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Desert Valley Adventist

Church Board

November 2, 2015

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Table of ContentsAgenda 2Minutes 3

Master Plan Report 4, 5Core Values Model 6, 7

Security Proposal 8

Agenda Devotional -Opening Prayer -

Old Business:1. Visitation update2. Ordination/Commission update3. Wedding Update

New Business: 1. Security of the premises - monitoring costs 2. Door update/ hardware 3. Roof party -- 4. Master Plan Initial report - Kitchen Pastor Jim: a. Core Values - when b. Core Values - Core to whom/what/where/when

Pastor Gisella: a. School Update b. External Focus October c. Children’s Ministry

Consent Agenda:Minutes for September 21, 2015 September Financial Report Benediction:

Our Mission Statement: “To find, train and grow passionate disciples of Jesus Christ!”

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Minutes of the Desert Valley Adventist Church Bd

Date of Meeting: Sept 21, 2015

Members Present: - Chair - Ginger Heald, Pastor/Secretary - Jim Brauer (non voting), Jamelle Diehl, Gisella Montana (non voting), Duane Patten, Billy Schisler, Dave Watson, Wanda Williams, Jeff Houser

Members Absent: Javier Contreras, Jack Hanson, Marvin Feldbush, Charles Loadholt, Peter White, Elena Meeker, Rachael Beagles

Devotional: (Ginger) Thinking like a child, what questions would you want to ask God?

Prayer: Duane Patten

Old Business

2015 - 38 July 27, MinutesVoted to approve the minutes as presented on page 3, Wanda not present.

Roofing Update — coming in under budget, working on final drain rebuild.

Master Plan Update — hoping to come to next board meeting, working onmaps of irrigation, electricity, etc.,

New Business

2015 - 39 Pastor of Visitation ExpensesVoted to approve reimbursing Pastor Helmer at the same rate as the conference rate, currently $0.42

2015 - 40 Recognition of Pastor GisellaVoted to request the board chair to write a letter to the conference asking that she be ordained, not just commissioned.

2015 - 41 School Board ChairVoted to change the board chair at DVCS from Gisella to Pastor Jim. Thisis to facilitate the special funding for our children from both Arizona Tax andAAA funding.

Pastor’s ReportPastor Jim1. NCD results, Inspiring Worship and Holistic Small Groups are our lowest

factors, so will be the special focus of attention.2. Video upgrade will take place during the next few weeks, funds have been

received. Also discussed impact of preaching series being watched around the world.

3. New Elders: Brian Martin, Jeb Beagles, John Hutzler of 2 2

New Board Members: Rachael Beagles and Elena MeekerPastor Gisella1. School Update, Registration Aug 2, School starts Aug 10. AAA2. External Focus, Designating October External Focus Month3. Children’s Ministries - Oct 10 special focus.

Motion to Adjourn

Closing Prayer - Wanda Williams

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Master Planning - Partial Report

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Master Planning - Partial Report

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Growth

Crises

Recovery

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Clan(Collaborate)

Adhocracy(Create)

Hierarchy(Control)

Market(Compete)

Flexibility and Discretion

Stability and Control

Exte

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Foc

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Inte

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Foc

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The Competing Values Framework

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Hi Jeff,

I appreciated meeting with you last Friday afternoon.  I am sorry for the reason of the meeting, but it was good to meet you.

Our first budgetary proposal provides the following: 1. One control panel with wireless receiver and back-up battery mounted in one of the offices on the East side of the building. 2. Two hardwired keypads, each mounted in the hallways by the the two East side double doors. 3.  Six wireless door sensors connected to twelve switches (one on each door of the six double doors).  The double doors identified are: Southeast doors by the East offices; Center East doors; Chapel Northeast doors; Chapel Northwest doors; Center West doors; Sanctuary West doors. 4. Eight wireless motion sensors: three in the Sanctuary (one looking down the West wall windows, and one each by the doors from the center halll into the Sanctuary); one in the Sotheast entry hall and looking down the office hall; one in the office hall; two in the center hall looking at each other and down the halls beside the courtyard; one looking across the chapel hall by the courtyard; and one each in the East and West halls by the chapel looking at the double doors.  The reason for the number of motion sensors is that the Tucson Police Department will respond to a verified alarm much quicker than a non-verified alarm.  A verifed alarm is when two sensors report an a;larm condition. 5. Two indoor sirens, one hardwired near the control panel and one wireless near the chapel.  The reason for the two sirens is to advise the burglar that he has been detected and to get out. This proposal has two investment options: A.  A one-time investment of $3,000.00 and a monthly monitoring fee of $25.00 on a three year agreement. B. A one-time investment of $1,660.00 and  a monthly monitoring fee of $40.00 on a three year agreement.

