DESIGN AND IMPLEMENTATION OF AUTOMATED STUDENT SCHOOL FEES PAYMENT
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Transcript of DESIGN AND IMPLEMENTATION OF AUTOMATED STUDENT SCHOOL FEES PAYMENT
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CHAPTER ONE
INTRODUCTION
1.1 Background of the Study
The essence for one going to school is for better survival tomorrow wherein becoming what he
or she is capable of becoming what he or she wants in life. And the desire of knowledge is the
natural feeling of mankind and every human being whose mind is not debauched will be willing
to give all that is required of him or her to get knowledge.
It is on this basic idea that knowledge oriented organization (school) has been set up as a ground
for people to go in and learn in respond to paying for their acquired knowledge for tomorrow!s
success.
According to "#ford $ictionary of %urrent (&th 'dition) fee is defined as an amount of money
that one pay for professional services.
imply put school fee is that fi#ed interval payment made by a student or students to the school
he or she attends.
*rom the definition one can outline that school fee payment supposed to be in a regular interval
that is timely although sometime may not be that ready by the student due to some financial
lapses.*inancial lapses poses a lot of problems to school management because of some pressing needs.
+owever when students refuse to pay their school fees on time the school management seems to
lack money in the purse which at this render the management ineffective.
Apart from the management being ineffective financially students also face barriers by not being
allowed to write their e#aminations which is one of the academic frustration or setback. ,sing
computer based system for fees payment necessitated this research in order to help solve this
problems of either delayed fee payment or the student not paying at all or the fee being
misused-mismanaged or entangled with criminal attack either on the side of student at the course
of payment or the side of bursary department-school management.,sing %ollege of 'ducation 'kiadolor as a case study the research has the intention of creating
a software that could process students school fees payment to %ollege of 'ducation 'kiadolor
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bank accounts and electronically lodging individual students fees indicating name department
registration number level-class date of payment amount of money paid academic
session-semester- bank!s name account number phone number school name and other personal
records etc. This will enhance prompt payment and safe delivery and automatically stop the
management and students from being frustrated financially and otherwise.
1.1 Theoretca! Background
efore now people-students often embraced technological changes with the fear of the unknown
and as such decided to carryout activities their usual way (manually).
+owever the /0st century came with a lot of challenges that only the use of computer can solve
problem effectively. 'lectronic-Automated payment of student school fees in any school would
boost the school management morale and therefore increase productivity. +owever this supports
the mash low!s theory of management which is of the view that metrication of an organization
financially will bring increase in productivity.
Therefore the payment of student school fees in a particular school enhance the productivity of
such school for both the management and students as well even as a computer based system is
used for such payment for easiest and fastest mode of operation as well as accurate security and
good financial management1 which %ollege of 'ducation 'kiadolor is operating now.
1." State#ent of the Pro$!e#
The problems encountered with the manual method of school fees payment is viewed from two
perspectives the school management!s problems and the students! problem.
The school management problems have to do with the processing of students information about
their paid fees with mistakes and come out with sum total and grand total amount of the paid fee
from each class department or across all the students who paid as a whole.The student problems on the other hand have to do with the embarrassment from the bursary
department such as wasting of time mistake made in the receipt and criminal threatening and
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being driven out from the e#amination hall for not showing evidence of school fee receipt or
even after paying shortly before the e#amination.
1.% A# and O$&ect'e( of the Study
The aim of this study is to determine the relationship between the manual and automated student
school fees payment system in %ollege of 'ducation 'kiadolor. The ob2ective of this study is to create on automated3based system for students school fee
payment To determine the conversion of manual system of school fees payment to
computerized-automated method to ease the stress of students! information processing
during payment.
1.) Sgnfcance *f the StudyThis research work would help the management and students of %ollege of 'ducation 'kiadolor
to have a better knowledge of operating on the method of automated students fees payment and
how this can be effective through practical aspect of the device. It is obvious that the manual
system is slow in operation and also ineffective in service.The in3convenience brought about by the manual system could be over3whelmed by the use of
more effective and advanced system. In other words an automated system minimize time delay
procedures during students! fee payment.
1.+ Sco,e of the Study
This study is restricted to %ollege of 'ducation 'kiadolor and no other firm. $ata used for the
study were gotten from the case study only (%ollege of 'ducation 'kiadolor). It focused on
automated student!s school fee payment only.
0.& Re(earch -ethodo!ogy
This research work 4$esign and implementation of computerised shopping cart system for a
56-6obile shop7. the system will be a web3based application and will be implemented on a
relational database system (6y89). +tml (hyperte#t markup language) % (cascading style
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sheet) and :ava cript will be used to design the web3user interface php (hyperte#t pre3
processor) will be used as the serve3 side script language to link the interface and the database
and A2a# technology for automation of the cart system.
1. /#taton of the Study
The problems encountered during the course of carrying out this research include;
i. Time for the research was too short couple with other academic work.
ii. 9ack of fund to take care of transportation and other e#penses.iii. 9ack of access to research materials on the topic in the polytechnic and public
libraries.
iv. The polytechnic!s bank and bursary department were not liberal enough to give out
information about their activities concerning student!s school fees payment.
1.0 Defnton of Ter#(
To do away with ambiguity the following terms are hereby defined for easy comprehension.
De(gn In this conte#t it has to do with the coding of the program (software).
