Different approaches for different scopes: How to tackle a medium-sized Drupal project
Transcript of Different approaches for different scopes: How to tackle a medium-sized Drupal project
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Different approaches for different scopes:
How to tackle a medium-sized Drupal project
Drupal Camp Ottawa 2016 – Symetris.ca
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Unlock your web potentialwith Symetris
***• Founded in 2004 – already more than 12
years!• 14 web specialists• Experts in open-source CMS platforms
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Our team!
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Our team!
• 14 Web Specialists• 3 Account Managers• 3 Project Managers• 8 Developers (50% Acquia certified)
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Kyle SerebourWeb Developer
Matthieu GadratWeb Developer
About us
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Agenda1. Objectives of the conference2. Measuring the scale of a project 3. Impacts of a medium scale project4. Recommendations and best practices5. Questions
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1. OBJECTIVES OF THE CONFERENCE
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2. MEASURING THE SCALE OF A PROJECT
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Measuring the scale of a project 1. Criteria:
• Number of hours: 500 to 1500 hours• Duration: 6 to 12 months• Client Criticalness: Site that is critical to
the clients business operations• Complexity: 3 to 4 (on a scale of 5)• Size of team: 2 to 4 developers• It has to feel medium-sized for your
organization
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Measuring the scale of a projectHow are we feeling?
• Going from a small project to a medium scaled one
• Going from a large scale project to medium
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3. IMPACTS OF A MEDIUM SCALE PROJECT
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Collaboration between developers• More responsibilities for each developer• Need to standardize working methods within
the development team• Incorporating a versioning system becomes
primordial
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Duration of mandate• Considerable increase in the number of
deployments • The technical debt is being considered
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Impact of the Technical Debt(Absolutely not scientific)
Hou
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f dev
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Time
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Quality control• More complex = more testing • More contributors to quality control • Dependance of features within each other
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Impacts of a medium scale project for project managers
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Number of contributors• The main point of contact may not be the
decision maker• Complex chain of command structure• Inclusion of an external consultant• Change of management to be considered
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Importance of mastering the application
• More complex = More requests that could be linked to miscomprehension
• Importance of sharing our control over the application to the client
• Main contact may not be the end user
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Management in several phases • Several deployments• Importance of confidence in the deliverables• A lot less test-coverage in a medium-sized
project compared to a large project• Emphasis on client expectations • Protection of the deployed data• Managing the guarantee and support of
Phase 1 during development of Phase 2
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Managing “surplus” requests• No product owner for a medium-sized
project.• A Project manager for a medium-sized
project becomes a jack of all trades• Higher complexity which can impact the
transmission and understanding of needs• Mistakes in the estimates and scope
changes can result in a loss of control
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4. RECOMMENDATIONS & BEST PRACTICES
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Incorporating an automated deployment system
Advantages Disadvantages
● No more need for manual deployments
● Lower risk for errors
● Reduces the time of deployment
● Requires specific training of the team
● Increases the project prep time
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Incorporating an automateddeployment system
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Defining a clear testing plan
Advantages Disadvantages
● Reduces the amount of client feedbacks
● Ensures that one feature does not break another
● More confidence in our product
● Requires more discipline from the team
● Increases the time for development
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Defining a clear testing plan
How we do it:
● Using Calendars to prepare Quality Control periods ahead of time
● Staffing more than one developer on the project so they can do the QA of each other’s tasks.
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Establishing a code review system
Advantages Disadvantages
● Allows standardization of development methods
● Increases the expertise of less experienced developers
● Increases the quality of the project
● Best way to learn Drupal API
● Means more time to invest for the company
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Recommendations & best practicesfor project management
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Identify the decision-making structure and involve the decision-makersAdvantages Disadvantages
● Avoid having decisions that were made be revoked in the future
● Facilitates the transmission of messages (no intermediaries)
● Facilitates the creation of a collaborative environment
● More complex management of the schedule
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Identify the decision-making structure and involve the decision-makers
● Asking questions at the early stages (Kick-Off) of the project to determine who the decision-makers are sooner than later.
● Frequent meetings and communications with the decision makers themselves
Tips:
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Establish weekly meetings and profitfrom them
Advantages Disadvantages
● Facilitates follow-ups on KPIs
● Facilitates follow-ups on tasks
● Contributes to a seamless transmission of information
● Quickly identify issues (challenges)
● Be careful of the “too many meetings” syndrome
● Make sure to implicate only the appropriate people
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Establish and profit from weekly meetings
A few tools:
● KPIs○ % completed vs. % of hours○ Client happiness rate
● Slack: https://symetris.slack.com/messages/drupal-north/● Progress report on tasks● Calendars (recurring events)
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Establish and profit from weekly meetings
Progress report on tasks
0%10 - 50%60%70%80%90%100%
NewIn ProgressQA-QCQA-QCComm. ClientTo deployClosed / Celebrate
Development hasn’t startedDevelopment in progressThe developer has to do his/her QC / QAThe project manager has to do his/her QC / QAThe client has to do his/her QC / QAClient feedbacks done, ready to deployDone Yay!!! (High five!)
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Establish and profit from weekly meetings
The kind of things we do in weekly meetings
● Project manager participates in the preliminary analysis● Review documentation and present to the client in person● Do the quality control with the client● Present a User guide● Offer training directly to the end users
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Making sure the project manager masters the application
Advantages Disadvantages
● Filters “code 18”
● Helps with support and change management
● Reduces the amount of client feedbacks
● Requires more technical knowledge for the project manager
● Requires more time for management and training
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Making sure the project manager masters the application
How we do it:
● Meetings between the developer and the project manager to explain and properly understand the application.
● Give enough time for the project manager to go hands on. (QA periods planned for them as well).
● The project manager redacts the user guide.
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Rigorous management of “surplus” requests
Advantages Disadvantages
● Helps to stay on budget
● Helps in respecting the timeline
● Offers more control on client requests
● Can cause some frustrations for the client
● Source of stress for the production team
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Rigorous management of “surplus” requests
A few tools
● Weekly updates on hours● Prioritizing new requests with the lead developer● Bank of hours sold with the project● Excel sheets can do the job for this, especially with
technologicaly challenged clients.
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To recap
Dev Recommandations PM Recommandations● Incorporate an automated
deployment system● Define a clear testing plan● Establish a code review
system within the team
● Identify the decision-making structure and involve the decision-makers
● Establish and profit from weekly meetings
● Make sure the project manager masters the application
● Rigorous management of “surplus” requests
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Thank you !
Questions?
Contact-us :
[email protected] [email protected]
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