Our second budgetary proposal provides the following Video Verification System: 1. One wireless control panel with internet connection and cellular back-up mounted in one of the offices on the East side of the building. 2. Two wireless keypads mounted as noted above. 3. No sirens as we want to catch the burglrs in the act with the Video Verified alarm condition. 4  Thirtee motionviewers mounted to view the folling locations: all six double doors noted above; two mounted in the Sactuary by the interior hall doors; one in the office hall; four around the courtyard between the Sactuary and the Chapel. The one-time investment for this propoeal is $3,200 and a monthly monitoring fee of $45.00 on a three year agreement.

Thank you for the opportunity to serve you.  (I just noted that I am sending this from personal email address so I mailed it to myself at my office email.  I apologize for that.)

Sincerely,

Mike Comerford Volta, LLC

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AA BB CC DD EE FFSEPTEMBER FINANCIAL STATEMENT 2015Account Begin. Bal. Deposits Checks Transfers Ending Bal.COMBINED BUDGET $0.00 $8,946.08 -$8,946.08 $0.00CHURCH RENTAL INCOME $0.00 $2,913.74 -$2,913.74 $0.00CHURCH ADMIN (10.38%) $1,700.47 $1,177.70 $1,148.01 $1,670.78PASTORS MINISTRY -$260.95 $640.00 $430.99 -$51.94UTILITIES (12.53%) $883.36 $2,425.05 $1,385.80 -$155.89SCHOOL SUBSIDY (41.15%) $15,280.21 $622.33 $5,000.00 $4,551.12 $15,453.66SABBATH SCHOOL (1.65%) $5,168.33 $156.01 $1,416.47 $182.49 $4,090.36CHURCH PLANT (27.45%) $3,002.63 $439.59 $3,977.96 $3,035.92 $2,500.18Special Projects Kitchen, etc. $2,475.76 $143.16 $2,332.60WOMEN'S BATHROOM REMODEL $25.00 $25.00SPECIAL PROJECTS $7,800.00 $1,000.00 $8,800.00NEW SEATING SANCTUARY $559.00 $242.00 $801.00CANOPY FOR GREETERS $100.00 $100.00CHURCH MINISTRY (3.09%) $4,853.32 $351.93 $341.75 $4,843.14PUPPET MINISTRY $850.00 $225.00 $1,075.00DV COOKING SCHOOL $128.17 $114.27 $86.27 $156.17EXTERNAL FOCUS $535.93 $535.93BUILDING FUND N.W. HEIGHTS $28,696.75 $28,696.75NORTH WEST HEIGHTS OUTREACH $4,922.17 $4,922.17Summer Camp $2,340.92 $2,340.92CD Fund $503.11 $503.11COMMUNITY SERVICE (1.24%) $2,487.06 $162.00 $215.13 $137.14 $2,571.07EXODUS COMMUNITY SERVICES $0.00 $50.00 $50.00 $0.00SOCIAL/FELLOWSHIP (0.66%) $1,005.94 $72.99 $1,078.93CAPITAL FUNDS (0%) $23,291.82 $112.00 $800.00 $24,203.82New Electric Piano $974.78 $974.78 $0.00Sanctuary Lighting $3,175.34 $3,175.34AUDIO VIDEO (0.75%) $2,519.16 $40.00 $82.95 $2,642.11NEW AUDIO VIDEO SYSTEM $11,697.50 $10,170.00 $21,867.50PATHFINDERS (0.69%) $2,404.00 $192.00 $173.31 $76.31 $2,499.00ADVENTURER (0.41%) $3,772.41 $45.34 $3,817.75CHILD SAFETY -$188.37 -$188.37CHILDREN'S CHURCH $1,277.50 $300.00 $1,577.50APARTMENTS $3,023.73 $1,906.26 $1,731.60 -$1,500.00 $1,698.39D V CHRISTIAN SCHOOL LOAN (14.43%) $250.00 -$250.00 $0.00MEMBERS SCHOLARSHIP AID $0.00 $1,765.00 $2,015.00 $250.00 $0.00STUDENT AID $1,428.21 $223.63 $500.00 $500.00 $1,651.84WORTHY STUDENT FUND $1,133.14 $125.00 $100.00 $1,158.14SPECIAL NEEDS FUND $1,821.98 $1,821.98WEDDINGS $300.00 $300.00ABC ACCOUNT $248.05 $248.05CRADLE ROLL S.S. $56.45 $56.45KINDERGARTEN S.S. $409.45 $409.45PRIMARY S.S. $521.47 $521.47JUNIOR/EARLITEEN S.S. $640.35 $25.00 $18.60 $646.75YOUTH S.S. $786.67 $786.67COLLEGIAN S.S. $110.00 $110.00DESERT VALLEY TRUST $4,091.51 $4,091.51DV ED ENDOWMENT TRUST $22,649.25 $22,649.25BURKE ED TRUST $3,220.10 $3,220.10HEDEGORE ED TRUST $29,276.67 $29,276.67BLACK MAINT ENDOW $49,237.51 $49,237.51*** Total Local Funds $251,185.86 $29,369.91 $20,787.95 $0.00 $259,767.82

