Direct Entry File Specification - BOQ
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BOQB19-26 Direct Entry File Specification The Direct Entry file format (ABA) is the industry standard file format used when importing payment files into BOQ’s Internet Banking. The same format is used for Direct Crediting and Direct Debiting. Each line in an ABA file is a “record”. An ABA file has three main records, the “descriptive” record, a “detail” record for each transaction and the “file total record” at the end. The first character position of each new record indicates what type of record it is. An ABA record is exactly 120 characters long and must be separated by CRLF (carriage- return/line feed). The following character set is allowed in an ABA file: • Letters: A-Z, a-z • Numbers: 0-9 • The following Characters: spaces ( ) , ampersands (&), apostrophes (‘), commas (,) ,hyphens (-), full stops (.), forward slashes (/), plus sign (+), dollar sign ($), exclamation mark (!), percentage sign (%), left paren- thesis ((), right parenthesis ()), asterisk (*), number sign (#), equal sign (=), colon (:), question mark (?), left square bracket ([), right square bracket (]), underscore (_), circumflex (^) and the at symbol (@) • ‘Optional’ Alphanumeric fields must be filled with spaces if no data exists. Fields that are marked ‘Numeric’ are limited to: • Numbers: 0-9. • ‘Optional’ Numeric fields must be filled with zeros if no data exists File names must use the file extension ‘.aba’. The lodging of mixed files (multiple credits and multiple debits) or banner files (multiple files within one file - 1 physical file, multiple logical files) is not supported by BOQ. Descriptive record (type 0) Char Pos Field Size Field Description Specification 1 1 Record Type 0 Must be ‘0’ 2-18 17 Blank Must be filled. 19-20 2 Sequence Number Must be ‘01’. Right justified. Zero filled. 21-23 3 Name of User’s Financial Institution Must be approved Financial Institution abbreviation. Bank of Queensland’s abbreviation is ‘BQL’. 24-30 7 Blank Must be blank filled. 31-56 26 Name of User supplying file Must be User Preferred Specification as advised by User’s FI. Left justified, blank filled. All coded character set valid. Must not be all blanks. 57-62 6 Number of User supplying file Must be User Identification Number which is allocated by User’s FI. Must be numeric, right justified, zero filled. 63-74 12 Description of entries on file e.g. “PAYROLL” All coded character set valid. Must not be all blanks. Left justified, blank filled. 75-80 6 Date to be processed Must be numeric in the formal of DDMMYY. Must be a valid date. Zero filled. 81-120 40 Blank Must be blank filled. Note: all unused fields must be blank filled
Transcript of Direct Entry File Specification - BOQ
58116 BOQB A4 BROKER PROFILESDirect Entry File Specification
The Direct Entry file format (ABA) is the industry standard file format used when importing payment files into BOQ’s Internet Banking. The same format is used for Direct Crediting and Direct Debiting.
Each line in an ABA file is a “record”. An ABA file has three main records, the “descriptive” record, a “detail” record for each transaction and the “file total record” at the end. The first character position of each new record indicates what type of record it is. An ABA record is exactly 120 characters long and must be separated by CRLF (carriage- return/line feed).
The following character set is allowed in an ABA file: • Letters: A-Z, a-z • Numbers: 0-9 • The following Characters: spaces ( ) , ampersands (&), apostrophes (‘), commas (,) ,hyphens (-), full stops
(.), forward slashes (/), plus sign (+), dollar sign ($), exclamation mark (!), percentage sign (%), left paren- thesis ((), right parenthesis ()), asterisk (*), number sign (#), equal sign (=), colon (:), question mark (?), left square bracket ([), right square bracket (]), underscore (_), circumflex (^) and the at symbol (@)
• ‘Optional’ Alphanumeric fields must be filled with spaces if no data exists.
Fields that are marked ‘Numeric’ are limited to: • Numbers: 0-9. • ‘Optional’ Numeric fields must be filled with zeros if no data exists
File names must use the file extension ‘.aba’.
The lodging of mixed files (multiple credits and multiple debits) or banner files (multiple files within one file - 1 physical file, multiple logical files) is not supported by BOQ.
Descriptive record (type 0)
1 1 Record Type 0 Must be ‘0’
2-18 17 Blank Must be filled.
19-20 2 Sequence Number Must be ‘01’. Right justified. Zero filled.
