Devon Audit Partnership Audit and FMSiS Update. Devon Audit Partnership FMSiS – Moving Forwards...

Devon Audit Partnership


Audit and FMSiS Update


FMSiS – Moving Forwards

• When is the deadline for achievement ?• 31st March 2010 & that requires the LA to be

aware of and able to agree this !

• Whose responsibility is it ?• Who is in the driving seat ?

• What are they doing to meet the FMSiS ?

The Governors & Headteacher


• What are you doing ?

• Who has it planned for :– This week ?– This month ?– This Term ?

• Where can you get help?

FMSiS – Moving Forwards

Audit Website & Team & Finance Officer


FMSiS Current Position

FMSiS Position at :

School Name Overall of which "n" are over 85%

complete

Overall of which "n" are over 85%

complete

Primary 116 14 17 97 53 48 26 24316 37% 4% 5% 31% 17% 15% 8% 8%

Secondary 27 1 2 6 6 1 1 037 73% 3% 5% 16% 16% 3% 3% 0%

Special 6 0 0 1 0 0 0 310 60% 0% 0% 10% 0% 0% 0% 30%

Grand Total All Schools

Met Not MetFrom

AccreditationConfirmed

Self- assessment

Unconfirmed Self-

assessment

From External Assessment From Self-assessment No Return

130 186

04/11/2009

164 199

28 9

6 4


FMSiS - ACHIEVEMENT

116

31

24

97

145

48

Met - Accredited

Met - self assessed

Not started FMSiS

Not Met - at Audit

Not Met - Self-Assessed

FMSiS – Primary Position

Over 55% of these schools are nearly there but are not doing anything !

Still not Started FMSiS


FMSiS - Common Problems

• Governance – not well evidenced• Governors competencies – are they

known ?• Benchmarking – not done & not

challenging• School Development Plan is not costed

properly & is not shown fully in the budget• Statement of Internal Control – not done

properly


FMSiS - Governance

• Are the key items in FMSiS approved by governors ?

• Ensure there is a good cyclic plan of governor business.

• Ensure the minutes record key approvals e.g. budget, SDP, procurement, policy

• Utilise the cyclic plan, house keeping checklist and calendar of mtgs to ensure all business is completed


FMSiS – Competencies

• You need to be clear where your skills lie in the school

• Complete the competencies matrices for:– Staff FMSiS – R11– Governors FMSiS – R20

• Identify what training needs are identified

• Set a plan to meet these needs


FMSiS - Benchmarking

• Sign on to the benchmarking website, choose statistical neighbours, select your schools parameters & view the charts

• Highlight the problem areas to governors

• Ask governors to identify any other areas of concern to check in the benchmarking

• Agree an action plan to make some improvements !


FMSiS - SDP

• If the SDP is not costed & these costs not evident in the budget you will fail FMSiS !

• Use the tools available:– Financial summary on the Audit Website– SDP memorandum column in the 3 yr budget

plan

• Make sure the budget shows where the SDP is being spent !


FMSiS - SIC

• The Statement of Internal Control is available on the FMSiS website.

• It is not sufficient to print it & sign it !– You must amend it to reflect the school i.e. all the bits that are

highlighted at least– Record in para 4 any key elements from your last audit report

not yet addressed– Record in para 4 if you have not set up a risk assessment /

register– Record in para 5 what you are going to do this year to correct

these things

• You must complete a SIC each year !– May is the best time for the previous year


FMSiS – the consequences of non-achievement

• Reduced Ofsted report– Section A of the SEF Leadership & Management is

supported by FMSiS– Section C of the SEF (Statutory Requirements)

includes FMSiS

• FIPS consider the schools achievement of FMSiS in their decisions for support

• Increased cost of audit from delay in concluding recommendations for accreditation


FMSiS - Solutions

• Model answers to the self-assessment on the Audit website with other support

• Key timelines (on audit website) will help set your time plan

• Put this information in front of your governors

• Support available from Finance & Audit staff



• New partnership from 1 April 09• Joined services with Torbay & Plymouth• All staff trained in the school audit

programme• Service the same as provided previously,

just with a few different names• Confidentiality is retained through

professional code of conduct and secure files


Audit Team

Devon Office

• David Curnow• Alexis Saffin• Claire Moore• Amy Melluish

Plymouth Office

• Tony Rose• Gary Sprately

Torbay Office

• Chloe Tompkins


New Audit Programme

• Following very much from our previous school self-assessment

• Incorporates some new areas from other authorities– risk assessments for H&S, Fire– contracts

• Extends some existing areas e.g. safeguarding, personnel appointments & pay


New Ways of Working

• We will follow-on with the approach that you will all be familiar with

• We will extend the use of electronic communications & information gathering with the school– booking letter and report– copies of policies, minutes, SIMS extracts

• We will not extend the amount of information we request


New Ways of Working

• FMSiS and systems self-assessments will be reviewed electronically and responded to electronically

• Laptop based audit test programme

• Digital camera for copying sample documents


Benefits of new approach

• Increased efficiency of audit improving the review

• Improved sharing of audit findings

• Reduction in cost of copying and staff time for the school

• Contribution to the authority’s corporate “green goals”


DAP - Final Thought

• FMSiS – who is going to challenge their Headteacher & Governors to achieve FMSiS ?

• Safeguarding - have you got a complete and up to date “single central record” of checks (with supporting evidence) to prove that all staff, supply, agency, governors, volunteers and contractors are safe to work with your children ?– You will immediately be “of concern” at inspection if

not !

Devon Audit Partnership Audit and FMSiS Update. Devon Audit Partnership FMSiS – Moving Forwards...

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