Direct Admissions Selection Officer training mid year 2012.

Direct Admissions

Selection Officer training mid year 2012

RMIT University©2012 2

Agenda

• Introduction

RMIT University©2012 Admissions Selection Officer Training

• Communications

• What’s new?

• Selection decisions

• Important dates, contacts and links

• Summary

• Questions


Introduction

Student Administration Management System

Admissions Selection Officer Training

Nevine Khalifa (Manager – University Admissions & Selection )

Abhijith Mani (Snr Coordinator – Direct Admissions &

Equity)

Pat Hughes (Coordinator- Credit Transfer)

RMIT University©2012

TBC(Coordinator – Direct Admissions)

Christy Jung(Admissions Officer– Direct

Admissions)

Colleen Smith(Admissions & Equity Officer – Direct

Admissions)

Belinda Norman(Admissions Assistant– Direct

Admissions)

Jessica Kelly(Admissions Assistant – Direct

Admissions)



Introduction

TAFE

Cert IV & above

Undergraduate

Associate degrees, Bachelor degrees and

Honours programs.

NOTE: Bachelor degrees & Associate degrees run through

VTAC in Sem 1

Postgraduate

All postgraduate coursework programs

only

Direct Admissions

RMIT University©2012

Only local students are eligible to apply via Direct Admissions – International students apply

via RMIT International



Introduction - preparing for an intake

1 May 2012

• Attend the training and review Learning Hub material to understand how the process works

• Understand the role of a Selection Officer

• Understand the “Selection & Admissions” policy



• Web-based application (introduced May 2011)

• Selection decisions to be entered in Apply Direct

• Release 4a is due for May, 4b in June/July

Apply Direct update

Introduction



Better aligned with web

transformation project

Better aligned with web

transformation project

Release 4a & 4b

Introduction

Reports available in ADReports available in AD

Equity applications (4b)Equity applications (4b)

Selection decisionsSelection decisions

Internal applications (4b)Internal applications (4b)



Checks website/Info Corner

for available programs

Checks website/Info Corner

for available programs

Applicant

Application process

Creates and submits applicationCreates and submits application

Posts/drops off documentsPosts/drops off documents

Registers via Apply DirectRegisters via Apply Direct

Uploads supporting documentsUploads supporting documents

Receives selection outcomeReceives selection outcome



What’s New

Look and Feel


RMIT University©2012 10RMIT University©2011

What’s New – Applicant interface

Current InterfaceCurrent Interface New InterfaceNew Interface



What’s New – Application form

Current Exclusion questionCurrent Exclusion question New Exclusion questionNew Exclusion question

Exclusion for academic reasons

Have you been excluded for academic reasons from RMIT University or any other College or University? Yes or No

Reason for exclusion:

[Text field]



What’s New – Selection Officer interface

Current InterfaceCurrent Interface New InterfaceNew Interface



What’s New

Entering decisions



How to enter selection decisions

1. Find application1. Find application

2. Review application2. Review application

3. Enter comments3. Enter comments

4. Enter decision4. Enter decision

4 step process



How to enter selection decisions

1. Find application1. Find application2. Review application2. Review application3. Enter comments3. Enter comments4. Enter decision4. Enter decision



ADMT or OFFER

Selection decisions

DENY

PENDING

CONDITIONAL



Offer is updated within 30s.

Cannot be reversed!!

Offer is updated within 30s.

Cannot be reversed!!

ADMT or OFFER

Making an offer

Use : ADMITUse : ADMIT

Refer to handouts for list

of basis of admission codes

Refer to handouts for list

of basis of admission codes

Offer is made if applicant

has met the published

entrance requirements

Offer is made if applicant

has met the published

entrance requirements

Use basis of admission as

REASON

Use basis of admission as

REASON



Making a selection decision

DENY

DENY applicant if they have

not met requirements

DENY applicant if they have

not met requirements

Use : DENYUse : DENY

Cannot deny if applicant has

alternate offer from RMIT

or different provider

Cannot deny if applicant has

alternate offer from RMIT

or different provider

Eg: Quota full, selection

Criteria, interview or folio,

Documents not submitted

Eg: Quota full, selection

Criteria, interview or folio,

Documents not submitted

Refer to handbook for variousDENY reasons available

Refer to handbook for variousDENY reasons available



PENDING

Enter Pending decision if you

are not in a position to make

a final decision

Enter Pending decision if you

are not in a position to make

a final decision

PENDING – Interview

DDEF - INTV

PENDING – Interview

DDEF - INTV

PENDING – Conditional offer

DDEF-CNDD

PENDING – Conditional offer

DDEF-CNDD

PENDING – Documents

DDEF - DOCS

PENDING – Documents

DDEF - DOCS

PENDING – Deferred decisionDDEF - PENDPENDING – Deferred decisionDDEF - PEND

Making a pending decision



Making a conditional offer1. Find and review application1. Find and review application


