District Capital Outlay Plan · 4. Eliminate temporary (mobile) classroom facilities 3. Provide...
Transcript of District Capital Outlay Plan · 4. Eliminate temporary (mobile) classroom facilities 3. Provide...
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District Capital Outlay Plan
Fiscal Years 2012-2017
October 13, 2012
USD #253 Emporia Public Schools
M. Theresa Davidson, Superintendent of Schools
Prepared by the Business Department
1700 W. 7th
Street
Emporia, KS 66801
Phone: (620) 341-2216
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Table of Contents
Overview………………………………………………………………………………....3
Estimated Revenue & Appropriations Summary………………………………………..4
Estimated Revenue & Financing Sources………………………………………..4
Estimated Appropriations ………………………………………………………..4
Building by Building Listing……………………………………………………………...5
Long Range Plan……………………………………………………………………….....8
Permanent Capacity Utilization…………………………………………………………..8
Level of Service Plan……………………………………………………………………..8
Classroom Plan (Reconfiguration Study)………………………………………………...9
Map of Schools…………………………………………………………………………..10
District Educational Facilities Plan (project detail)……………………………………..10
Capacity Additions & Land Sites……………………………………………….10
Remodeling & Renovations……………………………………………………...10
Debt Service…………………………………………………………………...…10
Indoor Air Quality………………………………………………………………..11
Technology……………………………………………………………………….11
Health & Safety…………………………………………………………………..15
Capital Improvements……………………………………………………………16
Americans with Disabilities………………………………………………………18
Equipment………………………………………………………………………...19
Vehicles…………………………………………………………………………...20
Capital Budget Funding Sources…………………………………………………………22
New Priorities…………………………………………………………………………......25
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District Capital Outlay Plan
Overview
The school district has developed a variety of plans in isolation in recent years to meet the needs
of decision makers at the time. Unfortunately, as the economy dipped and interest on idle funds
experienced a sharp decline or the needs of the district changed, those plans in most cases fell
behind in their implementation. We have a transportation rotation schedule for the purpose of
prioritizing bus purchases based on age and mileage, a computer rotation schedule to limit the
age of computers in service, and a 10-year roof plan through an outside vendor to allow for the
proactive replacement of aging roofs prior to failure. The district has relied on the committee
structure to prioritize lists of wants and needs that in total usually exceed the resources available,
to work within the budget limitations. Other studies were performed to meet a specific need that
also shed light on needs in the district. In 2000 the DLR architectural firm conducted a facility
assessment to guide the construction of two new neighborhood elementary schools with
additions and infrastructure improvements to all buildings in the district. Later, Dr. G. Kent
Stewart from Kansas State University studied the utilization or reconfiguration of classrooms
after enrollment fluctuations, and recently studied the ambiance or “first impression” appeal of
all our buildings. A 5-year capital outlay plan that is near completion was the product of his last
study with of goal of bringing the appearance of all buildings to a common standard. In 2008,
Custom Energy conducted an energy review of all district facilities showing potential savings in
labor, water, natural gas, and electricity. The district used federal funding to capture the savings
in utilities and maintenance costs by replacing inefficient equipment with ecologically friendly
high efficiency equipment that will pay for itself through savings over time. In 2010, Dr. Brian
Jordan and Randy Weseman worked with a district committee to study the reconfiguration of our
buildings. The results of this study culminated in the closing and sale of two buildings, the
reconfiguration of all elementary schools and a classroom addition to the middle school.
The school district is now ready to embark on the second decade of the new century with a long
range plan that seeks to gather all of the plans from the previous decade and generate a single
plan that builds on the progress of the past and meets the needs of the future. The plan will be
reviewed by existing committee structure and the board of education to assure that it assists in
the achievement of district goals.
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Estimated Revenue & Appropriations Summary
Kansas Legislative Action:
In 2009 the Kansas legislature voted to end providing state aid on local capital outlay levies to
equalize lower wealth districts with high wealth districts. The Emporia school district has
countered this action by reducing the capital outlay mill levy from 4.000 mills to 0.000 mills and
increasing the supplemental general levy by 4.000 mills. The district then makes a budgeted
transfer from the general fund to capital outlay for the levied amount. To keep the funds the
same, we have transferred the same amount of other expenditures from the general fund to the
supplemental fund.
