Dismissal and Special IncidentReport Writing 2012

REPORT WRITINGThe Plan

• Suggestions to Report Writing• When/Why• New Forms for 2012• 3 C’s of Report Writing

• Clear, Concise & Correct

• Analyze sample reports

• Report writing exercise

Discipline Reports – Why/When• Mandated by the Laws of the Game

• Law 5 (p24, LOTG):- provides the appropriate authorities with a match

report, which includes information on any disciplinary action taken against players and/or team officials and any other incidents that occurred before, during or after the match.

• Every time a Red Card is shown, a Discipline Report must be written

• In the case of multiple ejections, each ejection must have its own report and must stand on its own

• GOAL: TO PROVIDE A COMPLETE AND USEFUL REPORT TO THE PROPER AUTHORITIES.

Report Writing

• BEFORE WRITING THE DISCIPLINARY REPORT:

• Write down rough details of the incident as soon as possible (half time/after game/at home) .

• Ask details from your refereeing crew if available.

• Write a draft copy of the report• Focus on the facts• Provide a mental picture for the reader

Report Writing New Forms in

2012• Dismissal

& Special Incident Reports now on separate forms

• Two Pages

• Page 1 - Information

Report Writing New Forms in

2012• Page 2

• Description of Incident

• Information regarding further misconduct

Report Writing• WRITING THE DISCIPLINARY REPORT:

• Completely fill in relevant info in the discipline form:

Section 1 Components:- Competition & Division-Location, Date/Time- Home/Visiting Teams- Final Score- Player’s (or Team Official’s) Name and Jersey Number (if player)- Time of Ejection- Score at the time of the Ejection

Report Writing• WRITING THE DISCIPLINARY REPORT:

• Why was the dismissal issued?

- Indicate the reason for the Ejection- If a Team Official, indicate Team Official - #8 as allowed by Law 5-Indicate who the Offensive Language was directed against if choosing #7

Report Writing• WRITING THE DISCIPLINARY REPORT:

• Brief description of the incident

Example of Brief Description of events:In the 29th minute, a Montreal Impact player was running with the ball and was on a breakaway. Islanders player # 21 carelessly tackled the Montreal Impact player from behind only making contact with the player. The foul occurred outside the Penalty area. I then ejected Islanders player # 21 for denying an obvious goalscoring opportunity to an opponent moving towards the player’s goal by an offence punishable by a free kick according to Law 12, p35 of the Laws of the Game.

Report Writing – 5 Ws• WRITING THE DISCIPLINARY REPORT:

• Make sure to include the 5 Ws of fact in the brief description of the incident

• Who – Who are the player(s) involved?• What – was the offence (and the resulting

sanction)• Where – Where did the offence occur (on

the field of play, off the field of play, inside the penalty area, etc)?

• When – When did the offence take place• Why – Why did it occur. prevent an obvious

goal-scoring opportunity, etc

Report Writing• WRITING THE DISCIPLINARY REPORT:

• Further Misconduct

• Indicate if the player left the field of play immediately (if no, provide details)

• Indicate if player continued misconduct after being shown the red card (if yes, provide details)

The 3 C’s

• C = Clear

• C = Concise

• C = Correct

C = Clear • The report must be Clear

• The report must be written so that anyone reading it knows exactly what happened

• Example of incorrect report:• The guy tripped the player and he didn’t

score.

• Who were the players involved?• Where did it happen?• Why was the player ejected?

C = Concise • The report must be to the point

• The report should contain only the facts related to the ejection

• The report must not include ambiguous language

• The report should have the appropriate detail

• The report should not include phrases such as:

- “I think….”- “The player was mean…”- “In my opinion…” (when interpreting a player’s motives)

• The report should not include recommended sanctions:e.g. “This player should get at least 5 games for this”

• Example of incorrect report:• One of the players did this thing where he sort held

him, but it wasn’t a bad holding. Just minor. But he still made the player miss his shot and because he didn’t score I had to kick him out.

C = Concise

C = Correct

• The report should be correctly filled out (ALL sections!)

• Spell and Grammar Check, Proofread

• Proper terminology must be used• Example of incorrect terminology: “The goalie

took the player down outside the 18 box”

• Example of correct terminology: “The goalkeeper tripped the player outside the penalty area as the player was going towards the goal”

• Refer to the Laws of the Game

Report Writing• WRITING THE DISCIPLINARY REPORT:

• Include the reports of Assistant Referees or 4th official in the cases of an action behind the Referee’s back.

• Use additional sheet if space provided is insufficient

• Don’t be lazy and try to fit in all the information in the few lines on the form.

• SEND IT WITH ID CARD, WITHIN 48 HRS.

Report Writing New Forms in

2012

• Same method of attaining and keeping information as dismissal form

• Check the appropriate boxes and complete the entire form.

Report Writing New Forms in

2012• Get witness.

Assistants, 4th, spectators etc.

• When writing stick to facts. Use definitive words such as “He kicked, punched, tackled.”

THE NOT SO GOOD……

THE GOOD….