21-23 3 Name of User’s Financial Institution
Must be approved Financial Institution abbreviation. Bank of Queensland’s abbreviation is ‘BQL’.
24-30 7 Blank Must be blank filled.
31-56 26 Name of User supplying file Must be User Preferred Specification as advised by User’s FI. Left justified, blank filled. All coded character set valid. Must not be all blanks.
57-62 6 Number of User supplying file
Must be User Identification Number which is allocated by User’s FI. Must be numeric, right justified, zero filled.
63-74 12 Description of entries on file e.g. “PAYROLL”
All coded character set valid. Must not be all blanks. Left justified, blank filled.
75-80 6 Date to be processed Must be numeric in the formal of DDMMYY. Must be a valid date. Zero filled.
81-120 40 Blank Must be blank filled.
Note: all unused fields must be blank filled
Detail Record (type 1) Char Pos Field Size Field Description Specification
1 1 Record Type 1 Must be ‘1’
2-8 7 Bank/State/Branch Number
Must be numeric with hyphen in character position 5. Character positions 2 and 3 must equal valid Financial Institution number. Character position 4 must equal a valid state number (0-9).
9-17 9 Account number to be credited/debited
Numeric, hyphens and blanks only are valid. Must not contain all blanks or zeros. Leading zeros which are part of a valid account number must be shown, e.g. 00-1234. Where account number exceeds nine characters, edit out hyphens. Right justified, blank filled.
18 1 Indicator
“N” – for new or varied Bank/State/Branch number or name details, otherwise blank filled. Withholding Tax Indicators: “W” – dividend paid to a resident of a country where a double tax agreement is in force. “X” – dividend paid to a resident of any other country. “Y” – interest paid to all non-residents. The amount of withholding tax is to appear in character positions 113- 120. Note: Where withholding tax has been deducted the appropriate Indicator as shown above is to be used and will override the normal indicator.
19-20 2 Transaction Code
Select from the following options as appropriate: 13 General Debit 50 General Credit 53 Payroll 54 Pension 55 Allotment 56 Dividend 57 Debenture Interest
21-30 10 Amount Only numeric valid. Must be greater than zero. Shown in cents without punctuations. Right justified, zero filled. Unsigned.
31-62 32 Title of Account to be credited/debited
All coded character set valid. Must not be all blanks. Left justified, blank filled. Desirable Format for Transaction Account credits: - Surname (period) Blank - given name with blanks between each name
63-80 18 Lodgement Reference Produced on the account holder’s bank statement. All coded character set valid. Field must be left justified, no leading spaces, zeroes, hyphens or other characters can be included.
81-87 7 Trace BSB (in format xxx-xxx)
Bank (FI)/State/Branch of User to enable return of the entry to its source if necessary. Only numeric and hyphens valid. Character positions 81 & 82 must equal a valid Financial Institution number. Character position 83 must equal a valid State number (0-9). Character position 84 must be a hyphen.
88-96 9 Trace Account number Account number of User to enable return of the entry to its source if necessary. Right justified, blank filled.
97-112 16 Name of Remitter
Produced on the account holder’s bank statement. Name of originator of the entry. This may vary from Name of the User. All coded character set valid. Must not contain all blanks. Left justified, blank filled.
113-120 8 Amount of Withholding Tax
Numeric only valid. Show in cents without punctuation. Right justified, zero filled. Unsigned.
Note: all unused fields must be blank filled
File Total Record (type 7) Char Pos Field Size Field Description Specification
1 1 Record Type 7 Must be ‘7’
2-8 7 BSB Format Filler Must be ‘999-999’
9-20 12 Blank Must be blank filled.
21-30 10 File Net Total Amount
Numeric only valid. Must equal the difference between File Credit & File Debit Total Amounts. Show in cents without punctuation. Right justified, zero filled. Unsigned. Should be all zeros in a self-balanced file.
31-40 10 File Credit Total Amount Numeric only valid. Must equal the accumulated total of credit Detail Record amounts. Show in cents without punctuation. Right justified, zero filled. Unsigned. Should equal debit total in a self-balanced file.
41-50 10 File Debit Total Amount Numeric only valid. Must equal the accumulated total of debit Detail Record amounts. Show in cents without punctuation. Right justified, zero filled. Unsigned. Should equal credit total in a self-balanced file.
51-74 24 Blank Must be blank filled.
