DESTINATION NEWPORT COMMITTEE AGENDAThursday September 21 2017 - 100 PM

169 SW Coast Highway Newport Oregon 97365 COnference Room A

The meeting location is accessible to persons with disabilities A request for an interpreter forthe hearing impaired or for other accommodations for persons with disabilities should be madeat least 48 hours in advance of the meeting to Peggy Hawker City Recorder at 5415740613

The agenda may be amended during the meeting to add or delete items change the order ofagenda items or discuss any other business deemed necessary at the time of the meeting

1 CALL TO ORDER

2 ADDITIONSDELETIONS TO AGENDA

3 CONSENT CALENDAR

3A August 31 2017 MinutesAugust 31 2017 Draft Minutesdocx

3B Review of AccountsCommittee Budget9-21-17 Review of AccountspdfWorking DNC Budget for 2017-18xls

4 DISCUSSION AND ACTION

4A Recommendation to Appoint Sheena Scarberry as the At LargeRepresentat ive to the Dest inat ion Newport Committee for a term expiring

1

December 31 2017

4B HospitalityVisionnet ProposalHospitality Visionpdf

4C Comcast Spot light Cable Media ProposalNewport 2017-2018 Proposalpdf

5 CHAMBER REPORT

6 PUBLIC COMMENT

7 ADJOURNMENT

2

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1596Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTAugust 31 2017 Minutes

RecommendationApproval

ATTACHMENTS August 31 2017 Draft Minutesdocx

3

Aug 31 2017

220 pm

Newport Oregon

The Destination Newport Committee met on the above date in Conference Room A Newport City Hall

In attendance were Committee Members Lorna Davis Judy Kuhl Ric Rabourn John Clark and Lance Beck Also in attendance were Deputy City Recorder Gloria Tucker and Greater Newport Chamber of Commerce Office Manager Patti Ferry Committee Members Steve Beck and David Heater were absent

ADDITIONSDELETIONS TO AGENDA

MOTION was made by Beck seconded by Kuhl to add KPTV Webcam and Committee Budget to Discussion and Action The motion carried unanimously in a voice vote

CONSENT CALENDAR

Davis pointed out the $5000 spent in the Committee fund for Morsquos Restaurant event should not have come from the Committee expense account Tucker said she would amend the Review of Accounts

MOTION was made by Clark seconded by Beck to approve the minutes of the July 20 2017 meeting and Review of Accounts as amended The motion carried unanimously in a voice vote

DISCUSSION AND ACTION

Discussion of KPTV WebcamDavis read an email from Steve Wyatt that said he was pleased with the images and installation of the camera at the Maritime Heritage Museum but he was concerned about the lack of publicity for the museum

Davis then read an email from John Clarke of KPTV that suggested transferring some of the 200000 impressions generated on weathercom every month for Destination Newport to the Maritime Museum In the email Clarke also suggested making cobranded ads with the Maritime Museum and Discover Newport

MOTION was made by Davis seconded by Rabourn to work with KPTV to acknowledge the Maritime Museum wherever possible as the host of the webcam including some cobranding on ads and sharing of impressions The motion carried unanimously in a voice vote

Discussion of Committee BudgetBeck presented the draft budget for the Committee He said the KPTV Webcam The KPTV Connection The Coast Com KWG Webcam KFIR radio spots the Northwest Travel and Life Magazine print ads Grand Ronde outside service and Meadow Outdoor outside service had all

4

been budgeted Placeholders were included for advertising in 1859 Magazine 101 Things Oregon Coast Today OCVA Travel Oregon Visitor Guide Travel Oregon Scenic Byways Oregon Coast Magazine and ExplorerMediaGroup

Beck suggested budgeting $55000 for Google adwords rather than last yearrsquos $65000 Of that $55000 so far $15000 had been spent

Davis said budgeting $15000 for Facebook ads seemed high and suggested tweaking that number to $12000

Beck finished presenting the budget He said Certified Folder Program brochure ads and Discover Newport Brochure Corvallis Knights Baseball and Hillsboro Hops ad production had been budgeted Fees from Newport News Times and Greater Newport Chamber of Commerce were also budgeted The total advertising budget including contingencies equaled $373865 with $76000 unallocated

