DIGITAL CASE BOOK - TCS iON · 2018-11-16 · TCS iON Digital University Solution o˚ers a digital...

DIGITAL CASE BOOK2018

Digital UniversityRedefine Campus, Reimagine Processes

About TCS iON Digital University

Tata Consultancy Services’ (TCS’) iON Digital University Solutions are designed to help educational institutions manage their campuses e�ciently and with greater success. TCS iON is a strategic transformation partner to eminent global educational institutions, and has helped them reimagine educational processes leveraging TCS iON Education Solutions suite.

TCS iON Digital University Solution o�ers a digital approach for end-to-end university management. This cloud-based solution enables 360-degree institutional excellence by automating governance and compliance processes. The solution not only ensures student excellence through learning analytics but also contributes to faculty excellence through continuous knowledge augmentation. It also provides a collaborative platform for industry and research connect to drive academic excellence.

TCS iON Con�dential 01Toll Free Number: 1800 209 6030 | Email: [email protected] | www.tcsion.comToll Free Number: 1800 209 6030 | Email: [email protected] | www.tcsion.comToll Free Number: 1800 209 6030 | Email: [email protected] | www.tcsion.com

Table of ContentsCCIM improves governance with smarter visitation

Chhattisgarh Swami Vivekanand Technical University (CSVTU) experiences digital transformation

COMEDK digitizes admission and counselling process

IIT Madras redefines counselling and admissions with TCS iON Bizapp

MIT leverages TCS iON Digital Campus Solution for greater collaboration across campuses

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TCS iON Con�dential 02Toll Free Number: 1800 209 6030 | Email: [email protected] | www.tcsion.comToll Free Number: 1800 209 6030 | Email: [email protected] | www.tcsion.comToll Free Number: 1800 209 6030 | Email: [email protected] | www.tcsion.comToll Free Number: 1800 209 6030 | Email: [email protected] | www.tcsion.comToll Free Number: 1800 209 6030 | Email: [email protected] | www.tcsion.comToll Free Number: 1800 209 6030 | Email: [email protected] | www.tcsion.com

TCS iON Con�dential 03Toll Free Number: 1800 209 6030 | Email: [email protected] | www.tcsion.com

CASE STUDY

CCIM IMPROVES GOVERNANCE WITH SMARTER VISITATION

13,727 No. of practitioners registered online

22,628No. of teachers registered online

4No. of sessions

1,061No. of visitation


Central Council of Indian Medicine (CCIM)

Business Challenge

Solution Delivered

Value Created

Customer Overview

Manual and cumbersome paperwork process of getting the visitation proforma having students, sta� and college details. Prolonged process of visitation reports preparation. Lack of real time visitation status reports. Inconsistency in visitation reports; prone to human errors.

End-to-end digitization of the visitation process. Online collection of data from the visitors and automated generation of visitation reports. Visitation record archival and real time communication and status reporting. Standardized and e�cient process for data sharing and archival.

Visitation cycle time reduced from 6 months to 6 weeks time. Reduced paperwork with online data collection. Elimination of data duplication. Ease in data management with one click retrieval.

Now with one click, I can access teacher data and with another, all the college management data such as how many teachers are in a particular.

Customer Testimonial

- Dr Vanitha Murali Kumar, President, CCIM

The Central Council of Indian Medicine is a statutory body constituted under the Indian Medicine Central Council Act with a vision to guide, develop and sustain a network of 'Institutions of Excellence' in education meeting the national needs for global trends and to regulate the practice of Indian System of Medicine viz. Ayurved, Siddha, Unani Tibb and Sowa Rigpa.

TCS iON Con�dential 05Toll Free Number: 1800 209 6030 | Email: [email protected] | www.tcsion.comTCS iON Con�dential

CASE STUDY

CHHATTISGARH SWAMI VIVEKANANDTECHNICAL UNIVERSITY (CSVTU)EXPERIENCES DIGITAL TRANSFORMATION

180K Student records created

2 MillionPer semester marks captured online

12 YearsExisting data

uploaded

6,000Batches formed

200KPer semestermark sheetsgenerated


Chhattisgarh Swami Vivekanand Technical University (CSVTU)

Chhattisgarh Swami Vivekanand Technical University (CSVTU) is a State University o�ering degree courses in Engineering and Technological subjects, including Architecture and Pharmacy at the Research, Postgraduate, Degree, and Diploma level. Presently, there are 96 colleges a�liated to the University.

Business Challenge

Solution Delivered

Value Created

Customer Overview

Complex physical enrollment procedure at colleges. Cumbersome paper-based exam process. Lack of transparency in fee collection and di�culty in reconciliation. Delay in printing and distribution of degree certi�cates. Prolonged and tedious process of preparing exam results.

Digitized end-to-end examination process. Managed Services Delivery for end to end scope: Software, Services including Help Desk and Printing. Supported post exam process like Re-Totalling (RT), Re-Evaluation (RV), Re-Re-Evaluation (RRV). Automated College A�liation Management Process. Complex normalization and grace marks schemes that vary across awards and semesters delivered.

