Destination Sales

May Tradeshows

2

Travel Expo at The VillagesMay 3, 2017

1,000 Attendees

May Sales Activity

3

• Responded to 30 leads• Reached out to 14 prospective leads• Distributed 28 RFPs to lodging partners

• 2 groups confirmed with local lodging partners – 73 room nights

Actualized Destination Sales

4

• Miller Family Reunion- 28 Room Nights – May 14-21, 2017

• Swanson Wedding– 45 Room Nights – May 19-22, 2017

CONVENTION CENTER SALES

May 6, 201749th Annual EOD Ball – EOD Warrior Foundation

6

• 1,060 attendees• $57,000 Economic Impact• 400 Room Nights

May 24, 2017Veterans Job Fair – Recruit Military

7

300 Veterans attended the Job Fair

May 25, 2017World’s Greatest Baby Shower – Healthy Start of Okaloosa-Walton County

8

1,500 attendees

May 30, 2017Shades Mountain Baptist Church – Youth Camp

9

• 600 Attendees• $29,080 Economic Impact • 226 Room Nights

Sales

10

• Responded to 97 leads• Distributed 4 leads to partners• Issued 7 contracts• Received 2 contracts• Made a total of 14 sales calls • Hosted 11 events with an economic impact of $86,147

bringing 620 room nights to our area.

Tradeshows

11

- Tallahassee FL -May 16, 2017

- Louisville KY -May 9-11, 2017

12

PROSPECTS/PROACTIVE LEADS

Organization

CRE8AD8/Greg Palameto

Integrity Meetings & Events/Dallas Teague

RH Factor/Melinda Hughey & Kathy Stokes

TREA Enlisted Association/Debbie Osborne

Mayflower Tours/Gary Haverkamp

Rill's Bus Service/Lauren Grote

Carr's Holidays/Michael Guidi

Crown Coaches/Mr. Tonahil

Jane's Journeys/Jan Julian

BT&B/Toyea Youngblood-Branson

The Travel Connection/Heather Jones

The University of Oklahoma Outreach

Southern Wholesalers Association

Breakthrough Urban Ministries/Delores Balogun

REACTIVE LEADS

Organization Next Step Type

Concept Events Working on site tour with planner Website

Comfort Keepers Site Tour w/The HendersonCoordinate site tours to event venues and help w/

group diningEmail

2

RFPS SENT TO PARTNERS

Organization/Client Event/Group Name Room Nights Start Date End Date

HelmsBriscoe/Carol Whalen Origo Math - Teacher Advisory Group 25 5/5/17 5/6/17

Brandy Easterling Bowling League 120 9/8/17 9/9/17

Sheena Strouf Wedding 100 9/20/17 9/24/17

Jackie Greene Jordan Family Reunion 55 8/8/18 8/12/18

Celebration Travel/April Finch Wedding 11/11/17

Tasha Biggins/Davis Biggins Wedding 40-45 4/26/18 4/30/18

American Freight/Gordon Bond Volleyball/Meeting 23-45 6/26/17 6/29/17

The Vineyard Church/Jon Sterns Regional leaders retreat 45 9/24/17 9/27/17

Aga Santisteban Melanie Dubiel Wedding 40 10/5/17 10/9/17

Jay Hamilton F-Troop 8th CAV - Vietnam Reunion 215 5/9/18 5/13/18

Amy Pak Wedding 105 9/19/18 9/26/18

American Bus Association

Follow up in one month re: winter getaway for small group 2018

Follow up in one month re: 2019 tour

Follow up in one month re: 2018 family reunion

Follow up in one month re: possible FAM

American Bus Association

American Bus Association

American Bus Association

American Bus Association

EMERALD COAST CONVENTION & VISITORS BUREAU

CVB SALES REPORT - MAY, 2017

Next Step

Total:

Follow with Greg regarding fall groups

Research possible locations for board meetings and follow up

Follow up in one month

June 9, 2017 meeting with Debbie

Follow up in one month re: possible 2019 tour

Small Market Meetings 2016

Small Market Meetings 2016

Source

American Bus Association

Visit FL Ohio Road Show

Follow up in one week to confirm receipt of information packet

Follow up in one month re: fall group

Total:

Working on site tour with planner FAM Tour

14

National Symposium on Student Retention Inquired about using our media

Follow up on moving event from June to May SCS

American Bus Association

HelmsBriscoe/Kara Fulsang Florida Association for Pupil Transportation 2019 600 6/16/19 6/22/19

