DKAmI IUN Committee of Council · 2014. 6. 20. · DKAmI IUN Committee of Council . pi +>....
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DKAmI IUN Committee of Council pi +>. Committee of the Council of brampton.ca llOWBT LITV Tne Corporation of the City of Brampton Date: October 5,2012 COMMITTEE OF COUNCIL nATF- Qc-fabc/ Q ,loi1 File: F81 (F49-2012) Subject: Purchasing Activity Quarterly Report - 2nd Quarter 2012 and Bonus and Penalty Provisions in Procurement Contracts Contact: Peter Honeyborne, Director of Treasury Services & Deputy Treasurer Overview: • In February 2012, City Council passed the new Purchasing By-law (35-2012) with an effective date of March 1, 2012. • Purchasing By-law 35-2012 prescribes reporting requirements with respect to the City's Purchasing activities. • This report provides a summary of the purchasing activity for the 2nd Quarter of 2012 and also includes the month of March, being the first month the new Purchasing By-law was in effect. • Earlier this year, Committee of Council requested that staff report back to Committee of Council to confirm whether there have been previous examples of bonus or incentive provisions incorporated in City procurement processes or resulting contract documents, as well as any penalty clauses in contracts. • This report also provides the information requested by Committee of Council with respect to bonus and penalty provisions in contracts. Recommendations: 1. That the report from Peter Honeyborne, Director of Treasury Services & Deputy Treasurer, dated October 5, 2012 to the Committee of Council meeting of October 17, 2012 re: Purchasing Activity Quarterly Report-2nd Quarter 2012 and Bonus and Penalty Provisions in Procurement Contracts, be received.
Transcript of DKAmI IUN Committee of Council · 2014. 6. 20. · DKAmI IUN Committee of Council . pi +>....
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DKAmI IUN Committee of Council pi +>. Committee of the Council of
brampton.ca llOWBT LITV Tne Corporation of the City of Brampton
Date: October 5,2012 COMMITTEE OF COUNCIL nATF- Qc-fabc/ Q ,loi1
File: F81 (F49-2012)
Subject: Purchasing Activity Quarterly Report - 2nd Quarter 2012 and Bonus and Penalty Provisions in Procurement Contracts
Contact: Peter Honeyborne, Director of Treasury Services & Deputy Treasurer
Overview:
• In February 2012, City Council passed the new Purchasing By-law (35-2012) with an effective date of March 1, 2012.
• Purchasing By-law 35-2012 prescribes reporting requirements with respect to the City's Purchasing activities.
• This report provides a summary of the purchasing activity for the 2nd Quarter of 2012 and also includes the month of March, being the first month the new Purchasing By-law was in effect.
• Earlier this year, Committee of Council requested that staff report back to Committee of Council to confirm whether there have been previous examples of bonus or incentive provisions incorporated in City procurement processes or resulting contract documents, as well as any penalty clauses in contracts.
• This report also provides the information requested by Committee of Council with respect to bonus and penalty provisions in contracts.
Recommendations:
1. That the report from Peter Honeyborne, Director of Treasury Services & Deputy Treasurer, dated October 5, 2012 to the Committee of Council meeting of October 17, 2012 re: Purchasing Activity Quarterly Report-2nd Quarter 2012 and Bonus and Penalty Provisions in Procurement Contracts, be received.
http:brampton.ca
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Background:
In February 2012, City Council passed the new Purchasing By-law (35-2012) with an effective date of March 1, 2012. Section 14.0 of the Purchasing By-law describes the following reporting requirements with respect to the City's Purchasing activities.
Contracts; and Consulting Contracts (separately from Contract awards); and Contract Extensions; and Single Sourced Contracts; and Sole Sourced Contracts; and Emergency Contracts (Purchase Orders); and Purchasing By-law non-compliance; and Non-Standard results; and Disposal of surplus goods and equipment
The term "Contracts" refers to several different procurement methods including the following:
• Informal Invitational Procurements - $5,000.01 To $49,999.99 (Quotations) • Formal Invitational Procurements - $50,000.00 To $99,999.99 (Sealed
Quotations)
• Formal Open Procurements - $100,000.00 and Greater (Tenders, Requests for Proposals)
Single Sourced contracts are awarded through direct negotiations to a vendor to provide goods, services or construction where there is more than one vendor capable of supplying the goods, services or construction in the open market but only for reasons of function or service one vendor is recommended. The eligible circumstances are described in Schedule "B" of the Purchasing By-law 35-2102 and are consistent with the provisions of the Agreement on Internal Trade.
Sole Sourced contracts are awarded through direct negotiations to a vendor to provide goods, services or construction where there is only one vendor capable of meeting the requirements of the procurement. The eligible circumstances for sole source contracts are described in Schedule "C" of the Purchasing By-law 35-2102 and are consistent with the provisions of the Agreement on Internal Trade.
http:100,000.00http:99,999.99http:50,000.00http:49,999.99http:5,000.01
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Emergency Contracts are awarded to vendors for unforeseeable, serious situations where the immediate purchase of goods, services or construction is essential in order to maintain a required service or to prevent danger to life, health or property in the City of Brampton.
In some circumstances, a contract is awarded to a vendor when the procurement is non- compliant under the Purchasing By-law 35-2012. This situation occurs when a department has engaged a vendor to deliver goods or perform services or construction without following the procurement processes required by the Purchasing By-law 352012. In accordance with the Purchasing By-law, when these situations occur departments are required to obtain the approval of the Treasurer and City Manager and the details of these procurements are included in Appendix 4 of this report.
A non-standard procurement results when any one of the following circumstances occurs:
• No Eligible Bids are received;
• Less than 3 Eligible Bids are received;
• Another Procurement Process available under Section 11 in the Purchasing By-law would have resulted in successful completion of the procurement in the determination of the Purchasing Agent based on the bid results
The Purchasing By-law requires that at least 3 vendors be invited to bid for contracts less than $100,000. Standard procurements with a value of $100,000 and greater are publicly advertised. Typically, most non-standard results occur when less than 3 eligible bids are received. The Purchasing By-law prescribes additional approval requirements when this occurs.