75-80 6 Total count of Records Type 1
Numeric only valid. Must equal accumulated number of Record Type 1 items in the file. Right justified, zero filled.
81-120 40 Blank Must be blank filled.
Note: all unused fields must be blank filled
NOTE – BOQ requires self-balanced files (ie, the last transaction record within the file must be a settling transaction to the BOQ account linked to your User ID, for the total value of the file).
ABA file example
0 01BQL USER NAME 123456WAGES 300916 1484-001 32666591 500000015800EMPLOYEE 01 000005991 124-001234567890WAGES Payment 00000000 1124-101 90988259 500000007800EMPLOYEE 02 000348383 124-001234567890WAGES Payment 00000000 1062-191 12479074 500000004600EMPLOYEE 03 000407577 124-001234567890WAGES Payment 00000000 1084-014 52496140 500000021198EMPLOYEE 04 000501403 124-001234567890WAGES Payment 00000000 1633-000 18656046 500000008600EMPLOYEE 05 000553305 124-001234567890WAGES Payment 00000000 1014-012 10306718 500000044996EMPLOYEE 06 001244797 124-001234567890WAGES Payment 00000000 1012-022 60341161 500000004350EMPLOYEE 07 001691260 124-001234567890WAGES Payment 00000000 1064-147 11609760 500000024200EMPLOYEE 08 002047942 124-001234567890WAGES Payment 00000000 1034-977100087549 500000027800EMPLOYEE 09 002086445 124-001234567890WAGES Payment 00000000 1082-013 10517995 500000064000EMPLOYEE 10 002139012 124-001234567890WAGES Payment 00000000 1063-021 00634226 500044444444EMPLOYEE 11 000009549 124-001234567890WAGES Payment 00000000 1124-001234567890 130044667788Company Account CONTRA WAGES 124-001234567890WAGES Payment 00000000 7999-999 000000000000446677880044667788 000012
Sample File Attachment Embedded file (Test.aba) can be opened in any text editor.
Bank of Queensland Limited ABN 32 009 656 740 (Australian Credit Licence Number 244616) (BOQ).
0 01BQL USER NAME 123456WAGES 300916 1484-001 32666591 500000015800EMPLOYEE 01 000005991 124-001234567890WAGES Payment 00000000 1124-101 90988259 500000007800EMPLOYEE 02 000348383 124-001234567890WAGES Payment 00000000 1062-191 12479074 500000004600EMPLOYEE 03 000407577 124-001234567890WAGES Payment 00000000 1084-014 52496140 500000021198EMPLOYEE 04 000501403 124-001234567890WAGES Payment 00000000 1633-000 18656046 500000008600EMPLOYEE 05 000553305 124-001234567890WAGES Payment 00000000 1014-012 10306718 500000044996EMPLOYEE 06 001244797 124-001234567890WAGES Payment 00000000 1012-022 60341161 500000004350EMPLOYEE 07 001691260 124-001234567890WAGES Payment 00000000 1064-147 11609760 500000024200EMPLOYEE 08 002047942 124-001234567890WAGES Payment 00000000 1034-977100087549 500000027800EMPLOYEE 09 002086445 124-001234567890WAGES Payment 00000000 1082-013 10517995 500000064000EMPLOYEE 10 002139012 124-001234567890WAGES Payment 00000000 1063-021 00634226 500044444444EMPLOYEE 11 000009549 124-001234567890WAGES Payment 00000000 1124-001234567890 130044667788Company Account CONTRA WAGES 124-001234567890WAGES Payment 00000000 7999-999 000000000000446677880044667788 000012
WilliaM1
The Direct Entry file format (ABA) is the industry standard file format used when importing payment files into BOQ’s Internet Banking. The same format is used for Direct Crediting and Direct Debiting.
Each line in an ABA file is a “record”. An ABA file has three main records, the “descriptive” record, a “detail” record for each transaction and the “file total record” at the end. The first character position of each new record indicates what type of record it is. An ABA record is exactly 120 characters long and must be separated by CRLF (carriage- return/line feed).
The following character set is allowed in an ABA file: • Letters: A-Z, a-z • Numbers: 0-9 • The following Characters: spaces ( ) , ampersands (&), apostrophes (‘), commas (,) ,hyphens (-), full stops
(.), forward slashes (/), plus sign (+), dollar sign ($), exclamation mark (!), percentage sign (%), left paren- thesis ((), right parenthesis ()), asterisk (*), number sign (#), equal sign (=), colon (:), question mark (?), left square bracket ([), right square bracket (]), underscore (_), circumflex (^) and the at symbol (@)
• ‘Optional’ Alphanumeric fields must be filled with spaces if no data exists.
