Welcome!!!

Disadvantaged Business Enterprise Supportive Services Webinar:

“DDOT 101 Orientation”

We will begin the webinar shortly!

Disadvantaged Business Enterprise

Supportive Services Webinar “DDOT 101 Orientation”

Endrea Frazier, Vice

President

Legion Design/Campbell & Associates

Your Host: Chloe Miles

1. Today’s presentation will be available on our website at www.mhmiles.com 2. You will be in listen mode during this webinar 3. You can “Raise your hand” if you have a question by utilizing the control panel 4. There will be time for questions and answers at the end of the presentation

Disadvantaged Business Enterprise Supportive Services Consultant

MHM Financial Services, Inc. 471 H Street, N.W. 3rd Floor

Washington, DC 20001 Full Service Certified Public

Accounting Firm

Today’s Agenda

1. Introduction of Today’s Webinar Guest Speaker

2. “DDOT 101 Orientation”

3. Overview of Disadvantaged Business

Enterprise Supportive Services

4. Questions & Answers

Your Presenter: Endrea Frazier Endrea Frazier currently serves as Vice President of Legion Design/Campbell & Associates. Ms. Frazier has over 15 years of engineering design, project and construction management experience. As VP, Ms. Frazier’s responsibilities include overseeing the day-to-day operations, business development, government relations, and marketing strategies. Additionally, she serves as President of the Architects and Engineer’s Council (AE Council), an industry organization that works to promote the utilization of local, minority and small engineering firms in the District of Columbia. Endrea Frazier received a B.S. in Civil Engineering from Howard University.

Endrea Frazier, VP Legion Design/Campbell

& Associates

www.legiondesign.com

DDOT 101: INTRODUCTION

to the DISTRICT

DEPARTMENT of TRANSPORTATION

DDOT Agency Overview

The purpose of this workshop is to give an overview of the District of Columbia’s Department of Transportation (DDOT) – the Who and What of the District’s transportation agency.

AGENCY OVERVIEW

DDOT Agency Overview

the DDOT MISSION

“Develop and maintain a transportation system that provides safe, affordable, and convenient ways to move people and goods—while protecting and enhancing the natural, environmental and cultural resources of the District.”

DDOT Agency Overview

DDOT CORE VALUES

•SAFETY

•SUSTAINABLITY

•ASSET PRESERVATION

•ENVIRONMENTAL SENSITIVITY

•ECONOMIC GROWTH/DEVELOPMENT

•COMMUNITY

DDOT Agency Overview Roles and Responsibilities

Office of the Director – Overall Department management

• Office of Civil Rights • Office of Contracting and Procurement • Office of Communications

Infrastructure Project Management Administration (IPMA) – Design and Project Management Division

• Anacostia Waterfront Initiative • Storm Water Management, “Greening of DC” • Asset Management • Quality Control/Quality Assurance

DDOT Agency Overview Roles and Responsibilities

Policy, Planning and Sustainability Administration (PPSA) – Policy Development

• Public Space, Transportation Systems – Strategic Transportation

• City-wide, Regional – Plan Review & Compliance

Progressive Transportation Services Administration (PTSA)

– Multi-modal transportation options

DDOT Agency Overview: Roles and Responsibilities

Public Space Regulations Administration (PSRA)

– Public Space Inspections Division

– Public Space Permits Division

Transportation Operations Administration (TOA)

– 24/7 Traffic Management Center

– Roadway Operations Patrol (ROP)

– Intelligent Transportation Systems (ITS)

Urban Forestry Administration (UFA)

– Manage and increase the District's street trees canopy

Contracting and Procurement

• RFP – Request for Proposal

• RFQ – Request for Qualifications

• EOI – Expression of Interest

• IFB – Invitation for Bid

General Terms

Contracting and Procurement: General Terms

RFP – Request for Proposal

• First step in the procurement process

• Agency document used to solicit services and typically outlines:

– Services or supplies needed

– Evaluation and selection process

– Required documentation for submission

– Submission deadline

– Pre-proposal or pre-bid meeting information

Contracting and Procurement: General Terms

RFQ – Request for Qualifications

• Qualifications based selection (QBS) process for professional services

• Brooks Act

• Price is not included in the submission

• Standard form typically is the SF330

Contracting and Procurement: General Terms

EOI – Expression of Interest

Consultants response to the RFP/RFQ and may include:

• Specific and relevant experience

• Capacity and capability

• Price (supplies or goods only)

• References (contact information)

