JOB TITLE: HR Administrator

LOCATION: Diocesan Office, St. Nicholas Church, Boley Hill, Rochester

GRADE: Grade 3

REPORTING TO: Human Resources Officer

PURPOSE OF JOB

Carry out HR administration as required in line with Diocese policies and processes and support in the provision of a comprehensive HR service.

PRINCIPAL ACCOUNTABILITIES

1. Administer the recruitment process, placing job adverts, responding to applicants and arranging interviews.

2. Prepare new starter paperwork from offer documentation to administering the probation reviews.

3. Ensure that new starters are set up on internal systems and employment checks are completed, including reference and ID checks

4. Administer the monthly payroll.

5. Monitor auto enrolment and upload the monthly Scottish Widows employee and employer pension contributions.

6. Maintain sickness records, chase up outstanding Self-Certificates/Statements of Fitness, raising any issues with the HR Officer

7. Monitor holiday, toil and flexi time for all employees, including holiday calculations for starters, leavers and annual reconciliations

8. Prepare employee correspondence relating to maternity, paternity and other leave

9. Assist with the preparation of salary review/promotion letters

10. Maintain electronic and paper employee files

11. Provide administrative support to the HR Officer in the provision of an HR advisory service to the parishes

12. Provide ad hoc management information reports

13. Support with Health and Safety administration

14. Assist with HR project work as required

15. Act as Secretary to the HR Group, organising meetings and producing agendas and minutes as necessary.

16. Provide general office support, including, taking telephone calls, providing reception cover and other ad hoc administration.

17. Handle all confidential and sensitive information in a professional manner

18. Any other duties as required by the HR Officer or Diocesan Secretary

SKILLS AND EXPERIENCE

Previous HR Administration experience Strong attention to detail Working experience of Microsoft Office including Word, Excel and

PowerPoint Experience in administering a small payroll would be beneficial An ability to work to tight deadlines Demonstrates a proactive approach to work An excellent communicator, both verbal and written An understanding of when to consult or seek advice Experience in handling confidential matters

COMPETENCIES

Achievement Drive – A concern for working well. A desire to take action; doing more than required; doing it before it is required. It includes staying focused on goals over an extended period of time.

Relationships – The ability to understand the perspectives, feelings and concerns of others and build or maintain relationships with people who are, or may someday be, useful in achieving goals.

Persuasiveness – The ability to convince others of a view, conclusion, position etc. Includes the development of subtle strategies specifically designed to get others to go along with or support ones agenda.

Thinking Ability – The ability to breakdown a problem or situation into its component parts, identifying implications and the key underlying issues.

Independence – A demonstrated belief in one’s capability to select an appropriate approach to a situation. It includes confidence in one’s judgement or opinion and the ability to handle failure effectively.

Adaptability – The ability to adapt to and work with a variety of situations, individuals or groups.

Teamworking – The willingness and ability to work co-operatively and collaboratively with others.