Fields that are marked ‘Numeric’ are limited to: • Numbers: 0-9. • ‘Optional’ Numeric fields must be filled with zeros if no data exists
File names must use the file extension ‘.aba’.
The lodging of mixed files (multiple credits and multiple debits) or banner files (multiple files within one file - 1 physical file, multiple logical files) is not supported by BOQ.
Descriptive record (type 0)
1 1 Record Type 0 Must be ‘0’
2-18 17 Blank Must be filled.
19-20 2 Sequence Number Must be ‘01’. Right justified. Zero filled.
21-23 3 Name of User’s Financial Institution
Must be approved Financial Institution abbreviation. Bank of Queensland’s abbreviation is ‘BQL’.
24-30 7 Blank Must be blank filled.
31-56 26 Name of User supplying file Must be User Preferred Specification as advised by User’s FI. Left justified, blank filled. All coded character set valid. Must not be all blanks.
57-62 6 Number of User supplying file
Must be User Identification Number which is allocated by User’s FI. Must be numeric, right justified, zero filled.
63-74 12 Description of entries on file e.g. “PAYROLL”
All coded character set valid. Must not be all blanks. Left justified, blank filled.
75-80 6 Date to be processed Must be numeric in the formal of DDMMYY. Must be a valid date. Zero filled.
81-120 40 Blank Must be blank filled.
Note: all unused fields must be blank filled
Detail Record (type 1) Char Pos Field Size Field Description Specification
1 1 Record Type 1 Must be ‘1’
2-8 7 Bank/State/Branch Number
Must be numeric with hyphen in character position 5. Character positions 2 and 3 must equal valid Financial Institution number. Character position 4 must equal a valid state number (0-9).
9-17 9 Account number to be credited/debited
Numeric, hyphens and blanks only are valid. Must not contain all blanks or zeros. Leading zeros which are part of a valid account number must be shown, e.g. 00-1234. Where account number exceeds nine characters, edit out hyphens. Right justified, blank filled.
18 1 Indicator
“N” – for new or varied Bank/State/Branch number or name details, otherwise blank filled. Withholding Tax Indicators: “W” – dividend paid to a resident of a country where a double tax agreement is in force. “X” – dividend paid to a resident of any other country. “Y” – interest paid to all non-residents. The amount of withholding tax is to appear in character positions 113- 120. Note: Where withholding tax has been deducted the appropriate Indicator as shown above is to be used and will override the normal indicator.
19-20 2 Transaction Code
Select from the following options as appropriate: 13 General Debit 50 General Credit 53 Payroll 54 Pension 55 Allotment 56 Dividend 57 Debenture Interest
21-30 10 Amount Only numeric valid. Must be greater than zero. Shown in cents without punctuations. Right justified, zero filled. Unsigned.
31-62 32 Title of Account to be credited/debited
All coded character set valid. Must not be all blanks. Left justified, blank filled. Desirable Format for Transaction Account credits: - Surname (period) Blank - given name with blanks between each name
63-80 18 Lodgement Reference Produced on the account holder’s bank statement. All coded character set valid. Field must be left justified, no leading spaces, zeroes, hyphens or other characters can be included.
81-87 7 Trace BSB (in format xxx-xxx)
Bank (FI)/State/Branch of User to enable return of the entry to its source if necessary. Only numeric and hyphens valid. Character positions 81 & 82 must equal a valid Financial Institution number. Character position 83 must equal a valid State number (0-9). Character position 84 must be a hyphen.
88-96 9 Trace Account number Account number of User to enable return of the entry to its source if necessary. Right justified, blank filled.
97-112 16 Name of Remitter
Produced on the account holder’s bank statement. Name of originator of the entry. This may vary from Name of the User. All coded character set valid. Must not contain all blanks. Left justified, blank filled.
113-120 8 Amount of Withholding Tax
Numeric only valid. Show in cents without punctuation. Right justified, zero filled. Unsigned.
Note: all unused fields must be blank filled
File Total Record (type 7) Char Pos Field Size Field Description Specification
1 1 Record Type 7 Must be ‘7’
2-8 7 BSB Format Filler Must be ‘999-999’
9-20 12 Blank Must be blank filled.