Discussion of Oregon Coast Today adDavis presented the Oregon Coast Today ad proposals Rabourn and Kuhl said they were not in favor of placing ads in Oregon Coast Today Beck said he thought Oregon Coast Today might be too local to draw in visitors The Committee agreed not to pursue the current proposals but would entertain future proposals

Discussion of Morrisey Productions videoBeck presented the Morrisey Productions ad proposal He said the videos would not be as high quality as Uncage the Soul but the company would do a good job So far he said there are three concepts for ads one highlighting the fishing community one highlighting Rogue and one highlighting the Yaquina Head lighthouse Davis and Clark suggested one of the ads highlight the artist community Davis pointed out the Committee could not highlight Rogue since that is a for-profit business Beck said he saw opportunities to highlight the arts and sciences

MOTION was made by Beck seconded by Clark to accept the Morrisey Productions video proposal for $18900 The motion carried unanimously in a voice vote

CHAMBER REPORT

Since Davis is leaving the Chamber of Commerce a new representative from the Chamber of Commerce as well as a new Chair for the Destination Newport Committee meetings have to be appointed Davis said the new Chamber representative for the Destination Newport Committee would be either Ferry or Courtney Rand She suggested someone else from the Committee take the role of Chair

5

MOTION was made by Rabourn seconded by Clark to appoint Beck as the Committeersquos new Chair The motion carried in a voice vote Beck abstained

ADJOURNMENT

Having no further business the meeting adjourned at 310 pm

6

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1597Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTReview of AccountsCommittee Budget

RecommendationApproval

ATTACHMENTS 9-21-17 Review of Accountspdf Working DNC Budget for 2017-18xls

7

been budgeted Placeholders were included for advertising in 1859 Magazine 101 Things Oregon Coast Today OCVA Travel Oregon Visitor Guide Travel Oregon Scenic Byways Oregon Coast Magazine and ExplorerMediaGroup

Beck suggested budgeting $55000 for Google adwords rather than last yearrsquos $65000 Of that $55000 so far $15000 had been spent

Davis said budgeting $15000 for Facebook ads seemed high and suggested tweaking that number to $12000

Beck finished presenting the budget He said Certified Folder Program brochure ads and Discover Newport Brochure Corvallis Knights Baseball and Hillsboro Hops ad production had been budgeted Fees from Newport News Times and Greater Newport Chamber of Commerce were also budgeted The total advertising budget including contingencies equaled $373865 with $76000 unallocated

Discussion of Oregon Coast Today adDavis presented the Oregon Coast Today ad proposals Rabourn and Kuhl said they were not in favor of placing ads in Oregon Coast Today Beck said he thought Oregon Coast Today might be too local to draw in visitors The Committee agreed not to pursue the current proposals but would entertain future proposals

Discussion of Morrisey Productions videoBeck presented the Morrisey Productions ad proposal He said the videos would not be as high quality as Uncage the Soul but the company would do a good job So far he said there are three concepts for ads one highlighting the fishing community one highlighting Rogue and one highlighting the Yaquina Head lighthouse Davis and Clark suggested one of the ads highlight the artist community Davis pointed out the Committee could not highlight Rogue since that is a for-profit business Beck said he saw opportunities to highlight the arts and sciences

MOTION was made by Beck seconded by Clark to accept the Morrisey Productions video proposal for $18900 The motion carried unanimously in a voice vote

CHAMBER REPORT

Since Davis is leaving the Chamber of Commerce a new representative from the Chamber of Commerce as well as a new Chair for the Destination Newport Committee meetings have to be appointed Davis said the new Chamber representative for the Destination Newport Committee would be either Ferry or Courtney Rand She suggested someone else from the Committee take the role of Chair

5

MOTION was made by Rabourn seconded by Clark to appoint Beck as the Committeersquos new Chair The motion carried in a voice vote Beck abstained

