District Supervisor Leadership Development 2006 Welcome We all bring certain leadership skills with...

District Supervisor Leadership Development 2006

WelcomeWelcomeWe all bring certain We all bring certain

leadership skills with us leadership skills with us today. Some are stronger in today. Some are stronger in

some areas than others. some areas than others. This enables us to balance This enables us to balance

our skills and share in our skills and share in completing the tasks that lay completing the tasks that lay

before us. This is what before us. This is what enables us to get the job enables us to get the job

done.done.


WelcomeWelcome2006

Conservation District

Supervisor Leadership

DevelopmentStephen A. Coleman

KY Division of Conservation


Workshop Workshop GoalsGoals:: Enhance knowledge and understanding of

Conservation District Supervisor’s roles & responsibilities.

Develop a better understanding of conservation programs & their implementation

Expand leadership skills. Improve effective outreach efforts


Presenter: Kim Richardson


An Important PositionAn Important PositionAs a supervisor, you have been

given the opportunity to...– Set the goals of your local

district– Set the budget of your local

district– Assist local residents in

recognizing and addressing conservation needs


Are you Are you equipped to equipped to do the job?do the job?


What is leadership?

What makes a good leader?

How do you develop your leadership?


The Definition of The Definition of LEADERSHIPLEADERSHIP

Leadership is a process by which a person influences others in order to accomplish a goal and therefore making their organization stronger and more successful.


People will judge your People will judge your leadership skills by leadership skills by

looking at your looking at your character.character.


CharacterCharacteris the building, over time, of

a persons: Beliefs Values Skills Traits


BeliefsBeliefs

Assumptions or convictions you hold true regarding

people, concepts, life, death, religion, what is good, what is bad, etc.


ValuesValuesAttitudes you have about the

worth of people, concepts, and things.

This is what influences you to weigh the importance of

alternatives.


HUMAN RELATIONSHUMAN RELATIONSThe six most important words:

“I admit I made a mistake”The five most important words:

“You did a good job”The four most important words:

“What is your opinion?”The three most important words:

“If you please”The two most important word

“Thank you”The one most important word:

“We”The least important word:

“I”author unknown


SkillsSkills

are the knowledge and abilities we pick up from life.


TraitsTraitsare distinguishing qualities

of a person.There are hundreds of

personality traits.


Traits of Good LeadersTraits of Good Leaders Honesty-display

integrity in all actions Competent-basing

your actions on reason and morals.

Forward-looking-set goals and have a vision

Inspiring-display confidence in your actions

Imaginative-show creativity in judgment, goals, ideas, and solutions.

Intelligent-read and study to keep up with current events

Fair minded-show even temperament with everyone

Broad-minded-seek out and embrace diversity

Courageous-persevere to accomplish goals

Straightforward-use good judgment to make decisions at the right time.


How do you develop your How do you develop your leadership?leadership?

EducationCommunicationVision


EducationEducation

Current Events– Local – State – National

People Your job as a

supervisor


CommunicationCommunication

LISTENBe clear


VISIONVISION

Have goals–Personal–District


Things to RememberThings to Remember

Leadership is not just being “The Boss.”

Your character is made up of your beliefs, values, skills, and traits.

A leader is not born, but made through education, communication, and a vision.


Conservation DistrictsConservation Districts

Presenter: Debbie Hinton


What Is a Conservation What Is a Conservation District?District?

Subdivision of state government

Governed by a 7-member board of supervisors who are elected by the registered voters within the district

Kentucky has 121 conservation districts, first organized in 1941

FC CD Board Members, District Employees and NRCS Staff


What Is The Purpose of What Is The Purpose of Conservation Districts?Conservation Districts?

The purpose of conservationdistricts - K.R.S. Chapter 262:

– To conserve and develop all renewable natural resources (land, water, trees, etc.)

– Coordinate (public and private, local, state and federal) assistance to landowners and users to address natural resource concerns


What Does a Conservation District What Does a Conservation District DoDo? ? TThe Basicshe Basics

Responsible for sound conservation programs for soil, water and other natural resource problems through:

– Identifying problems– Prioritizing– Planning– Developing– Administering– Implementation


Percentage

Kentucky’s Major Resource Concern Categories

Based on the top 5 resource concerns for each county

0

10

20

30

40

50

60

70

80Water QualitySoil ErosionFloodingSolid WasteIllegal DumpingEducationSewage ProblemsWoodland MgtEconomic DevelopmtAnimal WasteLoss of FarmlandChemical AbuseWater SupplyProperty Rights


KY DOC Programs:

• State Cost Share Program: $9.5 M

• Agricultural Districts• Purchase of Conservation Easements (Dept. Ag.)

• Equipment Loan Revolving Fund

• Watershed Conservancy Districts

• 319 Nonpoint Source Pollution• Kentucky Firewise

• Kentucky Ag Water Quality Act• Cooperative Soil Survey

Program

s

• Education and Outreach

• Green River C.R.E.P.


AGRICULTURE WATER QUALITY AGRICULTURE WATER QUALITY ACTACT

GOAL OF THE ACT:Protect the surface and groundwater resources of the Commonwealth from pollution which may result from agriculture and silviculture activities.