Karen & Richard Haaser Haaser Family Reunion 63 8/11/18 8/18/18

Larissa Standard Wedding 30-45 10/17/19 10/20/19

Kristen Lesh & Zachary Mackulin Wedding 150 9/11/18 9/16/18

HelmsBriscoe Boating Advisory Meeting 60 10/18/17 10/20/17

HelmsBriscoe Twist & Shout Balloon Convention 2020 665 Jan/Feb 2020 Jan/Feb 2020

HPN Global ASSN of Classical & Cristian Schools 2019 1160 6/17/19 6/22/19

HelmsBriscoe NOIT Meeting 64 5/8/18 5/10/18

Natural Resources Leadership Institute Class XVI September Session 39 9/12/17 9/15/17

Pipeline Research Council InternationalCompressor & Pump Station Technical Committee

meeting177 1/29/18 2/2/18

VIP Marketing Services Kosher Passover Group 2018 3850 3/30/18 4/10/18

Conference Direct/Kim Earle 2018 TechServe Alliance Conference 1000 11/6/18 11/11/18

Meetings A La Carte EIIA Board Meeting 94 3/19/18 3/23/18

Skin, Bones, Hearts & Private Parts Continuing Medical Education Course 550 9/11/18 9/14/18

National Conferencing Inc. Strong Bonds 50 5/25/17 5/27/17

Home Video Studio Home Video Studio Getaway 251 7/29/18 8/5/18

Medical Association of Alabama APPA Spring 2020 Coast 190 4/2/20 4/5/20

Total: 9668

TENTATIVE CONTRACTS

Organization/Client Name of the Event Start Date Room Nights

Jackie Greene Jordan Family Reunion 8/8/2018 55

Sheena Strouf Wedding 9/20/2017 100

Total: 155

DEFINITE CONTRACTS

Organization/Client Name of the Event Start Date Room Nights

PRCI Joint Compressor Meeting 1/29/2018 175

Natural Resources Leadership Institute Class XVI September Session 9/12/2017 39

Total: 214

Organization/Client Name of the Event Reason Start Date Room Nights

Amanda Davis Wedding

no response

from client

after RFP

forwarded on

12/9/16

25-May-17

113

Piffany Williams Wedding

no resonse to

RFP forwarded

on 3/19/16

26-May-17

75

Ashley Clemons Weddingno response to

email27-May-17

1

Davis Trapp/Ivy Caro Strong Bonds AC-FY17-00769

Awarded to

Sandestin

Hilton

25-May-17

15

HelmsBriscoe/Allison Cambre AAHIMCanceled by

planner25-Apr-18

155

HelmsBriscoe/Lynda K. Wade Pall Media Development Program Install

Awarded to

Hilton Garden

Inn-Pensacola

2-May-17

100

Megan Champion 2017 SET Dealer Returns Program

Awarded to

Pensacola

Grande

9-May-17

150

VIP Marketing Services Kosher Passover Group 2018Meeting Space

Unavailable30-Mar-18 3850

Total: 4459

OUTSIDE SALES CALLS

Organization/Client Activity Date

AAA The Villages/Lou Ann VanBergen Forward vacation planners & wedding guides 5/4/2017

1

SITE TOURS

Organization/Client Activity Date

0

ACTUALIZED EVENT IN DESTINATION

Organization/Client Name of the Event Start Date Room Nights

Becky Miller Miller Family Reunion 05/14/17 28

Wendy Swanson Wedding 05/19/17 45

Total: 73

Total:

Total:

CANCELLED / TURNED DOWN RFPS

Organization / Client Source

Aldersgate Renewal Ministries New Lead

Aldersgate Renewal Ministries New Lead

Anglican Church in North America New Lead

Arrowhead Conferences New Lead

Arrowhead Conferences & Events New Lead

Arrowhead Conferences and Events New Lead

Arrowhead Conferences and Events New Lead

Arrowhead Conferences and Events New Lead

Association of Lutheran Development Executives New Lead

Cancer Free Resources, LLC New Lead

Central Bible College Phone - Outgoing

Christ Church Plano/ACNA New Lead

Christian Enrichment Ministries New Lead

Church of God (Seventh Day) New Lead

Community Bible Study New Lead

Contract Meetings, LLC New Lead

Converge New Lead

Cru/Campus Crusade for Christ New Lead

Divine Word of Thruth Church New Lead

Dress Rehearsal Events & Rentals New Lead

Emmanuel Church of the Living God New Lead

Evangelical Lutheran Education Association New Lead

Experiment New Lead

Family Research Council New Lead

Florida Department of Health New Lead

Florida Osteopathic Medical Association New Lead

Florida State Association of Free Will Baptists New Lead

Focus on the Family New Lead

Forte Events New Lead

Georgia Baptist Mission Board New Lead

Gisela's Main Event, LLC New Lead

Gisela's Main Event, LLC Lead Follow Up

Golfing Vacations New Lead

Gordon Food Services New Lead

Helms Briscoe New Lead

Idris Shriner Temple #239 Phone - OutgoingIn Any Event, LLC New Lead

Insight Inmind New Lead

International Ministers' and Deacons' Wives Guild New Lead

International Women's Council New Lead

J Duck Productions New Lead

JHG Marketing New Lead

Kentucky Credit Union League New Lead

Lads to Leaders New Lead

Legacy Productions Inc New Lead

Leon County Schools / School Board Administration New Lead

CMCA Lead

CMCA Lead

CMCA Lead

Capital Events Tradeshow Lead

CMCA Lead

CMCA Lead

Contract FUP

CMCA Lead

CMCA Lead

CMCA Lead

Emerald Coast Convention CenterSales Report - May 2017

Next Step

CMCA Lead

CMCA Lead

Lead FUP

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

Contract FUP

Prospects | Proactive Leads

CMCA Lead

CMCA Lead

Capital Events Tradeshow Lead

Capital Events Tradeshow Lead

CMCA Lead

CMCA Lead

CMCA Lead

Capital Events Tradeshow Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

Capital Events Tradeshow Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

Macedonia Church of the Living God, Inc, New Lead

Mark Dobson-Contact Pointe Current Client

Maximum Impact New Lead

McKissock, LP E-mail

Meeting Essentials New Lead

Meeting Professionals Expectations New Lead

National Day of Prayer Task Force New Lead

and Stephens & Associates New Lead

One Church One Child of Florida New Lead

Presbyterian Foundation New Lead

Prestonwood Baptist Church, Inc. Phone - Outgoing

Publish Me Now University New Lead

Royal Rangers New Lead

State of Florida Chief Financial Officer New Lead

Sullivan University New Lead

Tarsha Campbell Empowers, LLC New Lead

The Evangelical Church New Lead

The Travel Planner Group New Lead

The Way of the Cross Church of Christ, International New Lead

Valerie Victoria Management Group New Lead

Valerie Victoria Management Group New Lead

Varsity Spirit Corp d.b.a. Athletic Championships Phone - Outgoing

Wise Women Walking in Destiny Ministries New Lead

Jayne Ledford Current Client

Jankee-bride Current Client

Tom Spencer SCS

Madelene Skinner referral

Natalie Peyton SCS

Emma Michenfelder-wedding Site lead

Total 75

Organization / Client Type

Berry Gray - funeral get together Call In

Booz Allen Hamilton Phone call

Choctaw Class of '62 Email

Chris Lucente/Hot Tub Expo Call In

Crystal/Halloween convention Email

Dance Magic Phone call

Dave Anderson Call in

Emerald Coast Junior League Phone call

Jayne Ledford Left message

Junior League Phone call

Karen Tenasca Phone call

Karen/dance group Email

Keith Wood Email

Melissa call in

Melissa Sanders Phone call

OK County Health Department Phone call

Sam Hill call in

CMCA Lead

CMCA Lead

Contract FUP

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

Capital Events Tradeshow Lead

CMCA Lead

CMCA Lead

CMCA Lead

Capital Events Tradeshow Lead

Capital Events Tradeshow Lead

CMCA Lead

Contract FUP

Placed space on hold to await approval

Contract FUP

CMCA Lead

Confirm dates and send contract

Schedule site tour

No follow up required

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

CMCA Lead

Reactive Leads Next Step

Site Tour

FUP on Contract Sent

No follow up required

Wedding Reception, sent packet.