ADJOURNMENT

Having no further business the meeting adjourned at 310 pm

6

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1597Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTReview of AccountsCommittee Budget

RecommendationApproval

ATTACHMENTS 9-21-17 Review of Accountspdf Working DNC Budget for 2017-18xls

7

MOTION was made by Rabourn seconded by Clark to appoint Beck as the Committeersquos new Chair The motion carried in a voice vote Beck abstained

ADJOURNMENT

Having no further business the meeting adjourned at 310 pm

6

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1597Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTReview of AccountsCommittee Budget

RecommendationApproval

ATTACHMENTS 9-21-17 Review of Accountspdf Working DNC Budget for 2017-18xls

7

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1597Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTReview of AccountsCommittee Budget

RecommendationApproval

ATTACHMENTS 9-21-17 Review of Accountspdf Working DNC Budget for 2017-18xls

7

Account Inquiry Page 1

Detail Sep 14 2017 022OPM

Report Criteria

Account 230-4310-65300 ADVERTISING amp MARKETING EXP

Periods 0717 to 0817

Amount type Actual

Display Reference detail

Order by DateJournalReference number

Debit Credit

Date Journ Reference Description Amount Amount Balance

07012017 (0017) Balance 00 00 00

06162017 AP 2410001 Certified Folder Display Svc 1203057 00 1203057

06302017 AP 1150001 News-Times 2500000 00 3703057

07102017 AP 600001 GreaterNewportChamberofCrc 93532 00 3796589

07132017 AP 2790001 Meadow Outdoor Advertising 105879 00 3902468

07152017 AP 3710001 Short Season LLC 375000 00 4277468

07312017 (0717) Period Totals 4277468 00 4277468

02152017 AP 8290001 Northwest Travel amp Life Magazine 340500 00 4617968

06302017 AP 3950001 News-Times 900899 00 5518867

07152017 AP 6060001 COASTCOM INC 157551 00 5676418

07242017 AP 6760001 Morsquos Enterprises Inc 500000 00 6176418

07262017 AP 1540001 GreaterNewportChamberofCrc 40000 00 6216418

07272017 AP 8940001 KPW 3217500 00 9433918

07282017 AP 1520001 GreaterNewportChamberof Crc 93532 00 9527450

07282017 AP 1530001 GreaterNewportChamberofCrc 00 ( 93532) 9433918

07282017 AP 3970001 News-Times 950070 00 10383988

07312017 AP 8030001 KFIR Radio 60000 00 10443988

08012017 AP 6950001 MeadowOutdoorAdvertising 169500 00 10613488

08012017 AP 8240001 Knights Baseball Club Inc 285000 00 10898488

08012017 AP 8540001 Statehood Media LLC 110500 00 11008988

08102017 AP 1550001 GreaterNewportChamberof Crc 40000 00 11048988

08102017 AP 1560001 GreaterNewportChamberof Crc 52674 00 11101662

08152017 AP 10920001 COASTCOM INC 120131 00 11221793

08152017 AP 12010001 Short Season LLC 375000 00 11596793

08312017 (0817) Period Totals 7412857 ( 93532) 11596793

8

FY 2017-2018Updated 8-31-2017 JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE Total

Artwork Due Actual projected projected projected projected projected projected projected projected projected projected projected

TVMorrisey Productions 1890000$ 1890000$ KPTV Webcam 3217500$ 3217500$ KPTV Connection 10000$ 10000$ 10000$ 10000$ 10000$ 10000$ 10000$ 10000$ 10000$ 10000$ 10000$ 110000$ Coast Com KWG Webcam 157551$ 110000$ 110000$ 110000$ 110000$ 110000$ 110000$ 110000$ 110000$ 110000$ 110000$ 110000$ 1367551$

total tv 6585051$

Comcast -$ total cable -$

KFIR 60000$ -$ 30000$ 30000$ 30000$ 30000$ 30000$ 30000$ 30000$ 30000$ 30000$ 30000$ 360000$ KGAL - Eads Broadcasting -$

