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April 26, 2012

Disadvantaged Business Enterprise (DBE) Special

Provision/Consolidated Form TrainingApril 26, 2012

http://www.dot.state.mn.us/civilrights/

• Overview of DBE Program• DBE Special Provisions Evaluation Data• Certificate of Good Faith Efforts Consolidated From

(GFE form)• Questions and Answers

OUTLINE OF TRAINING CONTENT

• Remedy Past & Current Discrimination;• Ensure Non-Discrimination;• Meet Current Legal Standards;• Respond to Congress & Public• Improve Program Administration

Intent of DBE Program (49 CFR 26)

• Federal Highway Administration (FHWA)• Federal Transit Administration (FTA)• Federal Aviation Administration (FAA)• Includes Territories and Possessions

26.3 Application

Minnesota Unified Certification Program Committee• Minnesota Department of Transportation (Mn/DOT)• Metropolitan Council (MET)• Metropolitan Airports Commissioner (MAC)

Minnesota Certification Application Committee (CAC)Meets every two weeks

Minnesota Contract Administration

• New Three Year State Goal Submittals – Mn/DOT 2012

• Two Step Process – Submission Must Include Methodology and Documented Evidence UsedPublic Participation Required in Establishing the Overall Goal

• DBE and Good Faith Efforts Project Team exploring Open Project Goal Review Options

Minnesota Overall Goal – 8.7%

• Project Goals are set by analyzing:1. Project Size and Scope of Work2. Location of Project3. DBE Availability 4. Other Relevant Factors

Project Goals

• Formed by Mn/DOT in December of 2008• Collaborative Mission – “have the contractors and

workforce participation within the Minnesota transportation industry reflect the demographics of the State of Minnesota”

• Eleven Project Teams – DBE and Good Faith Effort Project Team – Many Stakeholders have had input into the Development of new DBE Special Provision

DBE and Workforce Development Collaborative

• Hired two DBE Specialists and one Veteran Specialist to work on contract clearances and two temporary DBE Specialists to assist with processing DBE applications;

• Hired an Assistant Office Director to assist in operations of the Office and to manage the development of other programs;

• DBE goals approved by the Director and Deputy Director of Civil Rights;

Continued Process Improvement

• Researched program areas to outsource while retaining the regulatory function in the DBE Section;

• Realigned DBE Specialist priorities and adjustment of workload assignments;

• Regionalized DBE staff for a greater understanding of market segmentation in the State

Continuous Process Improvement

If the Director determines that the ALB failed to make adequate GFE, the ALB may request an administrative reconsideration.

• ALB must request in writing• Requests must be made by 5th business day to

Deputy Commissioner• Meet with Reconsideration Officials/Panel• Provide written documentation or argument

Administrative Reconsideration

Section Supervisor: Ashanti PayneNorth Region (Districts 1, 2, 3, and 4) – Cole BuschSouth Region (Districts 6,7 and 8) – Sheila ScottWest Metro Region – Igbal Mohammad

Terrina White-VasserEast Metro/Transit Projects – Andrea RobinsonVeterans Preference Program – Vacant

MN/DOT DBE Section Staff

• Thorough Documentation• 5 Day Extensions• Assistance from DBE Specialists within 5 Days• August and October Letters and Documents• Training and Company Meetings• Pilot Project - I-694/Snelling

Submission of Good Faith Efforts

New Consolidated GFE Form

Instructions

Cover LetterCopies

GFE EvaluationCriteria

Guidelines

Information- Contractor- Project

Part A, B, C

Part D – Solicitation IF DBE GOAL NOT MET

Part E – DBE Commitments

Part F – Non-DBE Quotes

Rejected QuotesWhy?

Part G

IF DBE GOAL

NOT MET

Signature

Part H

Exhibit A AndField MonitoringReport

Exhibit A AndField MonitoringReport

Page 2

Contract Clearance Form

Contractor Payment Form

Total Payment Affidavit

Questions?

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Alex Tittle, Deputy Director(651) 366-3333

Alex.tittle@state.mn.us