Decline in Property Value and Interest on Reserve Funds:
In recent years, the fall in residential property values, rebates for neighborhood revitalization,
and changes in property tax policy at the state level have resulted in the reduction of district
valuation. Federal Reserve money policy during the recession has resulted in interest rates on
reserve funds falling from 7% to below 1%. The interest revenue stream generated more dollars
for district capital improvements than the local mill levy when interest rates were high. Today
interest revenue is 6% of the local revenue.
Capital Outlay Reserve Funds:
In the past five years the district has purchased computer upgrades for classrooms and office
staff, updated the wireless infrastructure, replaced the roof on Walnut Elementary, and added
additions to Village Elementary and Emporia Middle School out of capital outlay reserve funds.
After the transfer of $667,280 from the general fund there are $3,390,119 in available funds for
all capital outlay projects and carryover reserves for next year. Continuing to carry over
$2,300,000 leaves $1,090,119 in available funds for all budgeted and new expenditures.
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Building by Building Listing:
Each building in the district has its own special needs and considerations because of the function
it performs, the age of the children in attendance, or the age of the building. This section will
break each building into an individual project group that will include facility/infrastructure
needs, cosmetic needs, and functional needs.
Emporia High School
Project Category Budget Amount Scope
Remodel & Renovation Sand and stripe gym floors
Equipment Replace bleachers in main gym/JV gym
Capital Improvements Build practice baseball/softball fields
Equipment Bleachers for football/soccer/track
Remodel & Renovation Resurface parking lots and tennis courts
Remodel & Renovation Island green space improvements
Technology 1 to 1 iPad tablets for all students
Emporia Middle School
Project Category Budget Amount Scope
Capital improvements FEMA shelter gymnasium
Remodel & Renovation Renovate/modernize technology classroom
Remodel & Renovation Relocate special education classrooms
Flint Hills Learning Center
Project Category Budget Amount Scope
Logan Avenue Elementary
Project Category Budget Amount Scope
Remodel & Renovation Repair Concrete Dock
Capital improvements FEMA shelter multipurpose room
Maynard Early Childhood Center
Project Category Budget Amount Scope
Equipment Developmentally appropriate playground
Remodel & Renovation Retile corridor floor
Remodel & Renovation Improve entry door security
Remodel & Renovation Ceiling tile in gym
Remodel & Renovation Window shades in gym
Remodel & Renovation Remove wall carpet throughout
Remodel & Renovation Window shade replacement in classrooms
Equipment Replace chalk/tack boards in classrooms
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Remodel & Renovation Classroom cabinets and sinks
Remodel & Renovation Classroom floor covering
Capital improvements Increase parking around building
Riverside Elementary
Project Category Budget Amount Scope
Safety and Health Stabilization of outside wall in D wing
Turning Point Academy at Kansas Avenue
Project Category Budget Amount Scope
Health & Safety Additional set of hall doors
Health & Safety Install keyways in side hallway doors
Equipment Install a school sign on the front of building
Remodel & Renovation Remove office wall into ticket booth
Remodel & Renovation Re-carpet upstairs hall
Remodel & Renovation Change swing of office door
Technology Complete “smart board” implementation
Capacity additions & land site Relocate TPA
Remodel & Renovation Update classroom finishes
Indoor air quality Complete energy projects HV/AC
Capital improvements FEMA shelter multipurpose room
Timmerman Elementary
Project Category Budget Amount Scope
Equipment Door hardware on shelter classrooms