-$ -$

total radio 360000$ Print

1859 Magazine (2015-16 Carryover) 12 Page Ad 110500$ 110500$ 1859 Magazine 2016-17 Statehood Media -$

-$ 101 Things Placeholder 450000$ 450000$

-$ -$ -$ -$ -$

Northwest Travel amp Life Magazine 23 Page Ad 340500$ 340500$ 681000$ -$ -$ -$

OCVA Full Page Placeholder 340000$ 340000$ Travel Oregon Visitor Guide 13 Horizontal Placeholder 390000$ 390000$ Travel Oregon Scenic Byways Full Page Placeholder 475500$ 475500$

-$ Oregon Coast Magazine Placeholder 750000$ 750000$ ExplorerMediaGroup - Coast Explorer Placeholder 320000$ 320000$

-$ -$ -$ -$ -$

total print 3517000$

MEDIA

Cable

Radio

9

Total 105879$ 169500$ 169500$ 169500$ 1812500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 3613379$

Grand Ronde 1643000$ Meadow Outdoor - I5 New Location 105879$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$

Advertsing Company -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$ -$ -$

total out-of-home 3613379$

Adwords - Reim to NNT 950070$ 550039$ 3999891$ 5500000$ -$

Facebook Ads 93532$ 52674$ 1053794$ 1200000$ Facebook Like Campaign -$ Facebook Boost -$

-$

-$ OCVA Email Blast -$

total online 6700000$ Brochure

Certified Folder Program $1203057 1203057$ Travel Oregon Welcome Centers -$

total brochure 1203057$

MEDIA TOTAL 2910589$ 992713$ 650000$ 309500$ 1952500$ 309500$ 309500$ 309500$ 309500$ 309500$ 309500$ 8088685$ 21978487$

budget 24821768$ overunder 2843281$

OTHER ADVERTISINGDiscover Newport Brochure 2300000 2300000$

-$ Eugene Emeralds -$

-$ Corvallis Knights Baseball 285000 285000$

-$ Hospitality Vision Placeholder 220000 220000$

-$ -$

Hillsboro Hops 375000 375000 375000 1125000$ -$ -$ -$ -$ -$

PRODUCTION TOTAL 375000$ 660000$ 375000$ -$ -$ -$ -$ -$ -$ -$ 2520000$ -$ 3930000$

budget 4141100$ overunder 211100$

Agency Fee

Newport News Times 2500000 2500000 2500000 2500000 10000000$ GNCC - PR Andre 40000 40000 420000 500000$

-$ Services Hold -$

FEE TOTAL 2540000$ 40000$ -$ 2500000$ -$ -$ 2500000$ -$ -$ 2500000$ -$ 420000$ 10500000$

Out-of-Home

Online

10

budget 11037132$ overunder 537132$

Tourism Grant Funding

See Tab Two

FEE TOTAL -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

budget -$ overunder -$

Contingency Fund

General Fund 2500000$ 2500000$ Digital Contingency -$

-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2500000$ 2500000$

budget 2500000$ overunder -$

note over for crisis management and help with general PR

TOTAL EXPENDITURES

5825589$ 1692713$ 1025000$ 2809500$ 1952500$ 309500$ 2809500$ 309500$ 309500$ 2809500$ 2829500$ 11008685$ 38908487$ total budget 42500000$ overunder 3591513$

CommentsItems marked in YELLOW are placeholder budgets and do not have a formal agreement in place for those services yet

11

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1595Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTRecommendation to Appoint Sheena Scarberry as the At Large Representative to the Destination Newport Committeefor a term expiring December 31 2017

RecommendationApproval

ATTACHMENTS

12

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1601Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTHospitalityVisionnet Proposal

RecommendationDiscussion

ATTACHMENTS Hospitality Visionpdf

13

FY 2017-2018Updated 8-31-2017 JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE Total

Artwork Due Actual projected projected projected projected projected projected projected projected projected projected projected