Review info, select dates

Wait to hear back about date

Confirm times and send contract

Looking at pricing/dates

Wait to hear back

Tisha is working with

Wait to hear back about dates I quoted

Sent proposal, contracting is the next step

setting up a site tour

Sent proposal, RFP to hoteliers, contracting is the next step

Sent proposal path-Wait to hear back

Looking at pricing/dates

FUP and FUP with Allen on weight issue

Speak with her about dates

Emailed to follow up on proposal, fup

Wait to hear back - may be too late

Page 2 of 6

Sophia Smith Phone call

Sysco Food Inc Email

Tammy Lites/Wedding reception call in

Tashar call in

The Vineyard Church Site lead to CVB

Total 22

Organization Group's Name Room Nights Start Date End Date

Victory Athletic Spirit Battle at the Fort 90 03/02/18 03/04/17

Victory Athletic Spirit Emerald Coast Nationals 265 04/19/17 04/23/17

Laura Jersey Independent Meeting Planner 12 Dec Mar

Courtney-TDC DMGCME 550 TBD TBD

Contracts Sent Out: 7

Organization Name of the Event In Date Value of

ContractRoom Nights

1962 Choctaw Reunion 1962 Choctaw Reunion 09/30/17 $1,600 25

Force Dance Tour Force Dance Tour 02/09/18 $4,600 300

Victory Athletics Spirit 2018 Battle at the Fort 03/02/18 $8,600 100

Sinfonia Gulf Coast LINK UP 03/06/18 $1,600 0

Sinfonia Gulf Coast The Music Man Film w/ Shirley Jones 03/29/18 $8,000 5

Victory Athletics Spirit Emerald Coast All-Star Nationals 04/20/18 $13,000 400

Dance Magic Dance Magic Dance Competition 04/27/18 $5,616 125

Total $43,016 955

Contracts Received: 2

Organization Name of the Event Start Date Value of

ContractRoom Nights

1962 Choctaw Reunion 1962 Choctaw Reunion 09/30/17 $1,600 25

Dance Magic Dance Magic Dance Competition 04/27/18 $5,616 125

Total $7,216 150

Total: 1

Organization Name of the Event In Date Value of

Contract

Room

Nights

US Air Force Research Lab - Booz Allen Hamilton TTCP Meeting 11/06/17 $5,000 100

Total $5,000 100

New Accounts Identified Organization / Client State Type Entered On

Dance Magic Mississippi Corporate 05/02/17

Community Bible Study Colorado Religious 05/16/17

Divine Word of Truth Church New York Religious 05/16/17

Cancelled or Turned down

Incoming RFPs

Does not fit Needs

Reason

Definite Contracts

Tentative Contracts

Destination Wedding Reception - Sent info & followup

Sent Info, room diagrams, and proposal

No follow up required

Phone not working, wait to hear back

Give him a call after I hear from Sherry

Page 3 of 6

J Duck Productions Nevada Corporate 05/16/17

Multimedia Publishing, LLC Florida Corporate 05/16/17

Florida State Association of Free Will Baptists Florida Association 05/16/17

MICAH 6, Inc West Virginia Corporate 05/16/17

Tarsha Campbell Empowers, LLC Florida Corporate 05/16/17

Helms Briscoe Wisconsin Corporate 05/16/17

Christ Church Plano/ACNA Texas Religious 05/16/17

International Church of the Foursquare Gospel California Religious 05/16/17

Georgia Baptist Mission Board Georgia Religious 05/16/17

National Day of Prayer Task Force Colorado Religious 05/16/17

Evangelical Lutheran Education Association Arizona Religious 05/16/17

Valerie Victoria Management Group Nevada Corporate 05/16/17

Helms Briscoe Illinois Corporate 05/16/17

The Evangelical Church Oregon Religious 05/16/17

Arrowhead Conferences & Events California Corporate 05/16/17

Focus on the Family Colorado Religious 05/17/17

Forte Events Colorado Corporate 05/17/17

In Any Event, LLC Kentucky Corporate 05/17/17

Presbyterian Foundation Indiana Religious 05/17/17

Legacy Productions Inc Colorado Corporate 05/17/17

Meeting Essentials Illinois Corporate 05/17/17

Lads to Leaders Alabama Religious 05/17/17

Family Research Council District Of Columbia Corporate 05/17/17

International Ministers' and Deacons' Wives Guild South Carolina Religious 05/17/17

Publish Me Now University Louisiana Corporate 05/17/17

Arrowhead Conferences and Events Florida Corporate 05/17/17

Arrowhead Conferences and Events Mississippi Corporate 05/18/17

The Travel Planner Group Georgia Corporate 05/18/17

The Way of the Cross Church of Christ, International District Of Columbia Religious 05/18/17

