Divisional Managers Commitment to the Diagnostic and Unit Rate Study Consultancy Services for...
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Transcript of Divisional Managers Commitment to the Diagnostic and Unit Rate Study Consultancy Services for...
Divisional ManagersCommitment to the
Diagnostic and Unit Rate Study
Consultancy Services for Monitoring of Contractors/Consultants Performance
And
Establishment of Project Costs and Unit Rates Estimation and Monitoring
SystemCredit No 43150-ET
24 March 2010
2
Project Basis
The Project is a response to:
Poor performance of consultants & contractors (both local and international)
Significant construction cost increases
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324 March 2010
Consultancy Services for Monitoring of Contractors/Consultants
Performance
And
Establishment of Project Costs and Unit Rates Estimation and
Monitoring System
4
Responsibility towards Ownership and Implementation
Requires commitment from Senior Management
Requires a Team effort from WSP, Divisions and Branches
Requires participation and commitment of all Divisions and Branches
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5
The Launch
We are now at a significant stage in the project.
Much depends on the quality of information
received from Consultants and Contractors
It is up to us all to ensure we give this
Launch our best endeavour
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7
The General Perspective of Consultants and Contractors
Late Delivery
Escalating Costs
Poor Quality Design, Supervision and Construction
Lack of adherence to the Contract and Contract Specification
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8
Purpose of Performance Monitoring
Develop a better product for the people of Ethiopia
To grade performance to better select
Making poorer performers aware of their shortcomings
Identify improvements in Documentation and Planning
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9
Monitoring Performance must be fair
Need to understand why standards do not meet expectations
Transparent
Although ultimately ERA must have the last word on implementation it is hoped that the industry will actively take part and accept the overall benefits
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10
Dia
gnost
ic
Stu
dy
Process
Understand the issues on a large selection of projects
Assess Causes and responsibility
Develop Indicators
Establish marking process
Incorporate into procurement process
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Pe
rform
an
ce
Monit
ori
ng
S
yst
em
12
Diagnostic StudyStrategy
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Issues
CAPACITY
· Design
· Supervision
· Contract
FACTORS
EXTERNAL
( R I S K )
CONTRACT
RESPONSIBILITIES
CAUSES
•Design
· Supervision
· Contractor
IMPACTS = TIME + COST + QUALITY + Other
Examples –
Site specific
Change in Rules
Scope Changes
Delays
Examples –
Management
Support
Resourcing
Planning
Cash Flow
Quality Management
Indicators
13
Diagnostic study
Present and report finding
Matrix of findings
Site visit, Interviews with ERA Consultant and contractor
Launch Seminar and issue Questionnaires to consultants and contractors
ERA confirmation of contracts for study and Collect documents
CCID workshop
Initial review 4 contracts identify schemes
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Launch Seminar and issue Questionnaires to consultants and contractors
14
Proposed Programm
e to Launch Seminar
24 March 2010
ID Task Name
9 Docs from ERA10 Design RQ11 Works RQ12 Maint RQ13 Docs collected14 Docs sent to WSP15 Register & review16 DS-117 Test18 Revise19 ERA approval20 ERA compile data21 Data to WSP22 Consolidate23 DS-2 - DS-524 Test25 Revise26 ERA approval27 UR Forms28 Complie Key Activities29 Develop Forms30 Test31 Revise32 Print Forms33 Launch Seminar34 Briefing Meeting ERA35 Confirm ERA Attendance36 Book Venue37 Invitation letter to ERA
38 Prepare Presentations etc39 Submissions Website ?40 ERA Issue invites41 Notice Period42 Print DS-2-543 Seminar44 Issue Froms PM & UR
45 Follow Up Report?46 Data47 Compilation at site48 Submission49 Review50 Draft Visit Agendas51 Unit Rates Data Collection52 Site Data Collection53 Data Monitoring54 Visit Programme55 Cluster sites (with ERA)56 Assign sites57 Programme (with ERA)58 Visits RL-J59 Visits GHT60 Visits DWB61 Reports62 Template (with ERA)63 Agree ERA64 Site Reports65 Draft Report66 Consult DRE67 Consult ERA68 Final69 Submit ERA70 IT Development71 DS-1 tables72 DS-2 - DS-5 tables73 Database development
12/02
23/02
23/02
18/04
12/08
08/02 15/02 22/02 01/03 08/03 15/03 22/03 29/03 05/04 12/04 19/04 26/04 03/05 10/05 17/05 24/05 31/05 07/06 14/06 21/06 28/06 05/07 12/07 19/07 26/07 02/08 09/08 16/08 23/08 30/08 06/09 13/09 20/09 27/09 04/10 11/10February March April May June July August September October
Launch22 April?
First discussed with ERA4 March
15
Proposed Attendees
Those who will be responsible for quality of the questionnaires to be submitted Design Team Leaders – or if impracticable a senior
member of the design team as spokesman
Chief Resident Engineer/ Resident Engineer Contractors Project Manager - (with interpreter if
necessary)
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Not Directors or partners of companies unless they held/hold the posts mentioned above
These senior people will be invited later to the workshop of PERFORMANACE
16
Performance
Setup System
Share with Contractors and consultants and review feedback
Develop into user friendly database
Share and agree with ERA
Set up marking system and guidelines
Identify key performance Indicators
Diagnostic Report and Matrix
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18
Simplified Model
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Performance Contract Details
Method of Measurement
Rate Build-up
Tender Rates
Quantities
Tender Analysis
Stored rates
Compare and adjust
Estimate verificatio
n
19
The Process
Obtain and review Contract Documentation
Compile list of ‘key’ BOQ item activities
Develop site data collection Forms & Instructions
Unit Rates Project Launch Seminar
Review data received
Site visits to each Contract
Processing & Use of Site Data
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•Develop site data collection Forms & Instructions
20
We will include consultation with all industry stakeholders in
the development and implementation of fair and
transparent systems
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