Different Uses of Computers in Business
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Different Uses of Computers in Business By Eric Scott, eHow Contributor updated: August 9, 2009 I want to do this! What's This? Computers are used for all aspects of running a business. Computer use in a business enhances productivity and provides results that might not otherwise be possible. Businesses use computers to keep records, develop budgets and forecasts, prepare marketing documents, research and stay in contact with other employees and customers. Businesses should look at their operation and ensure that they are using their computers to the fullest extent. Keep Records 1. Comp uter progr ams suc h as QuickBooks and oth er accountin g programs allow businesses to keep detailed records. These programs track accounts payable, accounts receivable and sales. They also provide an easy and quick way for a business to send out invoices to customers and handle payroll functions. Back office productivity and accuracy can increase greatly when using an accounting program. Budgeting and Forecasting 2. Comp uters ca n be used to pre pare de tailed b udge ts and corp orate for ecast s. Inexpensive accounting programs allow even people with limited computer knowledge to develop detailed budgets that will help keep the company on track. They can also be used to forecast future sales and business expansions. Spreadsheet programs such as Excel can also be used for budgeting and forecasting. Prepare Marketing Documents 3. There are a wide vari ety of prog rams that allow businesses to eas ily prep are dynamic marketing documents. Adobe Photoshop provides many templates that users can manipulate to produce eye-catching custom marketing materials. These programs make it easy for people who do not have a creative background to prepare professional-looking documents quickly and painlessly. Research 4. The Int ernet offe rs a treme ndous a moun t of information th at a busin ess can us e to maintain an edge. Businesses can use the Internet to research its competitors' products and prices by studying their websites. They can also get a glimpse into how customers view their own products by reading customer reviews on sites such as Amazon. When launching a new product a company can perform market research using online questionnaires and surveys. Communication 5. One of the biggest benefits of the computer in the workplace is the enhanced communication they provide. Coworkers can easily communicate with each other through email. Customer service departments can use email and instant messaging services to communicate effectively with customers. Web conferencing provides a cheap alternative to meetings for companies. Instead of travelling to a meeting attendees can j oin a meeting from their office. Businesses can also use email and websites to advertise their products and services.
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Tip
6. Updating computers regularly is vital to a business. Outdated computers cancause serious problems, crash often and reduce worker productivity. Astechnology evolves, the computing power needed to run-cutting edge computer programs increases. These new programs will often run poorly on out-of-date
computers. As a result, in the long run the most cost-effective strategy is to keepyour business' computers current.
Uses for Computers in Business
I want to do this! What's This?
Computers have become a requirement in the business industry. Computers easily complete duties that
are tedious and timely for humans. The business uses of computers are extensive. Although many of the
computer duties are not irreplaceable, business has become dependent on their accuracy and timeliness.
Accounting
1. Business success is dependent upon accuracy. Many businesses use accountingsoftware and ledgering systems to ensure the accuracy of their financial status.
Customer Interaction
2. Computers now assist human call centers with answering customer questions, takingpayments and providing general assistance. The automated voice systems are availablewith unrestricted hours and are always friendly.
Scheduling
3. Scheduling is of great importance to many businesses, especially businesses involved inmanufacturing and deliveries. Scheduling systems allow businesses to ensure they aremeeting their goals while being effecient.
Communication
4. Communication is most important in business. Computers provide businesses with awide array of communication methods that include, but are not limited to, email, chat,web conferencing and VOIP.
Websites and Advertising
5. The combination of websites, advertising and marketing provide a swift means to vastbusiness globalization. Websites make the company quickly available to everyone.
Top of Form
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Role of Computers in BusinessBy Zachary Fenell, eHow Contributor updated: December 29, 2009
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Computers in business can help to make the workplace better connected and more efficient. Computers in
business could also hinder business communication. The effect computer technology has on business
depends on the use of the technology in the workplace.
Implementing Computers
1. Inside the workplace computer technology should be used to aid, not substitutefor, business communication. For example, use email to set up a meeting, rather than using email to share important information, replacing meetings.
Benefits
2. Computer technology gives businesses new marketing tools, such as websitesand new mediums for advertising. Businesses can use these tools to expand their marketplace.
Consequences
3. The Internet can serve as a distraction to workers. Using the internet at work for
personal use, such as checking email, leads to lost time for companies.Considerations
4. Whether computers have a positive or negative effect on business depends onhow management decides to implement computers in the workplace.
