Division of Teaching and LearningDepartment of School Improvement

131 West Broad Street ▪ Rochester, New York 14614Tel: (585) 262 - 8323 ▪ Fax: (585) 295 - 2618

CEP overview for 2011 - CEP overview for 2011 - 20122012

AgendaAgenda• Comprehensive Educational Plan (CEP)

background

• CEP guidelines

• Where do I begin and what do I need to do

• Time line

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CEP backgroundCEP background

• All schools identified by NYSED as not meeting state standards must use the CEP template to develop a 2 year improvement plan

• All sections required for the specific phase(identification level) and category(ies) (subject areas) for the school must be completed

• Once announced by NYSED, school(s)/district have 90 days to return CEP’s to NYSED (School’s that are newly cited)

• CEP plans that are revised/updated annually must be sent to NYSED by August 31st of each year (Year 2 and beyond)

• In order to not have to develop a CEP for NYSED, you need two consecutive years of meeting AYP

• All CEP’s are required by Commissioner’s Regulation 100.11 (Shared Decision Making), to include parents and teachers in school-based planning and shared decision making when developing their plan

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CEP guidelinesCEP guidelines• The two-year CEP planning process allows CEP Planning Teams

to:o Review longitudinal (at least the past 3 years) and current

student data (both state and local and summative and formative)o Assess the effectiveness of current instructional programs, and

school processes; discuss proposed modifications and/or alternatives; develop goals and objectives, and

o Create action plans that translate into observable, actionable and effective strategies to improve student achievement

o Strategies for improvement must include the use of scientifically-based methods for the delivery of high quality instruction to all students identified from any subgroup(s) that did not make AYP. Strategies must also include effective interventions(AIS and RTI)

o Keep it focused and targeted. Don’t make it a portfolio

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Where do I begin and what do I need to doWhere do I begin and what do I need to do• Know your area of citation and subgroups• Meet with SBPT ASAP to begin the process. Make sure you

have parent representation• Review Part 1(pages 3 and 4): (CEP Template ) School

profile to gather background information (provided by CO)o Complete top part of page 3(Major building initiatives, extracurricular activities, ect)

• Gather and review data from Office of Accountability for the past 3 years.

• Review Part 2 (page 5): (CEP Template) Causal Analysis and Planning for Improvement(Use Appendix 1) pages 17 – 22 from Guidance Manual o For schools cited for ELA – complete pages 6, 7, 9(HIGH SCHOOL ONLY), 10(COMPREHENSIVE CITED

SCHOOLS ONLY), 11, 12, 13 and 14 of (CEP template)o For schools cited for Math – complete pages 8, 9(HIGH SCHOOL ONLY), 10(COMPREHENSIVE CITED

SCHOOLS ONLY), 11, 12, 13, and 14 of (CEP template)

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Where do I begin cont.Where do I begin cont.

•Using Appendix 2(pages 23 – 25) from Guidance Manual as a guide, complete Part 3(beginning on page 15) – Action Plan (CEP Template)

o For schools cited for ELA – complete pages 15, 16, 19 (COMPREHENSIVE CITED SCHOOLS ONLY) and 20o For schools cited for Math, complete 17, 19 (COMPREHENSIVE CITED SCHOOLS ONLY) and 20

•If Restructuring, complete pages 27 - 28 with assistance from HCI•Complete Part 6 USDE/NYSED Required Forms(pages 29 and 30)•Complete Form 2 (questions 1, 2, 4(with assistance from Carlos Leal), 8, 9)•Complete Form 3 (Part A and Part B): Parental Involvement Policy and School-Parent Compact (page 34)•Once complete – team members sign page 2 (CEP Template)

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NYSED definitions and examplesNYSED definitions and examples• Basic – one accountability measure and one student group but not the ALL student group

o example - Cited for ELA (Students with Disabilities)

• Focused – one or more accountability measures OR more than one student group within an accountability measure but not the ALL student groupo example - Cited for math (Students with Disabilities and Hispanic students)

• Comprehensive – One or more accountability measures and the ALL students groupo example – Cited for ELA (African American, Hispanic, White, and ALL students)

PhasesImprovement Year 1 (SQR completed) Improvement Year 2 Corrective Action Year 1 (ESCA completed) Corrective Action Year 2 Restructuring Year 1 (JIT completed) Restructuring Year 2 Restructuring Advanced

SQR (School Quality Review) – led by NYSED with assistance from District personal (2 day process)ESCA (External School Curriculum Audit) – led by an outside company that represents NYSEDJIT (Joint Intervention Team) – led by an outside expert(retired principal/Superintendent) with

assistance from NYSED and District representative(s)

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Contacts with regard to CEPContacts with regard to CEP• General CEP questions – John Rowe• Math – Jeff Mikols• ELA – Connie Leech• Professional Development – Carlos Leal• AIS/RTI – Caterina Leone• ELL/LEP – Miriam Ehtesham-Cating• Special Education- Shirley Green• Data requests – Aloma Cason

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Time line - tentativeTime line - tentative

•Copy of CEP (word document) sent to J. Rowe – 08/20/2011•Document sent to NYSED via J. Rowe - 08/31/2011

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