Remodel & Renovation Time out area in special education room
Health & Safety Reseed playground
Village Elementary
Project Category Budget Amount Scope
Remodel & Renovation Implement phase 2 of architect plan
Remodel & Renovation Implement phase 3 of architect plan
Remodel & Renovation Warm classroom exterior walls
Remodel & Renovation Replace corridor wall panels
Walnut Elementary
Project Category Budget Amount Scope
Remodel & Renovation Paint Restrooms
Remodel & Renovation Relocate Faculty Room
Capital improvements Increase parking around building
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Capital improvements FEMA shelter multipurpose room
WAW Elementary
Project Category Budget Amount Scope
Equipment Replace restroom lavatories
Remodel & Renovation Replace classroom cabinetry
Capital improvements Increase parking around building
Capital improvements FEMA shelter multipurpose room
Mary Herbert Administrative Center
Project Category Budget Amount Scope
Remodel & Renovation Install a unisex restroom on 2nd
floor
Capital improvements Increase parking around building
Remodel & Renovation Cover exposed HV/AC pipes
Equipment Reception area
Transportation
Project Category Budget Amount Scope
Remodel & Renovation Add a breezeway to front entrance
Remodel & Renovation Lighting for the upper deck over the kitchen
Remodel & Renovation Remove paneling and paint office
Remodel & Renovation Replace VCT floor with epoxy paint
Remodel & Renovation Wall in supply area in shop
Remodel & Renovation Create additional office area in storage
Equipment Upgrade HVAC unit, add insulation
Remodel & Renovation Pave parking lots with asphalt or concrete
Health & Safety Additional fencing and security cameras
Capacity additions & land sites Additional parking areas
Remodel & Renovation Enclose/renovate driver rooms
Equipment Construct a bus canopy in parking areas
Equipment Change bus radios to narrow band frequency
Maintenance
Project Category Budget Amount Scope
Remodel & Renovation Building delivery docks installed as needed
Technology District Wide
Project Category Budget Amount Scope
Equipment 1 to 1 student technology
Equipment Replace network switches
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Equipment Replace staff technology
Equipment Google telephone upgrade
Equipment Complete district video security
Equipment Update data backup capabilities
Equipment Migrate to virtual desktop solutions
Long Range Plan Ten and Twenty Year Plan for Fiscal Years 2016 to 2026
Location Project Scope
TBD
Permanent Capacity Utilization Projection (KASB)
School Category Capacity Projected Enrollment and Percent Utilization
2012-13 2013-14 2014-15
Non-graded 330 352 375
Emporia High School 1,155 1,133 1,175
Emporia Middle School 926 926 883
Elementary K-5 Buildings 2,062 2,061 2,062
Level of Service Plan
School Name Capacity K 1 2 3 4 5 Total
Maynard Pre-K 226 (1990) full day 77/3y 213/4y 290
Logan Ave K-5 431 (1991) 47 39 48 31 39 35 239
Riverside K-5 365 (2005) 78 68 67 54 51 57 375
Timmerman K-5 354 (2006) 77 81 68 67 73 67 433
Village K-5 602 (1988) 81 88 84 75 77 56 461
Walnut K-5 454(1991) 49 50 45 36 41 55 276
William Allen White K-5 356(1991) 39 42 35 37 34 34 221
Turning Point Academy NA 5 4 4 3 2 13 31
School Name Capacity 6 7 8 9 10 11 12 13 Total
Emporia Middle 792(1994) 293 334 291 1 919
Emporia High 1,493(1998) 337 283 259 296 2 1177
Flint Hills Learn NA 3 11 10 16 246 286
Turning Point/KA NA 10 10 7 11 5 1 44
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Classroom Planning
Reconfiguration Study 2010
The district underwent a reconfiguration of buildings in 2010 to reduce the number of transitions
between buildings for students. The 5th
grade students were moved into the existing K-4
buildings. The 6th
grade students were moved into the middle school following construction of a
two team 8th
grade wing using QSCB’s and capital outlay funding.