Gisela's Main Event, LLC Kentucky Corporate 05/18/17

Experiment Ohio Corporate 05/18/17

Anglican Church in North America Pennsylvania Religious 05/18/17

Church of God (Seventh Day) Texas Religious 05/18/17

Contract Meetings, LLC South Carolina Corporate 05/18/17

Aldersgate Renewal Ministries Ohio Religious 05/18/17

Gordon Food Services Kentucky Corporate 05/18/17

Wise Women Walking in Destiny Ministries Michigan Religious 05/18/17

Sullivan University Kentucky Corporate 05/18/17

Macedonia Church of the Living God, Inc, Florida Religious 05/18/17

Converge Florida Religious 05/18/17

Meeting Professionals Expectations Texas Corporate 05/18/17

Arrowhead Conferences and Events Florida Corporate 05/18/17

International Women's Council South Carolina Religious 05/19/17

Dress Rehearsal Events & Rentals Virginia Corporate 05/19/17

Royal Rangers Delaware Religious 05/19/17

Insight Inmind Illinois Corporate 05/19/17

Kentucky Credit Union League Kentucky Corporate 05/19/17

Emmanuel Church of the Living God Florida Religious 05/19/17

Christian Enrichment Ministries Illinois Religious 05/19/17

Arrowhead Conferences Georgia Corporate 05/19/17

Association of Lutheran Development Executives Wisconsin Religious 05/19/17

Page 4 of 6

Valerie Victoria Management Group Nevada Corporate 05/19/17

JHG Marketing Florida Corporate 05/22/17

Florida Osteopathic Medical Association Florida Association 05/22/17

Florida Department of Health Florida Government 05/22/17

One Church One Child of Florida Florida Religious 05/22/17

Golfing Vacations Florida Corporate 05/22/17

State of Florida Chief Financial Officer Florida Government 05/22/17

Stephens & Associates Florida Corporate 05/22/17

Leon County Schools / School Board Administration Florida Schools/Education 05/22/17

Affinity Travel Group Texas Corporate 05/22/17

Church of God in Christ New Jersey Religious 05/22/17

Express Oil Change & Tire Engineers Alabama Corporate 05/26/17

Smith Wedding Georgia Social 05/26/17

Total New Accounts 67

Organization / Client Date

Chipset Wealth Management Destin 05/04/17

Visiting Angels Destin05/04/17

Halls and Runnels PA05/04/17

Florida Impact Tallahassee Sales Call 05/17/17

Capital Commerce Center Tallahassee Sales Call 05/17/17

FL Department of EPA Tallahassee Sales Call 05/17/17

Depart.. Of Children & Families Tallahassee Sales Call 05/17/17

Depart. Of Management Affairs Tallahassee Sales Call 05/17/17

Agency for Personal Disabilities Tallahassee Sales Call 05/17/17

Robert Levy & Associates Tallahassee Sales Call 05/17/17

Florida Housing Coalition Tallahassee Sales Call 05/17/17

Live the Life Tallahassee Sales Call 05/17/17

McRae & Company Tallahassee Sales Call 05/17/17

Dr. Yvette Novak 05/04/17

14

Sales Calls

Total

Activity

Spoke with, fup

Spoke with owner, fup (husband works for a local business,

she is familiar with ECCC)

Spoke with planner, may be interested in small conference

room, fup

Left info but was unable to speak with, fup

Page 5 of 6

Organization Name of the Event In Date Economic

Impact Room Nights

EOD Warrior Foundation 49th Annual EOD Ball 05/05/17 $57,057 400

Visayan & Friends Coronation Ball - Julie Cucuzzella 05/20/17 $0 0

Katharine's Studio One Dance Center End of Year Dance Banquet -

Katharine's Studio One Dance Center

05/20/17$0 0

Law Offices of Attorney J. Mark Fisher Estate Planning Strategies - Law

Offices of Attorney J. Mark Fisher

05/23/17$0 0

Fort Walton Beach High School Fort Walton Beach High School 05/02/17 $0 0

Florida Association of Counties Gulf Consortium Meeting 05/17/17 $0 0

Recruit Military Job Fair - Recruit Military 05/24/17 $0 0

Professional Investors Guild Professional Investors Guild Meeting 05/18/17 $0 0

Paradise Promotions of the Emerald Coast The Emerald Coast Health Fair -

Paradise Promotions of the Emerald

Coast

05/10/17

$650 5

Healthy Start of Okaloosa/Walton County World's Greatest Baby Shower 05/25/17 $0 0

Shades Mountain Baptist Church Youth Camp - Shades Mountain Baptist

Church

05/30/17$28,440 215

$86,147 620

Events Held in Center

Total

Page 6 of 6