Earlier this year, Committee of Council requested that staff report back to Committee of Council to confirm whether there have been previous examples of bonus or incentive provisions incorporated in City procurement processes or resulting contract documents, as well as any penalty clauses in contracts.
Current Situation:
This report provides purchasing activity for the 2nd Quarter of 2012 and also includes the month of March, being the first month the new Purchasing By-law was in effect. This report also provides the information requested by Committee of Council with respect to bonus and penalty provisions in contracts.
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^hPurchasing Activity During the Period March 1st to June 30th. 2012
The following table provides a synopsis of the purchasing activity during the four months ended June 30, 2012.
Contracts
Excluding consultants less than $100,000 $100,000 and greater Single Sourced (Schedule B- Purchasing By-law) Sole Sourced (Schedule C- Purchasing By law) Exclusions (Schedule D - Purchasing By law)
Quantity
159
40
31
35
0
Total Value
($)
3,568,999 35,740,308
880,233
2,055,462
0
% of Total
Value
7.0
70.2
1.7
4.0
Consultants
less than $100,000 $100,000 and greater Single Sourced (Schedule B- Purchasing By-law) Sole Sourced (Schedule C- Purchasing By law) Exclusions (Schedule D - Purchasing By law)
12
4
1
2
3
371,767
2,739,698
1,333,401
50,511
4,053,076
0.7
5.4
2.6
0.1
8.0
Emergency Non-Compliance with Purchasing By-law
6
5
57,205 62,269
0.1
0.1
Total New Contracts 298 50,912,929 100.0
Contract Extensions
Contract Renewals
Non-Standard Results
(included in the procurement processes above) Proceeds from the disposal of surplus goods and equipment
197
9
15
N/A
11,530,160 13,526,270
3,127,304
60,671
Specific procurement details are provided for the following types of procurements in the attached appendices:
• Appendix 1: Contracts $100,000 and greater - Excluding Consultants • Appendix 2: Consulting Contracts $100,000 and greater
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• Appendix 3: Emergency Contracts • Appendix 4: Purchasing By-law Non-Compliant Contracts
Bonus and Penalty Provisions in Contracts
The City's procurement documents may contain clauses addressing Liquidated Damages, Bonuses and Penalties. Liquidated Damages, Bonuses and Penalties are defined as follows:
Liquidated Damages is a genuine pre-estimate of the expected loss that a party will sustain in the event of a breach of contract, based on the facts at the time of contracting.
Bonus is a monetary provision for rewarding a vendor for faster delivery or superior performance.
Penalty is not a genuine pre-estimate of damages. Instead it is used for the purpose of compelling performance of contractual obligations.
A review of procurement contracts entered into by the City of Brampton showed that there were 34 contracts in 2009,19 contracts in 2010 and 25 contracts in 2011 that
contained Liquidated Damages, Bonuses and Penalties language as shown in Table 1 below.
Table 1
Contracts with Bonus Contracts With Contracts With Both
Clauses Penalty and/or (Primarily Roads Liquidated Damages
Year Contract) Clauses 2009 2 30 2
2010 0 19 0
2011 1 23 1
The development of procurement documents including Tenders and Requests for Proposals (RFPs) involves significant collaboration between department(s) needing to undertake the procurement of goods, services or construction and the Purchasing Section in the Financial and Information Services Department. Departments provide the detailed needs or specifications including any requirement for liquidated damages, bonuses and penalties to incent the completion of the procured work. Purchasing completes the procurement documents including appropriate Terms and Conditions, conducts the procurement and awards contracts in accordance with the terms and requirements of the Purchasing By-law.
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The following Table 2 provides a further analysis of the Informal Quotations, Formal Quotations, Tenders and Requests for Proposals (RFPs) that were issued in 2009 to 2011 and the percentage that contained Bonus, Penalty & Liquidated Damages Clauses.
Table 2
% of Contracts with
% of Contracts with Combined Bonus, Quotations, Penalties and % of Contracts Penalties and
Tenders and Liquidated Damages with Bonus Liquidated Damages Year RFPs Issued Clauses Clauses Clauses
2009 1,439 2.08% 0.14% 0.14%
2010 1,343 1.41% 0.00% 0.00%
2011 1,285 1.79% 0.08% 0.08%
This analysis shows that the large majority of the City's procurements do not contain Bonus, Penalty & Liquidated Damages Clauses as they are occasionally utilized on an "as required" basis.
Conclusion:
This report provides the first quarterly reporting of purchasing activities required by the new Purchasing By-law 35-2012 that came into effect on March 1, 2012. This report also responds to the Committee of Council request for information on "Bonus or
Incentive Provisions Incorporated in City Procurement Processes" and shows that the City of Brampton occasionally uses Bonus, Penalty & Liquidated Damages Clauses in selective procurements on an "as required basis".
Peter Honeyborne Mo Le,wis Director of Treasury Services Commissioner of Financial and & Deputy Treasurer Information Services & Treasurer
Appendices:
Appendix 1: Contracts $100,000 and Greater-excluding Consultants Appendix 2: Consulting Contracts $100,000 and Greater Appendix 3: Emergency Contracts Appendix 4: Purchasing By-law Non-Compliant Contracts
6
Original Signed By
Original Signed By
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-
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tmen
tal
esti
mat
e C
hrys
ler
$1
73
,02
7
of $
20
0,0
00
is
Part
B T
hre
e 2
01
2
Do
dg
e Je
ep
co
nsid
ere
d r
easo
nab
le.
Fu
llsi
ze C
rew
cab
V
ari
an
ce:
13
.5%
Dix
ie F
ord
Part
C O
ne 2
01
2
Sale
s L
td.
