Division of Student Development Budget Presentation 2005-2006.
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Transcript of Division of Student Development Budget Presentation 2005-2006.
Division of Student Development
Budget Presentation
2005-2006
Division of Student DevelopmentDepartments
RecreationAdmissionsCampus Counseling & Career PlanningDean of Students Office
Judicial AffairsOrientation
HousingOffice for Students with DisabilitiesPlacement & Student EmploymentUniversity Center
Student Activities
Student Development Mission
The Division of Student Development at The University of Tennessee at Chattanooga in supporting the mission of an engaged metropolitan university serves as the catalyst that encourages each student to grow toward his/her full potential as a contributing member of society.
It accomplishes this by:1. Recruiting and retaining a diverse academically qualified student
body.2. Focusing the attention and energy of each staff member on a student-
oriented philosophy that serves and encourages a campus-wide culture of successful persistence.
3. Providing services that support and complement the academic mission of the University.
4. Enhancing the learning environment by delivering meaningful leadership and personal growth opportunities for student development.
Student Development Mission in Progress
Division currently in strategic planning process to revisit mission Current focus – Nine Words
Recruit and RetainService + Learning“Ethos of Engagement”
AccomplishmentsClaiming the Assets of Technology
Integrating blackboard and OneNet training through orientation process
Added Adaptive Technology Coordinator for Office of Students with Disabilities through Vocational Rehab grant
Implemented new housing software reservation system Established wireless access in University Center Installed security camera system in University Center Implemented on-line registration for intramural events Developed CD format information guide for newly admitted
students Created online tour scheduling for Admissions Implemented online reservation and confirmation of Admissions
recruitment events
AccomplishmentsRecruit, Retain and Celebrate Diversity
Achieved the highest level of African American student enrollment (19.9%) in UTC history and in UT system
Achieved 50% minority residency in UTC housing Implementing Student Success Center this spring in partnership with
Academic Affairs to increase student success Initiated a successful “Mocs Rock Memphis” recruitment program Implemented an academic coaching program to increase the success of
students with disabilities
AccomplishmentsDemonstrating Accountability
Recruited largest freshmen class in UTC History (1504) Increased number of clients in Counseling Center by 24% Implemented new Orientation program as a result of study of best
practices and collaboration with Freshman Senate Using technology to deliver information regarding career and
educational opportunities for our students and alumni Implemented case conferences and random case note review to
improve counseling treatment strategies
AccomplishmentsImproving Partnerships
Conducting ongoing interaction with Place Properties to create more positive environment for students in UTC Place
Established cross-campus Retention Committee in partnership with Academic Affairs
Provided Continuing Education housing and meeting spaces for their community outreach programs
Partnered with IT to orient students to Blackboard and OneNet Partnered with faculty member in supervising Transformation
Project grant Partnered with Kaplan to provide free mock ACT and SAT testing
for Hamilton County residents Partnered with Financial Aid to provide student and parents with
information about the Tennessee HOPE Scholarship
AccomplishmentsEnhancing Learning Environment
Provided programs through Campus Recreation that encouraged healthy physical development.
Collaborated on a variety of wellness programs with topics including: study smart, alcohol 101, date rape prevention, diversity, gender communication, leadership, etc.