2000 Bond Issue
Improvement goals for the 2000 bond issue were the following as prioritized by site councils:
4. Eliminate temporary (mobile) classroom facilities
3. Provide appropriate classrooms for art and music
2. Provide appropriate classrooms/spaces for special education programs
12. Provide both cafeterias and gymnasiums in all schools
1. Reduce class size/teacher-student ratios
9. Provide increased access to technology in classrooms
10. Upgrade heating, ventilation, and air conditioning at all schools
11. Upgrade electrical service/distribution of power outlets/lighting at all schools
6. Make all schools handicapped accessible
8. Improve fire safety at all schools (sprinklers, fire alarm systems)
7. Improve security (CCTV, main office visibility) at all schools
17. Abate environmentally unsound hazardous materials at all schools
15. Upgrade building envelopes (roofs, windows, brick veneer) at all schools
14. Repair building envelopes as needed to maintain structural integrity
13. Upgrade building finishes (floor/wall coverings, ceilings, doors) all schools
18. Repair building finishes as needed to maintain structural integrity
16. Upgrade fixed and movable equipment at all schools
19. Improve exterior image of all schools
5. Improve parking, site circulation, pick-up and drop-off at all schools
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Map of Schools
District Educational Facilities Plan (project detail)
Capacity Additions & Land Sites:
In recent years the district has added additions onto the Village Elementary School and Emporia
Middle School. With the closure of a fifth grade center at Lowther South Intermediate School
and the sixth grade center at Lowther North Intermediate School, the district reduced the number
of building transitions for students in grades K-12.
Remodeling & Renovations:
The majority of summer maintenance projects fall into this category. The previous capital outlay
plan prioritized a large number of changes to each building in the district.
Debt Service:
In September 2012 the final payment was made on the 1993 bonds for Emporia Middle School.
The bonds from the 2000 bond election were refinanced to obtain a favorable interest rate and
will mature in September 2021. Patrons will not see a noticeable change in the levy amount
because of the restructuring of the repayment schedule during refinancing. The total principal is
$30,285,000 with interest of $7,512,633 for a total of $37,797,633.
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Indoor Air Quality:
The district has made efforts to improve indoor air quality for students that include:
The Abatement of environmentally unsound hazardous materials at all schools
Removal of wall carpeting and reducing the pile of floor carpeting
Providing central air conditioning in all buildings with the exception of window units at Kansas
Avenue
Summer cleaning of all hard surfaces and window treatments in school buildings
Removal of the source of any damp surface that may cause mold or mildew in buildings
Technology:
Our district engineers are aware of our aging network in the switches and equipment needed to
operate and backup the work of the district. Our teachers would like to provide more
opportunities for our students to work with the current end user devises and software that they
will encounter in the world of work. Our teaching and learning administrators need to provide
the tools needed to assess our students and enable our staff to teach more effectively with the
new common core standards. The attached 5-year technology projection reflects the costs
associated with the tools and infrastructure needed to keep everything running at optimal levels.
It does not include the software and academic programs needed by instructors or ongoing efforts
by the Teaching and Learning division or other vocational program requirements. Currently, the
DCIC committee is studying one to one technology for students.
Technology 5-year capital outlay projection
Part 1: USD253 Web & Electronic Media Services /
Mobile Device Support
Brief: The web and media services department takes advantage of high quality open source and cloud services, where it is
available, to lower its financial burden on the school district, and it does so while providing reliable and excellent quality
tools. Examples include Plone (the foundation of our district web content management system), Google Apps for
Education (staff web sites, Picasa photography storage and albums), Virtual (Moodle) Learning Management Systems,
Audacity, MySQL, PostgreSQL, Apache, and Linux. We are also fortunate that where commercial software is necessary, generous academic discounts are usually available. Hardware is our largest expense but even a portion of that can be offset by use of cloud services. Where local hosting of
our services is preferable, we make use of district VMware or other existing servers. Our budgetary needs for server space
are included in the projections of our system engineer. We have been “running thin”, lately, on resources for hosting
servers. Many types of media, such as video-editing resources, are best stored locally (cloud storage is too slow). As our
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use of rich media increases, so too will a necessary investment in local storage to accommodate its development. Where it
is practical, we will expand our use of reliable, low cost storage in the cloud.
5-Year Crystal Ball:
Access to Internet-served knowledge bases is an incredible benefit for education and its use in the classroom will
continue to grow.
Touch and voice controlled operating systems are maturing and will replace keyboarding as the preferred input
method, especially on mobile devices. Computer labs will need durable microphone headsets to overcome lab
noise pollution.
Virtual classroom services will expand. It is expected that the video components of our Google Apps for
Education will continue to evolve (i.e. Hangouts) and will help us avoid expensive alternative systems.
Textbooks will migrate to digital format. Adoption of proprietary formats should be carefully considered before
committing to “vendor lock-in”.