September Financial StatementFYI

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AA BB CC DD EE FFFINANCIAL STATEMENT SEPTEMBER 2015 PAGE-2Account Begin. Bal. Deposits Checks Transfers Ending Bal.PETTY CASH $100.00 $100.00WELLS FARGO BANK CK $74,645.24 $67,865.26 $59,284.06 $83,226.44WELLS FARGO MARKET RATE $29,766.59 $0.76 $29,767.35+++++Total Local Account $104,511.83 $67,866.02 $59,284.06 $113,093.79The Following Trusts/Savings Accounts are Invested in The Pacific Union Revolving Fund CaliforniaPAC UNION TRUST 2105A $49,237.51 $49,237.51PAC UNION FUND 2105B $4,091.51 $4,091.51PAC UNION FUND 2105C $9,502.24 $9,502.24PAC UNION 2105D $32,496.77 $32,496.77PAC UNION 2105E DV ED Endow $22,649.25 $22,649.25PACIFIC UNION FUND NWH $28,696.75 $28,696.75+++++Total PURF Accounts $146,674.03 $146,674.03***** Total Bank Accounts $251,185.86 $67,866.02 $59,284.06 $0.00 $259,767.82

COMBINED BUDGET $0.00 $8,946.08 -$8,946.08 $0.00CHURCH RENTAL INCOME $0.00 $2,913.74 -$2,913.74 $0.00CHURCH ADMIN (10.38%) $1,700.47 $1,177.70 $1,148.01 $1,670.78UTILITIES (12.53%) $883.36 $2,425.05 $1,385.80 -$155.89SCHOOL SUBSIDY (41.15%) $15,280.21 $622.33 $5,000.00 $4,551.12 $15,453.66SABBATH SCHOOL (1.65%) $5,168.33 $156.01 $1,416.47 $182.49 $4,090.36CHURCH PLANT (27.45%) $3,002.63 $439.59 $3,977.96 $3,035.92 $2,500.18CHURCH MINISTRY (3.09%) $4,853.32 $351.93 $341.75 $4,843.14COMMUNITY SERVICE (1.24%) $2,487.06 $162.00 $215.13 $137.14 $2,571.07SOCIAL/FELLOWSHIP (0.66%) $1,005.94 $72.99 $1,078.93AUDIO VIDEO (0.75%) $2,519.16 $40.00 $82.95 $2,642.11CHILDRENS PROGRAMS INCLUDED IN BUDGETPATHFINDERS (0.69%) $2,404.00 $192.00 $173.31 $76.31 $2,499.00ADVENTURER (0.41%) $3,772.41 $45.34 $3,817.75***** COMBINED BUDGET TOTALS $43,076.89 $13,471.75 $14,463.35 -$800.00 $41,011.09(Column C total includes $1,611.93 of designated giving)