Fu
ll S
ize 4
D
oo
r
Pass
en
ger
Veh
icle
C
omm
unit
y C
on
tract
Sup
ply
and
G
row
er'
s
Dep
t. E
stim
ate:
T
here
is
a v
ari
an
ce o
f
Serv
ices
20
12
-05
0
Inst
all
ati
on
of
Ch
oic
e
$4
42
,39
5
36
% b
etw
een
th
e t
ota
l
Wo
od
Fib
re
awar
d o
f $
28
2,9
16
an
d
Pla
ygro
und
Aw
ard
Am
ou
nt:
th
e d
epar
tmen
tal
Sur
faci
ng U
tiliz
ing
$2
82
,91
6
esti
mat
e of
$4
42
,39
5.
Blo
wer
Tru
ck
at
Th
e d
epar
tmen
tal
Vari
ou
s L
ocati
on
s V
ari
an
ce:
36
%
esti
mate
was b
ased
on
2011
uni
t pr
ice
pai
d
plus
a s
mal
l in
crea
se.
Th
e pr
ice
per
yar
d
cam
e i
n l
ow
er
for
20
12
.
Sta
tus
Par
t A
, U
nit
s d
eli
vere
d
Ju
ne 6
20
12
.
Part
B,
Un
its
deli
vere
d
Ju
ne 2
0 2
01
2.
Part
C,
Uni
t d
eliv
ered
S
epte
mb
er 2
4, 2
01
2.
Wor
k co
mp
lete
d b
y
end
of
Aug
ust
20
12
. 1
-
Lea
d
Dep
art
men
t
Com
mun
ity
S
erv
ices
Com
mun
ity
S
erv
ices
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N S
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Co
ntr
act
Hyd
rova
c S
oil
-Vac I
nc.
D
ept.
Est
imat
e:
Th
ere
is
a v
ari
an
ce o
f B
lan
ket
Pu
rch
ase
20
12
-00
5
Ex
cav
ati
on
$
35
5,9
50
1
6.6
% b
etw
een
th
e
Ord
er
Serv
ices f
or
a to
tal
awar
d o
f $
29
8,3
20
E
xpir
y: A
pril
30,
20
15
T
hre
e Y
ear
peri
od
Aw
ard
Am
ou
nt:
an
d t
he
dep
artm
enta
l $
29
8,3
20
es
tim
ate
of $
35
5,9
50
. D
epar
tmen
tal
esti
mat
es
Vari
an
ce:
16
.6%
w
ere
base
d o
n p
rev
iou
s y
ear'
s pr
icin
g.
Co
ntr
act
Sup
ply,
F
low
D
ept.
Est
imat
e:
Th
e v
ari
an
ce o
f 4
.6%
E
sti
mate
d
20
12
-01
8
Man
ufa
ctu
re a
nd
F
ab
ricati
on
$
36
5,0
00
b
etw
een
th
e t
ota
l aw
ard
co
mpl
etio
n, e
nd
of
Inst
all
ati
on
of
Inc
of $
38
1,6
69
an
d t
he
No
vem
ber
, 2
01
2
Sh
ad
e S
tru
ctu
res
Aw
ard
Am
ou
nt:
d
epar
tmen
tal
esti
mat
e at
Vari
ou
s $
38
1,6
69
of
$3
65
,00
0 i
s L
ocati
on
s w
ith
in
co
nsid
ere
d r
easo
nab
le.
the
City
of
Vari
an
ce:
4.6
%
Bra
mpt
on
Alt
houg
h th
e co
ntra
ct
aw
ard
am
ou
nt
is
gre
ater
than
th
e d
epar
tmen
tal
esti
mat
e it
is s
till
wit
hin
th
e o
vera
ll
bu
dg
et f
or t
he p
roje
ct.
1
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t C
omm
unit
y C
on
tract
On
e C
ust
om
Top
-D
epen
dab
le
Dep
t. E
stim
ate:
T
he v
ari
an
ce o
f 1
2%
P
re b
uild
mee
ting
S
erv
ices
20
12
-03
1
Mo
un
t T
ruck
&
$5
50
,00
0
betw
een
th
e t
ota
l aw
ard
co
mpl
eted
, tr
uck
Pu
mp
er/R
escu
e T
an
k L
td.
of $
48
4,3
75
an
d t
he
tak
es a
ppro
xim
atel
y A
ward
Am
ou
nt:
d
epar
tmen
tal
esti
mat
e o
ne
yea
r to
bui
ld,
$5
06
,97
5
of $
55
0,0
00
is
esti
mat
ed c
ompl
etio
n co
nsid
ere
d r
easo
nab
le.
dat
e M
ay,
20
13
. V
ari
an
ce:
12
%
Wo
rks a
nd
C
on
tract
Sup
ply
& D
eliv
er/
Str
ad
a
Dep
t. E
stim
ate:
T
he v
ari
an
ce o
f 1
4%
B
lan
ket
Pu
rch
ase
Tra
nsp
ort
atio
n
20
12
-00
2
Pic
k U
p of
San
d &
A
gg
reg
ates
$
12
2,3
20
b
etw
een
th
e a
ward
O
rder
Gra
nu
lar
Mate
rials
am
ou
nt
of $
10
5,2
37
E
xpir
y: M
arch
31
, fo
r 2
Year
Peri
od
A
ward
Am
ou
nt:
an
d t
he
dep
artm
enta
l 20
14
$1
05
,23
7
esti
mat
e of
$1
22
,32
0 i
s co
nsid
ere
d r
easo
nab
le.
Vari
an
ce:
14
%
*
Wo
rks a
nd
C
on
tract
Str
eet
and
par
king
A
& G
R
oad
D
ept.
Est
imat
e:
Sta
ff b
eli
ev
es
the
Bla
nk
et
Pu
rch
ase
Tra
nspo
rtat
ion
20
12
-01
6
lot s
wee
pin
g
Cle
an
ers
$
22
7,9
87
2
5.6
% v
ari
an
ce i
s d
ue
Ord
er
serv
ices
wit
hin
th
e
Ltd
. to
les
s m
ater
ial
pre
sen
t E
xpir
y: M
ay 1
5, 2
01
4
City
of
Bra
mpt
on
Aw
ard
Am
ou
nt:
o
n t
he l
ocal
road
s
for
thre
e y
ears
B
ruell
$
16
9,6
80
b
ecau
se o
f th
e s
wit
ch
Con
trac
ting
fr
om
win
ter
san
d t
o s
alt
Ltd
. V
ari
an
ce:
25
.6%
re
sult
ing
in l
ess
dow
n ti
me
whi
le h
auli
ng a
nd
d
um
pin
g s
wee
pin
gs.