1:1 mobile computing for students grades pre k-12 will be accomplished over the next 5 years
An increase in the power of mobile hardware will facilitate more powerful applications freeing us from the need
for desktop-style workstations. Students and teachers both will benefit with better content creation and
communication tools.
Teachers’ delivery of content through web sites such as Google Sites and virtual learning environment (Moodle)
will become commonplace.
Projector-based interactive whiteboard systems will become obsolete as large touch-screen LED/LCD panels
become affordable.
iOS devices may go out of favor as other equally compelling devices better suited to our environment (i.e. Active
directory managed resources, Google Apps collaboration, Windows OS-based tools...) mature and provide more
convenient access to our most important resources and services.
Document Management - USD253 / FHSEC will need to invest in a true document management solution
including conversion of paper documents to digital copies (with full databasing, tracking and auditing of critical
document categories, providing true digitally signed and certified copies).
New and Ongoing expenses:
Media Services Office
o Upgrade media services portable computer (now a D820)
o Upgrade development software versions as necessary (Mostly Adobe suites)
If YouTube remains blocked, develop a local public video sharing application to fill the void. Some open source
applications (i.e Plumi) show potential but will require hardware investment and backup scenarios.
iOS devices
o Currently ~300 devices, and a grant in the works for 70 more
o $9/year/device for Casper mobile device management
o oldest devices will soon need to be sent in for battery replacements (~$87 each)
o Dedicated IT systems are needed to support iOS: Last week we installed a Linux-based email server for
iOS devices, and are exploring other specialized infrastructure solutions to support the platform, such as
webDAV file storage. MacBooks have been added to many of the labs as control computers. We are
hoping to avoid special printing solutions for iOS devices.
SCALA Television - Public TV chan 6 and the EHS E-Vision channel - (Relatively high ongoing expense per
designer / player - I recommend that new digital signage applications use alternate system)
o annual maintenance fees of $1150
Digital Signage (using DigitalSignage.com)
o Poised to become a popular communication tool
o Move to locally hosted server would expand options and control but we use the free version and still
provide good content.
Local hosted server: $895 + $195/player (one time expense)
o Digital players / LCD combox
LCD TV and mediabox combo: ~$1200/station
Photography / Video hardware
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o It’s time to migrate to high definition video creation tools
Mary Herbert
o Upgrade board room projectors @ $3800 X 2 (Epson G5650WNL and lens)
Smart Boards / Projectors
o Replacement bulbs & misc hardware
EHS Theater / Auditorium
o Install projection system and screen (Epson G5650WNL or better)
o Further improve audio system
Mobile video carts
o Although I see these being pushed to the side as more convenient mobile solutions develop they are, at
the moment, the only fully capable solutions now in the schools
o Update the CPUs @ $1450 x 7 units
Stray Cat Projects - These are the ones that show up at our door regularly - unexpected and unbidden - and say
“feed me now”. Ongoing maintenance needs and costs are, by nature, difficult to predict but can accumulate
rapidly. Such things are difficult to budget.
Part 2 - Information Systems / Computers
Systems Manager Brief:
To keep costs low we’ve been utilizing open source solutions and strategic placement of resources to cover the
needs in classrooms. Examples of this are FOG, which gives the Building Support Techs the ability to reimage a machine
directly from their building without relying on assistance from MHEC.
The increase in devices in the schools has put a demand on support staff and virtual resources. As we continue
towards a 1:1 environment it’s critical to invest in education, training, and support staff. Systems Management 5-Year Crystal Ball:
We will continue to cycle teacher devices with an ultrabook/laptop device providing a mobile device capable of
any solutions teaching and learning would like to implement or change to BYOD.
Shift from classroom desktops to student ultrabook/devices and reduce the # of computer labs in favor of mobile
device accessibility.
Continue to update infrastructure to meet our needs.
Storage enhanced to accommodate videos/photo based projects that will become the norm for students.
Enhancement in technical staff.
o Building Support Techs will enhance their capabilities by achieving basic computer certifications.
o EMS will shift to a 12 month building techs.
o Building Support Techs will shift to a 40 hour work week.
o Help Desk will be staffed by 2 individuals or add to technology staff management.
