DISASTER LEGAL SERVICES RESPONDING AT THE SITE OF A NATURAL DISASTER October 9, 2015 La Vista,...
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Transcript of DISASTER LEGAL SERVICES RESPONDING AT THE SITE OF A NATURAL DISASTER October 9, 2015 La Vista,...
DISASTER LEGAL SERVICESRESPONDING AT THE SITE OF A NATURAL DISASTER
October 9, 2015La Vista, Nebraska
DISASTER RELIEF PROJECT
Grant awarded in January 201520 month grantStatewide network of
pro bono attorneys Legal Services to low-
income disaster victims
In State-declared disasters
OBJECTIVES
1) Needs Assessment
2) Compile training materials
3) Recruit & train network of attorneys
4) Develop technology infrastructure
5) Ensure project is functional, sustainable, replicable and adaptable
What happens after a state-declared disaster? Info from Disaster Community
VOAD NEMA COAD
Hotline # 1.844.268.5627 M-R 9am-noon; 1-3pm & Friday 9am-noon Disaster.legalaidofnebraska.org
Reach out to attorneys MARC + pro bono cases
What kind of cases?
Insurance Landlord-Tenant Contractor Fraud Housing Public Benefits FEMA applications Referrals
www.disaster.legalaidofnebraska.org -DISASTER PREPAREDNESS
-HELP FOR DISASTER VICTIMS
-ATTORNEY RESOURCE CENTER
-VOLUNTEERS
-ABOUT LEGAL AID OF NEBRASKA
-ENGLISH
-ESPANOL
MULTI-AGENCY RESOURCE CENTER(MARC) A central location where
those affected by large scale disaster can receive assistance from as many governmental agencies and NonGovernmental Organizations (NGOs) as possible in one place at one time
One stop shop
MULTI-AGENCY RESOURCE CENTER(MARC) Greeters/Guides: to walk people through the process.
Health and Mental Health professionals, spiritual caregivers, interpreters, and local residents can all fill this role.
Registration Table People waiting to see a service provider are directed to a “rest
area” Supervised play area, pet area, chapel, massage, meditation,
and/or quiet area for stress relief
Overview
What is ICS?
ICS Structure and Chain of Command
Incident Facilities
Accountability
Incident Commander & Command Staff Functions
ICS Organizational Components
What is the Incident Command System?
A standardized approach to incident management that: Enables a coordinated response among various jurisdictions and agencies
Established common processes for planning and managing resources
Allows for the integration of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure
ICS OriginsDeveloped in the 1970s after catastrophic fires in CaliforniaWhat caused the lack of resources and tactic failures?
Poor managementWithout ICS, incidents typically:
Lack accountability Have poor communications Lack orderly, systematic planning processes Are unable to efficiently integrate responders into standard organizational structures and
roles
What is the Incident Command System?
Homeland Security Presidential Directives (HSPD) Five & Eight mandate the ICS
HSPD-5 & HSPD-8 require all forms of government to establish: National Response Framework (NRF) National Incident Management System
(NIMS)
ICS is part of the NIMS and provides: Organizational structure Guides the process for
planning, building, & adapting that structure
What is the Incident Command System?
Types of Hazards ICS can manage any type/size
of incident, even a planned event
ICS is applicable to all hazards: Natural Hazards Technological Hazards Human-Caused Hazards
ICS Priorities Incident objectives are established
based on the following priorities: Life Safety Incident Stabilization Property Preservation
What is the Incident Command System?
ICS Structure & Chain of Command Common Terminology & Clear Text
During an incident Communication should use common
terms or clear text Do not use:
Radio codes
Agency-specified codes
Acronyms
Jargon
Example: EMT = Emergency Medical Treatment EMT = Emergency Management Team EMT = Eastern Mediterranean Time (GMT + 0200) EMT = Effective Methods Team EMT = El Monte, CA (airport code) EMT = Email Money Transfer
Incident Commander Has authority to establish objectives, make assignments, & order resources
Incident Commander should have training, experience, & expertise
Chain of Command: All personnel are under Incident Commander’s direct supervision & control Avoids confusion Does NOT prevent personnel from directly communicating with each other to ask for or share information
Transfer of Command: Transferring the responsibility for incident command from one commander to another Process includes a transfer of command briefing
ICS Structure & Chain of Command
Span of Control What influences span of control considerations?