Conducted Leadership Institute focused on diversity and collaboration for student leaders
Conducted multiple programs during the presidential election focused on learning about the U.S. political system
Implemented “Opening Days” to connect freshmen to the learning environment Created a New Student Convocation targeted toward freshmen and their
families to encourage a sense of community Hired new Assistant Director in Housing to focus on educational/wellness
programming in the residence halls Conducted the Perspectives Lecture Series on Stem Cell Research versus
Moral Issues Increased Counseling Center educational programming by 42%
AccomplishmentsAssessment
Revising Judicial Code Creating new division-wide strategic plan Created campus-wide ADA Program Review Committee Initiated assessment of constituencies including students,
faculty and parents Conducted career employment surveys of graduating students
and alumni Created a division-wide Assessment and Evaluation Committee
Student Development Budget Overview
Categories – Base Budget
A. Institutional Funding - $1,632,562
B. Student Activities Funds - $718,126
C. Housing Operations - $3,681,301
Part I
Institutional Funding
Impact of Budget Cuts & Student Increases (On-Campus)
Inability for professional staff development to meet the needs of the changing culture of student body
Loss of staff to assist in the areas of assessment, leadership, technology and service learning
Reduced number and quality of programs offered to students as on-campus population increases
Reduced effectiveness in managing a 200,000 sq. ft. University Center with only two full-time institutional employees
Growth program is Recreation—18 Intramural Sports (1860 students); 9 Club Sports (260+ students); 5 Non-Credit Classes (80 students); 16 trips in the Outdoor Program—run by one professional & student staff
Impact of Budget Cuts & Student Increases (On-Campus)
Reduction in speed and quality of service to users of the University Center
Increase in University Center user fees to groups and departments
Delay in processing student conduct issues Less supervision of student activities Need additional admissions specialist to process the additional
40% increase in applications (over past 4 years)
Financial Impact = over $100,000 in ’03 and $56,000 in ‘04
Admissions Budget
Budgeted: $637,000
Will Spend: $739,000
Process: End of Year Adjustment
Recommendation: Budget on “Front End”
Timetable: Three Years
’06 – Highlight Process
’07 - $50,000
’08 - $50,000
UTC Freshmen Enrollment
0
200
400
600
800
1000
1200
1400
1600
1800
FreshmanEnrollment
2001
2002
2003
2004
2005
YearYear EnrollmentEnrollment20012001 1081108120022002 1201120120032003 1411141120042004 150215022005 1620 (projected)2005 1620 (projected)
Budget Request 05/06 Costs Going Forward
1. Student Development Specialist line 13, 2002. Counseling Ctr Director salary commitment 4, 0003. UC student staff funding @ current level 25, 0004. Adaptive Technology Coordinator in OSD 45, 6825. Student Success Center (partial year) 35, 000
subtotal $122, 882
Prioritized Needs1. Restore Placement Graduate Assistant 10, 5772. Restore tennis court maintenance 3, 8003. Graduate Assistant/Mgr for UC 10, 5774. Counseling Ctr operations budget 10, 0005. Equity adjustment pool (1% of E & G) 13, 0006. Reinstate some travel funds 20, 0007. Computer/Equipment 15, 000
subtotal $82,954
TOTAL $205,836
Student Development Specialist Funds - $13,200
Funds cut in ‘05 budget causing deficit Covered salary from vacant Associate Dean Position No other area funds in Student Development to cover salary
Fully Fund Counseling Center Director Salary - $4,000
Director approved for hire at current salary with no funds added to budget
Director also Associate Dean - Office for Students with Disabilities & Student Success Center report to position
Covered shortfall from non-recurring OSD grant funds
Student Staff Need for University Center - $25,000
Opened newly renovated 200,000 sq. ft. building with no additional staff
Student staff does room set-ups for all meetings, programs, etc. for UC
Imperative in providing customer service to students, faculty, staff, alumni and the greater community
Number of events in UC has increased 43% since reopening
Adaptive Technology Coordinator- $34,608
Benefits @ 32% for total of $45,682 Responsible for maintaining compliance to ADA and section 508
of the Rehabilitation Act Law requires equal access including needs related to
technology Vocational Rehabilitation grant in Office for Students with
Disabilities concludes this year
Student Success Center- $35,000
Continue funding at completion of Lupton Grant, (May, June ‘05) Initiated by Student Service Task Force to assist in retention
initiative of University Collaborative office coordinated through both Academic Affairs
and Student Development
Placement Graduate Assistant- $10,577
Position lost in past budget cuts Filled in October with one-time money Vital to assisting students with resume and interviewing skill Post part-time jobs on Placement webpage Conduct mock video interviews Placement office currently staffed at only 1.5 exempt staff
members
Tennis Court Maintenance- $3800
Reinstatement from previous budget cut Utilized in competitive matches by men’s and women’s tennis