Automation
o Streamline processes to minimize the amount of user interaction.
o Software with reporting capabilities.
o ThinApp and Virtual Services will dominate in technology delivery
Additional virtual machine for teachers and students
Part 3 - Timeline / Combined Systems Budget Projection
School Year - 2012-2013
Project Cost
Skyward Server $7,500
Server Updates $6,000
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Training Resources/Classes (Including building support techs) $10,000
Teacher Laptops $750,000
Microsoft Licensing FTE $15,000
Update mobile video production carts $10,150
Upgrade video camera to hi-def $3,000
Adobe Software Updates (web, photo and video editing) $1,800
Media Services portable workstation $2,000
Mary Herbert - replace board room projectors $8,000
EHS auditorium theater - add projector and speaker updates $6,000
Replace aging BTS iPods with tablets (to match district selected standard devices) $7,000
SCALA maintenance agreement (already paid) $1,150
Casper Mobile Device management (already paid) $2,511
Research & Development, Misc Items $5,000
2012 - 2013 Total Cost $830,111
School Year - 2013-2014
Project Cost
Training Resources/Classes (Including building support techs) $10,000
VMware Servers $30,000
Storage Upgrade $30,000
K-5 Software - Migrate from desktop versions of software $50,000
Finish Web Successmaker Conversion $250,00
Update Student Mobile Carts (1/1 possibly?) $1,000,000
Smart Board replacements - continuing maintenance as warranty expires $40,000
Microsoft Licensing FTE $15,000
Enhance Help Desk by 1 person to accommodate addition of devices in environment $30,000
SCALA maintenance agreement $1,150
Casper Mobile Device management - ($9 x no. of devices) $2,511
Research & Development, Misc Items $5,000
2013-2014 Total Cost $1,463,661
School Year - 2014-2015
Project Cost
Training Resources/Classes (Including building support techs) $12,500
Smart Board replacements - continuing maintenance as warranty expires $40,000
Microsoft Licensing FTE $15,000
VMware Software Update $30,000
SCALA maintenance agreement $1,150
Casper Mobile Device management - ($9 x no. of devices) $2,511
Research & Development, Misc Items $5,000
2014-2015 Total Cost $106,161
School Year - 2015-2016
Project Cost
Training Resources/Classes (Including building support techs) $12,500
Smart Board replacements - continuing maintenance as warranty expires $40,000
Microsoft Licensing FTE $15,000
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Storage Upgrade $30,000
Desktops (Focused in Key Areas where mobile devices are inappropriate) $500,000
SCALA maintenance agreement $1,150
Casper Mobile Device management - ($9 x no. of devices) $2,511
Research & Development, Misc Items $5,000
2015-2016 Total Cost $606,161
School Year - 2016-2017
Project Cost
Training Resources/Classes $15,000
Teacher Laptops $750,000
Smart Board replacements $350,000
Microsoft Licensing FTE $15,000
VMware Servers $30,000
SCALA maintenance agreement $1,150
Casper Mobile Device management - ($9 x no. of devices) $2,511
Research & Development, Misc Items $5,000
2016-2017 Total Cost $1,168,661
*Student devices for one to one ($750,000 each year) $3,750,000
Health & Safety:
In 2009 the district converted the office phone system and classroom intercoms to an internet
protocol telephone system with Cisco IP Phones in all classrooms, workrooms, and support
areas. This improvement allows communication for general announcements as well as for
emergency communications.
Site elements are maintained in good repair which includes sidewalks, paving, curbs and gutters.
Site drainage is good in most cases to eliminate standing water in play areas.
Special Education Cooperative
USD 253 is the sponsor of the Flint Hills Special Education Cooperative and supporting
approximately 65% of the costs incurred as a member. Currently the cooperative is operating out
of the Mary Herbert Education Center, however in the past it was housed at Kansas Avenue the
current location of the Turning Point Academy charter school. This summer the assistive
technology storeroom was relocated temporarily to allow for expansion of the charter school.