Type of incident nature of the tasks hazards and safety factors distances between personnel and resources
ICS Structure & Chain of Command
Incident Action Plan (IAP) Specifies the incident objectives
States the activities to be completed
Covers a specific timeframe (operational period)
May be oral or written – except for hazardous material incidents, which require a written IAP
IAPs answer: What do we need to do?
Who is responsible for doing it?
What resources are needed?
How do we communicate?
ICS Structure & Chain of Command
Accounting for Incident Resources Resources = personnel, supplies &
equipment
It is critical to know: What resources are needed & available?
Where deployed resources are located?
Resource management includes processes for: Identifying resource requirements
Ordering & acquiring resources
Mobilizing & dispatching resources
Tracking & reporting on resource status
Recovering & demobilizing resources
Reimbursing for resources & maintaining a resource inventory
ICS Structure & Chain of Command
Incident Facilities Incident Command Post (ICP)
Location for which the Incident Commander oversees all incident operations
One ICP per incident Post may change locations during the event, but
needs to be outside of the present and potential hazard zone
Post may be: Vehicle, trailer, tent, inside a building
Staging Areas Temporary locations
where personnel & equipment wait to be assigned
Should be close to incident, but away from immediate impact zone
Base Where primary
logistics & administrative functions are coordinated & administered
Incident Facilities
CampWhere resources to support incident
operations are kept if Base is not accessible to all resources
HelibaseWhere helicopter-centered air
operations are conducted Helispots
Temporary locations were helicopters can land and take off at the incident
Incident Facilities
Accountability
Effective accountability is essential
Agency policies, guidelines, & any local, tribal, state, or federal rules/regs must be followed
The following principles must be adhered to: Check-In Incident Action Plan Unity of Command Span of Control Resource Tracking
Dispatch / Deployment After check-in & receiving assignment, locate incident supervisor to obtain initial
briefing Briefings should include:
Current assessment of the situation & incident objectives Identification of your specific job responsibilities Description of ICS organizational structure & identification of coworkers Location of work area & break areas Procedural instructions for obtaining resources Operational periods / work shifts Required safety procedures & personal protective equipment (PPE)
You should only respond when dispatched by an appropriate authority
Accountability
Incident Commander & Command Staff Functions5 major management functions:
Command Operations Planning Logistics Financial & Administration
These apply to all incidences and are the foundation on which an incident management organization develops
Incident Commander has overall responsibility for managing the incident by: Establishing objectives Planning strategies and Implementing tactics
Incident Commander is the only position that is always staffed in ICS applications
Incident Commander is responsible for all ICS management functions until he/she delegates a function.
Incident Commander & Command Staff Functions
For a large incident the Incident Commander may create Sections and delegate: Operations - conducts operations to reach the incident objectives.
Establishes tactics & directs all operational resources
Planning - Supports incident action planning process by tracking resources, collecting / analyzing info, & maintaining documentation
Logistics - Arranges for resources & services to support achievement of incident objectives Finance/Administration functions - Monitors costs, provides account procurement, time
recording & cost analyses
Incident Commander & Command Staff Functions
Command Staff includes: Public Information Officer: conduit for information to internal & external stakeholders Safety Officer: Monitors safety conditions & develops measures for ensuring the
safety of all incident personnel Liaison Officer: Primary contact for other agencies assisting at the incident.
Incident Commander is responsible for overall management Section Chief: responsible for a functional section Branch Director: responsible for supervision of a Branch Supervisor: responsible for Division / Group Leader: responsible for a Task Force, Strike Team, or functional Unit
Incident Commander & Command Staff Functions
Incident Commander & Command Staff Functions
Incident Commander may hire General Staff to run Operations, Planning, Logistics & Finance / Administration
Incident Commander & Command Staff Functions
Operations Section Chief Develops & implements strategy/
tactics to accomplish incident objectives
Manages Staging Area
Planning Section Chief Oversees collection, evaluation &
dissemination of operational info related to the incidentPrepares Incident Action PlanTracks status of resources
Logistics Section Provides facilities, services & material
support Provides resources & services to support
the Incident Commander & Operations Section Chief
Ensures wellbeing of responders Arranges equipment, transport, etc.
