Deposing Records Managers Presented By: Donna Panich, Esq. Ogletree, Deakins, Nash, Smoak & Stewart,...
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Deposing Records Managers Presented By: Donna Panich, Esq. Ogletree, Deakins, Nash, Smoak & Stewart, P.C. ARMA Indianapolis Electronic Discovery Conference March 24, 2010
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Transcript of Deposing Records Managers Presented By: Donna Panich, Esq. Ogletree, Deakins, Nash, Smoak & Stewart,...
Deposing Records Managers
Presented By:
Donna Panich, Esq.Ogletree, Deakins, Nash, Smoak & Stewart, P.C.
ARMA Indianapolis Electronic Discovery
Conference
March 24, 2010
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
AGENDA
WHEN, WHY & WHO TO DEPOSE
KEY ISSUES
LAYING THE GROUNDWORK
PREPARING THE WITNESS
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
T0 DEPOSE OR NOT TO DEPOSE
SEARCHING FOR RELEVANT EVIDENCE
EXPLORING SPOLIATION
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
TIMING CAN BE EVERYTHING
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
WHO PICKS THE WITNESS
THE RELATIVE MERITS OF
30(B)(1)
30(B)(6)
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
KEY
RECORDS
MANAGEMENT AND RETENTION
ISSUES
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
DEFINING THE CONCEPT
WHAT IS A “RECORD”? Malletier v. Dooney & Bourke, Inc..
EPHEMERAL DATA Convolve, Inc. v. Compaq Computer
Corp. Columbia Pictures, Inc. v. Bunnell
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
POLICIES
SCOPE OF APPLICATION LEGACY INFORMATION
POLICY v. PRACTICE
INTERPRETATION
EM
PLO
YER
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LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
POLICIES
MECHANICS OF IMPLEMENTATION WHO WHERE HOW
TRAINING
OTHER USER ASSISTANCE
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
Collateral Processes
LITIGATION HOLDS
DESTRUCTION PROTOCOL
AUTO-DELETION
BACK-UP
Cache La Poudre Feeds, LLC v. Land O’ Lakes, Inc. The Pension Committee of the University of Montreal Pension
Plan v. Banc of America Securities, LLC
EM
PLO
YER
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LA
WYER
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WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
COMPLIANCE
UNIFORMITY
DISCRETION
SELECTIVE ENFORCEMENT U.S. v. Arthur Anderson LLP Rambus, Inc., v. Infineo Techs
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
LAYING THE GROUNDWORK
PROPONENT ADVANCE WRITTEN DISCOVERY LOCKING IN KEY PLAYERS
DEFENDER UNDERSTAND THE MANAGER’S ROLE DETERMINE NEEDED BACKGROUND
INFORMATION
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
LAYING THE GROUNDWORK
MANAGER SHOULD UNDERSTAND CASE THEORY THE PURPOSE OF THE DEPOSITION HIS/HER ROLE WHERE YOUR TESTIMONY FITS IN
EM
PLO
YER
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LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
EXPLAIN BASICS – THE SETTING
THE STAGE
THE DATE
THE PLAYERS
THE COSTUMES
NO SCRIPTS
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
COVER THE CRITICAL RULES
TELL THE TRUTH PREVARICATION GUESSING SPECULATION
LISTEN AND THINK OBJECTIONS UNDERSTANDING SHORT AND SWEET VOLUNTEERING
EM
PLO
YER
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LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
EXAMPLES
Question: “Is Ms. Smith still with the company?”
Correct Answer: “Yes.”
Wrong Answer: “She is still with the company, but she was transferred to a new position.”
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
EXAMPLES
Question: “Who helped you draft the Company’s record retention policy.”
Correct Answer: “John Doe and Bill Brown.”
Wrong Answer: “John Doe, and his replacement, Bill Brown, after John was fired.”
EM
PLO
YER
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LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
EXPLAIN WHAT TO EXPECT…
“TRICK QUESTIONS”
SUBSTITUTING WORDS
COMPOUND QUESTIONS
NEGATIVE QUESTIONS
INTRODUCTORY CLAUSES
ASSUMING FACTS
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
…WHAT TO EXPECT…
INTERRUPTIONS
FRUSTRATION REPETITIOUS QUESTIONS THE WRONG QUESTIONS
“OFF THE RECORD”
CLARITY
EM
PLO
YER
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LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
RULES ON DEMEANOR
“KEEP YOUR COOL” STAY FOCUSED BE POLITE DO NOT THINK ALOUD ABSOLUTELY NO
OBSCENITY ETHNIC SLURS DEROGATORY NAMES
EM
PLO
YER
S &
LA
WYER
S,
WO
RK
ING
TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
MECHANICAL POINTERS
READ EXHIBITS
AUDIBLE ANSWERS
FULL SENTENCES
AVOID LEVITY, HYPERBOLE, OR SARCASM
EM
PLO
YER
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LA
WYER
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WO
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TO
GETH
ER
FIRST CLASS SERVICE, COAST TO COAST
THANK YOU
Donna Panich, Esq.
317. [email protected]