Location Budget Amount Scope
Timmerman Construct a time out room
Logan Avenue Reconfigure special education rooms
District Assistive technology storage
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Capital Improvements:
Mechanical Systems:
HVAC - The district has completed an energy study that looked at the condition of all
mechanical systems and their energy usage. The result was the installation of four new boilers at
Emporia High School and one new boiler at Logan Avenue Elementary. Much of the HVAC
systems were updated as part of the 2000 bond issue where central air conditioning was added to
most schools.
Plumbing – As part of the energy project, most of the 3 gallon flush toilets were replaced with
new 1.5 gallon units. Faucets and flush valves were also replaced with low volume units.
Electrical Systems:
Lighting – As part of the energy project, light fixtures were either replaced or retrofitted to lower
wattage bulbs and ballasts. Occupancy sensors were also installed to turn off lighting when
rooms are unoccupied. Electrical wiring found in need of replacement was upgraded by district
staff during the energy upgrade.
Roofing:
The district works with RTI consultants to provide roofing specifications and replacement
oversight for each roof. The goal of the attached construction budget is to be able to plan for the
proactive roof replacement prior to failure and troubleshooting of roofing problems that arise.
George Groh and Sons is the local contractor that has won the majority of our roofing
replacements and provide prompt excellent service to the district as needed extending the life of
our roofing systems. The construction budget was developed in 2009 after RTI employees
walked all of our roofs and reviewing our warrantee dates. Because of the roof maintenance
process we have employed, we have been able to delay roof replacement with the exception of
the Walnut Elementary roof replacement that was part of the energy program and hail damage
repair on Village Elementary. This updated 10-year plan allows for roofs from 2014 to be
scheduled over the next two years based on condition.
Estimated 5-year roofing needs through 2012-16
Roofing Needs Description Amount
Mary Herbert $59,741
Maynard $390,823
Logan Ave. $589,277
Emporia Middle $524,299
Village $789,727
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Americans with Disabilities:
During the 2000 bond issue all buildings were brought into compliance with ADA with:
Accessible parking
Accessible route from parking to entrance
Compliant interior doors
Toilet rooms including signage
Drinking fountains
Interior accessible routes
Fire alarm systems
Building signage
Playground equipment
Location Budget Amount Scope
There are currently no known needs to be in compliance with the Americans with Disabilities
Act. Each year the district maintenance department works to find and correct any and all
potential deficiencies in this area.
Equipment:
Food Service:
The food service program is a state of flux as we adapt to the changes in the numbers of
buildings operating in the district, the size of remaining buildings, and with changes in the
nutrition requirements sent down from the federal school lunch program. In recent years the
district has also began serving meals year round as part of the federal summer feeding program
for children to18 years of age. The middle school kitchen was expanded through a capital outlay
expenditure in 2008. During this time the high school central kitchen saw upgrades in large
commercial ovens and equipment of all kinds to enhance efficiency and safety in food
preparation. The bakery was relocated in 2012 from the central kitchen to Timmerman in
response to a study by the district wellness food service subcommittee. Equipment needs in that
remain include a large walk in outside freezer and additional dry goods storage that were
included in the efficiency study carried out by the Center for Innovate School Leadership.
Location Budget Amount Scope
EHS Walk-in freezer/dry storage unit
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Classroom Equipment:
Each year district school buildings are provided with just over one million dollars from the
general fund to cover the operational expenses associated with the operations instructional
programs. It is divided and provided to buildings through a formula based on the previous year
enrollment in each building. In the past, capital outlay dollars were also allocated to buildings for
the purchase of equipment as needed. In 2010, that amount was removed and requests for items
that qualify for purchase from the capital outlay fund are approved on a case by case basis. It is
important to note that though durable equipment is an approved expenditure from capital outlay,
repair of equipment is not. Building principals routinely use their general fund dollars to
purchase classroom equipment that is needed based on building priorities. Elementary buildings
also have access to federal grant funds that are used for specific instructional expenditures in
content areas. These federal funds as a rule are not used for the purchase of durable equipment.
Location Budget Amount Scope
Equipment Replace teacher chairs as needed
Equipment Complete smart board installation
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Vehicles:
SUV, Truck and Car Replacement:
Sport utility vehicles are commonly used by school districts for the transportation of small
groups of staff or students. Vehicles that transport students are inspected each year and driven by
staff that is qualified in defensive driving. From time to time available units from federal surplus
with low miles at wholesale cost are considered for additional fleet units.
