DESK AUDIT
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Transcript of DESK AUDIT
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INDICATORS 11 AND 13
Bureau of Indian EducationDivision of Performance and
AccountabilityWebEx March 22, 2011
DESK AUDIT
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Why a desk audit?
DPA will not be conducting compliance monitoring (file reviews) at the schools this year like they did in the past
However, because Indicator 11 and Indicator 13 are compliance indicators and must be at 100% as defined in the State Performance Plan (SPP), DPA has to report this data annually to the Office of Special Education Programs (OSEP)
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Indicator 11 – Child Find
Percent of children who were evaluated within 60 days of receiving parental consent for initial evaluation or, if the State establishes a timeframe within which the evaluation must be conducted, within that timeframe.
Consent to Eligibility Determination - 60 calendar days
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Indicator 13 – Transition
Percent of youth aged 16 and above with an IEP that includes coordinated, measurable, annual IEP goals and transition services that will reasonably enable student to meet the postsecondary goals.
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NASIS Special Education Module Memorandum to all Line Offices and
Schools dated February 2009 states:“After training is completed, the use of
the NASIS special education forms will be required for all BIE funded schools.”
“Primarily, the data base will allow the DPA to collect data for specific reports sent to the United States Department of Education, Office of Special Education and Rehabilitative Services, Office of Special Education Programs.”
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DPA User Group and User AccountsMemorandum dated November 23,
2010 to all Line Offices and schools states:
“Therefore, the DPA will begin desk audit activities as part of the data collection and monitoring procedures.”
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Desk Audit Notification
Memorandum dated March 9, 2011 to school administrators and school special education coordinators:Informs schools of desk audit
beginning April 15, 2011Attaches sample data collection form
for schools to submit by April 8, 2011 to the DPA
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Bureau of Indian Education
Division of Performance and Accountability
Special Education
DESK AUDIT
School Performance Plan (SPP) Indicator 11
Information for 60 Day Timeline for SY 2010-2011
DUE BY APRIL 8, 2011
NAME OF SCHOOL: _______________________________
NUMBER OF PARENT CONSENT(s): __________________
CONTACT PERSON: _______________________________
NASIS ID GRADE DATE OF PARENT CONSENT ELIGIBILITY DETERMINATION DATE REASON FOR DELAY (drop down box) 4-Provide ReasonNo. OF DAYS PAST 60 DAY TIMELINE
Choose 1 – 4, if 4 complete next box
1. Parent repeatedly fails or refuses to make the child available for evaluation.
2. The child transfers to a new school after the previous school has begun,
and not completed, an evaluation.
3. Other
a. Contract not awarded
b. Inclement weather
c. Evaluator not available
4. If other - Provide reason
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Next Steps:DPA will verify the information submitted
by the schoolsHow?
Check the Assessment Plan of the student for date of consent and signature to compare with the submitted form
Check the Evaluation Summary Report or the Specific Learning Disability Determination form for the date of Eligibility Determination and compare with the submitted form
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Indicator 11 tipsSchools should ensure that the parental
consent page is signed, dated and scanned into the NASIS module
Refer to the updated NASIS Special Education Process Guide dated March 11, 2011 for instructions on how to upload signature pages (required for Indicator 13 also)
Process Guide can be accessed at the following website:
www.bie.eduNASIS link, NASIS training
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After Eligibility DeterminationDuring the evaluation process, the
school should have indicated the child’s Special Ed Status in the NASIS enrollment tab as 02: Being Evaluated
Once the determination is completed, the school needs to change the child’s Special Ed Status in the NASIS enrollment tab to:01: Regular Ed – Not Receiving Services or 03: Receiving Services
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Indicator 13 TipsMake sure there is evidence that the
student was invited to the meeting, Student signature? (scan the signature
page of the attendees)If student did not attend meeting, the
meeting notes should indicate that the student was invited but did not attend
If student signs for age of majority for the first time, scan that page; if student signed in a previous IEP, make a note of that in the meeting notes
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More Indicator 13 ResourcesRefer to the BIE website for further
secondary transition information:www.bie.edu
Programs LinkSpecial EducationTrainingWebEx Online Training 2010
Secondary Transition, dated February 16, 2010
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Notification of Findings
By May 9, 2011 schools will be notified of the results of the desk audits with instructions on completing their Corrective Action Plan if non compliances are found
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Contact InformationIndicator 11
Narcy Ka’Won, 505 563-5257, [email protected]
Indicator 13Sally Hollow Horn, 505 563-5276,