District 5650 Grant Management Seminar April 11, 2015.
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Transcript of District 5650 Grant Management Seminar April 11, 2015.
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District 5650Grant Management Seminar
April 11, 2015
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Introductions & Housekeeping
• District Leadership Team• District Foundation Team• Attendee Introductions• Housekeeping
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Today’s Agenda
• Club Qualification• 2015-16 DDF Funding• Types of Grants• Stewardship, Reporting• Breakout Discussions
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QualificationClub Qualification process is simple:
•Signed Memorandum Of Understanding (signers are not required to attend GMS)• 2 members attend a Grant Management
Seminar (webinar future possibility)
• Not Delinquent with Reporting, Payment of Dues or Tax Returns
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Terms of Qualification• Valid for one Rotary year• Entire club responsible• Disclose potential conflicts of interest• Proper use of grant funds• Timely grant reporting
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Source ofGrant
Funding
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2013-14
22014-152012-13 2015-16
SHARE Projects
yr
yr yr
Timeline
1Contributions
To APF(Annual Program Fund)
FundsInvested
Funds Invested
3
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District Designated Funds 2015 – 2016 Program Year
Annual Programs Funds 2012-13: $92,664 Annual Programs Funds 2012-13: $92,664 50% of the funds available for 50% of the funds available for local grantslocal grants
DDF FundsDDF Funds World FundsWorld Funds
District GrantsDistrict Grants Global Grants Global Grants
$ 46,332 $ 46,332 $46,332 $46,332
carry over (est) $78,629carry over (est) $78,629
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District Grants
Types of Grants
2015
Global Grants
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Handout
Terms andConditionsfor District &Global Grants
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District Grants
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District Grants
• Local community projects• Relate to the mission of TRF• Include active participation of Rotarians• Project expenses may not be incurred prior
to approval• Award Criteria will include club’s past
contributions to TRF
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District Grants
• Cannot repeat prior projects• Scholarships ineligible• Projects must be in District 5650• Must have designated bank account• Receipts required for all expenditures
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District Grants Matching Funds
1:1 Club ContributionMin. club(s) contribution - $300 / club
– For multi-club projects, total minimum club contribution may be provided by any club(s)
Max. District match - $1,500 / club; if multi-club, $4,500 / application
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District Grants Application Timeline
May 31, 2015 Last day to submit Applications
June 14, 2015 Committee reviews applications, submits Spending Plan to TRF for approval
July-Aug 2015 Grant approval notification; funds disbursed when Block Grant is received.
December 31, 2015 Interim report due
March 31, 2016 Project completion deadline
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2014-15 District Grants
• $41,263 - available funds• $31,901 – funds requested• 25 projects submitted / 24 clubs• 3 projects submitted by District • Share Examples - discussion
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Global Grants
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Six Areas of Focus Peace and Conflict Prevention/Resolution
Disease Prevention and Treatment
Water and Sanitation
Maternal and Child Health
Basic Education and Literacy
Economic and Community Development
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• Minimum Project Size $30,000• Minimum Match from TRF $15,000• Maximum Grant from TRF $200,000• Maximum Project Size Unlimited
Global Grant Basics
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• Humanitarian Projects• Vocational Training Teams (VTT)• Global Scholarship
Note: A Global Grant can be a combination of any of these types of grants.
Types of Global Grants
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• Align with one or more Area of Focus• Are Host Community driven• Exhibit good Stewardship of funds awarded• Provide a Long Term Benefit - Sustainable• Include active Rotarian participation• Are measurable
Fund Large-Scale Activities:
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Vocational Training Teams• Rotarian Team Leader and members with a
minimum work experience in Area of Focus• Provide professional training• May support travel of multiple teams• Must align with Area of Focus • Duration of trip flexible
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• Graduate-level coursework• 1 to 4 academic years• Study in an Area of Focus• Further the mission of TRF• Applicant must provide proof
of admission
Global Grant Scholarships
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Global Grant Funding Club contribution $10,000District contribution $10,000(Match 1.00 / 1.00)
TRF World Fund match $15,000(Match: Club .50 / 1.00; District 1.00 / 1.00)
Total Grant Amount $35,000
Application deadline: August 31, 2015
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THE ULTIMATE
REFERENCE
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Eligibility GuidelinesGrant funds must not be used for:
• New construction of habitation structures • Purchase of land or buildings• Cooperating organization expenses• Personal benefit• Duplication of TRF or Rotary program• Reimbursement of existing project• Excessive support of any one beneficiary
See Grant Management Manual for full list
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• The capacity for maintaining outcomes long-term to serve the ongoing needs of a community after grant funds have been expended.
• Optimal use of local resources.
• Prepare community for transition.
Sustainability
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StewardshipThe responsible management and oversight
of grant funds, including:
1. Rotarian supervision of project2. Standard business practices3. Reporting of irregularities to TRF4. Implementing projects as approved5. Financial records review6. Timely submission of reports
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• Separate account(s) must be established for Rotary grants
• Payment will only be submitted to a bank account specifically for the project
• Project account name should be easily identifiable by club and project
Bank Accounts
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Report online:
• Progress Reports are due at least every 12 months for the life of the project
• Final Report is due within two months of the project’s completion
Document Retention – 5 years
Reporting Timeline
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Prior Global Grants
• Sudan water project $115,500• Zambia water/agriculture $117,000• Afghanistan education $ 38,500• Nicaragua deaf children $ 33,750• India eye glasses $ 33,750
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District 5650 website: www.rotarydistrict5650.org
Grant Management Manual: www.rotary.org/en/global/docs/grant_management_manual_en.pdf
Grants Education rotary.org/grants
The Rotary Foundation Kenneth Waterbury Grants Officer The Rotary Foundation Phone: 847-866-3322 Email: [email protected]
RESOURCES
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Seminar Evaluation
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Thanks for all You do for Rotary and
The Rotary Foundation