Conference FundsTithe $0.00 $36,319.99 $36,319.99 $0.00Sabbath School Missions $0.00 $349.43 $349.43 $0.00World Budget Offering $0.00 $642.29 $642.29 $0.00Disaster Relief - ADRA $0.00 $106.00 $106.00 $0.00Adventist World Radio $0.00 $50.00 $50.00 $0.00TV Good News $0.00 $23.00 $23.00 $0.00Arizona Evangelism $0.00 $181.15 $181.15 $0.00Conference Budget $0.00 $237.84 $237.84 $0.00Youth Camp Ministry $0.00 $15.00 $15.00 $0.00MAS TV $0.00 $15.00 $15.00 $0.00Arizona Conference Advance $0.00 $30.00 $30.00 $0.00Ariz Adventist Edu Fund $0.00 $65.00 $65.00 $0.00Fall Mission Appeal $461.41 $461.41 $0.00*** Total Conference Funds $0.00 $38,496.11 $38,496.11 $0.00 $0.00**** Total Funds $251,185.86 $67,866.02 $59,284.06 $0.00 $259,767.82

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FinanceCommitteeMeetingMinutes10-21-2015

TheFinancecommitteemeton10/21/2015toreviewtheexpensesthruSept30,andtoprepareabudgetfor2016.AllmemberswerePresent;AnnaContreras,JackHanson,EveSupomo,WandaWilliams,DuanePatten.

OpeningPrayer-DuanePatten

DiscussedaproposalfromTEPpreparedbySunLightingtoreplacealllightinginthechurch,excepttheklieglights,withLEDlights.ThiswasfinallytableduntilPastorJimgetsmoreinformationfromTEPorDVNGLEnergyServices(agentsforTEP)

ReviewedtheactualspentineachaccountsofarthisyearthruSept30,2015andprojectedtotheendoftheyear.Whilesomesubaccountswereoverrun,itlookslikewewillendtheyearwiththetotalbudgetbalanced.Overrunaccountsareusingfundstheyalreadyhadinmostcases.

Wethenlookedatabudgetfor2016.Severalaccountshaveaskedforabudgetand/orvisibilityatthesummarylevel.Wehavetriedtoaccommodatethisrequesteventhouthepercentageofthebudgetforeachitemisverylow.Itwillgivethemvisibilityinthemonthlyfinancialreport.WealsoaddedthecopierleaseandRightNowMediabills,thatthePastorispaying,toChurchAdministrationandeliminatedthePastorsMinistryaccount.ThisprovidesvisibilitytoactualcosttothechurchwhereasPastorsMinistrydidnot.ThepastorsdonationswillnowgotoChurchAdministrationratherthantoPastorsMinistrytocovertheseitems.

WehadarequestfromtheGraceofGodFellowshipforareductioninrentifjustrenttheYouthChapelandnolongerrentthefellowshiphall.Theyalsoaskedhowmuchtorentthefellowshiphallonceinawhile.Wevotedtoreducetheirrentby$200/moiftheynolongerrentthefellowshiphall.Torentthefellowshiphallonceinawhilewillcost$100eachtime.

Closingprayer.

Afterthemeetingwehadadiscussionviae-mailaboutmorefundingforSpecialProjects.ItwasdecidedtoonlyusethechurchrentmoniestomakeuptheshortfallinthemonthlybudgetanduseanyremainingfundsforSpecialProjects.ThisshouldbuildupSpecialProjectsfasterplusthisrestrictsputtingexcessmoniesintovariousfundswhenweexceedourbudgetofferings.Theonlyproblemcomesupiswheneventherentmonieswon'tbeenoughtomakethebudget.

SpecialProjectscontainstwocategories;CapitalandOutreach.ItmightbeadvisabletoputtheexcessinOutreachProjects.andfundCapitalProjectsfromCapitalFunds.

RightnowtheSpecialProjectslistcontainsbothCapitalandOutreach,andmanyoftheOutreachitemarewaydownonthelist.

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