District Supervisors

Roles and ResponsibilitiesKRS 262

Presenter: Kimberly Bartley


Elected OfficialsElected Officials


Qualifications, Elections & Qualifications, Elections & AppointmentsAppointments

To qualify: Must be a resident

Serve Four Years

Elections: Follow State Laws

Pay a $20 Filing Fee

File a petition with 25 signatures with Co. Clerk

County Clerk certifies nominations & results

Appointment: Commission has authority to fill vacancies

Commission requires a petition with 25 signatures

Petition must be accompanied by a letter from the District Chairman


Basic Roles Basic Roles Assume a solemn obligation to the citizens you represent and to conserve all natural resources within the District.Manage and direct the conservation program at the local level.Exercise a basic leadership role in planning and carrying out the conservation problemsBe informed of all District programsCoordinate and attend all District ActivitiesMake sound financial decisions.Play an active part in constructing a “real” and working Budget and Plan of Work


Understanding Your Understanding Your Responsibility As An Elected Responsibility As An Elected

OfficialOfficial

Administrative Responsibilities

Fiscal Responsibilities

Functional Responsibilities

Educational Responsibilities


AdministrativeAdministrativeAttend all meetings and functionsEstablish policiesReview mutual agreements with cooperating agenciesDevelop Budget, Plan of Work and Long Range PlanIdentify Needs and/or problemsStay informed on the local, State and National level.

Participate in Education Programs Cooperate with other Board MembersEncourage farmers and landowners to participate in District FunctionsMaintain Close contact with the DOC & SWC through Field Reps.Become acquainted with all Ky. Conservation Laws


FiscalFiscal

Secure adequate operation funds for the District.Establish sound financial management of District affairs that comply with State law.Provide Annual Financial Reports for all District AccountsPromote efficiency and economy in all District programs.


FunctionalFunctionalAttend Area and State meetingsAttend and participate in functions of organizations interested in soil, water, and other natural resources.Communicate with business and agriculture leaders and farmers in your District

Communicate information to the public and others by publishing articles and newsletters on a regular basisHave a diverse representation on the Board of Supervisors through representation of different parts of the county and different representation of society.


EducationalEducational

Keep both the rural and urban sectors of public informed of the roles and services provided by the Conservation DistrictEncourage conservation education on all levels of both the public and private schoolsProvide workshops for teachers and students

Promote and support conservation projects and activities through 4-H, FFA, and other educational organizationsPromote conservation tours within the District.Develop environmental projects within the DistrictProvide educational materials for all.


Kentucky Soil and Water Kentucky Soil and Water Conservation CommissionConservation Commission

PURPOSE:PURPOSE: They administer the

organization of Conservation Districts in Kentucky and

They assist conservation districts & watershed conservancy districts in carrying out their duties in KRS 262.



POWERS:POWERS: Authority to take any action

necessary to discharge for the state any of the state’s functions, responsibilities or duties relating to flood control, drainage, and other activities with respect to conservation, utilization or control of soil and water resources.



FUNCTIONS:FUNCTIONS:– Supervise the organization and provide oversight of

districts.– Supervise the appointment of supervisors.– Provide financial and other assistance to districts.

Cost Share, Direct Aid, Environmental Grants, etc.

– Secure the cooperation of other federal, state and local agencies in the development of a complete soil conservation program.

– Promulgate such regulations necessary to carry out its functions.


Kentucky Association of Kentucky Association of Conservation DistrictsConservation Districts

KACD is a private, non-profit corporation made up of:– The governing bodies of KY’s 121

Conservation Districts Board of Supervisors or 847 supervisors and

– The 37 Watershed Conservancy Districts Board of Directors or 259 Directors

Purpose of association:– To assist local conservation districts

with developing and implementing conservation programs


Kentucky Association of Kentucky Association of Conservation DistrictsConservation Districts

Functions:KACD Sponsors and participates in a number of projects and activities:

They represent districts at the state level and work closely with the General Assembly on conservation programs, issues and legislation

They sponsor environmental education and stewardship programs and

They act as a liason between the local conservation districts and the National Association of Conservation Districts


Special Purpose DistrictsSpecial Purpose DistrictsKRS 65.005-65.060


Special Purpose DistrictsSpecial Purpose Districts

What are Special Purpose Districts?

Financial Reporting Requirements


Special Purpose DistrictsSpecial Purpose DistrictsFinancial Reporting Requirements:

Districts required to annually submit financial report to a state governmental agency (KRS 65.065(6) are required to:– Submit Annual financial report to county judge

executive

– Submit Annual financial report to state financial officer

– Audit conducted once every four (4) years


Special Purpose DistrictsSpecial Purpose DistrictsUniform Financial Reporting Forms

Uniform Financial Reporting Forms will be sent to the Dept. of Local Government.www.gold.ky.gov/downloads.htm


Open Records LawOpen Records LawKRS.61.870 to 61.884


What are Public Records?What are Public Records?

Public records are all books, maps, photographs, cards, tapes, discs, recordings or other documentary materials which a public agency has in its possession or has prepared, owned, used, or retained.


What is the Procedure for What is the Procedure for Inspecting Public RecordsInspecting Public Records

3 Ways to Request Records– By Mail– By Fax

– By Personal Delivery


Asking for Records by E-MailAsking for Records by E-Mail

Public agencies ARE NOT required to respond to open records request by e-mail.

District Supervisor Leadership Development 2006 Welcome We all bring certain leadership skills with...

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