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DEPOT SOfTwarE Depot Management System by Lucrasoft

Managing your Container Depot with a great overview. www.depotsoftware.com

The easiesT way To ConTrol your ConTainer DepoT

3Depot Software

How they manage their business and

work hard to satisfy their customers.

As an IT service provider we are often

asked to help manage a variety of

business- and automation issues.

We have been involved in the logis-

tics, harbour and more specific the

(tank)container business since the

early stages of our company. I really

love to see the sector’s tenacious,

innovative and progressive business

working hard, adapting to changes

and secure their future in a rapidly

changing world. This mentality of not

complaining but work hard and doing

everything in your power to embrace

change really inspires me.

We at Lucrasoft hope you will be

inspired by reading this magazine and

the opportunities for you and your

company.

It would be my pleasure to meet

with you in person in the near future

and discuss the opportunities for

your company when working with a

Depot Manangement System like our

software.

Lucas Vos

CEO & FOUNDER Lucrasoft ICT Group

managing a DEPOTYour business and our company What’s great about our profession is the close collaboration we have with other companies.

When we are asked to assist an organisation, we get the opportunity to have a look backstage

and see how they’ve arranged things.

4 Depot Software

Providing you with a great over-

view over all activities and be in

control at any given moment. Let

our Depot Management System be

the backbone to all your operations,

saving you both time and money.

DEPOT Software offers the next

generation depot yard management

tools, preparing your company for

the future and the rapidly changing

world around you. Built on a solid

and powerful fundament, supported

by a growing number of modules,

tools and APPs, this Depot Manage-

ment System (DMS) responds to the

wishes, needs and requirements of a

modern depot yard.

Structure all your daily activities,

manage processes, inter-department

communication, multi entity adminis-

tration, legislation (Certified Clean-

ing, HESQ, etc.) keep track of latest

trends, CRM and billing functionality:

everything is integrated in a user-

friendly software environment.

Developed as a modular system the

application can grow with your com-

pany. Providing you with everything

you need today, as well as laying the

foundation for future developments.

“The DEPOT Software DMS is devel-

oped in close collaboration with leading

organisations in the container business.

Building the applications and modules

according to the very specific way they

are used on a daily base by managers,

operators and all other personal leads to

an excellent user experience. This makes

Depot Software a perfect fit for the

workflows within any Depot organisa-

tion.” Bart-Jan de Jong, Productman-

ager Europe, Asia & V.S.

Want to know more about the possibili-

ties the software offers and what people

in the business experience working with

it, read all about in the Business Case on

page 12 & 13.

aLwaYS in control

DEPOT YarD OwnErS & managEmEnT TEamS

Both require a variety of information to manage their

company, adapt to changes and secure their future in a

rapidly changing world.

5Depot Software

i’m buSY!give me the headlines fast

QuiCK inTrODuCTiOnA single software solution to man-

age all activities and operation on

and around the depot yard. Fully

automated management, adminis-

tration and communication between

departments, entities, personnel and

third parties (owners, lease compa-

nies, transports & local authorities).

The solution provides you with the

means to: work more efficiently,

reduce (human) error, save time

& money, adapt to changes faster,

streamline communication with cus-

tomers and between departments

and many more.

FEATURES• All-in-1solution

• State-of-the-artworkflow

management

• Userfriendlyenvironment

• AutomatedInter-department

communication

• Automatedexternalcommuni-

cation(EDI)

• 1mouseclickbilling,communi-

cation,reporting

• Easilyintegratedinyourcom-

pany;startsmart,expandlater

• Alwaysadaptingtotrends

CuriOuS COffEEEvery company is unique the way

they are organized, offering services,

wishes, needs and requirements.

By working with a flexible base and

lots of additional modules of custom

development the DMS offers a

solution to every business. Curious

about the opportunities or just want

to get acquainted, please feel free to

contact us! We would love to come

by for a coffee and conversation.

Contact us at info@depotsoftware.com

or +31 78 68 11 502

6 Depot Software

HanDLing / STOragE:

Create: orders, visual container lifecyle workflows, terrain maps, pre-announc-

es, storage calculations and more. Manage the container history, non-confor-

mities, (chemical) product databases, batches and reporting.

mainTEnanCE & rEPair

Create: (multiple) estimates (versions), orders, workorder instructions, stock

valuations and reports based on pre-defined templates and documents. Man-

age your workload, planning schedules and price agreements by department.

CLEaning

Create: default cleaning methods, cleaning & safety instructions, certified

cleaning documents (EFTCO certification), cleaninglane planning, status re-

ports, seals and monitor realtime via PLC connection.

HEaTing

Create: orders, instructions, reports and monitor the process real-time using a

PLC connection with automatic sampling and temperature registration.

CrYSTaL CLEar COmmuniCaTiOn

7Depot Software

THE CHaLLEngEof any operatorThe focus of managing all daily operations on the yard is basi-

cally communication. Making sure the right people, have the

information they need. Being able to deliver excellent work,

carried out quickly, efficiently and most of all in a safe way,

DEPOT Software allows you to provide all colleagues with the

information they need, when they need it!