21-30 10 File Net Total Amount
Numeric only valid. Must equal the difference between File Credit & File Debit Total Amounts. Show in cents without punctuation. Right justified, zero filled. Unsigned. Should be all zeros in a self-balanced file.
31-40 10 File Credit Total Amount Numeric only valid. Must equal the accumulated total of credit Detail Record amounts. Show in cents without punctuation. Right justified, zero filled. Unsigned. Should equal debit total in a self-balanced file.
41-50 10 File Debit Total Amount Numeric only valid. Must equal the accumulated total of debit Detail Record amounts. Show in cents without punctuation. Right justified, zero filled. Unsigned. Should equal credit total in a self-balanced file.
51-74 24 Blank Must be blank filled.
75-80 6 Total count of Records Type 1
Numeric only valid. Must equal accumulated number of Record Type 1 items in the file. Right justified, zero filled.
81-120 40 Blank Must be blank filled.
Note: all unused fields must be blank filled
NOTE – BOQ requires self-balanced files (ie, the last transaction record within the file must be a settling transaction to the BOQ account linked to your User ID, for the total value of the file).
ABA file example
0 01BQL USER NAME 123456WAGES 300916 1484-001 32666591 500000015800EMPLOYEE 01 000005991 124-001234567890WAGES Payment 00000000 1124-101 90988259 500000007800EMPLOYEE 02 000348383 124-001234567890WAGES Payment 00000000 1062-191 12479074 500000004600EMPLOYEE 03 000407577 124-001234567890WAGES Payment 00000000 1084-014 52496140 500000021198EMPLOYEE 04 000501403 124-001234567890WAGES Payment 00000000 1633-000 18656046 500000008600EMPLOYEE 05 000553305 124-001234567890WAGES Payment 00000000 1014-012 10306718 500000044996EMPLOYEE 06 001244797 124-001234567890WAGES Payment 00000000 1012-022 60341161 500000004350EMPLOYEE 07 001691260 124-001234567890WAGES Payment 00000000 1064-147 11609760 500000024200EMPLOYEE 08 002047942 124-001234567890WAGES Payment 00000000 1034-977100087549 500000027800EMPLOYEE 09 002086445 124-001234567890WAGES Payment 00000000 1082-013 10517995 500000064000EMPLOYEE 10 002139012 124-001234567890WAGES Payment 00000000 1063-021 00634226 500044444444EMPLOYEE 11 000009549 124-001234567890WAGES Payment 00000000 1124-001234567890 130044667788Company Account CONTRA WAGES 124-001234567890WAGES Payment 00000000 7999-999 000000000000446677880044667788 000012
Sample File Attachment Embedded file (Test.aba) can be opened in any text editor.
Bank of Queensland Limited ABN 32 009 656 740 (Australian Credit Licence Number 244616) (BOQ).
0 01BQL USER NAME 123456WAGES 300916 1484-001 32666591 500000015800EMPLOYEE 01 000005991 124-001234567890WAGES Payment 00000000 1124-101 90988259 500000007800EMPLOYEE 02 000348383 124-001234567890WAGES Payment 00000000 1062-191 12479074 500000004600EMPLOYEE 03 000407577 124-001234567890WAGES Payment 00000000 1084-014 52496140 500000021198EMPLOYEE 04 000501403 124-001234567890WAGES Payment 00000000 1633-000 18656046 500000008600EMPLOYEE 05 000553305 124-001234567890WAGES Payment 00000000 1014-012 10306718 500000044996EMPLOYEE 06 001244797 124-001234567890WAGES Payment 00000000 1012-022 60341161 500000004350EMPLOYEE 07 001691260 124-001234567890WAGES Payment 00000000 1064-147 11609760 500000024200EMPLOYEE 08 002047942 124-001234567890WAGES Payment 00000000 1034-977100087549 500000027800EMPLOYEE 09 002086445 124-001234567890WAGES Payment 00000000 1082-013 10517995 500000064000EMPLOYEE 10 002139012 124-001234567890WAGES Payment 00000000 1063-021 00634226 500044444444EMPLOYEE 11 000009549 124-001234567890WAGES Payment 00000000 1124-001234567890 130044667788Company Account CONTRA WAGES 124-001234567890WAGES Payment 00000000 7999-999 000000000000446677880044667788 000012
WilliaM1
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