Box Truck, Tractor, Maintenance Vehicles:
The district has a variety of other vehicles and equipment that are used to transport hot meals to
schools, maintain landscaping and repair district equipment. Many of the vehicles used every day
for these purposes are in need of replacement due to their heavy use and age. Each year we
assess those vehicles most need of replacement and recently have had the opportunity to consider
vehicles from federal/state surplus at wholesale cost. There is additional work to do in this area.
Bus Rotation Schedule:
The bus rotation schedule was updated last September and does not include the three 2011 model
Bluebird route/activity busses that were ordered last year. The district has not traded in older
high mileage busses due to the needs presented by the reconfiguration study for five additional
routes on the high school/middle school route. This has reduced the number of “spare” or
unassigned busses that are available to fill in as our aging fleet goes in for repairs or for
additional student activities scheduled on certain days of the year. Again, it is a tribute to our
transportation maintenance program that allows our some of our busses to continue to operate
with high mileage in excess of 150,000 miles.
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Capital Budget Funding Sources
Capital Outlay Bond Issue
A local bond issue that is passed by a vote of the patrons of the district for the purpose to acquire
land, to renovate, remodel and expand existing facilities, constructing new educational facilities
or the purchase of technology.
Capital Outlay Local Mill Levy
Funds may be used for new construction, remodeling and site improvement, expansion to new
sites, existing sites, auxiliary facilities, or ancillary facilities; maintenance; renovations; school
buses; new and replacement equipment; lease purchase agreement payments; environmental
regulation compliance costs; and leasing of educational facilities.
Federal Emergency Management Agency (FEMA)
Public assistance funds are part of disaster relief through which the federal government
supplements the efforts of state and local governments to repair or restore public facilities,
infrastructure, or services which have been damaged or destroyed.
Qualified School Construction Bonds (QSCB’s)
QSCB’s allow schools to borrow at nominal at zero percent for the rehabilitation, repair and
equipping of schools. The QSCB lender received a Federal tax credit in lieu of receiving in
interest payment. The tax credit rate is set by the IRS each day. Section 1521 of the American
Recovery and Reinvestment Act of 2009
Qualified Zone Academy Bonds (QZAB’s)
QZAB’s allow certain qualified schools to borrow at nominal interest rates to zero percent for
costs incurred in connection with the establishment of special programs in partnership with the
private sector. Funds can be used for renovation and rehabilitation projects, as well as equipment
purchases including technology. QZAB’s cannot be use for new building construction. Public
schools (K-12) located in empowerment zones or enterprise communities and public schools
with 35% or more of their student body on the free and/or reduced lunch programs are eligible to
participate. Section 226 of the Taxpayer Relief Act of 1997
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Financial Review Committee Priority List 10/8/2012
PRIORITIES WITHIN CURRENT DISTRICT RESOURCES:
Walnut parking lot 1 1 1 1 2 2 2 2 3
Roofs 1 1 1 1 3
Riverside D-wing walls 1 1 2 3
1 to 1 student tech 1 2 3 3
Maynard playground 1 1 3
Bus rotation 2 2 3
Update technology 2 3
EHS gym floor/bleachers 3 3
Teacher technology 2
Transp. wall in shop 2
Warm Village ext. walls 2
Network switches 2
Relocate TPA 3
Timmerman time-out area 3
Data backup 3
PRIORITIES WITH ADDITIONAL RESOURCES:
FRC Consensus is to apply for additional funding ie. FEMA grants as funds become available to
construct specified building additions as shelters. There are currently no FEMA funds available
in Kansas for school shelter grants (Charlie McGonigle, Mitigation Projects Manager)
Projects for future applications include (in no particular order):
Village Phase 2 addition for media center
EMS gymnasium
Walnut cafeteria
WAW cafeteria
Logan cafeteria
Kansas Avenue multipurpose room
FRC Consensus is to work in collaboration with the city to add additional angle parking at WAW
and Maynard as part of ongoing street improvement projects.