• Required forms –certifications, COI, Bonding

Contracting and Procurement: General Terms

IFB – Invitation for Bid

• Competitive bid (cost) selection

– Lowest bid deemed most responsive and responsible

• Based on a specific set of specifications

• Opened in a public meeting held at agency Bid room or purchasing office

OPPORTUNITIES

Opportunities

• www.ddot.dc.gov

• www.ocp.dc.gov

Opportunities

Procurement Process

AE SCHEDULE vs. OPEN SOLICITATION

AE SCHEDULE Open Solicitation - Restricted - Open to all interested

- Pre-qualified - Project specific quals

- Contract ceiling - Project specific fee

Opportunities

Procurement Process

• Step 1 – RFP/RFQ or IFB

– http://ddot.dc.gov/DC/DDOT/About+DDOT/Who+We+Are/Contract+and+Procurement

– www.ocp.dc.gov

– The Washington Examiner

• Step 2 – Consultants/Contractors pick up or download documents as indicated

– Bid Room (55 M Street SE, 4th Floor)

– BOWDC by appointment

Opportunities

Procurement Process

• Step 3 – Pre-Bid/Proposal meeting held typically 7-14 days from initial letting

• Step 4 – EOI(s) are submitted as indicated to proper DDOT point of contact

Opportunities

Procurement Process

• Step 5

Consultants:

– DDOT short lists down to three firms after review of EOIs submitted

– Each of the short-listed firms are asked to come in an for an interview with DDOT selection panel

– DDOT makes selection based on final rankings i.e., EOI + Interview

Opportunities

Procurement Process

• Step 5

Contractors:

– DDOT opens bid publicly in Bid room on designated time and day

– Bids are read aloud

– Selection is made (typically based on lowest-bid)

Opportunities

Procurement Process

• Step 6 – Selected Consultant/Contractor enter into negotiations with DDOT

• Step 7 – Notice to Proceed (NTP) issued

Contracting and Procurement: General Terms

Contractors

• Cost-based selection

• Respond to IFB

• Construction

• Supplies/Goods (vendors)

Consultants

• Qualifications-based selection

• Respond to RFQ/RFP

• A/E design

STANDARD FORMS

Standard Forms

Standard Form 330 (SF330)

• Developed by General Services Administration (GSA)

• Replaces SF255 and SF254

• 2 parts

– SF330 Part I represents firm qualifications for a specific project/contract

– SF330 Part II represents the firm’s overall qualifications

ARCHITECT - ENGINEER QUALIFICATIONS

PART I – CONT RACT -S PEC I FIC QUALI FIC AT ONS

A. CONTRACT INFORMATION

1 . TITL E A N D L O C A TIO N ( C i t y a n d S t a t e )

2 . P U B L IC N O TIC E D A TE 3 . S O L IC ITA T I O N O R P R O J E C T N U M B E R

B. ARCHITECT-ENGINEER POINT OF CONTACT

4 . N A M E A N D TITL E

5 . N A M E O F F IR M

6 . TE L E P H O N E N U M B E R 7 . F A X

N U M B E R

8 . E - M A IL A D D R E S S

C. PROPOSED TEAM (Complete th i s s ec t ion fo r the p r ime con t ractor and a l l k ey s ubcont ractors)

(Check)

9. FIRM NAME 10. ADDRESS 11. ROLE IN THIS CONTRACT

PR

IM E

J-V

PA

RT

NE

R

SU

BC

ON

-

TR

AC

TO

R

a.

C H E C K IF

B R A N C H

O F F IC E

b.

C H E C K IF

B R A N C H

O F F IC E

c.

C H E C K IF

B R A N C H

O F F IC E

d.

C H E C K IF

B R A N C H

O F F IC E

e.

C H E C K IF

B R A N C H

O F F IC E

f.

C H E C K IF

B R A N C H

O F F IC E

D. ORGANIZATIONAL CHART OF PROPOSED TEAM (Attached)

ARCHITECT - ENGINEER QUALIFICATIONS

1 . S O L I C I T A T I O N N U M B E R ( I f a n y )

PART I I – GENERAL QUALI F IC AT ONS

( If a f irm has branch of f ices , comple t e for each spec if ic branch of f ice seek ing work . )

2 a . F I R M ( O R B R A N C H O F F I C E ) N A M E 3 . Y E A R E S T A B L I S H E D 4 . D U N S N U M B E R

2 b . S T R E E T

5 . O W N E R S H IP

a . T Y P E

2 c . C I T Y 2 e . Z I P C O D E

b . S M A L L B U S I N E S S S T A T U S

6 a . P O I N T O F C O N T A C T N A M E A N D T I T L E

7 . N A M E O F F I R M ( I f b l o c k 2 a i s a b r a n c h o f f i c e )