Handling daily activities on the yard rely on one extremely

important issue: crystal clear communication. Our DMS

does not only provide you with the needed workflow, it

also comes with many standard templates and reports.

Start creating orders, estimates, repair & cleaning instruc-

tions on the fly. Keep your customers informed by status

& daily movement reports, planning schedules, automated

communication, PLC monitoring and European Cleaning

Documents (ECD’s).

Operator features:

• Templates, documents through the entire workflow

• Visual scenario building & scenario templates

• Inter-deparment, multi-entity data exchange

• Reducing human errors & start working safer by clear

instructions and pre-defined programs

• Enhanced (price) agreements per product(type),

services, customer and more.

• Communication to owners, management teams, cus-

tomers, lease companies and governments.

• All your data in 1 system!

8 Depot Software

finanCiaL from close-up to helicopter view

Any container depot’s

financial department needs

to be informed of daily

activities, have a top-down

view over all operations and

work with a focus on the

future. As we have learnt

since our starting in 1996

a depot yard can offer a lot

of services, products, tools

to a variety of customers

and companies, provided

by various departments. All

of these aspects need their

own approach like settings

& preferences by depart-

ment, entity or country,

VAT type & regions, price

agreements per customer,

product of service and on

top of it a variety of excep-

tions.

We offer a very extensive

set of tools with tons of fea-

tures to create a solutions

perfectly fitting your needs.

Allowing you to keep track

of all aspects and manage

the financial part of your

business like:

• Extensive Trends & KPI

measurement library

• Automatically generate

invoices at the touch of

a button

• Multiple financial

administrations that

handle different services

• Drill-down while

invoicing

Control the present, shape the future. By tracking trends and measuring KPI’s you finally have

insight in what’s actually happening.

9Depot Software

We provide you with the tools to handle all daily finan-

cial activities in one application. The software’s financial

features are:

• Automatic invoice generator

• Configure periodic invoicing separately for each ser-

vice and override per customer

• Pre-invoice checking on the major services

• Proforma invoices

• Advanced credit functionality

• Configure advanced pricing trees and validity dates for

all services

• Configure advanced price agreements and price valid-

ity dates for all services

• VAT groups, configurable per service, including validity

dates

• Supports different departments and cost centers for

each service

• Configure ledger numbers on different levels (service,

VAT, some specific in-service splitouts)

• Route services to different administrations, override on

loaded containers or per customer

• Cash payment for all eligible services, and many more

SPOTTing TrEnDS A new way of data presentation is brought to you by the

Trends APP. Connected to the DEPOT Software database this

APP gives insight in your (financial) situation, presented in a

visual way. Providing you with a full and thorough insight in

the operations and results of your depot yard.

Monitoring your processes, workflow and data, spotting

trends can help you manage your company by learning from

the past, adapting to changes and always be prepared for

the future. Using the Trends APP this becomes even easier.

Trends monitors data in real-time, compares it with histori-

cal data and visualises it using graphical overviews. Monitor

KPIs such as invoiced and operational turnover and visualize

it with smooth graphs, split out by customer, product type,

etc… Per week, month or quarter. Trends allows you to drill-

down into the visualised data.

finanCiaL fEaTu rES

DEPOT Software connects with: AccountView, CODA,

Exact, Multivers, Navision, Unit4, XML format, Integration

brokers, and many more. Synchronization of customer

information with financial software is also possible. Ask us

about the possibilities!

10 Depot Software

A growing number of depot yards world-wide is

making the transition to a Depot Manangement

System. Interested to talk about the possibilities

for your company? Please feel free to contact us at

+31 78 68 11 502 of visit www.depotsoftware.com/

incontrol

11Depot Software

frEE mObiLE aPP: DEPOT YarD PHOTO TOOL

Sending images to your repair station, customer

or leasing company is now done in a swipe. Easily

create photo projects on your smartphone or tablet

and send them to anyone you want. The free iOS and

Android APP by DEPOT Software uses a cloud ser-

vice to send images faster than ever before. No more

big files as email attachments, just take the picture

and send it straight away! The APP will be released

in the summer of 2014, register at www.depotsoft-

ware.com/incontrol to receive a pre-download link.

aLL abOuT DEPOT in juST 90 SECOnDS

DEPOT Software by Lucrasoft offers many

tools to manage your depot, repair, spare

parts, cleaning, heating and financial activi-

ties. We do not just provide you with the soft-

ware, but guide you through the transition

process. We come over to install it, import

your data and configure all preferences to

your wishes. Want to know all about DEPOT

software in just 90 seconds? Scan this page

with the LAYAR APP on your smartphone

or tablet or visit www.depotsoftware.com/

incontrol.

12 Depot Software

To create a software solution fitting their needs custom

development was required. We spoke to Harry Dieckman,

technical manager at Stubbe, about this development and

our collaboration.