TVMorrisey Productions 1890000$ 1890000$ KPTV Webcam 3217500$ 3217500$ KPTV Connection 10000$ 10000$ 10000$ 10000$ 10000$ 10000$ 10000$ 10000$ 10000$ 10000$ 10000$ 110000$ Coast Com KWG Webcam 157551$ 110000$ 110000$ 110000$ 110000$ 110000$ 110000$ 110000$ 110000$ 110000$ 110000$ 110000$ 1367551$

total tv 6585051$

Comcast -$ total cable -$

KFIR 60000$ -$ 30000$ 30000$ 30000$ 30000$ 30000$ 30000$ 30000$ 30000$ 30000$ 30000$ 360000$ KGAL - Eads Broadcasting -$

-$ -$

total radio 360000$ Print

1859 Magazine (2015-16 Carryover) 12 Page Ad 110500$ 110500$ 1859 Magazine 2016-17 Statehood Media -$

-$ 101 Things Placeholder 450000$ 450000$

-$ -$ -$ -$ -$

Northwest Travel amp Life Magazine 23 Page Ad 340500$ 340500$ 681000$ -$ -$ -$

OCVA Full Page Placeholder 340000$ 340000$ Travel Oregon Visitor Guide 13 Horizontal Placeholder 390000$ 390000$ Travel Oregon Scenic Byways Full Page Placeholder 475500$ 475500$

-$ Oregon Coast Magazine Placeholder 750000$ 750000$ ExplorerMediaGroup - Coast Explorer Placeholder 320000$ 320000$

-$ -$ -$ -$ -$

total print 3517000$

MEDIA

Cable

Radio

9

Total 105879$ 169500$ 169500$ 169500$ 1812500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 3613379$

Grand Ronde 1643000$ Meadow Outdoor - I5 New Location 105879$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$

Advertsing Company -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$ -$ -$

total out-of-home 3613379$

Adwords - Reim to NNT 950070$ 550039$ 3999891$ 5500000$ -$

Facebook Ads 93532$ 52674$ 1053794$ 1200000$ Facebook Like Campaign -$ Facebook Boost -$

-$

-$ OCVA Email Blast -$

total online 6700000$ Brochure

Certified Folder Program $1203057 1203057$ Travel Oregon Welcome Centers -$

total brochure 1203057$

MEDIA TOTAL 2910589$ 992713$ 650000$ 309500$ 1952500$ 309500$ 309500$ 309500$ 309500$ 309500$ 309500$ 8088685$ 21978487$

budget 24821768$ overunder 2843281$

OTHER ADVERTISINGDiscover Newport Brochure 2300000 2300000$

-$ Eugene Emeralds -$

-$ Corvallis Knights Baseball 285000 285000$

-$ Hospitality Vision Placeholder 220000 220000$

-$ -$

Hillsboro Hops 375000 375000 375000 1125000$ -$ -$ -$ -$ -$

PRODUCTION TOTAL 375000$ 660000$ 375000$ -$ -$ -$ -$ -$ -$ -$ 2520000$ -$ 3930000$

budget 4141100$ overunder 211100$

Agency Fee

Newport News Times 2500000 2500000 2500000 2500000 10000000$ GNCC - PR Andre 40000 40000 420000 500000$

-$ Services Hold -$

FEE TOTAL 2540000$ 40000$ -$ 2500000$ -$ -$ 2500000$ -$ -$ 2500000$ -$ 420000$ 10500000$

Out-of-Home

Online

10

budget 11037132$ overunder 537132$

Tourism Grant Funding

See Tab Two

FEE TOTAL -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

budget -$ overunder -$

Contingency Fund

General Fund 2500000$ 2500000$ Digital Contingency -$

-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2500000$ 2500000$

budget 2500000$ overunder -$

note over for crisis management and help with general PR

TOTAL EXPENDITURES

5825589$ 1692713$ 1025000$ 2809500$ 1952500$ 309500$ 2809500$ 309500$ 309500$ 2809500$ 2829500$ 11008685$ 38908487$ total budget 42500000$ overunder 3591513$

CommentsItems marked in YELLOW are placeholder budgets and do not have a formal agreement in place for those services yet

11

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1595Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTRecommendation to Appoint Sheena Scarberry as the At Large Representative to the Destination Newport Committeefor a term expiring December 31 2017