-x
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t W
ork
s an
d
Co
ntr
act
Co
nst
ructi
on
of
Ro
bert
B.
Dep
t. E
stim
ate:
T
he v
ari
an
ce o
f 2
2.4
%
Est
imat
ed c
ompl
etio
n T
rans
port
atio
n 2
01
2-0
15
L
oafe
rs L
ak
e P
ark
M
eis
ner
$2
58
,71
0
betw
een
th
e a
ward
an
d
for
this
pro
ject
is t
he
Pat
hw
ay
Co
nstr
ucti
on
th
e D
epar
tmen
tal
en
d o
f N
ov
em
ber
Inc.
Aw
ard
Am
ou
nt:
esti
mate
was b
ased
on
2
01
2.
$2
00
,68
2
anti
cipa
ted
high
er
asp
hal
t pr
ices
. V
ari
an
ce:
22
.4%
Wo
rks a
nd
C
on
tract
Su
pp
ly a
nd
W
all
ace
Dep
t. E
stim
ate:
T
here
is
a v
ari
an
ce o
f B
lan
ket
Pu
rch
ase
Tra
nsp
ort
atio
n
20
12
-00
4
Del
iver
y of
Tra
ffic
W
ork
wear
$4
06
,52
3
14
.6%
betw
een
th
e
Ord
er
Saf
ety
Clo
thin
g fo
r In
c.
aw
ard
am
ou
nt
of
Exp
iry:
May
31,
20
15
a
Th
ree
(3)
Yea
r A
ward
Am
ou
nt:
$
34
7,1
93
an
d t
he
Peri
od
W
ajax
$
34
7,1
93
d
epar
tmen
tal
esti
mat
e In
du
stri
al
of $
40
6,5
23
is
Vari
an
ce:
14
.6%
co
nsid
ere
d r
easo
nab
le.
•
Wo
rks
an
d
Co
ntr
act
Wid
e A
rea M
ow
ers
G
.C D
uk
e
Dep
t. E
stim
ate:
T
here
is
a v
ari
an
ce o
f D
eliv
ery
com
ple
ted
T
rans
port
atio
n 2
01
2-0
51
E
qu
ipm
ent
$5
24
,00
0
24
.5%
betw
een
th
e
on A
ugus
t 17
, 2
01
2.
tota
l aw
ard
of
$3
95
,76
0
Aw
ard
Am
ou
nt:
an
d t
he
depa
rtm
enta
l $
39
5,7
60
es
tim
ate
of $
52
4,0
00
. T
he
dep
artm
ent'
s to
tal
Vari
an
ce:
24
.5%
esti
mate
d c
on
tract
valu
e of
$5
24
,00
0
(inc
ludi
ng a
ppli
cabl
e ta
xes
) w
as b
ased
on
th
e c
urr
ent
pric
ing.
I
8
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t W
ork
s an
d
Co
ntr
act
Th
ree R
efu
se
Jo
e J
oh
nso
n
Dep
t. E
stim
ate:
T
he
var
ian
ce o
f $
5.8
%
Del
iver
y is
sch
edu
led
T
rans
port
atio
n 2
01
2-0
49
L
oadi
ng T
ruck
s E
qu
ipm
ent
$3
91
,00
0
betw
een
th
e t
ota
l aw
ard
fo
r D
ecem
ber
, 2
01
2.
Inc.
of $
41
3,5
29
an
d t
he
Aw
ard
Am
ou
nt:
d
epar
tmen
tal
esti
mat
e H
aul-
All
$
41
3,5
29
of
$3
91
,00
0 i
s E
qu
ipm
ent
co
nsid
ere
d r
easo
nab
le.
Vari
an
ce:
5.8
%
Alt
houg
h th
e co
ntr
act
aw
ard
am
ou
nt
is
gre
ater
than
th
e d
epar
tmen
tal
esti
mat
e it
is s
till
wit
hin
th
e o
vera
ll
<
bu
dg
et fo
r th
e pr
ojec
t.
Wo
rks
an
d
Co
ntr
act
Sup
ply,
Del
iver
y A
ll T
oo
l D
ept.
Est
imat
e:
Th
e v
ari
an
ce o
f 1
.7%
W
ork
com
ple
ted
on
T
rans
port
atio
n 2
01
2-0
08
an
d I
nst
all
ati
on
of
Can
ad
a
$5
00
,00
0
betw
een
th
e t
ota
l aw
ard
Se
ptem
ber2
0th,
2
ultr
a-sh
allo
w,
of $
49
1,4
37
an
d t
he
20
12
.
high
pre
ssur
e/lo
w
Aw
ard
Am
ou
nt:
d
epar
tmen
tal
esti
mat
e v
olu
me,
ax
le-
$4
91
,43
7
of $
50
0,0
00
is
eng
agin
g,
co
nsid
ere
d r
easo
nab
le.
hydr
auli
c-V
ari
an
ce:1
.7%
mech
an
ical
in-
gro
un
d s
ciss
or
typ
e b
us
ho
ist.
9
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t W
ork
s a
nd
C
on
tract
Co
nserv
ati
on
T
orbr
idge
D
ept.
Est
imat
e:
Th
e v
ari
an
ce o
f 1
.7%
W
ork
com
ple
ted
on
T
rans
port
atio
n 2
01
2-0
07
B
ridg
e C
on
stru
cti
on
$
56
7,5
70
b
etw
een
th
e t
ota
l aw
ard
A
ug
ust
3,
20
12
. R
eh
ab
ilit
ati
on
L
td.
of $
55
7,6
55
an
d t
he
Aw
ard
Am
ou
nt:
d
epar
tmen
tal
esti
mat
e $
55
7,6
55
of
$5
67
,57
0 is
co
nsi
dere
d r
easo
nab
le.
