Q&A process

    5

    Proposal Submission

    Proposals are due:

    June 29, 2012

    prior to 4 PM local Victoria, BC time

    Proposals can be submittedelectronically via the BCBid website.

    6

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    Stage 1 Screen and Review Proposals for satisfaction of

    requirements:

    Signed Declaration

    Government Reference check - Past 3 years over$1Million with Government

    This will be rated on a ass/fail.

    No prior contract with Government is an automatic pass.

    Review of Proposal Submission Form forcompleteness.

    In the event the Province determines a Proposal SubmissionForm is incomplete, Proponents will have 7 days to rectify

    deficiencies.7

    Stage 2 Up to top 3 Proponents will be deemed the

    Short Listed Proponents and be invited toenter into Stage Three based on:

    1. A satisfactory conclusion of customer referencechecks by the Province

    2. Evaluation of Proposal responses based on theevaluation criteria outlined in the NRFP

    8

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    Stage 3 Proposal Refinement Process

    1. Feedback sessions

    2. Proposal Refinement Process

    3. Submit final Proposal

    9

    Stage 2 & 3 Evaluation Criteria

    EvaluationCriteriaTable InScopeDistributionServices

    Weighting

    StageTwoWeighting

    StageThree1. ProponentCapabilityandCapacity 15% 5%

    2. DistributionServicesSolution 30% 35%

    3. GovernanceandStakeholderRelationshipPlan 5% 5%

    4. TransitionstrategyincludingRampUpschedule 10% 5%

    10

    5. RiskManagement

    and

    Business

    Continuity 5% 5%

    6. LabourRelationsStrategyandStaffSuccessorship Plan 10% 5%

    7. Financial Model and Pricing Submission 25% 40%

    TOTAL 100% 100%

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    Stage 4

    1. Negotiation of agreements with theSelected Proponent

    2. Execution of agreement

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    NRFP Process: Timeline

    NRFPpostingtime

    Stage 2 Evaluation

    8 weeks

    Declaration

    Of

    Accept P1

    Negotiation ofAgreement

    Proposal Refinement Sessions

    Refined Proposal submissionsRefined Proposal Evaluations

    Selected Proponent Identified

    P1

    P3

    P1

    ~ 90 days

    If negotiations fail with P1 then optionP

    Up to top 3Short-Listed

    Proponents

    Stage 1NRFP

    Stage 3 ProposalRefinement Process

    TransitionCommences

    Debriefings

    Stage 4 Due Diligence and

    Negotiations

    Off-Ramp

    Decision Point

    TB Approvals, Off-Ramp Decision PointOff-Ramp Decision Point

    12

    Interest

    NRFPDocument

    April 30, 2012

    July 20, 2012July 23, 2012 October 16, 2012

    October 19, 2012

    March 1, 2013

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    NRFP Process: TimelineDateRange Activity

    April30 June29 NRFPoutonstreet

    July3 July13 Evaluationsofproposals

    July16 July20 Internalpreparationandbriefings.

    July23 July27 FeedbackSessions

    Sept4 Sept21

    WkofSept4 InternalPreparationindividualProponentmeetings

    WkofSept10 IndividualProponent meetings

    Wk of Se t 17 VDR Q&A

    13

    Sept24 Oct5 Proponentspreparetheirfinalproposals

    Oct8 Oct12 Evaluationsoffinalproposals

    Oct16 Announcement

    of

    selected

    Proponent

    Nov1,2012 March1,2013 Negotiationsandexecution ofagreement

    Tour

    2 representatives per proponent

    The tour will end back here

    Save questions for the end

    We do not have permission to takepictures at this time

    14

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    Questions

    Emailed questions after this meetingwill be responded to in the Q&Aamendment posted in the VDRs

    . . .

    15

    Q & AWithin the RFP there are several references (e.g. 3.1.2A) to Inventory

    Replenishment - what is the Government's expectation?

    Supplier and agents working with the service provider they will

    determine inventory demand and forecasting. The supplier andagents will own the inventory.

    What role would the Proponent play regarding this expectation?

    The service provider will work with the supplier and agents.

    For warehouse replenishment what role will the Proponent provideother than processing purchase order requests from suppliers andagents?

    See above.16

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    Submission

    Frank Catala

    May 10, 2012

    Submission ConsiderationsFinancial Model and Pricing Submission needs to address the broad objectives in provided inSection 3.2 and the financial objectives described in in Section 5.5.

    More specifically, the financial objectives are:

    1. Demonstration of value for money;

    2. Financial transparency into services prices and cost drivers;

    3. Pricing certainty over the shortterm with visibility into future year prices;

    4. Achievement of onongoing cost savings from innovation and productivity gains;

    5. Flexibility to handle permanent and temporary changes in scale;6. Ongoing risk management, including the quantification of risks with clearly defined

    accountability for each risk;

    7. Capacity and willingness to make the required investments to support theproposedServices; and

    8. Provide equal or improved service quality as of the services commencement date,while improving service quality over the term of the Agreement.

    20

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    Financial Response Requirements

    Two part response:

    1. Proponents are to provide a description of the proposedfinancial model by responding to the requirements in Section8.2.8.1.

    .completing Appendix K. Prices must take into account the

    normalizing modelling assumption listed in Section 8.2.8.2.

    21

    Appendix K - Structure

    Table of Contents

    Sections Worksheet Name

    Introduction 0.0 Introduction

    General Instructions 0.1 Instructions

    Services

    Services to Suppliers and Agents 1.0 Suppliers and Agent Prices

    Services to Wholesale Customers 2.0 Wholesale Customer Prices

    Investments and Capital Plan 3.0 Investment & Capital Plan

    Scale Impacts 4.0 Scale Impacts

    Proponents are directed to worksheets 0.0 Introduction and 0.1 Instructions foran overview and completion instructions .

    Some Key Instructions to Note:

    Password protect Appendix K when submitting to MLCS

    Do not delete, protect, hide, lock any cells, rows, columns or worksheets

    Proponents are to enter inputs into Blue Cells

    22

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    Appendix K - Components

    Purpose: Provide full descriptions of all proposed services to be provided to Suppliers andAgents along with the associated prices for each service.Key Data Elements Required for each service: service name, full descriptions, assumptions,billing unit, price and pricing components.

    1.0 Suppliersand Agent

    Prices

    Purpose: Provide full descriptions of all proposed services to be provided to WholesaleCustomers along with the associated prices for each service.Key Data Elements Required for each service: service name, full descriptions, assumptions,billing unit, price and pricing components.

    2.0 WholesaleCustomer

    Prices

    4.0 ScaleImpacts

    3.0 Investment& Capital Plan

    Purpose: Provide a list of the proposed services impacted by changes in volume, and identifythe impact of growth on the proposed prices.Key Data Elements Required : % change in services prices against proposed pricing for eachgrowth scenario.

    Purpose: Provide a full descriptions of all investments required to support the proposedservices.Key Data Elements Required for each investment: full descriptions, assumptions, investment

    amounts, recovery amounts method of recovery.