teams Two courts yearly stripped and surfaced No court maintenance in ‘04/’05 Each court will cost $10,000 if not maintained over a 10-year
period 10 courts = total cost of $100,000 (estimate from Stein
Construction)
Graduate Student Assistant/Manager for University Center - $10,577
Needed to ensure proper management of building during all hours building is open
Necessary for required supervision of night and weekend programs
Least expensive option for operating UC
Equity Adjustment Pool- $13,000
Staff salary adjustment pool Promotions Job reclassifications Salary compression 1% of E & G Division Salaries
Counseling Center Operating Budget - $10,000
Reinstatement of cuts over time Currently have operating budget of less than $5000 Additional funds place budget in line with other state counseling
budgets Funds will be used to implement mental health screening and
purchase educational materials Provide updated materials for career counseling and
assessment
Division travel funds- $20,000
Reinstating some travel funds that have been cut over time No travel funds available for E&G departments Professional development vital for presenting at conferences
and serving in regional & national organizations Imperative in recruiting and retaining qualified staff
Technology & Equipment Upgrades - $15,000
Vital for record keeping No money currently allocated No scanners on computers Outdated computers No color printers Recreational equipment
Part II
Student Activity &
Athletic Fee
University Programs and Services Fee Allocation 2005-2006
Student Organizations
31%
Special Projects
19%
Student Health30%
Speakers & Special Events
3%
Student Programs
11%
Intramurals6%
Part III
Housing
Projected Rate Increases 05-06
12% increase Total net income $179,465
9% increase Total net income ($32,005)
7% increase Total net income ($100,000)
Based on 90% occupancy for fall semester and 85% occupancy for spring semester
* North campus only (Boling, Lockmiller, Johnson-Village)
Proposed Semester Rental Rates2005-2006
Complex Contract 04/05 Rate 05/06 RateBoling Semester $1400 $1595Lockmiller Semester $1470 $1595Lockmiller (2 person) Semester $1900 $2125Village Semester $1680 $1895
UTC Place (4 bed/2 baths) 12 Months $4800 $5280 (3000 Building) Entire Contract Entire Contract
UTC Place 9 Months $4350-$4794 $4750-$5212 (2000 & 5000 Buildings) Entire Contract Entire Contract
UTC Place (3 bedrooms, 2 bedrooms and 1 bedrooms available @ variable rate plans)
Comparison of University Housing Rates
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500
1000
1500
2000
2500
3000
3500
Proposed Housing Budget
Boling VillageIncome $1,216,805 Income $1,564,470Expenses -$1,107,085 Expenses -$1,496,200Balance $109,720 Balance $68,270
Lockmiller SummerIncome $986,875 Est. Income $190,000Expenses -$985,400 Est. Expenses -$132,000Balance $1,475 Total Est. Balance $58,000
Assumes 12% increase for North CampusAssumes 90% occupancy fall/ 85% occupancy spring
Total Projections
Total Income $3,768,150
Total Expenses -$3,588,685
Total Balance $179,465
Proposal for Housing Improvements
Lockmiller Furniture – 22 apartments 88 beds 88 desks 88 chairs 88 sofas 88 chairs 88 tables (end) 88 tables (coffee) 88 tables (kitchen)Estimated cost = $110,000
Mattresses
Mattresses
449 for Johnson -Village
331 for Boling
88 for Lockmiller
886 mattresses
Estimated cost = $130,000
Lockmiller Old Furniture
Lockmiller New Furniture
Total Improvement Costs
Lockmiller Furniture $110,000
Mattresses $130,000
Total Cost $240,000
Financed over 5 years Annual cost estimated @ $60,000 81% of residents would receive tangible benefit
$20,000 One-Time Budget Allocation
Placement Graduate Assistant $10,577 Graduate Intern – Student Development $ 3,000 Student web designer, division web page $ 1,000 Professional staff to attend local conference $ 1,200 Sent one staff member to national conference $ 2,000
Total spent to date $17,777
Student Development Three-Year Funding Plan
Description 2005-06 2006-07 2007-08Cumulative
Total
Student Development Specialist Line $13,200 $13,200 $13,200 $39,600
Counseling Center Director Salary $4,000 $4,000 $4,000 $12,000
UC Student Staff Funding $25,000 $25,000 $25,000 $75,000
Adaptive Technology Coordinator (OSD) $45,682 $45,682 $45,682 $137,046
Student Success Center $35,000 $120,654 $120,654 $276,308
Student Development Three-Year Funding Plan
Description 2005-06 2006-07 2007-08 Cumulative Total
Placement Graduate Assistant $10,577 $11,529 $12,566 $34,672
Tennis Court Maintenance $3,800 $3,800 $3,800 $11,400
UC Graduate Asst/Manager $10,577 $11,529 $12,566 $34,672
Counseling Center Operations $10,000 $10,000 $10,000 $30,000
Equity Adjustment Pool $13,000 $14,000 $15,000 $42,000
Travel $20,000 $20,000 $20,000 $60,000
Computer/Technology/Equipment $15,000 $15,000 $15,000 $45,000
Student Development Three-Year Funding Plan
Description 2005-06 2006-07 2007-08 Cumulative Total
Admissions Budget $50,000 $ 100,000 $150,000UC Custodial Service $10,000 $ 20,000 $ 30,000New Activity/Wellness CenterProfessional/Student Staff $138,000 $138,000New Activity/Wellness CenterSupplies - Operating Equipment $10,000 $ 10,000Placement Office – AdditionalGraduate Student $11,529 $12,566 $ 24,095Placement Office – MakePart-Time Position Full-Time $20,000 $ 20,000
Totals $205,836 $365,923 $538,034 $1,109,793