Vari
an
ce:
1.7
%
Pla
nnin
g,
Co
ntr
act
Su
pp
ly a
nd
Z
ip S
ign
s D
ept.
Est
imat
e:
Esti
mate
d
Des
ign
and
2
01
1-0
32
In
stall
ati
on
of
Ltd
. $
31
8,2
94
co
mpl
etio
n, e
nd
of
D
evel
opm
ent
Way
find
ing
Decem
ber
20
12
.
Sig
nag
e at
th
ree
Aw
ard
Am
ou
nt:
(3)
Cit
ywid
e S
po
rts
$2
87
,68
0
* P
ark
s in
th
e C
ity o
f
Bra
mpt
on,
Ont
ario
V
ari
an
ce:
9.6
%
Pla
nnin
g,
Co
ntr
act
Bra
mpt
on V
alle
ys
Go
bro
Co
n
Dep
t. E
stim
ate:
T
here
is
a v
ari
an
ce o
f E
stim
ated
com
plet
ion
D
esig
n an
d
20
12
-04
0
Den
atu
rali
zati
on
In
c
$9
21
,94
8
62
.9%
betw
een
th
e
date
Octo
ber
31
,
Dev
elop
men
t P
lant
ing
Pro
gram
, to
tal
awar
d o
f $
34
2,2
99
2
01
2.
Ph
ase
10,
City
of
Aw
ard
Am
ou
nt:
an
d t
he
depa
rtm
enta
l
Bra
mpt
on
$3
42
,29
9
esti
mat
e of
$9
21
,94
8.
B
id R
ange
-$3
42,2
99
Vari
an
ce:
62
.9%
$7
35,1
37. W
ith r
espe
ct
to t
he d
iffe
ren
ce
betw
een
th
e l
ow
bid
pric
e of
$3
42
,29
9 a
nd
10
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Call
#
Des
crip
tio
n
Ven
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t th
e d
epar
tmen
tal
cost
es
tim
ate
of $
92
1,9
48
, it
is n
otew
orth
y th
at
Go
bro
Co
n I
nc.
is
wel
l
fam
ilia
r w
ith
th
e w
ork
an
d m
ate
rials
in
vo
lved
an
d t
here
fore
kn
ow
s
the a
ctu
al
co
sts
of
this
ty
pe o
f pr
ojec
t thr
ough
pr
evio
us e
xper
ienc
e.
Mar
ket
pri
ces
in
lan
dsc
ape
cons
truc
tion
, d
ue
to t
he
pre
sen
t se
nsi
tiv
e e
co
no
mic
Z
) cl
imat
e, a
re s
till v
ery
com
peti
tive
. T
he
low
bi
d pr
ice
is a
lso
just
ifie
d by
th
e ve
ndor
's
geog
raph
ic p
roxi
mity
to
the
proj
ect s
ites
.
Fin
an
cia
l an
d
Co
ntr
act
Sup
ply,
R
oo
t C
ell
ar
Dep
t. E
stim
ate:
T
here
is
a v
ari
an
ce o
f B
lan
ket
Pu
rch
ase
Info
rmati
on
2
01
2-0
47
Im
plem
enta
tion
T
ech
no
log
ies
$3
95
,50
0
8.5
% b
etw
een
th
e
Ord
er
Serv
ices
an
d s
erv
ices f
or
Inc.
aw
ard
am
ou
nt
of
Exp
iry:
Ju
ne
2, 2
015
Net
App
Sto
rag
e $
42
9,0
74
an
d t
he
11
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t D
ev
ice a
nd
A
ward
Am
ou
nt:
d
epar
tmen
tal
esti
mat
e S
tora
ge
for
a $
42
9,0
74
of
$3
95
,50
0 is
T
hre
e Y
ear
Peri
od
co
nsid
ere
d r
easo
nab
le.
Vari
an
ce:
8.5
%
Alt
houg
h th
e co
ntr
act
aw
ard
am
ou
nt
is
gre
ater
than
th
e d
epar
tmen
tal
esti
mat
e it
is s
till
wit
hin
th
e o
vera
ll
bu
dg
et
for
the p
roje
ct.
Wo
rks
an
d
RF
P 2
01
1-0
36
S
up
ply
of
Tra
nsit
N
eop
art
LL
C
Aw
ard
Am
ou
nt:
C
o-op
erat
ive
Bid
Cal
l B
lan
ket
Pu
rch
ase
Tra
nspo
rtat
ion
Inve
ntor
y $
39
5,5
00
w
ith
Metr
oli
nx
. T
he
Ord
er
Man
agem
ent
orig
inal
dep
artm
ent
Exp
iry:
D
ecem
ber
S
erv
ices f
or
a esti
mate
was
31
,20
14
T
hre
e Y
ear
Peri
od
ap
prox
imat
ely
$200
,000
^
to $
300,
000
annu
ally
. T
he c
urr
en
t esti
mate
coul
d g
o u
p to
$
80
0,0
00
to $
90
0,0
00
p
er
year.
12
1
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t B
uild
ings
an
d
Co
ntr
act
Sup
ply
and
D
ulu
x P
ain
ts
Dep
t. E
stim
ate:
T
he
dep
artm
ent'
s to
tal
Bla
nk
et
Pu
rch
ase
Pro
pert
y 2
01
2-0
20
D
eliv
ery
of P
aint
$
26
9,5
35
esti
mate
d c
on
tract
Ord
er
Man
agem
ent
and
Pai
nt
Su
pp
lies
v
alu
e of
$2
69
,53
5
Exp
iry:
A
pril
30
, fo
r a
Th
ree Y
ear
Aw
ard
Am
ou
nt:
(i
nclu
ding
app
lica
ble
20
15
Peri
od
$
21
5,9
85
ta
xes
) w
as b
ased
on
th
e cu
rren
t pr
icin
g an
d
Vari
an
ce:
19
.9%
esti
mate
d a
nn
ual
req
uir
emen
ts fo
r th
e in
divi
dual
ite
ms.
