Developing Scope, Schedules, and Cost Estimates for Project Management Plans
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Transcript of Developing Scope, Schedules, and Cost Estimates for Project Management Plans
Developing Scope, Developing Scope, Schedules, and Cost Schedules, and Cost
Estimates Estimates
for for
Project Management Project Management PlansPlans
ObjectiveObjective
In this session, you will gain an In this session, you will gain an understanding of:understanding of:
-- Factors affecting the scope of Factors affecting the scope of the studythe study
-- The value of a PMPThe value of a PMP
-- How to prepare a PMPHow to prepare a PMP
PMP DevelopmentPMP Development
• Develop scopes of workDevelop scopes of work
•• Develop time and cost estimatesDevelop time and cost estimates
•• Determine order of workDetermine order of work
•• Clearly articulate responsibilities andClearly articulate responsibilities andstudy outcomesstudy outcomes
Value of PMPValue of PMP
Allows the study manager to determine that:Allows the study manager to determine that:
-- Scope is appropriateScope is appropriate
-- Costs and schedule are reasonable Costs and schedule are reasonable and appropriateand appropriate
-- Level of analysis adequate for quality Level of analysis adequate for quality decision documentdecision document
How to BeginHow to Begin
1.1. Clearly define overall scope of studyClearly define overall scope of study
2. Explain the phase of study2. Explain the phase of study
3.3. Ensure understand concept of Ensure understand concept of increasing levels of data collection and increasing levels of data collection and analysisanalysis
4. Ensure understand problems and 4. Ensure understand problems and opportunities to be addressedopportunities to be addressed
Factors Affecting ScopeFactors Affecting Scope•• Study typeStudy type
•• Study phaseStudy phase
•• Study purposeStudy purpose
•• Specific study locationSpecific study location
•• Sponsor concernsSponsor concerns
•• Stakeholder concernsStakeholder concerns
•• Political sensitivityPolitical sensitivity
Study TypeStudy Type
•• InvestigationsInvestigations
•• Continuing Authorities ProgramContinuing Authorities Program
Study PhaseStudy Phase11stst PhasePhase
Section 905(b) Analysis
Reconnaissance
Federal Interest Determination
22ndnd PhasePhase
FeasibilityFeasibility
Detailed ProjectDetailed Project
First PhaseFirst Phase
•• Use existing dataUse existing data
•• Use professional judgmentUse professional judgment
•• Must have enough analysis to convince Must have enough analysis to convince Corps/sponsor that 2Corps/sponsor that 2ndnd phase is neededphase is needed
Bottom lineBottom line: :
Determine if there is at least one Determine if there is at least one implementable implementable alternative that’s in the alternative that’s in the Federal interestFederal interest and is supported by thesponsorsponsor
Second PhaseSecond Phase
•• Level of detail and funding increasesLevel of detail and funding increases
•• Collect data and perform more detailed analysesCollect data and perform more detailed analyses
•• Consider areas of risk and compliance Consider areas of risk and compliance requirementsrequirements
•• Results in decision document with Results in decision document with recommendation and project cost estimaterecommendation and project cost estimate
Bottom lineBottom line: :
Analysis adequate to ensure quality and withstand Analysis adequate to ensure quality and withstand scrutiny scrutiny –– Corps credibilityCorps credibility
Level of DetailLevel of Detail
2 ways2 ways to determine the appropriate level of to determine the appropriate level of detail:detail:
•• Communication Communication
•• Making the team responsible Making the team responsible
Philosophy on ScopePhilosophy on Scope
You don’t need a You don’t need a Mercedes…Mercedes…
… … if a Moped will if a Moped will do!!do!!
Next StepsNext StepsAfter scope is defined, get H&H Team Member After scope is defined, get H&H Team Member to develop estimates for each activity.to develop estimates for each activity.