6 b . T E L E P H O N E N U M B E R 6 c . E - M A I L A D D R E S S

8 a . F O R M E R F I R M N A M E ( S ) ( I f a n y ) 8 b . Y E A R E S T A B L I S H E D 8 c . D U N S N U M B E R

9 . E M P L O YE E S B Y D IS C IP L IN E 1 0 . P R O F IL E O F F IR M ’ S E X P E R IE N C E A N D

A N N U A L A V E R A G E R E V E N U E F O R L A S T 5 YE A R S

a. Func tion

Code

b . D i s c i p l i n e

c . N o . o f E m p l o ye e s

a. P ro f i le

Code

b . E xp e r i e n c e

c. Revenue Index

Number

(see be low)

( 1 ) F I R M (2) BRANCH

O t h e r

E m p l o ye e s

T o t a l

1 1 . A N N U A L A V E R A G E

P R O F E S S IO N A L S E R V IC E S

R E V E N U E S O F F IR M

F O R L A S T 3 YE A R S

( In s e r t r e v e n u e i n d e x n u m b e r

s h o w n a t r i g h t )

P R O F E S S IO N A L S E R V IC E S R E V E N U E IN D E X N U M B E R

1 . L e s s t h a n $ 1 0 0 , 0 0 0 6 . $ 2 m i l l i o n t o l e s s t h a n $ 5

m i l l i o n

2 . $ 1 0 0 , 0 0 0 t o l e s s t h a n $ 2 5 0 , 0 0 0 7 . $ 5 m i l l i o n t o l e s s t h a n $ 1 0

m i l l i o n

a . F e d e r a l W o r k 3 . $ 2 5 0 , 0 0 0 t o l e s s t h a n $ 5 0 0 , 0 0 0 8 . $ 1 0 m i l l i o n t o l e s s t h a n $ 2 5

m i l l i o n

b . N o n - F e d e r a l

W o r k

4 . $ 5 0 0 , 0 0 0 t o l e s s t h a n $ 1 m i l l i on 9 . $ 2 5 m i l l i o n t o l e s s t h a n $ 5 0

m i l l i o n

c . T o t a l Wo r k 5 . $ 1 m i l l i o n t o l e s s t h a n $ 2 m i l l i o n 1 0 . $ 5 0 m i l l i o n o r g r e a t e r

12. AUTHORIZED REPRESENTATIVE

Th e f o r e g o i n g i s a s t a t e m e n t o f f a c t s .

a . S I G N A T U R E b . D A T E

c . N A M E A N D T I T L E

SF330 Part I and II

Bid Form

• DDOT generated • Project specific • Included in bid documents

DBE/CBE/SBE/OJT

DBE/CBE/SBE/OJT

Disadvantaged Business Enterprise (DBE)

• DDOT program goal is to expand business opportunities for minority and woman-owned companies on federally funded transportation projects

• DDOT DBE overall goal is 21.50% of which 12.50% will be race/gender conscious on all federal aid construction and non-construction contracts

DBE/CBE/SBE/OJT

Certified Business Enterprise (CBE)

• District Department of Small, Local Business Development (DSLBD) goal is to encourage the economic growth, development, and retention of District-based businesses

• www.dslbd.dc.gov

DBE/CBE/SBE/OJT

DBE • Certified under the DDOT

/WMATA Unified certification program

• Federally funded projects

• Based on SBA standards for A/E/C firms

– A/E - $17 million* (max)

– Construction - $35 million* (max)

CBE • Certified by the Department

of Small and Local Business Development (DSLBD)

• Locally funded projects

• Preference is given to District businesses

‒ Points (12 pts max)

‒ Price reduction (2-10%)

‒ Participation (35-50%)

DBE/CBE/SBE/OJT

Small Business Enterprise

• The SBA, for most industries, defines a "small business" either in terms of the average number of employees over the past 12 months, or average annual receipts over the past three years: – 237310 , Highway, Street, and Bridge Construction, $33.5

– 541330 , Engineering Services, $14.0

DBE/CBE/SBE/OJT

Small Business Enterprise

• In 2012, the Office of Contracting and Procurement (OCP) introduced new District of Columbia Supply Schedule (DCSS) procedures that increased opportunities for the Certified Business Enterprise (CBE) community within the current law. The Procurement Practices Reform Act (PPRA) states that procurements under $100,000 are required to be awarded to Small Business Enterprises (SBE).