U
pon
rev
iew
of
the i
tem
s,
^ N
on
-Sta
nd
ard
ap
prox
imat
ely
70
% o
f R
esu
lt
the i
tem
s w
ere
red
uced
in t
he
unit
pric
e te
nd
ered
, re
sult
ing
in
the v
ari
an
ce o
f 1
9.9
%.
Wo
rks
an
d
Co
ntr
act
Sid
ewal
k R
epai
rs
Serv
e
Dep
t. E
stim
ate:
T
he v
ari
an
ce o
f 1
.4%
C
ou
ncil
Reso
luti
on
Tra
nspo
rtat
ion
20
12
-01
7
"Mud
Jac
king
" fo
r C
on
stru
cti
on
$
34
8,0
40
b
etw
een
th
e a
ward
#
C0
54
-20
12
a T
hre
e (3
) Y
ear
Ltd
. am
ou
nt
of $
34
3,0
68
P
eri
od
wit
hin
Th
e
Aw
ard
Am
ou
nt:
an
d t
he
dep
artm
enta
l C
ity o
f B
ram
pton
$
34
3,0
68
es
tim
ate
of $
34
8,0
40
is
Bla
nk
et
Pu
rch
ase
co
nsid
ere
d r
easo
nab
le.
Ord
er
Vari
an
ce:
1.4
%
Exp
iry:
Apr
il 18
, 2
01
5
13
3
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t B
uild
ings
an
d
Co
ntr
act
Co
ncre
te
R-C
had
D
ept.
Est
imat
e:
Th
ere
is
a v
ari
an
ce o
f W
ork
com
plet
ed e
nd
P
rope
rty
20
12
-00
1
Ble
ach
er
Gen
era
l $
19
1,4
22
3
.2%
betw
een
th
e t
ota
l of
Sep
tem
ber
, 2
01
2
Man
agem
ent
Mod
ific
atio
n,
Con
trac
ting
aw
ard
of
$1
85
,32
0 a
nd
P
lay
er B
ench
In
c.
Aw
ard
Am
ou
nt:
th
e de
part
men
tal
Ex
pan
sio
n a
nd
$
18
5,3
20
es
tim
ate
of $
19
1,4
22
is
new
Co
ncre
te
co
nsid
ere
d r
easo
nab
le.
Sta
irs a
t V
icto
ria
Vari
an
ce:
3.2
%
Park
Are
na,
20
V
icto
ria
Cre
scen
t,
•^
Bra
mpt
on,
Ont
ario
s
No
n-S
tan
dard
S
Resu
lt
Bui
ldin
gs a
nd
R
FP
T
o P
rov
ide F
itn
ess
A
dvan
tage
D
ept.
Est
imat
e:
Th
e v
ari
an
ce o
f 0
.3%
B
lan
ket
Pu
rch
ase
Pro
pert
y 2
01
2-0
18
E
quip
men
t F
itn
ess
$2
35
,84
2
betw
een
th
e
Ord
er
Man
agem
ent
Pre
ven
tati
ve a
nd
S
ale
s I
nc.
d
epar
tmen
tal
esti
mat
e E
xpir
y:
Jun
e 3
0,
Dem
an
d
Aw
ard
Am
ou
nt:
of
$23
5,84
2 (H
ST
20
15
Main
ten
an
ce
$2
36
,64
7
incl
uded
) an
d t
he
tota
l S
erv
ice a
t V
ari
ou
s aw
ard
of
$2
36
,64
7
City
of
Bra
mp
ton
V
ari
an
ce:
0.3
%
(HS
T i
nclu
ded)
is
Facil
itie
s fo
r a
co
nsid
ere
d r
easo
nab
le.
Th
ree Y
ear
Peri
od
No
n-S
tan
dard
Resu
lt
14
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
Dep
art
men
t B
uild
ings
an
d
Q2
01
2-0
7
To
Upg
rade
P
rope
rty
Ele
ctr
ical
Man
agem
ent
Eq
uip
men
t at
B
ram
pto
n C
ivic
C
entr
e, 1
50
C
entr
al P
ark
Dri
ve,
Bra
mpt
on,
Ont
ario
No
n-S
tan
dard
Resu
lt
Com
mun
ity
RF
P
To
Pro
vid
e T
urf
Serv
ices
20
12
-00
2
Main
ten
an
ce f
or
Pee
l V
illa
ge G
olf
C
ou
rse f
or
a 5
Year
Peri
od
RE
GU
LA
R C
ON
TR
AC
TS
Ven
do
r
Am
ou
nt
Co
mm
erc
e
Dep
t. E
stim
ate:
E
lectr
ic C
o.
$1
70
,00
0
Inc.
Aw
ard
Am
ou
nt:
$1
34
,96
2
Vari
an
ce:
20
.6%
McL
ean
D
ept.
Est
imat
e:
Peis
ter
Ltd
. $
1,4
12
,50
0
Aw
ard
Am
ou
nt:
$1
,53
5,1
05
Vari
an
ce:
8.7
%
Va
ria
nce C
om
men
ts
Th
e d
epar
tmen
tal
esti
mat
e of
$1
70
,00
0
was f
or
the b
ase b
id
sco
pe
of w
ork.
Th
ere
is
a v
ari
an
ce o
f 2
0.6
%
Th
e v
ari
an
ce o
f 8
.7%
betw
een
th
e
dep
artm
enta
l es
tim
ate
of $
1,41
2,50
0 (H
ST
incl
uded
) an
d t
he
tota
l aw
ard
of
$1
,53
5,1
05
(H
ST
inc
lude
d) i
s co
nsid
ere
d r
easo
nab
le.
Alth
ough
th
e co
ntra
ct
aw
ard
am
ou
nt
is
gre
ater
than
th
e d
epar
tmen
tal
est
imate
it
Sta
tus
Su
bst
an
tial
com
plet
ion
mid
O
cto
ber
, to
tal
com
plet
ion
is
sch
ed
ule
d f
or
mid
No
vem
ber
, 2
01
2.