Finance & Administration Section Chief Responsible for financial & cost analysis
aspects of an incident
Incident Commander & Command Staff Functions
ICS Position Titles: Review ICS supervisory titles allow many different agencies to work together under a common
organizational structure
Organizational Level Title Support PositionIncident Command Incident Commander Deputy
Command Staff Officer Assistant
General Staff (Section) Chief Deputy
Branch Director Deputy
Division/Group Supervisor N/A
Unit Leader Manager
Strike Team/Task Force Leader Single Resource Boss
Incident Commander & Command Staff Functions
ICS Organizational Components Section: Responsible for a major functional
area of incident management Lead by Chief
Division: Responsible for operations w/in a defined geographic area Lead by Supervisor
Group: Subdivision to divide the incident management structure in to functional areas of operation Lead by Supervisor
Branch: Used when the number of Divisions or Groups exceeds the span of control Lead by Director
Task Force: Combo of mixed resources with common communications Lead by Task Force Leader
Strike Team: Set number of resources of the same kind & type with common communications Lead by Strike Team Leader
Single Resource: Individual, equipment & personnel complement, or crew/team with an identified supervisor that can be used at an incident
Operations Section: Teams Single resources may be organized into teams:
Task Forces Strike Teams
A Team Leader and no more than 5 – 7 team members should be used to maintain span of control
If a large or complicated incident, the Operations Section may need:
Groups- describes functional areas of operation
Divisions- divides incident geographically
ICS Organizational Components
Operations Section: Establishing Branches Operation Section Chief can add Branches, lead by Directors, to supervise Groups &
Divisions.
ICS Organizational Components
Planning SectionCollecting, evaluating, and displaying incident intelligence and
information.Preparing and documenting Incident Action Plans.Tracking resources assigned to the incident.Maintaining incident documentation.Developing plans for demobilization.
ICS Organizational Components
Planning Section Units Resource Unit
Evaluates & records status of resourcesevaluates the effects additional responding resources will haveAnticipates resource needs
Situation UnitResponsible for collection, organization & analysis of incident status infoAnalyzes the situation as it progresses
Demobilizing UnitResponsible for ensuring orderly, safe, & efficient demobilization of resources
Documentation UnitResponsible for collecting, recording, & safeguarding documents
ICS Organizational Components
Logistics SectionResponsible for service and support needs:
Ordering, obtaining, maintaining, and accounting for essential personnel, equipment, and supplies.
Providing communication planning and resources.Setting up food services for responders.Setting up and maintaining incident facilities.Providing support transportation.Providing medical services to incident personnel.
ICS Organizational Components
Logistic Section Units Supply Unit: Orders, receives, stores, & processes all incident-related resources, personnel, &
supplies Ground Support Unit: provides all ground support transportation during an incident Facilities Unit: Sets up, maintains, & demobilizes all facilities used in support of incident
operations Facility maintenance & security services
Food Unit: Determines food & water requirements, plans menus, orders food, provides cooking facilities, cooks, serves, maintains food service areas, & manages food security & safety concerns
Communications Unit: Responsible for effective communications planning Acquiring, setting up, maintaining, & accounting for communications equipment
Medical Unit: responsible for the effective & efficient provision of medical services to incident personnel
ICS Organizational Components
Finance / Administration Section The Finance/Administration Section is set up for any incident that requires
incident-specific financial management. Responsible for:
Contract negotiation and monitoring Timekeeping Cost analysis Compensation for injury or damage to property Documentation for reimbursement (e.g., under mutual aid agreements and
assistance agreements)
Compensation/Claims Unit: Responsible for financial concerns resulting from property damage, injuries, or fatalities at the incident.
Cost Unit: Responsible for tracking costs, analyzing cost data, making estimates, & recommending cost savings measures.
Procurement Unit: Responsible for financial matters concerning vendor contracts.
Time Unit: Responsible for recording time for incident personnel & hired equipment.
Finance / Administration Section
Glossary & Acronym Lookup
We have a list of terms and definitions available on our website: http://disaster.legalaidofnebraska.com/
Surveys!
Questions?
Shirley Peng
941 O Street, Suite 825
Lincoln, NE 68508
402.435.2161 ext. 302