District Election Officer KannurWelcomes You

COUNTING OF VOTES1. To be arranged Block Wise.

2. One Table for Maximum of 8 Polling Stations

3. Maximum No. of tables allowed in a counting hall is 14.

4. Table wise – Round wise chart to be prepared well in advance.

5. All polling stations of a GP ward to be counted in a table in consecutive rounds.

• In a counting Hall there should be tables for RO, Tabulation, Counting and Packing and Sealing.

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4. Appointment of Counting Agents

(i) In Form No. 12

(ii) Issue pass in Form No. N25

(iii)Indicate name of Candidate in the Pass.

(iv)Write Table No. & Round No.

(v) Agent to sign on the Pass.

(vi)Mobile phones not allowed except RO, ARO, observer.

5. Appointment of Counting Staff

(a) One supervisor and 2 Assistants in case of Three levels and One Supervisor and one Assistant in case of MC/Corp.

(b) Sufficient supporting staff to RO for supply of CU to tables, tabulation, Packing and Sealing

(c) Appointment by RO in Annexure XXIII form

(d) Impart training to counting staff

6. Counting Hall arrangements

(a) Lay out of counting Hall.

(b) Separate dais for Block RO and GP ROs.

(c) Communication facilities to be arranged.

(d) Computer facilities – e-TREND.

(e) Media Room – a Senior officer to be posted.

(f) Public Addressing System – Block Wise.

(g) Security arrangements.

Learning Module of RO/ARO 7

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EVMs – LAY OUT OF COUNTING HALL

C.S

R.O for BLOCK/ PANCHAYATH

Clerks to assist

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Black Board

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C.S=Counting Supervisor; C.A. = Counting Assistant

Candidates/ Agents

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7. Persons allowed in Counting Hall

(a) Counting Supervisors/Assistants.

(b)Persons authorised by SEC.

(c) Public servants on election duty - does not include police officials.

(d)Candidate /Agents.

(e) Counting Agents – one agent at one table for each candidate.

8. Counting Process

(i) Start at the time fixed for it.

(ii)Warning about secrecy of Ballot(read out KP Act. S.125/KM Act. S.149)

(iii)Postal Ballot to be counted first at the dais of the ROs concerned.

A. Counting of Postal Ballot

(a)Covers in Form 19 received after the start of counting shall not be opened.

(b) All covers in Form 19 received late to be kept together after noting the date and time of receipt.

(c) Grounds for Rejection of Postal Ballot

(i)Declaration not duly signed and attested by a Gazetted Officer.

(ii)Declaration not found.

(iii)Serial No. of Ballot is different.

(iv)No vote recorded.

(v) Multiple voting.

(vi)Spurious ballot paper.

(vii) So damaged or mutilated that its identity as a genuine ballot paper cannot be established.

(viii) Not returned in the prescribed cover.

(ix) Bears any mark or writing by which voter can be identified.

B. Counting of Votes in EVM

(i) Scrutiny and inspection of CUs as per the chart.

(ii) Cancelled ballot label & cover containing 24A

(iii)Filling details in Part II of Form 24A as in cancelled ballot label.

(iv)Opening of carrying cases – checking of seals and identity of CUs.

(v) Comparison of Sl. No. Green Paper Seal.

(vi)Remove strip seal and open the cover of Result section.

(vii) Do not open the inner cover.

(viii) Switch on CU and and Press Result1 button and note down the result for each candidate in each level.

(ix)To be noted in Part II of 24A by CS and e-TREND form by a CA in all the 3 tiers.

(x) Switch off the CU as soon as counting is over.

(xi)Hand over the forms for tabulation.

(xii)Check the entries in e-TREND form with 24A Part II

(xiii) Tabulation in Form 25 Result Sheet.

(xiv)Declaration of the Result in Form 25A.

(xv)Issue Election certificate in Form 26.

(xvi)File return of election in Form 27.

(xvii)Copies of Declaration in Form 25A to be

sent to (1) SEC, (2) LSG Department in Government, (3) DEO and (4) LSGI concerned.

(xviii)2 Copies each of Form 25, 25A, 26 and 27 to be sent to SEC by special messenger.

(xix)File RO’s report in Form No. N27 through DEO.

PACKING AND SEALING

1. The following packets should be kept in safe custody at Treasury

(i) Un used Postal Ballot papers and

counterfoils, unused ballot labels.

(ii) Counterfoils of used Postal Ballot papers

(iii)Used Tendered Ballot papers & list in Form 21B

(iv)Postal Ballot received late

(v) Marked copy of electoral roll.

(vi)Voter register in Form 21A

(vii)Declaration of electors and all other papers relating to election.

2. Secret Seal to be affixed only on the packets and not on the metal box

3. The RO shall keep papers relating to nomination & Form 2A in his custody and hand over to his successor.

4. The keys and Treasury receipt to be kept by the DEO.

• Incase of Three levels DMMs and in case of Municipality and Corp CUs should be kept in treasury along with other Election Materials

• Please read the circular of SEC No.15/2015/SEC dated 24-10-2015 regarding the Counting of Votes

Thank You