Co
un
cil
Reso
luti
on
#C
05
6-2
01
2
Bla
nk
et
Pu
rch
ase
Ord
er
Exp
iry:
M
arch
31
, 2
01
7
15
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Dep
art
men
t is
sti
ll w
ith
in t
he o
vera
ll
budg
et fo
r th
e pr
ojec
t.
Pla
nnin
g,
RF
P
3D
Mo
del
&
Cic
ad
a
Dep
t. E
stim
ate:
T
he v
ari
an
ce o
f 5
.5%
Des
ign
and
2
01
2-0
08
A
nim
ate
d
Des
ign
Inc
. $
25
0,0
00
b
etw
een
th
e t
ota
l aw
ard
Dev
elo
pm
ent
Info
rmati
on
Vid
eo
of
$2
36
,36
7 (
HST
A
ward
Am
ou
nt:
in
clud
ed)
and
th
e $
23
6,3
67
d
epar
tmen
tal
esti
mat
e of
$25
0,00
0 (H
ST
Vari
an
ce:
5.5
%
incl
uded
) is
con
side
red
reaso
nab
le.
Wo
rks
an
d
RF
P 2
01
2-0
01
U
nifo
rm p
rogr
am
Mar
tin
&
Dep
t. E
stim
ate:
T
he v
ari
an
ce b
etw
een
Tra
nspo
rtat
ion
for
tran
sit
for
3 L
eves
qu
e $
96
6,7
83
th
e t
ota
l aw
ard
of
yea
r pe
riod
In
c.
$966
,600
(in
clud
ing
Aw
ard
Am
ou
nt:
ap
pli
cab
le t
axes
) an
d
$9
66
,60
0
the
dep
artm
enta
l es
tim
ate
of $
96
6,7
83
V
ari
an
ce:
0%
(i
nclu
ding
app
lica
ble
tax
es)
is 0
%.
Sta
tus
Co
un
cil
Reso
luti
on
#C
08
7-2
01
2
Est
imat
ed
"^
co
mpl
etio
n:
|^W
inter
2013
^
Co
un
cil
Reso
luti
on
#C
05
4-2
01
2
Bla
nk
et
Pu
rch
ase
Ord
er
Exp
iry:
Mar
ch 3
1,
20
14
16
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t V
ari
ou
s R
FP
20
12
-00
9
Sup
ply
& D
eliv
ery
Web
er
Dep
t. E
stim
ate:
T
he v
ari
an
ce o
f 2
6.7
%
Co
un
cil
Reso
luti
on
of
Vari
ou
s su
pply
Co.
$
2,4
00
,00
0
betw
een
th
e t
ota
l aw
ard
#
C0
87
-20
12
Har
dwar
e, S
afet
y,
Ltd
. of
$1,
649,
702
(inc
ludi
ng
an
d I
nd
ust
rial
Aw
ard
Am
ou
nt:
ap
plic
able
tax
es)
and
B
lan
ket
Pu
rch
ase
Su
pp
lies
, vi
a $
1,6
49
,70
2
the
dep
artm
enta
l O
rder
Bu
sin
ess t
o
esti
mat
e of
$2
,40
0,0
00
E
xpir
y:
May
31
, B
usin
ess
Vari
an
ce:
26
.7%
(i
nclu
ding
ap
pli
cab
le
20
15
Ele
ctr
on
ic
tax
es)
is d
ue
to t
he
fact
O
rder
ing
that
the e
sti
mate
was
base
d o
n p
rice
s an
d t
he
dis
co
un
t str
uctu
re
un
der
the c
urr
en
t
co
ntr
act
for
this
requ
irem
ent.
*
.m
to
Com
peti
tive
mar
ket
co
nd
itio
ns
hav
e
resu
lted
in
a lo
wer
bid
than
th
e e
stim
ate
.
17
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t W
ork
s an
d
Co
ntr
act
Sup
ply
and
P
art
s A
& C
-
Dep
t. E
stim
ate:
T
he v
ari
an
ce o
f 6
.3%
C
ou
ncil
Reso
luti
on
T
rans
port
atio
n 2
01
2-0
11
D
eliv
ery
of V
ario
us
Sca
rbo
rou
gh
$
2,7
12
,00
0
betw
een
th
e
#C
06
3-2
01
2
Veh
icle
s T
oy
ota
d
epar
tmen
tal
esti
mat
e P
art
s B
& D
-A
ward
Am
ou
nt:
of
$2
,71
2,0
00
an
d t
he
To
tal
95
Veh
icle
s
69
10
00
9
$2
,54
1,7
91
to
tal
aw
ard
of
Del
iver
y:
Can
ad
a I
nc.,
$
2,5
41
,79
1 i
s 5
-d
eli
vere
d t
o F
leet
Vau
gh
an
Vari
an
ce:
6.3
%
co
nsid
ere
d r
easo
nab
le.
Serv
ices
Chr
ysle
r 3
3-S
ep
tem
ber
21
, D
od
ge
Jeep
2
01
2
PartE
-3
2-O
cto
ber
12
, P
erf
orm
an
ce
20
12
Chr
ysle
r 2
5 -
No
vem
ber
23
, P
art
s F,
G,
H
20
12
&l-
IN
Mara
nell
o
i
Sp
ort
s C
ars
Inc.
Wo
rks
an
d
Co
ntr
act
Pav
emen
t m
arki
ng
Wo
od
bin
e
Dep
t. E
stim
ate:
T
here
is
a v
ari
an
ce o
f C
ou
ncil
Reso
luti
on
Tra
nspo
rtat
ion
20
12
-02
2
serv
ices f
or
a P
av
em
en
t $
1,7
60
,00
0
30
.6%
betw
een
th
e
#C
06
3-2
01
2
thre
e y
ear
peri
od
Mar
king
s to
tal
aw
ard
of
for
City
of
Lim
ited
A
ward
Am
ou
nt:
$
2,2
98
,48
4 a
nd
th
e B
lan
ket
Pu
rch
ase
Bra
mpt
on
$2
,29
8,4
84
d
epar
tmen
tal
esti
mat
e O
rder
of $
1,7
60
,00
0.