2ee A fi#ed regular amount of money made by the school organization-management to a
student.
Auto#ated Pay#ent This is also known as electronic-computerized payment. It is the
introduction of computer for easy disbursement of student fee payment to the school
management-organization.
Ba(c 2ee It is fi#ed payment by students based on their level-class or programme offers.
Su# Tota! Pay This is the amount gotten by summing all the fees paid together.
Tota!34rand Tota! This is the overall amount of money which a student or students has to pay
before official clearance for graduation. It is also the total fee3based analysis-report which
must be made at the bursary department to the school management and that of bank to
2ustify student!s fees total inflow for decision making.
2!e This can be defined as complete collection of related records or information.
Data Ba(e This is a collection of data organized to service many application at the same time by
storing and managing data so that they appears to be in one location.
Co#,uter This is an electronic device or programmable machine that is capable of accepting
data as input process the data store them and sent out the result of the processing as
output according to logical instruction given by the user.
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CHAPTER T5O
RE6IE5 O2 RE/ATED /ITERATURE
".* Introducton
This aims at reviewing the relevant literature on this research topic it intends to consider the
suggestion ideas citations and comments of various authors and professionals on the concept
and implementation of Automated tudents chool *ees
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banking transaction automation with the value of automated payment system rising to = ?&>
million in />>. +e noted that the increase in the adoption of the electronic model is not only
driven by the need for electronic services but also by the core and speedy update of new
technologies by =igeria.
'#perts says that with the mass market in =igeria constituting about D> percent of the nation!s
gross domestic product (5$
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fees and taking the teller to the bursary to e#change for receipt which will properly indicate an
evident that fee has been paid by the particular student.
"." Ty,e( of Auto#ated Pay#ent
The following types of automated payments are mostly common today. It is important to realize
that new payment types are continually being discovered and these are additional methods that
e#ist or are being developed continuously.
1. Card( %redit cards debit cards and prepaid cards currently represent the most common
form of the consumer or the business most often uses a plastic card commonly with
magnetic stripe. The card holder gives his or her number to a merchant who stripes the
card through a terminal or enter the data to a
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transactions. These kiosks are fi#ed stations with phone connection where the customer
usually uses a keyboard and television like screen to transact or to assess information.
Andrian (/>>).
). Bo#etrc Pay#ent( Automated payment using biometrics are still largely in their
infancy trials are underway in the united states Australia and a limited number of other
countries. 6ost biometric payments involves using finger prints as the identification and
assess tool companies like visa international are piloting voice recognition technology
and retina scans are also under consideration.
'ssentially a biometric identifiers such as a finger print or voice could replace the plastic card
and more securely identifies the person undertaking the transaction. The automated payment is
still changed to a credit card of other account with the biometric identifier replacing the card
check for other transaction mechanism.
+. Auto#ated Pay#ent Net7ork( Garious countries have automated payments networks
that consumer can use to make payments electronically. A%+ (Automated %learing
+ouse) in the , domestic networks enable automated payment between business and
between individuals. The consumer can go online to a financial service kiosk or use
other front end devices to assess their account and make payment to business or other
individuals.
".% Cha!!enge( of Auto#ated Student(9 Schoo! 2ee( Pay#ent n Ak7a I$o# State
Po!ytechnc
Automated school fees payment system has come to stay. +owever there are some challenges
attracted to it even though most to these challenges are peculiar to the school management.ome of these challenges are analyzed below
1. Tran(,ortaton3Due Proce(( At the course of a student to get his or her school fee paid
it is required of him or her to get to the bank location through paying an e#tra money for
the transportation. Also students are e#pected to pass through due process (normal
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way-criteria) while paying their fees or before getting their fees receipts from the school
bursary department.
". 2nanca! 2raud3Error n O,eraton Automated fees payment like any other
electronic based system is prone to fraud and error in operation. This implies that
computer operators in the banks who collects these fees from students should be very
careful in their transactions while keying in the students identities in order to avoid
mistakes or wrong coding or money divert to another one else!s account.
%. Sy(te# Breakdo7n3Net7ork 2!uctuaton Automated payment systems are usually
networked. Fhen there is network failure or breakdown the system would not function
and as such its aims is not achieved.). /ate Returnng of Te!!er $y the Student3Una'a!a$!ty of Bur(ary Attendant
'vidence of school fee payment is the indication of school fee receipt of the current
academic year. The failure of the student to produce the receipt on demand shows that the
student has not paid the required fee and as such the student may be disallowed from
taking e#amination.
".) I#,act( of Auto#ated Student( Schoo! 2ee( Pay#ent Sy(te# n Ak7a I$o# State
Po!ytechnc
The ma2or advantages of automated student school fees payment are as follows;
1. Con'enence( The convenience of using automated fees payment system is the ma2or
advantage derived by both students and management.
". S,eed ,sing automated payment system is very fast because most of its steps involves
the use of computers which has advantage of speed over manual method.
%. Securty ecurity has to do with the ability of automated systems to safeguard financial
transaction and customers information-data.
). Product'ty The advantage of automated fees payment system is that it will to speed up
the school management duties for the effective progress and development in the school
system. It also provide 2ob opportunity for computer literates.
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+. Storage Hecords of transaction are safe since all transactions are stored in a database of
the automated system for reference in terms of any illegalities.
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