DBE/CBE/SBE/OJT

Small Business Enterprise (SBE) vs. Open Market

SBE

• Solicitations are open for only those firms who meet the size or revenue standards;

• Contracts are typically $100,000 or less

Open Market

• Open Market solicitations are open to all firms

• Open Market may give Preference Points for CBE, LBE, SBE participation

DBE/CBE/OJT

On the Job Training (OJT)

• DDOT program goal is to provide job training opportunities for women, minorities, and disadvantaged persons interested in working in the highway construction industry.

• Trainee to journeyman status.

• www.ddot.dc.gov

– Office of Civil Rights

• Business Opportunity and Workforce

Development Center (BOWDC)

– Contract and Procurement

– Projects and Planning

• www.ocp.dc.gov

– Opportunities

– RFP/Bid documents

• www.dslbd.dc.gov

– CBE Certification

Resources

Disadvantaged Business Enterprise Supportive Services

MHM-FS is working on behalf of DDOT to provide technical assistance and consulting services to DDOT and WMATA-certified DBE firms to assist them in developing and growing their business, and increasing their capacity to perform on DDOT projects. Through workshops, webinars and trainings, the DBE Supportive Services team is providing DBE firms with the necessary technical assistance and knowledge to become competitive, self-reliant businesses. Some of the events hosted by the DBE Supportive Services staff include: -Architecture and Engineering (A/E) Workshop -One-on-One Technical Assistance with the completion of Standard Form 330 -One-on-One Marketing Assistance -Contract Basics: A Two Part Webinar Series -Doing Business with DDOT: How to Prepare a Winning Bid Proposal -Construction Math, Blueprint Reading and Estimating - DDOT 101 Orientation (bi-monthly webinar)

Disadvantaged Business Enterprise Supportive

Services Locations & Hours

Personnel Monica Miles, Contract Administrator

Cherese Myree, Assistant Contract Administrator Chloe Miles, Disadvantaged Business Enterprise Supportive Services

Administrator Susan Sessum, Disadvantaged Business Enterprise Supportive Services

Assistant Administrator

On-Site Office: District Department Of Transportation’s Business Opportunity and

Workforce Development Center (BOWDC) 2311 Martin Luther King, Jr. Avenue, S.E.

Washington, DC 20020 Telephone: (202) 645-8620

Fax: (202) 645-0366 MHM Financial Services Office Hours at the BOWDC:

Tuesday: 9:00 am- 1:00 pm Thursday: 12:00 pm- 4:00 pm

Questions?

Chloe Miles Project Administrator District Department of

Transportation- Disadvantaged Business Enterprise Supportive

Services

We will keep the question window panel open until 12:00 pm

Participants will receive an emailed copy of all questions and answers related to this webinar

Endrea Frazier, VP Legion Design/Campbell

& Associates www.legiondesign.com

Would you like a copy of this presentation? Send an email to cmiles@mhmiles.com For additional information contact: Chloe Miles, Disadvantaged Business Enterprise Supportive Services Administrator Office: (202)525-2740 cmiles@mhmiles.com

SAVE THE DATE

Disadvantaged Business Enterprise Supportive Services

3rd Annual DBE Summit & Networking Event

Tuesday, May 7th 2013 from 9:00 AM- 3:30 PM Gallaudet University, Kellogg Conference Center Hotel

800 Florida Avenue, NE Washington, DC 20002

To access last year’s attendee list, please visit: https://www.google.com/fusiontables/data?docid=10OtTwbXzd6EX2Qmm5AeZa2xL2Auig5OZMyg-cJc#rows:id=1 To view video highlights of the 2012 DBE Summit, please visit: http://ddot.dc.gov/DC/DDOT/About+DDOT/Who+We+Are/Civil+Rights/DBE/Summit+and+Networking+Event+2012

SAVE THE DATE

“Debriefing 101 Webinar” April 3, 2013 from 10:00 am- 12:00 pm

“ARTIBA OSHA 10 Training”

Thursday, April 4, 2013 from 8:00 am- 3:00 pm Friday, April 5, 2013 from 8:00 am- 1:00 pm

2311 Martin Luther King Jr. Ave. SE Washington, DC 20020

South Capitol Street Corridor Project Industry Day

On January 14, 2013, upwards of 220 people attended the South Capitol Street Corridor Project Industry Day located at Matthews Memorial

Baptist Church.

• Check out the Attendee List at: http://www.anacostiawaterfront.org/project-updates/south-capitol-street-corridor-project-industry-day-attendance-list/

• To access information on upcoming opportunities regarding the Anacostia Waterfront Initiative (AWI), please visit the website at: http://www.anacostiawaterfront.org/