Th
e E
xpir
y:
Dec
emb
er
Vari
an
ce:
30
.6%
v
ari
an
ce i
s re
flecti
ve o
f 3
1,2
01
4
the c
urr
en
t m
ark
et
co
nd
itio
ns.
Th
e
18
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t d
epar
tmen
tal
esti
mat
e w
as p
rep
ared
usi
ng
ra
tes
tak
en f
rom
pas
t si
mil
ar
co
ntr
acts
.
Alt
houg
h th
e co
ntr
act
aw
ard
am
ou
nt
is
gre
ater
than
th
e d
epar
tmen
tal
esti
mat
e it
**
is s
till
wit
hin
th
e o
vera
ll
bu
dg
et f
or t
he
proj
ect.
h
Wo
rks
an
d
Co
ntr
act
Ro
ad R
esu
rfac
ing
F
urf
ari
D
ept.
Est
imat
e:
Th
e v
ari
an
ce o
f 1
.6%
C
ou
ncil
Reso
luti
on
^
Tra
nspo
rtat
ion
20
12
-02
4
with
in t
he
City
of
Pav
ing
Co.
$
11
,90
4,5
50
b
etw
een
th
e a
ward
#
05
4-2
01
2
1
Bra
mp
ton
L
td.
amo
un
t of
$1
1,7
10
,26
0
Aw
ard
Am
ou
nt:
an
d t
he
dep
artm
enta
l S
ub
stan
tial
$1
1,7
10
,26
0
esti
mate
of
com
plet
ion
do
ne,
$
11
,90
4,5
50
is
defi
cie
ncie
s are
Vari
an
ce:
1.6
%
co
nsi
dere
d r
easo
nab
le.
exp
ecte
d to
be
com
ple
ted
by
Octo
ber
11
, 2
01
2.
19
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t W
ork
s an
d
Q2
01
1-3
9
Rad
iato
r an
d
Kin
g D
ept.
Est
imat
e:
Th
e v
ari
an
ce o
f 6
4.2
%
Co
un
cil
Reso
luti
on
T
rans
port
atio
n C
oole
r R
epai
r R
ad
iato
r L
td.
$8
1,5
00
b
etw
een
th
e t
ota
l aw
ard
#
C0
03
-20
12
S
erv
ice f
or
Tra
nsi
t of
$1
33
,86
0 a
nd
th
e B
uses a
nd
Vari
ou
s A
ward
Am
ou
nt:
d
epar
tmen
tal
esti
mat
e B
lan
ket
Pu
rch
ase
Veh
icle
s f
or
Fle
et
$1
33
,86
0
of $
81
,50
0 is
du
e to
th
e O
rder
Serv
ices o
n a
n A
s fa
ct
that
the e
sti
mate
E
xpir
y:
Mar
ch 3
1,
an
d W
hen
V
ari
an
ce:
64
.2%
w
as b
ased
on
his
tori
c
20
14
Req
uire
d B
asis
for
usa
ges
an
d p
rici
ng.
a T
wo
(2)
Yea
r P
eri
od
IK*
Co
rpo
rate
R
FP
20
11
-06
0
To
Pro
vid
e D
ata
C
riti
cal
Dep
t. E
stim
ate:
T
here
is
a v
ari
an
ce o
f C
ou
nci
l R
eso
luti
on
I
Serv
ices
Ent
ry S
ervi
ces
for
Co
ntr
ol
$1
26
,00
0
0%
betw
een
th
e t
ota
l #C
034-
2012
'
Cert
ific
ate
s o
f S
olu
tio
ns
awar
d o
f $
12
6,0
00
an
d
Off
en
ce a
nd
Red
A
ward
Am
ou
nt:
th
e d
epar
tmen
tal
Bla
nk
et
Pu
rch
ase
Lig
ht C
amer
a $
12
6,0
00
es
tim
ate
of $
12
6,0
00
is
Ord
er
Infr
acti
on
s fo
r th
e
(CO
B P
orti
on)
co
nsid
ere
d r
easo
nab
le.
Exp
iry:
M
arch
31,
C
itie
s o
f 2
01
5
Bra
mpt
on,
Vari
an
ce:
0%
Mis
siss
aug
a,
Ham
ilto
n a
nd
Bu
rlin
gto
n
20
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
Am
ou
nt
Va
ria
nce C
om
men
ts
Sta
tus
Dep
art
men
t C
omm
unit
y C
on
tract
Sup
ply
and
P
ara
dis
e
Dep
t. E
stim
ate:
T
here
is
a v
ari
an
ce o
f C
ou
ncil
Reso
luti
on
Serv
ices
20
12
-00
6
Pla
ntin
g of
Tre
es
Lan
dsc
ape
$1
,18
6,5
00
1
4.8
% b
etw
een
th
e
#C
06
3-2
01
2
for
Park
s a
nd
S
olu
tio
ns
tota
l aw
ard
of
Str
eets
wit
hin
th
e
Aw
ard
Am
ou
nt:
$
1,0
10
,69
1 a
nd
th
e B
lan
ket
Pu
rch
ase
City
of
Bra
mpt
on
$1
,01
0,6
91
d
epar
tmen
tal
esti
mat
e O
rder
for
a T
hre
e (3
) of
$ 1
,18
6,5
00
is
Exp
iry:
A
pril
14,
Year
Peri
od
V
ari
an
ce:
14
.8%
co
nsid
ere
d r
easo
nab
le.
20
15
I
21
-
Ap
pen
dix
1
FIN
AN
CIA
L A
ND
IN
FO
RM
AT
ION
SE
RV
ICE
S D
EP
AR
TM
EN
T
PR
OC
UR
EM
EN
TS
GR
EA
TE
R T
HA
N $
10
0K
CO
NT
RA
CT
S E
XC
LU
DIN
G C
ON
SU
LT
AN
TS
RE
GU
LA
R C
ON
TR
AC
TS
Lea
d
Bid
Ca
ll #
D
escr
ipti
on
V
en
do
r