“The administrative processes at Stubbe were built on

Microsoft Office products such as Excel and Word. An

annoying feature to this solution is the wide variety of

resources and the lack of linking and interaction between

programs and files. This results in a way of working were

lots of things needed to be done twice or even more.

We knew DEPOT Software had been implemented at sev-

eral cleaning companies. During our conversations about

the implementation we learned the software provided

modules to manage the services we offer to our custom-

ers. Some more specific services were not available yet,

but would be developed as custom modules.”

The Gouda based company Stubbe B.V. has been a full service logistics provider for over 77 years.

Their relations can rely on a complete package and excellent care over all services. Stubbe offers a

range of services from bulk and container storage, transport, cleaning, to heating, mixing and much

more. In 2014 the company made the transition to our Depot Management System.

STubbE b.V.Business Case

13Depot Software

how Does sTuBBe BeneFiT FroM usinG DepoT soFTware?

CusToM DevelopMenT & Close CollaBoraTion

Companies like Stubbe sometimes require functionality

which is not a standard feature. The way the software is

designed, we can easily expand functionality to meet

your needs.

sTuBBe on usinG our DepoT soFTware “The main advantage is the fact that is just one system. All our data goes into the same system, just once, and is then

available for multiple services and departments. Keeping track of entire projects involving multiple services has become

a simple operation now, also our billing process is greatly simplified. “

“It is our goal to build one system to manage all processes. This way we can not only provide you with a great

overview, but also save you a lot of time and thereby money.“ Gijsbert Dekker, Manager Depot Software

a perFeCT FiT “From the beginning of the project the enthusiasm of the development and implementation staff has been contagious.

This has really been of great influence on the process. Because of their knowledge of the logistics process they quickly

understood our wishes and built a fitting solution.

This level of involvement and knowledge of logistics services have ensured a smooth and efficient cooperation which is

visibly present in the final product.”

Thank you Harry Dieckmann for your testimonial and working with us on this Business Case!

14 Depot Software

abOuT uS

Based near the Port of Rotterdam we have been

working with harbor oriented companies since the

foundation of our company. With a track record since

1996, and adapting to new technologies and industry

demands, DEPOT Software has grown in to a full-

service depot solution. The application runs excellent

in a server, cloud or citrix environment. Please feel

free to contact us for more information or a (online)

demonstration.

DEVELOPED in CLOSE COLLabOraTiOn wiTH THE inDuSTrY

Just like every ERP solution, a Depot Manage-

ment System needs to fit your organisation

like a custom-made suit. You will only get the

best out of the system when it works closely

with every process and proceeding executed

by the operators, mechanics, transports and

other personal how have to work with it every

day. DEPOT Software is developed working

closely with companies in the business. Pro-

viding you with tools that exactly match the

needed workflow to work fast, fluid and safe.

“The collaboration with leading companies is key

in creating a system that really fits your needs

and wishes. It’s been great developing with our

partners, learning and allowing us to build a

better application every day. ”

Gijsbert Dekker, Manager DEPOT Software

DEPOT SOfTwarE, mODuLES & aPPS

DEPOT Software offers a great number of features in a growing number of modules, tools and applications. Because of

the software’s modular way of putting features together we are able to build a solution perfect fitting any kind of

container depot organisation. From small local depot companies up to world wide operations, and everyone in between.

YOUR Service OUR Solution Features (more online)

storage & handling

Yard module CRM, orders, handling, locating, chemical product database, invoicing, reporting, KPI’s, non-conformities, stock reports, daily movement reports

Batch module Process many orders simultaneously, ideal for IBCs

Stackcom Communication for stacker/crane drivers, on-board touch application, permit & regulations check

Image APP Mobile APP to create photoreports in the cloud

Maintenance & repair

Repair moduleCreate estimates, orders, planning schedules, workorders, manage pricelists & agreements, split between lessor/lessee, package deals, EDI

Spare parts moduleStock management, mutations, purchases, locations, sales agreements, stock valuation, supplier product catalog interface

Time reg. moduleEmployee registration, monitor certificates, contracts and time registration

Cleaning Cleaning moduleCreate cleanorders, planning, manage cleaning methods, safety regulations, required testing, EFTCO compliant, print ECD’s, ssdadvanced price agreements

Cleaning Guard plugin

Certified cleaning, PLC connection, ECD report

heating Heating moduleCreate orders, planning queues, price agreements and checkup reports

Heating Connect Automated periodic temperature readouts

reporting Web portal Webportal, supply customers real-time with stock data, esti-mates and images and cleaning attests

EDI connector Communication third parties

Financial Basic Application CRM, invoicing

Trends APPMobile APP spotting trends, visual view of your (financial)data, KPI’s

15Depot Software

Trends App

Estimate App

Image App

DEPOT SOfTwarE

De Zelling 8

3342 GS Hendrik-Ido-Ambacht

t. +31 (0)78 68 11 502

f. +31 (0)78 62 09 404

w. www.depotsoftware.com

e. info@depotsoftware.com