••Estimates should include:Estimates should include:
--Data collection needsData collection needs
--Analysis needsAnalysis needs
--Report preparationReport preparation
--CoordinationCoordination
--ManagementManagement
-- ReviewReview
Typical H&H Work Items in Typical H&H Work Items in PMPsPMPs
Research Existing DataResearch Existing Data
Obtain Additional Data RequiredObtain Additional Data Required
Develop Existing ConditionDevelop Existing Condition
Develop Without Project ConditionDevelop Without Project Condition
Develop Hydrology Develop Hydrology
Develop Hydraulic Data Develop Hydraulic Data
Develop GIS modelDevelop GIS model
Analyze With Project AlternativesAnalyze With Project Alternatives
Develop Supporting Environmental DataDevelop Supporting Environmental Data
Geomorphic/River Mechanics AnalysisGeomorphic/River Mechanics Analysis
Typical H&H Work Items in Typical H&H Work Items in PMPsPMPs
Hydraulic Design of StructuresHydraulic Design of Structures
Low Flow DesignLow Flow Design
Sedimentation InvestigationsSedimentation Investigations
Develop ModelsDevelop Models
Collection/Analysis of Water/Sediment SamplesCollection/Analysis of Water/Sediment Samples
Water Quality AssessmentWater Quality Assessment
Water BudgetWater Budget
Groundwater AnalysisGroundwater Analysis
Interior Drainage Design Interior Drainage Design
Typical H&H Work Items in Typical H&H Work Items in PMPsPMPs
Risk and Uncertainty AnalysisRisk and Uncertainty Analysis
Channel Stability AnalysisChannel Stability Analysis
Coordination and MeetingsCoordination and Meetings
District Quality ControlDistrict Quality Control
Prepare H&H Portion of Engineering AppendixPrepare H&H Portion of Engineering Appendix
Final Report DocumentationFinal Report Documentation
Develop Scope, Time, and Cost Estimates for Next PhaseDevelop Scope, Time, and Cost Estimates for Next Phase
Value Engineering Study ParticipationValue Engineering Study Participation
Branch SupervisionBranch Supervision
ExamplesExamples
H&H Portions of PMPsH&H Portions of PMPs
Next StepsNext Steps
Once received input from all team members, roll it Once received input from all team members, roll it up.up.
--Is the total time/cost reasonable?Is the total time/cost reasonable?
--Do activities reflect the proper scope?Do activities reflect the proper scope?
--Is the time/funding available adequate to Is the time/funding available adequate to cover the team members’ request?cover the team members’ request?
Next StepsNext Steps
••Usually, funds/time available not adequate to Usually, funds/time available not adequate to meet team members’ requests.meet team members’ requests.
••In that case, you’ll have to negotiate. In that case, you’ll have to negotiate.
••Make this a team activity.Make this a team activity.
••Seek to understand. Seek to understand.
••May be necessary to seek additional funds.May be necessary to seek additional funds.
Final StepFinal Step
Once negotiations are Once negotiations are complete, finalize initial PMP.complete, finalize initial PMP.
SummarySummary
•• PMP development requires you think PMP development requires you think through the study process.through the study process.
•• Communication with the study team is Communication with the study team is key.key.
•• PMP development is team responsibility.PMP development is team responsibility.
•• Study manager leads the team to ensure Study manager leads the team to ensure efficiency, effectiveness, and quality of efficiency, effectiveness, and quality of study.study.
Class ExerciseClass Exercise
Kings Point Island, MSKings Point Island, MS
Kings Point Island, MSKings Point Island, MS
• Feasibility phaseFeasibility phase
• Section 205 studySection 205 study
• Area subject of past studiesArea subject of past studies
• Data and analyses availableData and analyses available
• Study area subject to backwater flooding Study area subject to backwater flooding from Mississippi Riverfrom Mississippi River
• Study to address low-frequency levee of Study to address low-frequency levee of various heightsvarious heights
Kings Point Kings Point Island, MSIsland, MS
Mississippi River
Mississippi River VicksburgVicksburg
Yazoo River
Yazoo RiverKings Point Kings Point IslandIsland
MRLMRL
Yazoo Backwater LeveeYazoo Backwater Levee
Kings Point FerryKings Point Ferry
Proposed Yazoo Proposed Yazoo BackwaterBackwater
Pumping PlantPumping Plant
Hill
Lin
e
Hill
Lin
e
Class ExerciseClass Exercise
Evaluate the initial H&H input to the Kings Evaluate the initial H&H input to the Kings Point Island PMP and determine areas wherePoint Island PMP and determine areas wherecost appears inappropriate for scope. cost appears inappropriate for scope.
Time: 15 minutesTime: 15 minutes