2. Enter conditional offer2. Enter conditional offer3. Admission review/return3. Admission review/return4. Admissions finalise offer4. Admissions finalise offer


Conditional offer statements

1. Academic transcript – certified 1. Academic transcript – certified

2. Academic transcript – completion of program/course 2. Academic transcript – completion of program/course

3. Academic transcript – completion of qualification 3. Academic transcript – completion of qualification

4. Evidence of successful completion of current studies 4. Evidence of successful completion of current studies

5. Evidence of employment/or work experience 5. Evidence of employment/or work experience

6. Other 6. Other



Selection Scenarios

Conditional offer

DENY - DOCS

Contact & request

• No documents• Academic history looks promising

Contact & request

Mary

• No documents• Not much information to make a decision

Doug

Conditional offer


or

oror


Selection Scenarios• Has applied for full fee & CSP• Is eligible for full fee & CSP.

Offer both DENY OPRG Trang

• Has applied for full fee & CSP • Is eligible only for full fee

JuanDENY - COMPETITIVE


or


Communications - Applicants

1. Online 1. Online 2. Email 2. Email 3. Letters 3. Letters



Communications – Selection staff

1. New applications & documents1. New applications & documents 2. Applications with no decisions2. Applications with no decisions3. Conditional statement review3. Conditional statement review



Changing an application record

Change to DA record form

Applicant can be transferred to a more suitable program or fee Applicant can be transferred to a more suitable program or fee

Selection staff can correct a “DENY” decision Selection staff can correct a “DENY” decision

A new application is created by Admissions A new application is created by Admissions

Applicant must be informed of and consent to changes Applicant must be informed of and consent to changes

Offers cannot be reversed or corrected Offers cannot be reversed or corrected

Form is available online and via the Learning HUBForm is available online and via the Learning HUB

Form can be emailed to [email protected] Form can be emailed to [email protected]



Equity schemes

ACESS

Alternative Category Entry Selection

Scheme

PGCSEP

Post graduate Commonwealth supported equity

place

Applicant submits separate ACESS application Applicant submits separate ACESS application

Form is assessed by Equity & Diversity unit Form is assessed by Equity & Diversity unit

Applicant is given a “score” relevant to their disadvantage Applicant is given a “score” relevant to their disadvantage

Selection staff review the score and take into consideration Selection staff review the score and take into consideration

Equity database is used to manage these applications Equity database is used to manage these applications

Applicant submits separate PGCSEP application Applicant submits separate PGCSEP application

Admissions assess each application for eligibility Admissions assess each application for eligibility

CSP places are offered after closing date has passed CSP places are offered after closing date has passed

No action is required by the selection officerNo action is required by the selection officer

Fund source is changed from full fee to CSP by ARGFund source is changed from full fee to CSP by ARG



Applicant to student

Applicant

Matriculation

Enrolment/Student

Offer Term Activation

NDS account creation

(24hrs)

(24-48hrs)



Enrolment Information Sessions

Applicant

Matriculation

Enrolment

Offer

Session

(24hrs)

10 days

Offer letter sent



Program closed

Closing programs

Next business day

Request received

• Once a program has been closed for an intake we cannot reopen it for the same admissions period.

• Check back for any new applications for 48hrs after the closing date

Program closedPlaces available



Important dates

31 May 2012 for all applicationsTimely closing date

Applications open 9am 1 May 2012

Enrolment period Mid June – Early July

Last day to apply 2 weeks from official RMIT University semester start



Important contacts

Info Corner

Admissions

College Admissions Managers

• 03 9925 2260 • [email protected]

• 03 9925 8795• [email protected]

• BUS – Vivienne Neufeld 03 9925 1393• DSC – Kristy Capper 03 9925 2186• SEH – Jenny Perrie 03 9925 2049

Training material



Admissions staff

Admissions AssistantAdmissions Assistant

Admissions AssistantAdmissions Assistant

Admissions OfficerAdmissions Officer

Admissions & Equity

Officer

Admissions & Equity

Officer

Senior Coordinator Senior Coordinator

ManagerManager

Belinda Norman, 03 9925 8799Belinda Norman, 03 9925 8799

Jessica Kelly, 03 9925 8795 Jessica Kelly, 03 9925 8795

Christy Jung, 03 9925 8818 Christy Jung, 03 9925 8818

Colleen Smith, 03 9925 8947 Colleen Smith, 03 9925 8947

Abhijith Mani, 03 9925 8794 Abhijith Mani, 03 9925 8794

Nevine Khalifa, 03 9925 8858Nevine Khalifa, 03 9925 8858



Summary

• Improved online interface

• Selection decisions are now in Apply Direct

• Refer to handouts and Learning HUB



Questions


Direct Admissions Selection Officer training mid year 2012.

Documents

Transcript of Direct Admissions Selection Officer training mid year 2012.