RecommendationApproval

ATTACHMENTS

12

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1601Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTHospitalityVisionnet Proposal

RecommendationDiscussion

ATTACHMENTS Hospitality Visionpdf

13

Total 105879$ 169500$ 169500$ 169500$ 1812500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 3613379$

Grand Ronde 1643000$ Meadow Outdoor - I5 New Location 105879$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$ 169500$

Advertsing Company -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$ -$ -$

total out-of-home 3613379$

Adwords - Reim to NNT 950070$ 550039$ 3999891$ 5500000$ -$

Facebook Ads 93532$ 52674$ 1053794$ 1200000$ Facebook Like Campaign -$ Facebook Boost -$

-$

-$ OCVA Email Blast -$

total online 6700000$ Brochure

Certified Folder Program $1203057 1203057$ Travel Oregon Welcome Centers -$

total brochure 1203057$

MEDIA TOTAL 2910589$ 992713$ 650000$ 309500$ 1952500$ 309500$ 309500$ 309500$ 309500$ 309500$ 309500$ 8088685$ 21978487$

budget 24821768$ overunder 2843281$

OTHER ADVERTISINGDiscover Newport Brochure 2300000 2300000$

-$ Eugene Emeralds -$

-$ Corvallis Knights Baseball 285000 285000$

-$ Hospitality Vision Placeholder 220000 220000$

-$ -$

Hillsboro Hops 375000 375000 375000 1125000$ -$ -$ -$ -$ -$

PRODUCTION TOTAL 375000$ 660000$ 375000$ -$ -$ -$ -$ -$ -$ -$ 2520000$ -$ 3930000$

budget 4141100$ overunder 211100$

Agency Fee

Newport News Times 2500000 2500000 2500000 2500000 10000000$ GNCC - PR Andre 40000 40000 420000 500000$

-$ Services Hold -$

FEE TOTAL 2540000$ 40000$ -$ 2500000$ -$ -$ 2500000$ -$ -$ 2500000$ -$ 420000$ 10500000$

Out-of-Home

Online

10

budget 11037132$ overunder 537132$

Tourism Grant Funding

See Tab Two

FEE TOTAL -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

budget -$ overunder -$

Contingency Fund

General Fund 2500000$ 2500000$ Digital Contingency -$

-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2500000$ 2500000$

budget 2500000$ overunder -$

note over for crisis management and help with general PR

TOTAL EXPENDITURES

5825589$ 1692713$ 1025000$ 2809500$ 1952500$ 309500$ 2809500$ 309500$ 309500$ 2809500$ 2829500$ 11008685$ 38908487$ total budget 42500000$ overunder 3591513$

CommentsItems marked in YELLOW are placeholder budgets and do not have a formal agreement in place for those services yet

11

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1595Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTRecommendation to Appoint Sheena Scarberry as the At Large Representative to the Destination Newport Committeefor a term expiring December 31 2017

RecommendationApproval

ATTACHMENTS

12

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1601Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTHospitalityVisionnet Proposal

RecommendationDiscussion

ATTACHMENTS Hospitality Visionpdf

13

budget 11037132$ overunder 537132$

Tourism Grant Funding

See Tab Two

FEE TOTAL -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

budget -$ overunder -$

Contingency Fund

General Fund 2500000$ 2500000$ Digital Contingency -$

-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2500000$ 2500000$

budget 2500000$ overunder -$

note over for crisis management and help with general PR

TOTAL EXPENDITURES

5825589$ 1692713$ 1025000$ 2809500$ 1952500$ 309500$ 2809500$ 309500$ 309500$ 2809500$ 2829500$ 11008685$ 38908487$ total budget 42500000$ overunder 3591513$

CommentsItems marked in YELLOW are placeholder budgets and do not have a formal agreement in place for those services yet

11

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1595Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTRecommendation to Appoint Sheena Scarberry as the At Large Representative to the Destination Newport Committeefor a term expiring December 31 2017

RecommendationApproval

ATTACHMENTS

12

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1601Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTHospitalityVisionnet Proposal