Work From Home
5. Computer technology makes working from home a reasonable option by givingemployees access to information otherwise only available while at the workplace.
How Computers Are Used in Business ManagementBy Osmond Vitez, eHow Contributor updated: December 20, 2009
I want to do this! What's This?
Technological improvements in computers have provided many benefits for companies over the past three
decades. Computers now play a significant role in several important business functions and business
management decisions.
Facts
1. According to the Smithsonian Natural Museum of American History, companieshave been using computers en masse since 1974 to assist managers withcalculations and computations of business information.
Types
2. While desktop PCs are the staple computer in business offices, netbooks,Blackberries and iPhones now allow managers to track their employee'sproductivity and workflow through the Internet.
Features
3. Computers are loaded with software programs designed to collect and reportfinancial information to company management. Companies may also track
employee time clock hours or other internal business information throughcomputers.
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The Columbia Supercomputer, located at the NASA Ames Research Center.
An HP laptop computer.
A computer is a programmable machine that receives input, stores and manipulates data, and provides output in a useful format.
While a computer can, in theory, be made out of almost anything (see misconceptionssection), and mechanical examples of computers have existed through much of recordedhuman history, the first electronic computers were developed in the mid-20th century (1940– 1945). Originally, they were the size of a large room, consuming as much power as severalhundred modern personal computers (PCs).[1] Modern computers based on integrated circuits
are millions to billions of times more capable than the early machines, and occupy a fractionof the space.[2] Simple computers are small enough to fit into mobile devices, and can be
powered by a small battery. Personal computers in their various forms are icons of theInformation Age and are what most people think of as "computers". However, the embeddedcomputers found in many devices from MP3 players to fighter aircraft and from toys toindustrial robots are the most numerous
In business
The Information Technology (IT) revolution that brought in the computers has gone through a variety of differentstages. The prominent introduction being in 1960's when big companies had to store large amounts of data. Asthe volume of data that was being churned out began to increase, computer and IT companies such as Apple
computers, Microsoft, HP and IBM began to spring up. Moving on to the use of computers in business entities…
The revolution of computers initially was used for complex data bases only. However people realized the manyuses of computers and the hardware and software, for computers began to become, more user friendly and
http://en.wikipedia.org/wiki/File:Columbia_Supercomputer_-_NASA_Advanced_Supercomputing_Facility.jpg
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aimed at providing comfort, ease of operation and efficiency to the user. Two major breakthroughs in therevolution of computers were the introduction of Windows and years later the introduction of laptop computers.Another revolutionary introduction was the Macbook, a highly advanced next generation device, which of coursegreatly facilitated businesses and working people in several ways. Apart from that, hardware such as scanners, CD and floppy drives and printers have facilitated the operations of offices.
Computers in Business
In today's era we cannot imagine an office or business due to our reliance on the numerous computer uses. Thefollowing are a few uses of computers in business…
• General Convenience: Earlier, before computers were introduced inbusinesses, there were multiple devices in offices and businesses such asfax machines, typewriters, telefax equipment, stenography equipment andfiling cabinets that were used extensively. Computers successfully replacedthese office tools. The entire office became 'dematerialized' that is files anddata existed electronically on the computer instead of having a physicalexistence.
• Accounting and Finance: An important use of computers in business is themachines ability to act as a clever accountant. There are countlessaccounting software that can cleverly record entries and plan finances. Thesefinancial software basically increase the accuracy of the financialaccounting process. There are also several Internet banking facilities thathave come into use of recent. Such facilities enable people to conducttransactions from their offices, saving them a journey to the bank.
• Communications: The biggest impact of information technology on business wasobserved in the field of communication. The Internet and the concept of e-mails has benefited businesses as information, letters, technical drawings,applications and almost any sort of communication can be transmitted fromperson to person, at distant locations, in a matter of few minutes. TheInternet also helps in communication to the masses. Stock investors, Forextraders, media companies, financial planners and company owners relysolely on the world wide web for instant updates from over the world.
• Technical Software: An important use of computers in business is thetechnical software. Technical software are used by countless people such
as engineers, architects, logistics personnel ,etc. These technical softwareare again user friendly, accurate, convenient and fast.
The aforementioned are just a few of the many different uses of computers in business. There are also severaladvantages of using computer in business. To know more about the pros and cons of using computers inbusinesses you can also refer to advantages of information technology and advantages of computers. Fact is, usingcomputers in today's business has enhanced the performance of employees.