Transparent view of fees paid online. E�ortless reconciliation of fees collected. Direct access to results through Self Service and mobile platform. Reduced paperwork and decreased costs in maintaining physical documents.

…as an institute, we have realized substantial value after implementing TCS iON modules… helped us inbringing operational efficiencies in our processes.


- D. N. Sirsant, Registrar, CSVTU


CASE STUDYCASE STUDY

15,000+ Candidates counselled

23,000+Online payments

147Colleges

35Courses

56,500Candidates

assessed

7,500Admissions

CASE STUDY

COMEDK DIGITIZES ADMISSION AND COUNSELLING PROCESS

CASE STUDY

23,000+


The Consortium of Medical Engineering and Dental Colleges, Karnataka

The Consortium of Medical Engineering and Dental Colleges of Karnataka (COMEDK) conducts the state-level common entrance examination called COMEDK UGET (Undergraduate Entrance Test) for admission to engineering and medical degree courses o�ered by colleges/institutes that are a�liated to COMEDK. The scores are accepted by more than 150 engineering colleges, 12 medical colleges, and 25 dental colleges in Karnataka.

Business Challenge

Prolonged and tedious counselling and admission process. Di�culty in tracking fees collected in demand draft form. Lack of transparency in admissions, leading to legal issues. Huge overhead costs in manual counselling procedure.

TCS iON Counseling App digitized the counselling and admission process. Automated seat allocation based on the candidate's marks, preference and college wise seats capacity. Online application form integrated with the payment gateway. E�ective tracking of applications through online portal. Multiple rounds of counseling, with choice to students to accept or upgrade.

Seamless, cost e�ective, transparent counselling and admission process. Quick and easy access to view results online and take action. Easy collection and reconciliation of exam fees paid online by students. Reduced e�ort; elimination of manual processes.

Customer Overview

Solution Delivered

Value Created

TCS iON has helped us bring operational efficiencies in our processes.


- BNS, Chairman of ERA Foundation


CASE STUDY

IIT MADRAS REDEFINES COUNSELLING AND ADMISSIONS WITH iON BIZAPP

CASE STUDY

37,981 Candidates counselled

35,595Online payments

98%Seat Occupancy

9,710Admissions

14Programs O�ered


Indian Institute of Technology (IIT), Madras

Indian Institute of Technology (IIT) Madras is among the foremost institutes of national importance in higher technological education, basic and applied research. It is a residential institute with nearly 550 faculty members, 8000 students, and 1250 administrative and supporting sta�. It is a premier center for teaching, research, and industrial consultancy in the country.

Business Challenge

Di�culty in managing the admission process through complex legacy systems. Manual process of fee collection leading to data inaccuracy. Substantial paperwork and manual intervention in counselling and admission process. Di�culty in informing candidates about admission noti�cations.

Automated counselling and seat allocation process with TCS iON Biz app. Online application form integrated with payment gateway. Online portal for applicants to track application status. Con�gured on-demand, easy to use reports for better analysis of admission statistics.

Increase in seat occupancy from 81% to 98%. Streamlined and error-free admission process with online application tracking. Email and mobile alerts to applicants on important updates. Increased productivity with optimal resource utilization.

Customer Overview

Solution Delivered

Value Created

TCS has helped us in conducting M.Tech admissions at IIT Madras flawlessly.


- Prof. Shaligram Tiwari, IIT Madras


CASE STUDY

MIT LEVERAGES TCS iON DIGITAL CAMPUS SOLUTION FOR GREATER COLLABORATION ACROSS CAMPUSES

CASE STUDY

6,356 Students on the platform

58,270Student letters issued

5Total no. of institutions

27,300Salary payslips

generated

47,611Fee receiptsgenerated


Maharashtra Institute of Technology (MIT)

Maharashtra Institute of Technology (MIT) is one of the leading Education groups in India. With more than 10 campuses in the state of Maharashtra, the MIT Group provides education in various �elds including Engineering, Medicine, Pharmacy, MBA, Insurance, Distance Education, Telecom Management and also School Education.

Better decision making with the availability of accurate data. Better collaboration among units. Signi�cant time and e�ort savings. Increased transparency among faculty and students.

Implemented TCS iON Digital Campus solution at MITCOE and MAEER of MIT Group for increased collaboration across campuses. Automated day-to-day academic and administrative activities; addressing all aspects of student lifecycle management, �nancial accounting, human resources, procurement and inventory process. 360-degree view of student data available through a single, unifying database across departments. Instant access to information; anytime, anywhere and from any device.

Business Challenge

Absence of an integrated ERP solution catering to all MIT campuses. Data redundancy due to lack of a centralized system. Data mismatch across departments. Increased number of hours and e�ort spent in manual activities and follow up.

Solution Delivered

Value Created

Customer Overview

DIGITAL CASE BOOK - TCS iON · 2018-11-16 · TCS iON Digital University Solution o˚ers a digital...

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