RecommendationDiscussion

ATTACHMENTS Hospitality Visionpdf

13

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1595Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTRecommendation to Appoint Sheena Scarberry as the At Large Representative to the Destination Newport Committeefor a term expiring December 31 2017

RecommendationApproval

ATTACHMENTS

12

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1601Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTHospitalityVisionnet Proposal

RecommendationDiscussion

ATTACHMENTS Hospitality Visionpdf

13

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1601Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTHospitalityVisionnet Proposal

RecommendationDiscussion

ATTACHMENTS Hospitality Visionpdf

13

HOSPITALITYVISION and DISCOVER NEWPORT HOTEL PARTNERSHIP

TARGETED AD TO HOTEL GUESTS

Mobile + in-room TV + Print (EZ Map)

HospitalityVisionConcierge ToGoreg Benefits At A Glance

For ONLY $225 a month Destination Newport receives (mobile + TV + print)

1) Ad on all in-room TVs in 1550+ hotel rooms (23 hotels) on the designated

TV Guest DirectoryVisitor Welcome Channel in Corvallis Albany Yachats

Philomath amp Eugene each room airs your TV ad (average 140 X a day for

365 days) for a potential of 80 MILLION views annually

2) Mobile phone link on Places to Play on all the ConciergeGuide ToGo apps

that allow guests to take the TV Guest Directory OUT of the room in

Corvallis Albany and Eugene

14

3) Newport Listing on Corvallis Bed and Breakfast Apps

4) Newport is the EXCLUSIVE beach destination in all our participating hotels

which include ALL the hotels in Corvallis Albany and the ones adjacent to

U of O in Eugene NEW GALAXIE Motel in Philomath University Inn

Corvallis and Rodeway Inn Eugene More hotels coming soon

5) A donation from the hotels to Destination Newport of three months during

the summer so that we can provide the best service to visitors when they

ask daily where to go or about the coast THREE MONTHS FREE

6) Listing on EZ maps in Eugene Corvallis Philomath and Albany ndash 2800+

printed monthly only such map in our markets

7) SAMPLE APP ACCESS COLLATERAL ndash NEW SNAP CODES - GUESTS CAN

JUST SNAP IN APP AND NEWPORT INFO

Hospitalityvisionnet infohospitalityvisionnet 15

3) Newport Listing on Corvallis Bed and Breakfast Apps

4) Newport is the EXCLUSIVE beach destination in all our participating hotels

which include ALL the hotels in Corvallis Albany and the ones adjacent to

U of O in Eugene NEW GALAXIE Motel in Philomath University Inn

Corvallis and Rodeway Inn Eugene More hotels coming soon

5) A donation from the hotels to Destination Newport of three months during

the summer so that we can provide the best service to visitors when they

ask daily where to go or about the coast THREE MONTHS FREE

6) Listing on EZ maps in Eugene Corvallis Philomath and Albany ndash 2800+

printed monthly only such map in our markets

7) SAMPLE APP ACCESS COLLATERAL ndash NEW SNAP CODES - GUESTS CAN

JUST SNAP IN APP AND NEWPORT INFO

Hospitalityvisionnet infohospitalityvisionnet 15

Destination Newport Committee AgendaItem Report

Agenda Item No 2016-1603Submitted by Gloria TuckerSubmitting Department City Managerrsquos Office Meeting Date September 21 2017

SUBJECTComcast Spotlight Cable Media Proposal

RecommendationDiscussion

ATTACHMENTS Newport 2017-2018 Proposalpdf

16

Destination Newport

Cable TV Proposal

Spread the word about all of the amazing attractions Newport has to offer by advertising with Comcast