In the early 20th century we often saw several futuristic movies and cartoons that depicted several devices withscreens that had their own brains and did the bidding of mankind. Well, it looks like that such a dream of thefuture is not far off. I hope that the elaboration use of computers in business establishments is resourceful.
The Importance of Computers in BusinessBy an eHow Contributor
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Businesses deploy computer systems to foster collaboration and communication.
Image by Flickr.com, courtesy of Steve Jurvetson
The advent of computers has revolutionized the workplace and redefined operational practices. The use
and deployment of computers, computer systems and information technology (IT) applications in every
aspect of business is now commonplace. The recent application and adoption of Web-based, information
and telecommunication technologies has force-multiplied the capabilities and benefits of computers. The
importance of computers in business cannot be overstated.
Collaboration
1. Businesses are using Internet communication technologies, networking andrelevant software to enable workers and professionals to collaborate and workacross locations and geographical boundaries and streamline work-flowmanagement.
Communication Capabilities
2. Computer systems connected over a Web-based environment or an intranet-based network can communicate with each other. Varied connectivity and accesstechnologies with computing interfaces facilitate communication of employeeswith business partners, suppliers, customers, government regulators and other stakeholders.
Centralization
3. Deployment of Enterprise Resource Planning (ERP) software solutions,Management Information Systems (MIS), other information management andbusiness intelligence technologies help businesses to centralize core businessactivities and operations, manage gigabytes of generated information and aid
decision-making processes.Productivity
4. Software, productivity tools and networking applications installed in computers,laptops and workstations enable employees in a business to streamline their work-flows, execute assigned tasks faster and aim to achieve organizationalgoals and targets.
Bottom-line Impact
5. All businesses investing in computers and IT systems look to leverage the Returnon Investment (ROI) parameter. Long-term planning and allocation of resourcesfor IT are helping organizations to take up ambitious business expansionactivities, channelize workforce productivity, adjust strategic goals and therebypositively impact the bottom line
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Related Topics:
Technology | Local Area Networks | Computer Network Security | Firewalls | Online Security & Privacy | Consumer Products | NetworkServers | Electronics
Why You Need a Computer Network Share:
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• Securing the Wireless Network of Your Small
Business
• Top 10 Network Security Mistakes
• Wireless Networking Seems to be the Way of the
Future, But What About Security?
If your business has more than one computer, chances are you could benefit from networking them. A local area
network (LAN) connects your company's computers, allowing them to share and exchange a variety of
information. While one computer can be useful on its own, several networked computers can be much more
useful.
Here are some of the ways a computer network can help your business:
• File sharing: Have you ever needed to access a
file stored on another computer? A network
makes it easy for everyone to access the same
file and prevents people from accidentally
creating different versions.
• Printer sharing: If you use a computer, chances
are you also use a printer. With a network,
several computers can share the same printer.
Although you might need a more expensive
printer to handle the added workload, it's still
cheaper to use a network printer than to connect
a separate printer to every computer in your
office.
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• Communication and collaboration: It's hard for
people to work together if no one knows what
anyone else is doing. A network allows
employees to share files, view other people's
work, and exchange ideas more efficiently. In a
larger office, you can use e-mail and instant
messaging tools to communicate quickly and to
store messages for future reference.
• Organization: A variety of scheduling software is
available that makes it possible to arrange
meetings without constantly checking everyone's
schedules. This software usually includes other
helpful features, such as shared address books
and to-do lists.
• Remote access: Having your own network allows
greater mobility while maintaining the same level
of productivity. With remote access in place,
users are able to access the same files, data, and
messages even when they're not in the office.
This access can even be given to mobile
handheld devices.
• Data protection: You should know by now that
it's vital to back up your computer data regularly.
A network makes it easier to back up all of your
company's data on an offsite server, a set of
tapes, CDs, or other backup systems. (Of course,
another aspect of data protection is data security .
In our article, What Is a Firewall? you can read
more about how a network can protect the data it
transmits.)
Of course, this isn't a complete list; once you have a network, you'll probably find many other uses for it. And
once you get used to the benefits of a network, you'll never look at your computer the same way again.
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When you're ready to network your computers, one of the first choices you'll encounter is the speed of
connection. You might also wonder whether to spring for a wireless LAN. Read about the speed factor in our
article, How Fast Does Your Network Need to Be?