Prepared by Josh Logan

17

Oregon Demo amp Lifestyle Targeting

Active Adults Age 25-34 with No

Children

Retirees

com

18

Oregon Demo amp Lifestyle Targeting

Active Adults Age 25-34 with No

Children

Retirees

com

18

Coverage Area amp Subscriber Count

Portland Interconnect TV HHs 578630

Dish amp DirecTV Households 222707

Total Households Served 801337

Eugene Interconnect TV HHs 112380

Dish amp DirecTV unavailable in the Eugene DMA 19

Be Seen On The Webrsquos Best Sites

XFINITYcom XFINITYTVcom WatchESPNcom

XFINITY TV GO

hellipand many

many more

20

Cable amp Satellite Advertising Proposal

System of Spots of Spots

Portland Interconnect 400 850

Dish Network 400 700

DirecTV 400 800

Eugene Interconnect 400 850

$10k per month $20k per month Option 1 Option 2

Month Oct lsquo17 Nov lsquo17 Jan lsquo18 Feb lsquo18 March lsquo18 April lsquo18

Budget

Signature __________________ Date ____________

bull Client will receive 50 bonus spots in both the Portland and Eugene DMArsquos

bull Client will receive 50000 InStream Video impressions in the Portland DMA each month

bull Schedule to run on networks specified on ldquoOregon Demo amp Lifestyle Targetingrdquo slide

21

• Destination Newport Committee Agenda
• 2016-1596 - Cover Page
• 2016-1596 - August 31 2017 Draft Minutesdocx
• 2016-1597 - Cover Page
• 2016-1597 - 9-21-17 Review of Accountspdf
• 2016-1597 - Working DNC Budget for 2017-18xls
• 2016-1595 - Cover Page
• 2016-1601 - Cover Page
• 2016-1601 - Hospitality Visionpdf
• 2016-1603 - Cover Page
• 2016-1603 - Newport 2017-2018 Proposalpdf

Be Seen On The Webrsquos Best Sites

XFINITYcom XFINITYTVcom WatchESPNcom

XFINITY TV GO

hellipand many

many more

20

Cable amp Satellite Advertising Proposal

System of Spots of Spots

Portland Interconnect 400 850

Dish Network 400 700

DirecTV 400 800

Eugene Interconnect 400 850

$10k per month $20k per month Option 1 Option 2

Month Oct lsquo17 Nov lsquo17 Jan lsquo18 Feb lsquo18 March lsquo18 April lsquo18

Budget

Signature __________________ Date ____________

bull Client will receive 50 bonus spots in both the Portland and Eugene DMArsquos

bull Client will receive 50000 InStream Video impressions in the Portland DMA each month

bull Schedule to run on networks specified on ldquoOregon Demo amp Lifestyle Targetingrdquo slide

21

• Destination Newport Committee Agenda
• 2016-1596 - Cover Page
• 2016-1596 - August 31 2017 Draft Minutesdocx
• 2016-1597 - Cover Page
• 2016-1597 - 9-21-17 Review of Accountspdf
• 2016-1597 - Working DNC Budget for 2017-18xls
• 2016-1595 - Cover Page
• 2016-1601 - Cover Page
• 2016-1601 - Hospitality Visionpdf
• 2016-1603 - Cover Page
• 2016-1603 - Newport 2017-2018 Proposalpdf

Cable amp Satellite Advertising Proposal

System of Spots of Spots

Portland Interconnect 400 850

Dish Network 400 700

DirecTV 400 800

Eugene Interconnect 400 850

$10k per month $20k per month Option 1 Option 2

Month Oct lsquo17 Nov lsquo17 Jan lsquo18 Feb lsquo18 March lsquo18 April lsquo18

Budget

Signature __________________ Date ____________

bull Client will receive 50 bonus spots in both the Portland and Eugene DMArsquos

bull Client will receive 50000 InStream Video impressions in the Portland DMA each month

bull Schedule to run on networks specified on ldquoOregon Demo amp Lifestyle Targetingrdquo slide

21

• Destination Newport Committee Agenda
• 2016-1596 - Cover Page
• 2016-1596 - August 31 2017 Draft Minutesdocx
• 2016-1597 - Cover Page
• 2016-1597 - 9-21-17 Review of Accountspdf
• 2016-1597 - Working DNC Budget for 2017-18xls
• 2016-1595 - Cover Page
• 2016-1601 - Cover Page
• 2016-1601 - Hospitality Visionpdf
• 2016-1603 - Cover Page
• 2016-1603 - Newport 2017-2018 Proposalpdf